HomeMy WebLinkAboutAGENDA REPORT 2008 0319 CC REG ITEM 09DMOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Johnny Ea, Finance Director
C1 .7D. --
Cify Council Meeting
ACTION:
BY:
-- � ---� -_
DATE: March 5, 2008 (City Council meeting of March 19, 2008)
SUBJECT: Consider Resolution Authorizing Mid -Year Amendments to
2007/2008 Fiscal Year Budget
BACKGROUND
The City Council adopted a budget for fiscal year 2007/2008 on June 20, 2007 and
periodically has amended it by resolution for various projects and programs. After a
review of the current budget status, in anticipation of developing a budget
recommendation for the new fiscal year, staff has compiled additional recommended
budget amendments for the City Council's consideration.
Several key factors were taken into account as part of this year's mid -year review. As
of the March 5, 2008 City Council meeting, the Council has approved additional
General Fund budget appropriations totaling $1.9 million (Exhibit C) for various
expenditures. The Ventura County Transportation Commission notified local agencies
on February 21, 2008 that a revised FY 2007/08 Transportation Development Act (TDA)
Fund apportionment is required to balance their projected $1.6 million shortfall. As
such, the City of Moorpark's apportionment for FY 2007/08 will decrease by $66,150.
This reduction will be covered by the TDA Article 8C (Transit) reserve. In FY 08/09 this
apportionment is projected to be about $104,000 less than the original budgeted
amount for FY 2007/08. This is about $38,000 more than the FY 2007/08 decrease.
The recent housing situation and in particular, reductions in new residential
developments have caused staff to revise much of the City's development related
revenue and expenditure projections. Total projected decreases in Community
Development Fund revenues amounted to $1,003,777 with only $683,708 projected as
decreases in expenditures, causing a net shortfall of approximately $320,069. This will
be covered by use of the existing reserve in the Community Development Fund as
explained later in this report.
According to the UCSB Economic Forecast Project's Real Estate Economist (Ventura
County Economic Outlook 2008 seminar on February 22, 2008), the outlook for real
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Honorable City Council
March 19, 2008
Page 2
estate shows no sign of improving during 2008 and 2009 and predicts that it will likely
pick up in 2010. Although the revenue projections for FY 2007/08 for development
related funds were estimated based on known projects, the uncertainties in the real
estate market make it difficult to predict when permits will be pulled for the remainder of
this year as well as FY 2008/09 and subsequent years.
DISCUSSION
The attached resolution makes several revenue and expenditure adjustments to the
currently adopted 2007/2008 fiscal year budget, with an explanation for each item
contained in Exhibit "B ". Revenue adjustments are either increases or decreases due to
unanticipated revenue or actual receipts higher or lower than budgeted. Expenditure
adjustment increases are either omissions, or critical items that were not previously
included in the budget. In anticipation of a reduction in revenue sources as noted
above, staff has also identified a number of budget savings for FY 2007/08 to offset part
of the FY 2007/08 decrease in projected revenues. These savings are a result of
deferred program expenditures, delayed projects and cost savings.
General Fund (1000) revenue is projected to increase by $134,229, mainly due to
higher property taxes than anticipated. Additional General Fund expenditure increases
and decreases resulted in a net savings of $416,203. The largest increase is $23,344
for Matrix Consulting services for the Finance Department's organizational study. Some
of the bigger savings include $306,450 in cost savings from the Public Safety
Department mainly due to lower rate increase than originally budgeted for Police
Services and reductions in vehicle maintenance costs; $75,000 from the Emergency
Management Division primarily due to delayed purchases of equipment and training;
$40,000 from the City Engineering Division due to delayed GIS data project and
$39,000 from Vector /Animal Control as a result of less services needed from the
County.
The Library Services Fund (1010) expenditures show a projected decrease of $18,800
as a result of property maintenance and landscape costs being lower than originally
budgeted.
The Local Transportation Article (LTA) 8A Fund (2603) revenue is projected to have a
transfer in from the Traffic Congestion Relief Fund in an amount of $24,968 to
reimburse prior year expenditures that were expended from the LTA 8A Fund (as
authorized by the State).
The Gas Tax Fund (2605) revenue is projected to decrease by $172,909 as a result of
the Governor's proposal to delay payments for the months of April through June 2008
(July and August payments will be delayed for FY 2008/09 Budget). Expenditure
increases totaled $25,000, mainly for vehicle maintenance and to refurbish power tool
inventory at the Moorpark Public Services Facility.
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Honorable City Council
March 19, 2008
Page 3
The Traffic Congestion Relief Fund (2610) shows a transfer out to LTA 8A Fund in an
amount of $24,968 (as authorized by the State) to cover prior year expenditures that
were expended from the LTA 8A Fund.
The Local Transit 8C Fund (5000) revenue is projected to decrease by $75,750
primarily due to VCTC's projected revenue shortfall as noted above. Expenditure
decreases totaled $109,405. The biggest savings were $30,905 from lower anticipated
Vista East (inter -city bus service) costs and $43,000 from lower projected security guard
costs.
The Solid Waste AB939 Fund (5001) expenditure increases totaled $23,188. The
biggest increase was $15,000 for electronic waste events and $6,388 for a new intern to
assist with solid waste and recycling.
The Park Maintenance Fund (2400) expenditure increases show a total of $77,500.
The largest increase is $17,000 for the Miller Park basketball court resurfacing project.
As referenced earlier in this report, the Community Development Fund (2200) revenues
show a net projected decrease of $1,003,777 due to changes in development activity.
Additional expenditure increases and decreases resulted in a net reduction of $683,708,
causing a budget shortfall of approximately $320,069. Most of the reduction in
Community Development revenue is offset by a corresponding decrease in Engineering
and Building and Safety services by the City's contracted services provider. Almost all
of the projected savings in the Community Development Department (Planning and
Code Compliance) consisting mostly of the deferral of the General Plan EIR in the
amount of $150,000. However, these savings are offset by increased legal services
costs resulting from increased Code Compliance activities.
