HomeMy WebLinkAboutAGENDA REPORT 2008 0220 CC REG ITEM 10K10. K 0
Matt= Council Meeting
A,
MOORPARK CITY COUNCIL ACTION: APPROAc—_ STAFF
RECL]�1MET�OAT101�1
AGENDA REPORT
To: The Honorable City Council
From: Roger O. Blais, Parks and Landscape Manager
Date: February 7, 2008 (Meeting of February 20, 2008)
SUBECT: Consider Award of Contract for Construction of Electronic Marquees
DISCUSSION
The City Council is being asked to award a contract to Signature Signs to fabricate and
install two single -sided electronic marquee signs and to authorize an amendment to an
the existing contract with DNA, the City's current electrical contractor, for electrical work
related to the marquee signs. The installation of the electronic marquees is one of the
City's FY 2007/08 Objectives and $120,000 was included in the City approved FY
2007/08 budget to undertake the necessary work.
The project includes the fabrication and installation of two electronic marquees: one at
College View Park and the second at Glenwood Park. The design specifications
previously approved by the City Council include single -sided signs, five -line outdoor
LED marquee cabinet with a clear lexan cover face, mounted on standup concrete base
with embossed lettering and embossed circle to accommodate metal City seal. The
specifications also include a 24 -hour solar powered emergency backup battery with
conversion switch to be utilized in the event of an unforeseen power loss.
Staff conducted a competitive bidding process for installation of the sign and received
three bid proposals from the following contractors:
Bidder Proposed Amount
Signature Signs $ 53,735.25
Vogue Sign Company $ 75,845.00
Signs Pacific $ 76,786.72
The bids were reviewed for completeness and mathematical errors, and are considered
valid bid proposals for this project. Staff finds that the lowest qualified bidder is
Signature Signs at $53,735.25. Signature Signs possesses the necessary licenses to
S: \Community Services\ADMINISTRATIVE \CC Reports\2008\2 -20 -08 (Electronic Marquees).doc 000124
Honorable City Council
February 20, 2008
Page 2
perform the work and has experience with installation of electronic marquees with other
cities.
The design and construction of the electrical connection for the two marquee signs to
the closest power source and the concrete foundations on which the signs will be
mounted are additional project components. The design of the electrical connection has
been completed by an electrical engineer under contract to the City at a cost of
$5,000.00. Staff conducted an informal bid process for the electrical installation and the
lowest qualified bidder is DNA Electric, the electrical contractor currently under contract
with the City, at a cost not to exceed $23,395.00. It is anticipated that after the
installation work, repairs and modifications to the landscaping around the marquees will
be necessary at an estimated cost of $10,000.00. Based on the identified costs, the
project budget contains a contingency of $27,000.00.
Project Component
Cost Estimate
Marquee Signs (2)
$ 54,000
Electrical Design
5,000
Electrical Construction
24,000
Landscape repair and modification
10,000
Contingency
27,000
Total Cost
$120,000
* all costs are rounded
FISCAL IMPACT
The City Council previously allocated $120,000.00 from the General Fund in the FY
2007/08 budget to fund this project. There is no additional fiscal impact.
STAFF RECOMMENDATION
1) Award contract to Signature Signs for the fabrication and installation of two (2)
electronic marquees at a cost not to exceed $53,735.25 and authorize the City Manager
to execute the contract; and
2) Authorize the City Manager to execute an amendment to the City's existing contract
with DNA Electric for electrical work at a cost not to exceed $23,395.00.
"00125