HomeMy WebLinkAboutAGENDA REPORT 2008 0220 CC REG ITEM 10LMOORPARK CITY COUNCIL
AGENDA REPORT
1TEM 1O. L.
Citv Council it Meetinc,
¢_ 2,Zp.
ACTION:_AePRr�v�t�
y -__._? . MOE._..___ r
To: The Honorable City Council
From: Roger O. Blais, Parks and Landscape Managerf�f)
Date: February 7, 2008 (Meeting of February 20, 2008)
SUBECT: Consider Second Lowest Bidder for Purchase of a Ford E -350
Commercial Van
DISCUSSION
On May 16, 2007, City Council approved the purchase of a commercial utility van (Ford
E -350) from Vista Ford of Oxnard who was the successful low bidder. Additionally, the
Council amended the FY 2006/07 budget to allocate $25,000 from the City General
Fund (1000) to purchase the vehicle.
The City's vehicle specifications included rear windows; however, the vehicle Vista Ford
attempted to deliver did not contain specified rear windows. As a result the vehicle was
rejected and City was forced to re -bid the vehicle because the dealers no longer had
vans meeting the original specifications.
After the completion of the second competitive bidding process, on November 7, 2007,
City Council approved the purchase proposal from Don Kott Ford for $21,917.
Additionally, at the November 7 meeting the Council re- appropriated funds for the van
purchase since they did not carry forward to the new fiscal year (Resolution No. 2007-
2657).
After waiting 30 days for the delivery of the van, the Company Controller for Don Kott
Ford notified staff that they are going out of business and would not be able to complete
the City's order. The City's Finance Department has subsequently cancelled the City's
purchase order with Don Kott Ford.
Bidder
Don Kott Ford
Vista Ford
Galpin Ford
Proposal Amou
$21,917.00
$22,062.00
$22,915.00
SACommunity Services \ADMIMSTRATIVE\CC Reports \2008 \2 -20 -08 E 350 Commercial Van.doc
4►00126
Honorable City Council
February 20, 2008
Page 2
To complete the necessary purchase, staff is now recommending the Council award the
proposal to Vista Ford of Oxnard, the next lowest responsible bidder, and allow staff to
reissue a purchase order for this vehicle. Staff has confirmed with Vista Ford of Oxnard
that their price proposal of $22,062.00 is still good and that they will be able to complete
delivery as specified.
FISCAL IMPACT
Funds were previously appropriated for this purchase.
STAFF RECOMMENDATION
Award the purchase of the commercial utility van (Ford E -350) to Vista Ford of Oxnard.
001.2'7