The Community Development Fund reserve at June 30, 2007 was $412,254 (originally
estimated at $330,618). The adopted FY 2007/08 budget projected this reserve to be
$284,135 at June 30, 2008. With the reduction in revenue this projected reserve will be
expended in FY 2007/08 leaving no reserve at June 30, 2008.
The adopted FY 2007/08 budget projected a transfer from the General Fund to the
Community Development Fund in the amount of $638,192. As a result of the
aforementioned revenue and expenditure changes and use of the entire available
Community Development Fund reserve, only about $592,490 of the $638,192 will be
needed in FY 2007/08.
Based on the analysis of each fund, expenditure increases will either be covered by
additional projected revenues or must come out of available reserves. Exhibit "A"
summarizes the projected changes to revenues and expenditures and the net fiscal
impact by "Operating Funds ".
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Honorable City Council
March 19, 2008
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In addition, Exhibit "A -1" summarizes the projected changes to revenues and
expenditures and the net fiscal impact by "Capital Funds ".
Based on the revised revenue and expenditure budget projections, Exhibit "A -2"
provides a current projected fund balance that typically requires "transfers in" from the
General Fund to offset deficits. As shown on Exhibit "A -2 ", an additional transfer of
approximately $396,560 ($588,305 — $191,745) will be needed from the General Fund
in order for these funds to end the year with a positive fund balance. The $191,745
projected Gas Tax Fund deficit will be covered by TDA 8A reserves or from a temporary
loan from the General Fund.
In addition, other development related revenues show a net projected decrease of
$8,612,700 (Exhibit A -1) and a net projected expenditure decrease of $188,218 (Exhibit
A -1). The following funds are directly affected by the downturn in new construction.
While less revenue is expected in the current and next two fiscal years, the City will
ultimately receive these revenues once development activity occurs. This delay has a
negligible impact on the City's day to day operations.
The Traffic System Management Fund (2001) revenues show a projected decrease of
$123,030 due to changes in development projections. Expenditures show a net
decrease of $235,200 mainly as a result of the delay of the purchase of a new bus
(pending transit fleet fuel evaluation).
The City Wide Traffic Mitigation Fund (2002) revenues show a projected decrease of
$2,129,562 due to changes in development projections.
The Crossing Guard Fund (2003) revenues show a projected decrease of $55,000 due
to changes in the status of the Essex Apartment project.
The Community Wide Park Improvement Fund (2100) revenues show a projected
decrease of $975,243 due to changes in development projections.
The Zone Development Fee — Zone 1 Fund (2111) revenues show a projected
decrease of $432,300 due to changes in development projections.
The Zone Development Fee — Zone 2 Fund (2113) revenues show a projected
decrease of $7,300 due to changes in development projections.
The Tree and Landscape Fund (2150) revenues show a projected increase of $8,836
due to changes in development projections.
The Art in Public Places Fund (2151) revenues show a projected decrease of $994,413
due to changes in development projections.
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Honorable City Council
March 19, 2008
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The Library Facilities Fund (2154) revenues show a projected decrease of $391,903
due to changes in development projections.
The Open Space Maintenance Fund (2155) revenues show a projected increase of
$10,290 for fees not originally budgeted.
The City Affordable Housing Fund (2201) revenues show a net projected decrease of
$838,141 due to changes in development projections. Expenditure decreases include
$100,000 in rehabilitation loans and $300,000 for building acquisitions that are not
anticipated to be used.
The AD 2001 -02 Lighting and Landscape District Fund (2315) expenditures show a
projected decrease of $80,000 because the City has not assumed responsibility for
assessment services.
The AD 07 -02 Lyon Homes Fund (2320) revenues show a projected increase of
$547,000 due to under budgeting of the original assessment amount.
The AD 07 -01 Pardee Homes Fund (2322) revenue shows a projected increase of
$1,490,000 due to under budgeting of the original assessment amount.
The Los Angeles A.O.0 Fund (2501) revenue is projected to decrease by $1,788,500
due to changes in development projections. Expenditure increases totaled $526,982 for
the Princeton Avenue Widening project.
The Tierra Rejada /Spring A.O.0 Fund (2502) revenue is projected to increase by
$466,256 as a result of the Home Depot project moving forward.
The Casey /Gabbert A.O.0 Fund (2503) revenue is projected to decrease by $403,970
due to changes in development projections.
The Endowment Fund (2800) revenue is projected to decrease by $3,080,688 due to
changes in development projections.
In summary:
1. The Community Development Fund originally projected a fund balance of
$284,135 at June 30, 2008 will now be $0; originally had $638,192 transfer in
from the General Fund now requires approximately $592,490. To maintain
current service level, preliminary projections indicated that the Community
Development Fund will need a transfer from the General Fund in an amount of
$1,170,000 (includes projected $548,000 Cost Allocation Plan contribution) in
FY 2008/09.
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Honorable City Council
March 19, 2008
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2. The Public Works /City Engineer with the exception of the previously mentioned
deferral of Gas Tax payments by the State is expected to stay within budget for
FY 2007/08. This includes expending most of the $150,000 transfer from the
General Fund to the Gas Tax Fund.
3. The Park Maintenance Fund originally projected a transfer in from the General
Fund in an amount of $1,279,827 at June 30, 2008, will now require an additional
$111,163 for a total projected transfer of $1,390,990. A similar transfer will be
needed from the General Fund to maintain current service level in FY 2008/09.
