HomeMy WebLinkAboutAGENDA REPORT 2016 1005 CCSA SPC JNT TELE ITEM 05A ITEM 5.A.
CITY OF MOORPARK,CALIFORNIA
City Council Meeting
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MOORPARK CITY COUNCIL ACTION: �pAa�,d
AGENDA REPORT nim° ' �z
BY:
TO: Honorable City Council
FROM: Sean Corrigan, P.E., City Engineer/Public Works Director
Prepared by: Shaun Kroes, Program Manager cr
DATE: October 4, 2016 (Special CC Meeting of 10/05/16)
SUBJECT: Consider Amendment No. 1 to Agreement with City of Thousand
Oaks for Moorpark Fixed Route Operations, and Amendment No. 1 to
Agreement with City of Thousand Oaks for Moorpark Fixed Route
Maintenance
DISCUSSION
On June 24, 2014, the City of Moorpark (Moorpark) and the City of Thousand Oaks
(Thousand Oaks) entered into Agreements for Moorpark Fixed Route Operations and
Fixed Route Maintenance. The Agreements include a section in their respective Scopes of
Work that state that in the event that if 3 of Moorpark's buses go out of service, Thousand
Oaks will provide Moorpark with a Dial-A-Ride van on an emergency basis in order to
ensure that Moorpark's bus routes continue without interruption. The Agreements
currently have no such clause for reciprocal use of a Moorpark bus in the event that
Thousand Oaks is in need of a supplemental vehicle. City staff is requesting that City
Council approve Amendment No. 1 for Moorpark Fixed Route Operations (Attachment 1)
and Amendment No. 1 for Moorpark Fixed Route Maintenance (Attachment 2), permitting
Thousand Oaks to use a Moorpark bus in the event Thousand Oaks needs the vehicle.
On October 4, Thousand Oaks staff requested that Moorpark consider permitting the use
of one of Moorpark's fixed route buses for a short-term period (two to three weeks).
Thousand Oaks has experience the loss of two fixed route buses and has requested that it
be permitted to use a Moorpark bus in the event that it loses another two buses due to
maintenance or other unforeseen accidents. Thousand Oaks is proposing to place one of
Moorpark's buses on "standby". In the event that the bus is needed, Thousand Oaks
would deploy the bus for Thousand Oaks service. If Moorpark's bus fleet were to be
diminished due to accidents and/or maintenance requirements, the "standby" bus would
be put into service for Moorpark's fleet.
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Honorable City Council
October 5, 2016—Special Meeting
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FISCAL IMPACT
None. Thousand Oaks will cover fueling and maintenance costs associated with
Moorpark's bus while it is in service for Thousand Oaks. •
STAFF RECOMMENDATION (Roll Call Vote)
1. Authorize the City Manager to sign Amendment No. 1 to the Agreement with
Thousand Oaks for Moorpark Fixed Route Operations, subject to final language
approval by the City Manager; and
2. Authorize the City Manager to sign Amendment No. 1 to the Agreement with
Thousand Oaks for Moorpark Fixed Route Maintenance, subject to final language
approval by the City Manager.
Attachments:
1. Amendment No. 1 (Fixed Route Operations)
2. Amendment No. 1 (Fixed Route Maintenance)
S:\Public Works\Everyone\Reports\Staff Reports\2016\10_October\10-05-2016 Special CC meeting(Thousand Oaks Amendment-
Use of City Bus).docx
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Attachment 1
AMENDMENT NO. 1
AGREEMENT FOR MOORPARK FIXED ROUTE OPERATIONS
This Amendment No. 1 to the Agreement between the City of Moorpark, a
municipal corporation ("Moorpark"), and the City of Thousand Oaks, a municipal
corporation ("City"), for fixed route operation services ("Agreement"), is made and
entered into the day of , 2016.
RECITALS
WHEREAS, on June 24, 2016, Moorpark and the City entered into an Agreement
to have the City provide fixed route operation services; and
WHEREAS, City has requested that Moorpark permit City to use one (1) of
Moorpark's fixed route buses on an emergency basis and City and Thousand Oaks now
desire to amend the Agreement to permit the use and document said agreement to
amend by jointly approving Amendment No. 1 to the Agreement.
NOW, THEREFORE, it is mutually agreed by and between the parties to the
Agreement as follows:
I. Exhibit A, SCOPE OF WORK, is amended by adding the following paragraph to
Section 5, VEHICLES, and reads:
"The Moorpark City Manager may authorize the use of one (1) of its
vehicles for City's use on an emergency basis, for a not-to-exceed
time of thirty (30) days at one time. In the event that Moorpark
requires the vehicle to ensure operation of Moorpark's route, City
shall return the vehicle for Moorpark's use."
II. Remaining Provisions:
Except as revised by this Amendment No.1, all of the provisions of the
Agreement shall remain in full force and effect.
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In Witness Whereof, the parties hereto have caused this Amendment to be
executed the day and year first above written.
CITY OF MOORPARK CITY OF THOUSAND OAKS.
Steven Kueny Drew Powers
City Manager Interim City Manager
Attest:
Maureen Benson, City Clerk
Amendment No. 1 to Operations Agreement between City of Moorpark and Thousand Oaks
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Attachment 2
AMENDMENT NO. 1
AGREEMENT FOR MOORPARK FIXED ROUTE MAINTENANCE
This Amendment No. 1 to the Agreement between the City of Moorpark, a
municipal corporation ("Moorpark"), and the City of Thousand Oaks, a municipal
corporation ("City"), for fixed route maintenance services ("Agreement"), is made and
entered into the day of , 2016.
RECITALS
WHEREAS, on June 24, 2016, Moorpark and the City entered into an Agreement
to have the City provide fixed route maintenance services; and
WHEREAS, City has requested that Moorpark permit City to use one (1) of
Moorpark's fixed route buses on an emergency basis and City and Thousand Oaks now
desire to amend the Agreement to permit the use and document said agreement to
amend by jointly approving Amendment No. 1 to the Agreement.
NOW, THEREFORE, it is mutually agreed by and between the parties to the
Agreement as follows:
I. Exhibit A, SCOPE OF WORK, is amended by adding the following paragraph to
Section 2, VEHICLES, and reads:
"The Moorpark City Manager may authorize the use of one (1) of its
vehicles for City's use on an emergency basis, for a not-to-exceed
time of thirty (30) days at one time. In the event that Moorpark
requires the vehicle to ensure operation of Moorpark's route, City
shall return the vehicle for Moorpark's use."
II. Remaining Provisions:
Except as revised by this Amendment No.1, all of the provisions of the
Agreement shall remain in full force and effect.
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In Witness Whereof, the parties hereto have caused this Amendment to be
executed the day and year first above written.
CITY OF MOORPARK CITY OF THOUSAND OAKS
Steven Kueny Drew Powers
City Manager Interim City Manager
Attest:
Maureen Benson, City Clerk
Amendment No. 1 to Maintenance Agreement between City of Moorpark and Thousand Oaks.
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