HomeMy WebLinkAboutAGENDA REPORT 2008 0220 CC REG ITEM 10DTO:
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DATE:
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City Council Mee# roq
of 2.20.2008
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MOORPARK CITY COUNCIL
AGENDA REPORT
Honorable City Council
Deborah S. Traffenstedt, Administrative Services Director /City Clerk T91r
Prepared by: Blanca Garza, Deputy City Clerk 2(,-
February 4, 2008 (CC Meeting of 2/20/2008)
SUBJECT: Consider Resolution Authorizing the Destruction of Parks, Recreation
and Community Services Department Records
BACKGROUND AND DISCUSSION
Government Code Section 34090, et. seq., authorizes the destruction of City records that
are no longer required, with the approval of the legislative body by resolution and the
written consent of the City Attorney. The Code of Civil Procedure Section 337 sets a four -
year prescribed period for the commencement of actions. The City Attorney's written
consent is included with the attached draft resolution. The records that are intended to be
destroyed are shown on the list attached to the resolution and are Parks, Recreation and
Community Services Department records. The proposed destruction of records is
consistent with the City Council's approved Records Retention Schedule and /or state law.
FISCAL IMPACT
The destruction of the specified records noted in the attached draft resolution will create an
expense of staff's time to destroy the records and may create an expense to have certain
confidential records shredded, if not done in- house. The authorization will also reduce costs
by creating additional space which is presently being taken up by the records, will increase
the efficiency in information retrieval by eliminating the storage of records which have met
their retention, and will reduce expenditures for new filing equipment, supplies and storage.
STAFF RECOMMENDATION
Adopt Resolution No. 2008 -.
Attachment: Draft Resolution
`j00021
RESOLUTION NO. 2008-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CERTAIN RECORDS (PARKS,
RECREATION AND COMMUNITY SERVICES
DEPARTMENT)
WHEREAS, Government Code Section 34090, et. seq., authorizes the
destruction of City records, documents, instruments, books, or papers after the same
are no longer required, with the approval of the legislative body by resolution and the
written consent of the City Attorney; and
WHEREAS, The California Code of Civil Procedure Section 337 sets a four -year
prescribed period for the commencement of actions.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council finds that the records set forth in Exhibit "A ",
attached hereto, are older four years; do not affect title to real property or liens thereon;
are not court records or matters of pending or threatened litigation; are not minutes,
ordinances or resolutions of the City Council or any board or commission of the City;
and are not records required to be kept by statute.
SECTION 2. The City Council also finds that the City Attorney and the City Clerk
have given written consent to the destruction of said records, as shown on Exhibit "A ".
SECTION 3. The City Council hereby authorizes the City Clerk to destroy the
City Records listed in Exhibit "A ".
SECTION 4. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 20th day of February, 2008.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibit "A" 'X00022
Resolution No. 2008 -
Page 2
Approved for Destruction: '
Mao Lindl y; Parks, ecre tion & Community Services Director
Consent to Destruction:
Joseph K.- Montes, CityAtorney
'M S. 1�.P
Deborah S. Traffenstedt, City erk
%')00 X23
EXHIBIT "A"
RECORDS DESTRUCTION CONSENT
Location
Description of Record
Dates
Arroyo Vista
Class Enrollment Rosters
1996— 2000
Recreation Center
Arroyo Vista
Program Waivers / Liability Releases
2000-2001
Recreation Center
Arroyo Vista
Program Receipts
1997-2000
Recreation Center
Arroyo Vista
Refund Check Requests, Parks and Facilities
2000-2001
Recreation Center
Arroyo Vista
Rental Receipts, Parks and Facilities
1998-2001
Recreation Center
Arroyo Vista
Rental Calendars, Parks and Facilities
1999-2000
Recreation Center
Arroyo Vista
Rental Permits, Parks and Facilities
1999-2000
Recreation Center
Citation: California
Government Code, Section 34090 and California Code of Civil
Procedure, Section 337 (no Federal retention period applicable).
Approved for Destruction: '
Mao Lindl y; Parks, ecre tion & Community Services Director
Consent to Destruction:
Joseph K.- Montes, CityAtorney
'M S. 1�.P
Deborah S. Traffenstedt, City erk
%')00 X23