FY 2008/09
With projected decreases in property tax and sales tax in amounts of $85,000 and
$91,000 respectively, as well as a decrease in interest income of $100,000 the
preliminary total General Fund revenue for FY 2008/09 is projected at approximately
$15 million. The preliminary General Fund expenditure is projected at approximately
$13.3 million (using a 3% cola over FY 2007/08 adopted budget) for FY 2008/09,
leaving approximately $1.7 million available for transfers to support other funds. With
preliminary projected transfers of approximately $2.8 million as shown on the chart
below, the General Fund would not be able to fund approximately $1.1 million of the
projected transfers to other funds from currently projected FY 2008/09 revenues.
The Gas Tax and TDA Article 8A (Streets) funds are projected to be sufficient only for
routine maintenance and operation in FY 2008/09 and subsequent years. Depending
on cost increases it's expected that the $150,000 General Fund transfer in FY 2007/08
will need to continue and increase in future years. Future street overlay and slurry seal
projects will have to be funded from other sources or deferred.
The City's Landscaping and Lighting Assessment Districts (2300 Funds) have also
required General Fund support since assessment revenues were not sufficient to cover
expenses. During FY 2007/08 $75,601 was transferred from the General Fund (another
$75,601 was transferred from Gas Tax) to cover the Districts' actual deficits for FY
2006/07. Based on current projections these Districts will need approximately $141,374
in transfers from the General Fund (plus $189,724 from Gas Tax) during FY 2008/09 to
cover actual deficits from FY 2007/08. If Gas Tax funds are not available then the
General Fund transfer would be even larger.
The Community Development Department will continue to need General Fund support.
The current estimate of $592,490 for FY 2007/08 is estimated to be about $1,170,000 in
FY 2008/09 with the projected decline in development related revenues.
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Honorable City Council
March 19, 2008
Page 7
The table below summarizes projected transfers for FY 2007/08 from the General Fund
and projected transfers (preliminary) needed for FY 2008/09 to support other fund
deficits:
Fund
Projected Transfer @
6/30108 as Adopted
Projected Transfer
(revised) @ 6/30/08
Projected Transfer for
FY 2008/09
(preliminary)
2200 — Community Development
$638,192
$592,490
$1,170,000
2400 — Park Maintenance
1,279,827
1,390,990
1,300,000
2605 — Gas Tax
150,000
150,000
175,000
2300's — L &L Districts
15,987
75,601
141,000
Total
$2,084,006
$2,209,081
$2,786,000
The General Fund is projected to have a fund balance reserve of about $23,590,000 at
June 30, 2008. The June 30, 2007 balance was about $24,400,000. This is about
$1,250,000 more than anticipated at the time the FY 2007/08 budget was adopted.
Since that time the City Council has approved about $1,925,000 of amendments for use
of the General Fund reserve. About $1,561,000 was for the Tierra Rejada
Road /Second Street Overlay project. It's estimated that about $400,000 of this
additional appropriation will not be needed so only about $1,500,000 of the $1,925,000
is expected to be spent. In addition to the above added appropriations, General Fund
expenditures and transfers are projected to be abut $500,000 less than originally
budgeted including the amendments addressed in this report. As a result, the General
Fund "fund balance" at June 30, 2008 is projected to be about $23,590,000.
On February 16, 2008, the Governor signed mid -year budget legislation which includes
a five (5) months delay (April thru August 2008) of Highway User's Tax (Gas Tax Fund)
payments to cities and counties to cover the State's revenue shortfall in FY 2007108.
Delayed payments for the City of Moorpark are $172,909 for FY 07/08 and another
$121,272 for FY 2008/09 for a combined amount of $294,180. Repayments of these
delayed funds will be made as a lump sum in September 2008. This short term
borrowing by the State will be covered by a combination of use of any Gas Tax reserve
and TDA Article 8A (Streets) reserve and if necessary a short term General Fund loan.
As sales tax and property tax revenues begin to decrease due to the effects of the
economy and the housing market, the General Fund will not be able to sustain the
required funding to maintain current service levels and to address the items described
above. Revenue enhancement or other options will need to be considered.
STAFF RECOMMENDATION (Roll Call Vote Required)
1. Adopt Resolution No. 2008- amending the fiscal year 2007/2008 budget as
noted in Exhibits 'A A -1, B and C" to the attached resolution.
00030
RESOLUTION NO. 2008-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AUTHORIZING AN
AMENDMENT TO THE FISCAL YEAR 2007/2008
ADOPTED OPERATING AND CAPITAL IMPROVEMENTS
BUDGET
WHEREAS, on June 20, 2007 the City Council adopted the Operating and
Capital Improvements Budget for fiscal year 2007/2008; and
WHEREAS, certain additions and adjustments to the budget are proposed to
allow for effective service delivery for the balance of the fiscal year; and
WHEREAS, the City Council now wishes to amend the 2007/2008 fiscal year
budget as noted in Exhibits "A, A -1, B and C ".
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment as more particularly described in Exhibits "A,
A -1, B and C" attached hereto is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 19th day of March, 2008.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibits A, A -1 and B — Mid Year Budget Amendment
Exhibit C — Recap of General Fund Budget Amendments
(7/1/07 to 3/5/08)
00031
Exhibit "A"
CITY OF MOORPARK
Mid Year Budget Amendment for the 2007/2008 Fiscal Year
Summary by Operating Funds
100( ) 3 ti
Projected
Projected
Net Fund
Revenue
Expenditure
Impact
Increase
Increase
Increase
Fund
(Decrease)
(Decrease)
(Decrease)
1000 - General
134,229
(416,203)
550,432
1010 - Library Services
-
(18,800)
18,800
2003 - Crossing Guard
(55,000)
-
(55,000)
2200 - Community Dev.
(1,003,777)
(683,708)
(320,069)
2400 - Park Maintenance
-
77,500
(77,500)
2605 - Gas Tax
(172,909)
25,000
(197,909)
2610 -Traffic Congesion Relief Fund
-
24,968
(24,968)
5000 - Local Transit
(75,750)
(109,405)
33,655
5001 - Solid Waste AB939
-
23,188
(23,188)
$ (1,173,207)
$ (1,077,460)
$ (95,747)
100( ) 3 ti
Exhibit "A -1"
CITY OF MOORPARK
Mid Year Budget Amendment for the 2007/2008 Fiscal Year
Summary by Capital Funds
Projected
Projected
Net Fund
Revenue
Expenditure
Impact
Increase
Increase
Increase
Fund
(Decrease)
(Decrease)
(Decrease)
2001 - Traffic System
(123,030)
(235,200)
112,170
2002 - City -Wide Traffic Mitigation
(2,129,562)
-
(2,129,562)
2100 - Community Wide
(975,243)
-
(975,243)
2111 - Zone Development - Zone 1
(432,300)
-
(432,300)
2113 - Zone Development - Zone 3
(7,300)
-
(7,300)
2150 - Tree and Landscape Fees
8,836
-
8,836
2151 - Art in Public Places
(994,413)
-
(994,413)
2154 - Library Facilities
(391,903)
-
(391,903)
2155 - Open Space Maintenance
10,290
-
10,290
2201 - Affordable Housing
(838,141)
(400,000)
(438,141)
2315 - Lighting & Landscape Maint
-
(80,000)
80,000
2320 - AD0702 - Lyon Homes
547,000
-
547,000
2322 - AD0701 - Pardee
1,495,000
-
1,495,000
2501 - Los Angeles A.O.C.
(1,788,500)
526,982
(2,315,482)
2502 - Tierra Rejada /Spring A.O.C.
466,256
-
466,256
2503 - Casey /Gabbert A.O.C.
(403,970)
-
(403,970)
2603 - Local Transportation 8A
24,968
-
24,968
2800 - Endowment
(3,080,688)
-
(3,080,688)
$ (8,612,700)
$ (188,218)
$ (8,424,482)
Exhibit "A -2"
CITY OF MOORPARK
BUDGET SUMMARY BY FUND
Fiscal Years 2006/2007 and 2007/2008
Total Special Revenue $ 757,860 $ 4,410,214 $ 6,698,959 $ 1,967,742 $ 130,790 $ 306,067 $ 3,770,541 $ 7,372,324 $ 2,893,806 $ 186,395 $ (588,305)
C
W
A
Revised
Beginning
Actual Activity
Actual
Projected
Estimated
Fund Balance
FY 200612007
Fund Balance
FY 2007/2008
Fund Balance
INTERFUND TRANSFERS
INTERFUND TRANSFERS
FUND
DESCRIPTION
613012006
REVENUES
EXPENSES IN OUT
6/30/2007
REVENUES
EXPENSES IN OUT
6/3012008
GENERALFUND
1000
Net General Fund
$ 21,244,411
$ 13,704,405
$ 9,401,106 $ 1,142,090
$ 24,405,620
$ 15,210,041
$ 13,888,945 $ 2,137,160
$ 23,589,556
SPECIAL REVENUE FUNDS
2200
Community Devel.
793,273
2,371,660
2,752,679
412,254
1,774,616
2,779,360 638,192
$ 45,702
2300
Citywide- Lighting
(22,613)
277,845
265,960 22,613
11,885
241,765
302,000
$ (48,350)
2300
Citywide - Landscaping
(103,338)
196,726
315,463 103,338
(118,737)
295,952
381,974
$ (204,759)
2305
Zone 5- Landscaping
(9,678)
29,867
41,480 9,678
(11,613)
34,953
41,294
$ (17,954)
2307
Zone 7-Landscaping
4,031
15,765
16,272
3,524
11,950
16,147
$ (673)
2308
Zone 8- 1-andscaping
12,398
17,573
17,724
12,247
15,895
33,685
$ (5,543)
2309
Zone 9- Landscaping
227
1,668
1,577
318
1,360
2,050
$ (372)
2310
Zone 10- Landscaping
6,917
219,091
246,861
(20,853)
215,132
247,727
$ (53,448)
2400
Park Maintenance
19,019
606,547
1,755,480 1,096,251
(33,663)
643,300
2,000,627 1,279,827
$ (111,163)
2605
Gas Tax 2105,6,7
57,624
673,472
1,285,463 735,862 130,790
50,705
535,618
1,567,460 975,787 186,395
$ (191,745)
Total Special Revenue $ 757,860 $ 4,410,214 $ 6,698,959 $ 1,967,742 $ 130,790 $ 306,067 $ 3,770,541 $ 7,372,324 $ 2,893,806 $ 186,395 $ (588,305)
C
W
A
Exhibit "B"
Mid Year Budget Amendment for the 2007/2008 Fiscal Year
Object
Current
Current
Amended
Budget Unit
Code
Fund
Description
Budget
Actual Revision
Budget Explanation
REVENUE:
1000
3010
General Fund
Current Secured Tax
$ 2,906,000 $
1,659,662 $ 194,000
$ 3,100,000 Property taxes higher than anticipated
1000
3011
General Fund
Current Unsecured Tax
45,000
56,306 11,306
56,306 Property taxes higher than anticipated
1000
3014
General Fund
Real Property Transfer Tax
300,000
84,991 (75,000)
225,000 Decrease in transfer tax due to declining sale of properties
1000
3581
General Fund
Vector Abatement Grant
-
- 3,923
3,923 Vector Abatement Grant
134,229
2001
3118
Traffic System Management
Other Development
584,160
23,640 (123,030)
461,130 Change in development projections
(123,030)
2002
3118
City -Wide Traffic Mitigation
Other Development
3,044,350
112,420 (2,129,562)
914,788 Change in development projections
(2,129,562)
2003
3118
Crossing Guard
Other Development
55,000
- (55,000)
- Condition of Essex Apts. - No longer expected
(55,000)
2100
3120
Community Wide
Fees in Lieu of Park Land
1,146,822
30,263 (975,243)
171,579 Change in development projections
(975,243)
2111
3120
Zone Development Fees
Fees in Lieu of Park Land
432,300
- (432,300)
- Change in development projections
(432,300)
2113
3120
Zone Development Fees
Fees in Lieu of Park Land
21,300
13,383 (7,300)
14,000 Change in development projections
(7,300)
2150
3114
Tree and Landscape Fees
Trees /Landscape
8,322
4,427 8,836
17,158 Change in development projections
8,836
2151
3112
Art in Public Places
Art in Public Places Fee
1,154,453
15,378 (994,413)
160,040 Change in development projections
(994,413)
2154
3115
Library Facilities
Library Facilities Fee
543,864
35,464 (391,903)
151,961 Change in development projections
(391,903)
2155
3118
Open Space Maintenance
Other Development
-
10,290 10,290
10,290 Additional fees not budgeted
10,290
2200
3240
Community Development
Residential Building
1,027,407
98,182 (831,252)
196,155 Change in development projections
2200
3241
Community Development
Non Residential Building
213,897
99,751 113,794
327,691 Increase in non - residential development
2200
3242
Community Development
Permit Adjustment Commercial
5,000
1,200 (3,200)
1,800 Change in development projections
2200
3243
Community Development
Permit Adjustment Industrial
1,000
- (1,000)
- Change in development projections
2200
3244
Community Development
Permit Adjustment Residential
1,500
- (900)
600 Change in development projections
2200
3245
Community Development
Temporary Use Permit
3,000
1,305 (500)
2,500 Change in development projections
r�i 2200
3806
Community Development
Contract Administration Fee
10,000
1,996 (7,000)
3,000 Change in development projections
2200
3808
Community Development
Other Administration Services
2,000
250 (1,500)
500 Change in development projections
�r
Cl i 2200
3826
Community Development
Imaging Fees
25,000
8,486 (10,000)
15,000 Change in development projections
S: \Finance \Johnny's Folder \Midyear Analysis \07
-08 \City \Mid Year Budget Amendment
(b & w) 07 -08
G)
Coll
Exhibit "B"
Mid Year Budget Amendment for the 2007/2008 Fiscal Year
S. \Finance \Johnny's Folder \Midyear Analysis \07 -08 \City \Mid Year Budget Amendment (b & w) 07 -08
Object
Current
Current
Amended
Budget Unit
Code
Fund
Description
Budget
Actual
Revision
Budget Explanation
2200
3829
Community Development
Advance Planning Fees
2,000
3,438
2,000
4,000 Change in development projections
2200
3831
Community Development
Other Community Development
279,492
25,375
(217,889)
61,603 Change in development projections
2200
3832
Community Development
Plan Check Non - Residential
95,078
106,934
64,727
159,805 Increase in non - residential development
2200
3841
Community Development
Public Improvement Plan Check
167,000
20,519
(17,936)
149,064 Change in development projections
2200
3842
Community Development
Public Improvement Inspection
233,000
22,149
(92,121)
140,879 Change in development projections
2200
3881
Community Development
Real Estate Sign Fee
1,000
-
(1,000)
- Change in development projections
(1,003,777)
2201
3118
City Affordable Housing
Other Development
1,082,357
236,667
(845,689)
236,668 Change in development projections
2201
3741
City Affordable Housing
Other Loan Payoff
-
7,548
7,548
7,548 Villa Campesina loan payoff
(838,141)
2320
3102
AD 0702 -1-yon Homes
SBA - Landscape Maintenance
20,507
273,743
547,000
567,507 Original assessment amount under budgeted
547,000
2322
3102
AD 2007 -01 Pardee
SBA - Landscape Maintenance
20,507
747,765
1,495,000
1,515,507 Original assessment amount under budgeted
1,495,000
2501
3110
Los Angeles A.O.C.
Area of Contribution
2,625,057
373,512
(1,788,500)
836,557 Change in development projections
(1,788,500)
2502
3110
Tierra Rejada /Spring A.O.C.
Area of Contribution
-
-
466,256
466,256 Change in development projections
466,256
2503
3110
Casey /Gabbert A.O.C.
Area of Contribution
406,000
2,030
(403,970)
2,030 Change in development projections
(403,970)
2603
3720
Local Transportation 8A
Transfer From Other Funds
-
24,968
24,968
24,968 Transfer from Traffic Congestion Relief
24,968
2605
3500
Gas Tax
Gas Tax 2106 & 2107
477,527
214,164
(116,174)
361,353 Due to Governor's proposed 5 month payment delay as part of his
FY 08/09 budget; full repayment without interest expected in 9/08
2605
3502
Gas Tax
Gas Tax 2105
225,000
105,374
(56,735)
168,265 Due to Governor's proposed 5 month payment delay as part of his
(172,909)
FY 08/09 budget; full repayment without interest expected in 9/08
2800
3118
Endowment Fund
Development Fees
2,579,000
-
(2,259,328)
319,672 Change in development projections
2800
3121
Endowment Fund
Community Service Fees
834,800
-
(821,360)
13,440 Change in development projections
(3,080,688)
5000
3510
Local Transit 8C
Transit/Streets
863,214
79,479
(66,150)
797,064 TDA shortfall announced
5000
3612
Local Transit 8C
FTA 5307 Federal Grant
314,000
109,663
(9,600)
304,400 Lower reimbursement than originally anticipated
(75,750)
Total revenue
$ (9,785,907)
S. \Finance \Johnny's Folder \Midyear Analysis \07 -08 \City \Mid Year Budget Amendment (b & w) 07 -08
Exhibit "B"
Mid Year Budget Amendment for the 2007/2008 Fiscal Year
Object Current Current Amended
Budget Unit Code Division Description Budget Actual Revision Budget Explanation
EXPENDITURES:
1000 - 2100 -0000
9103
City Manager
Contractual Services
5,000
15,944
23,344
28,344 Matrix Consulting Finance Department organizational study
1000 - 2100 -2012
9212
City Manager
Modular Buildings Rental
43,920
24,614
6,080
50,000 Modular rent higher than budgeted
1000 - 2210 -0000
9103
Emergency Management
Special Professional Services
45,000
0
(20,000)
25,000 Emergency training not anticipated to occur
1000- 2210 -0000
9204
Emergency Management
Shop & Operating Supplies
25,000
92
(10,000)
15,000 Delayed purchase of EOC fixtures (display material)
1000 - 2210 -0000
9222
Emergency Management
Education and Training
13,000
0
(10,000)
3,000 Delayed training
1000 - 2210 -0000
9238
Emergency Management
Disaster - Relief
10,000
0
(10,000)
- No longer needed
1000. 2210 -0000
9255
Emergency Management
Gasoline /Diesel
7,000
0
(5,000)
2,000 Lower than anticipated
1000- 2210 -0000
9504
Emergency Management
Other Equipment
27,500
0
(20,000)
7,500 Delayed purchase of EOC T.V. broadcast equipment
1000 - 7210 -0000
9208
Vector /Animal Control
Small Tools
200
2,107
2,000
2,200 Grant funded equipment
1000 - 7210 -0000
9204
Vector /Animal Control
Shop & Operating Supplies
3,800
2,032
1,923
5,723 Grant funded equipment
1000. 7210 -7210
9102
Vector /Animal Control
Contractual Services
54,000
5,930
(39,000)
15,000 Less County services
1000. 7620 -0000
9252
Facilities
Property Maintenance
20,000
23,786
8,000
28,000 Community Center and City Hall fumigation, annex gate
1000 - 7620 -0000
9505
Facilities
Vehicles
27,000
8,590
9,000
36,000 Facility van, ordered in 06/07; received in 07/08
1000 - 7620 -8041
9632
Facilities
Improvements Other Than Bldgs
41,000
34,565
2,400
43,400 Additional security fencing for MPSF
1000.8100 -0000
9103
Public Works
Special Professional Services
15,000
-
(5,000)
10,000 Less consulting services than anticipated
1000 - 8100 -0000
9321
Public Works
Other Chemicals
3,500
2,572
3,500
7,000 Additional grafitti supplies
1000 - 8320 -0000
9122
NPDES - Stormwater Mgmt
Legal Services - Non Retainer
7,500
333
(5,000)
2,500 Delayed NPDES permit
1000 - 8320 -0000
9220
NPDES - Stormwater Mgmt
Publications and Subscriptions
2,400
-
(2,000)
400 Received most publications free of charge
1000 - 8410 -0000
9159
Engineering
Engineering Services Misc.
40,000
-
(40,000)
- Delayed Ventura Co Watershed Protection Dist, Calleguas Creek
hydrological & topographical data, GIS data
1000- 9200 -0000
9117
Public Safety - Police Dept
Police Services
5,141,793
2,896,651
(133,771)
5,008,022 Lower rate increases and reduced staffing
1000 - 9200 -9005
9117
Public Safety - Police Dept
Police Services
191,435
87,546
(29,129)
162,306 DARE officer not filled for entire year
1000 - 9200 -0000
9118
Public Safety - Police Dept
Overtime I Regular and Courts
165,000
85,633
(5,710)
159,290 Variance in estimate for major crime, fires, floods & earthquakes
1000 - 9200 -0000
9119
Public Safety - Police Dept
Overtime I Special Events
33,060
13,976
(5,540)
27,520 Cost savings for Fireworks and Country Days
1000 - 9200 -0000
9205
Public Safety - Police Dept
Special Department Supplies
15,725
4,418
(6,900)
8,825 Reduced supply usage
1000 - 9200 -0000
9222
Public Safety - Police Dept
Education and Training
20,470
9,415
(7,500)
12,970 Reduced training
1000 - 9200 -0000
9223
Public Safety - Police Dept
Conferences / Meetings
2,500
684
(1,800)
700 Reduced conferences and meetings
1000 - 9200 -0000
9232
Public Safety - Police Dept
Printing
3,600
783
(2,000)
1,600 Reduced printing
1000 - 9200 -0000
9254
Public Safety - Police Dept
Vehicle Maintenance
323,614
130,290
(94,600)
229,014 GSA fleet rates adjusted and estimates not realized
1000 - 9200 -0000
9505
Public Safety - Police Dept
Vehicles
32,300
19,289
(19,500)
12,800 New traffic motorcycle will not be purchased
(416,203)
1010 - 7620 -0000
9252
Facilities
Property Maintenance
32,000
10,692
(17,000)
15,000 Original allocation was overstated
1010 - 7620 -0000
9331
Facilities
Landscape Services
4,830
1,386
(1,800)
3,030 Original allocation was overstated
(18,800)
2001 - 8310 -8069
9601
Street Maintenance
Design /Engineering
-
11,708
14,800
14,800 Spring Rd /Charles St bus turn -out right -of -way acquisition
2001 -8510 -0000
9505
Public Transit
Public Transit Vehicles
250,000
-
(250,000)
- Pending transit fleet fuel evaluation
(235,200)
2200- 6100 -0000 9001 Community Development Adm Admin Honorariums 12,000 1,300 (7,700) 4,300 Fewer Planning Commission meetings required this fiscal year
2200 - 6100 -0000 9201 Community Development Adm Admin Computer Supplies - 221 500 500 Equipment need
2200- 6100 -0000 9222 Community Development Adm Admin Education & Training 2,200 350 (1,850) 350 Reduced need
`+ar
rC
W
�� S: \Finance \Johnny's Folder \Midyear Analysis \07 -08 \City \Mid Year Budget Amendment (b & w) 07 -08
Exhibit "B"
Mid Year Budget Amendment for the 2007/2008 Fiscal Year
Object Current Current Amended
Budget Unit Code Division Description Budget Actual Revision Budget Explanation
2200 - 6100 -0000
9223
Community Development Adm Conferences & Meetings
13,010
60
(4,400)
8,610 Reduced attendance at Planners Institure
2200. 6410 -0000
9102
Building and Safety
Contractual Services
7,500
-
(3,500)
4,000 Reduced need for scanning files and maps
2200 - 6410 -0000
9143
Building and Safety
B & S Residential Plan Check
186,337
19,487
(145,266)
41,071 Change in actual development activity
2200 - 6410 -0000
9144
Building and Safety
B & S Nonresidential Plan Ck
63,989
64,732
42,553
106,542 Change in actual development activity
2200 - 6410 -0000
9146
Building and Safety
B & S Residential Permit
599,287
51,813
(484,870)
114,417 Change in actual development activity
2200 - 6410 -0000
9147
Building and Safety
B & S Nonresidential Permit
124,760
54,273
66,382
191,142 Change in actual development activity
2200 - 6430 -0000
9122
Code Compliance
Legal Services - Non Retainer
15,000
37,775
45,000
60,000 Additional legal services
2200 - 6430 -0000
9123
Code Compliance
Legal Services - Litigation
15,000
23,640
25,000
40,000 Additional legal services
2200 - 6430 -0000
9255
Code Compliance
Gasoline /Diesel
500
1,009
1,500
2,000 Increased fuel expenditures
2200 - 6440 -0000
9102
Planning
Contractual Services
35,000
-
(35,000)
- Defer scanning of Dept files and maps
2200- 6440 -0000
9103
Planning
Professional Services
250,000
26,159
(150,000)
100,000 Defer EIR for land use & circulation element to FY 08/09
2200- 6440 -0000
9122
Planning
Legal Services - Non Retainer
25,000
57,093
75,000
100,000 Additional litigation
2200 -6440 -0000
9234
Planning
Planning Printing
2,000
3,994
3,000
5,000 Additional printing services
2200 - 8410 -0000
9155
CAA Engineering
Public Improvement Plan Check
167,000
20,519
(17,936)
149,064 Decrease in CAA engineering services due to change in
development projection
2200 -8410 -0000
9156
CAA Engineering
Public Improvement Inspection
233,000
14,529
(92,121)
140,879 Decrease in CAA engineering services due to change in
development projection
(683,708)
2201. 2430 -0000
9282
City Affordable Housing
Rehabilitation LOA
100,000
-
(100,000)
- City housing rehab not activated
2201 - 2430 -5025
9612
City Affordable Housing
Building Acquisition
400,000
(300,000)
100,000 No current anticipated use
(400,000)
2315 - 7900 -7901
9252
Lighting & Landscape Maint
Property Maintenance
10,000
(10,000)
- City has not assumed responsibility for assessment services
2315 - 7900 -7901
9331
Lighting & Landscape Maint
Landscape Services
50,000
(50,000)
City has not assumed responsibility for assessment services
2315- 7900 -7901
9415
Lighting & Landscape Maint
Water
20,000
-
(20,000)
City has not assumed responsibility for assessment services
(80,000)
2400 - 7800 -0000
9505
Park Maintenance and Impr
Vehicles
-
9,500
9,500
9,500 50% of Parks' truck, ordered in 06/07
2400 - 7800 -7801
9252
Park Maintenance and Impr
Property Maintenance
5,000
9,699
6,000
11,000 Wood chip playground surfacing replacement; general vandalism
2400 - 7800.7801
9102
Park Maintenance and Impr
Contractual Services
3,000
1,401
8,000
11,000 Security lighting repairs
2400 - 7800 -7806
9415
Park Maintenance and Impr
Water
8.000
10,973
7,000
15,000 Water usage underestimated, up from 06/07
2400- 7800 -7807
9415
Park Maintenance and Impr
Water
7,000
6,657
4,000
11,000 Water usage underestimated, up from 06/07
2400 - 7800 -7807
9252
Park Maintenance and Impr
Property Maintenance
2,000
3,052
4,000
6,000 Wood chip playground surfacing replacement
2400 - 7800 -7808
9252
Park Maintenance and Impr
Property Maintenance
3,000
11,268
10,000
13,000 Sewer repairs and BB court resurfacing
2400 - 7800 -7808
9415
Park Maintenance and Impr
Water
12,000
8,425
3,000
15,000 Water usage underestimated, up from 06/07
2400- 7800 -7811
9252
Park Maintenance and Impr
Property Maintenance
5,147
12,173
9,000
14,147 BB court resurfacing
2400 - 7800 -7815
9252
Park Maintenance and Impr
Property Maintenance
2,000
10,219
17,000
19,000 BB court resurfacing
77,500
2501- 8310 -8012
9611
Street Maintenance
Site Clearance
-
-
24,000
24,000 Princeton Avenue widening parcels site clearance
2501 - 8310 -8012
9610
Street Maintenance
Land Acquisition
674,389
1,097,949
502,982
1,177,371 Princeton Avenue property purchase
526,982
2605- 8310 -0000
2605- 8310 -0000
2605- 8310 -0000
1r
2610- 8310 -0000
9205 Street Maintenance Special Dept Supplies 3,400 4,095 1,000 4,400 Purchase and replace padlocks at MPSF
9208 Street Maintenance Small Tools 6,000 10,907 12,000 18,000 Refurbish power tool inventory at MPSF
9254 Street Maintenance Vehicle Maintenance 6,000 10,328 12,000 18,000 Variety of vehicle repairs
25,000
9820 Street Maintenance Transfer Out 0 24,968 24,968 24,968 Transfer to Local Transportation 8A
24,968
S: \Finance \Johnny's Folder \Midyear Analysis \07 -08 \City \Mid Year Budget Amendment (b & w) 07 -08
Wr�
�
Exhibit "B"
Mid Year Budget Amendment for the 2007/2008 Fiscal Year
S: \Finance \Johnny's Folder \Midyear Analysis \07 -08 \City \Mid Year Budget Amendment (b & w) 07 -08
Object
Current
Current
Amended
Budget Unit
Code
Division
Description
Budget
Actual
Revision
Budget Explanation
5000- 8510 -8071
9102
Public Transit
Contractual Services
209,000
96,988
(20,000)
189,000 Lower operating cost than anticipated for Moorpark City Transit
5000 - 8510 -8072
9102
Public Transit
Contractual Services
36,000
30,905
(30,905)
5,095 Lower projected VISTA East costs
5000 - 8510 -8073
9102
Public Transit
Contractual Services
46,000
20,659
(43,000)
3,000 Lower projected security guard costs
5000 - 8510 -0000
9102
Public Transit
Contractual Services
117,000
51,270
(12,000)
105,000 Lower preventative maintenance for Moorpark City Transit
5000 - 8510 -0000
9232
Public Transit
Printing
5,000
2,185
(3,500)
1,500 Delay Ride Guide printing until after route study completed
(109,405)
5001 - 7210 -7210
9205
Vector /Animal Control
Animal Reg.Special Dept. Supp.
5,400
3,546
1,800
7,200 Mutt Mitts for City parks
5001 - 7530 -7501
9003
Solid Waste
Part-time Salaries
-
51
426
426 Intern to assist with Solid Waste and Recycling
5001 - 7530 -7502
9003
Solid Waste
Part-time Salaries
81,853
45,203
2,555
84,408 Intern to assist with Solid Waste and Recycling
5001 - 7530 -7503
9003
Solid Waste
Part-time Salaries
-
-
1,278
1,278 Intern to assist with Solid Waste and Recycling
5001 - 7530 -7504
9003
Solid Waste
Part-time Salaries
-
-
2,129
2,129 Intern to assist with Solid Waste and Recycling
5001 - 7530 -7504
9102
Solid Waste
Contractual Services
7,000
7,445
15,000
22,000 Electronic waste event
23,188
Total expenditures
S: \Finance \Johnny's Folder \Midyear Analysis \07 -08 \City \Mid Year Budget Amendment (b & w) 07 -08
Exhibit C
City of Moorpark
General Fund Budget Amendments
July 1, 2007, Through March 5, 2008
HCC Approval
Res #
Date
Department
Account Number
Purpose
2007 -2622
8/1/07
Public Safety - Police Dept
1000 9200 0000 9254
Maintenance of unmarked police vehicle
2007 -2622
8/1/07
Public Safety - Police Dept
1000 9200 0000 9505
Purchase of unmarked police vehicle
2007 -2623
8/1/07
Facilities
1000 7620 8041 9632
Improvements at Moorpark Public Svcs Facility
2007 -2628
9/12/07
Park Maint and Improv
1000 7800 0000 9820
Walkway improv at Mountain Meadows Park
2007 -2634
9/19/07
Street Maintenance
1000 8310 8074 9601
CIP: Lassen Ave walkway, design
2007 -2634
9/19/07
Street Maintenance
1000 8310 8074 9640
CIP: Lassen Ave walkway, construction
2007 -2634
9/19/07
Street Maintenance
1000 8310 8074 9650
CIP: Lassen Ave walkway, inspection
2007 -2639
10/3/07
Street Maintenance
1000 8310 8011 9640
CIP: Tierra Rejada Rd & Second St overlay
2007 -2645
10/17/07
Street Maintenance
1000 8310 8011 9504
CIP: Tierra Rejada Rd & Second St overlay
2007 -2651
11/7/07
Recreation
1000 7630 7637 9244
25th anniversary commemoration
2007 -2655
11/7/07
NPDES - Stormwater Mgt
1000 8320 0000 9103
Calleg Cr TMDL moni & imp/ + res 2008 -2681
2007 -2657
11/7/07
Facilities
1000 7620 0000 9505
Purchase of commercial van
2008 -2674
1/16/08
Community Devel Admin
1000 6100 0000 9102
Matrix Consulting Group wastewater study
2008 -2676
1/16/08
AD Fund Deficit Transfers
1000 7900 0000 9820
FY06 /07 deficits, lighting and landscaping
2008 -2682
2/6/08
Facilities
1000 7620 0000 9504
Purchase of air conditioning unit for server room
2008 -2688
2/20/08
Recreation
1000 7630 7643 9244
"My Home Town" project grant for arts festival
Total
w
FA
Adopted
Budget
Revision
Revised
Budget
Actual
319,370
4,244
323,614
132,172
-
32,300
32,300
19,289
-
41,000
41,000
34,565
1,332,981
12,000
1,344,981
12,000
-
7,500
7,500
3,169
-
60,000
60,000
-
-
2,500
2,500
-
-
1,541,500
1,541,500
1,064,322
-
20,000
20,000
19,144
5,000
8,000
13,000
1,883
33,500
36,635
70,135
-
-
27,000
27,000
8,590
-
65,000
65,000
-
15,987
59,614
75,601
-
-
5,000
5,000
-
8,000
2,500
10,500
100
1,714,838
1,924,793
3,639,631
1,295,234
* City will receive grant in the amount of $2,500 to offset expenditures.
S TinancelJohnny's Folde�BudgetV.08 Budget&dget Amend mentslSheetl 3/13/2008 11:29 AM