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Home My WebLink AboutAGENDA REPORT 2016 1005 CCSA REG ITEM 10D ITEM 10.D. CITY OF MOORPARK.CALIFORNIA City Council Meeting of AO-06-10/6 d- ACTION: L.¢s . LOG. MOORPARK CITY COUNCIL oio - ,ue li.;saCsw:r AGENDA REPORT to vie . et 5-31101 TO: Honorable City Council J FROM: Steven Kueny, City Manager �J( DATE: September 22, 2016 (CC Meeting of 10/5/2016) SUBJECT: Consider Resolution Revising and Approving the City's Police Services Fees, False Alarm Billing Rates, Administrative Fees for Towing of Vehicles, and Vehicle Use Fees; and Rescinding Resolution No. 2015-3407 BACKGROUND and DISCUSSION The City Council approved Resolution No. 2015-3407 on June 17, 2015, setting forth the City's Police Services Rates, False Alarm Billing Rates, and Towing Rates. The Resolution should have included the billing rates for use of Police vehicles including motorcycles during special non-City events for which Moorpark Police personnel are assigned. This includes filming permits, special events by third parties on City property, and when Moorpark Unified School District (MUSD) contracts directly with the Sheriff's department. In such cases, the City funded vehicles are usually used. As you know, the vehicle costs are paid directly by the City as part of the City's Law Enforcement Services Agreement with the County of Ventura. The current cost for each patrol unit is $1,034 per month. In addition, the City pays 27 cents per mile plus the actual cost of fuel. On average, this separate fuel cost is about 18 cents per mile. Based on the average number of miles (2,825) a patrol unit is driven each month, the mileage cost is 37 cents for this fixed charge ($1,034 = 2825 miles = 37 cents/mile). The total cost is 82 cents (27 + 18 + 37 cents). To cover the overhead/administrative cost for processing, an additional 15 percent (15%) is added, for a total cost of 94 cents per mile. The other vehicles paid for by the City including unmarked cars and cadet vehicles have a lower fixed cost, so using the published IRS mileage rate (currently 54 cents/mile) plus 15 percent is recommended. This rate can also be used for the motorcycles and Volunteers in Policing (VIP) vehicles which are owned and maintained by the City (except fuel for the VIP vehicles). The referenced Resolution is attached in legislative format showing the proposed changes. - 66 Honorable City Council Re: Consider Resolution Authorizing Revisions to the City's Police Services Rates September 22, 2016 (CC Meeting of 10/5/2016) Page 2 FISCAL IMPACT The addition of mileage reimbursement for use of City funded vehicles at third party events will offset the cost of providing vehicles to those events. The monies received will be placed in the General Fund, which is the current funding source for virtually all of the City's police services. On average, the annual amount is estimated at $2,000. STAFF RECOMMENDATION (Roll Call Vote) Adopt Resolution No. 2016- Revising and Approving the City's Police Services Fees, False Alarm Billing Rates, Administrative Fees for Towing of Vehicles, and Vehicle Use Fees; and Rescinding Resolution No. 2015-3407. Attachment: Resolution No. 2016- S:\City Manager\Everyone\ccagenda\Revisions to City's Police Service Rates Agenda Rpt 2016 1005.doc 67 RESOLUTION NO. 2016- 2015 3407 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, ESTABLISHING REVISING AND APPROVING POLICE SERVICES FEES, FALSE ALARM BILLING RATES, ADMINISTRATIVE FEES FOR TOWING OF VEHICLES AND VEHICLE USE FEES AND RESCINDING RESOLUTION NO. 2015-3407S. 2004 2227, 2008 2769 AND 2008 2770 WHEREAS, it is appropriate for the City to establish fees for City Police Services which are not of benefit nor the responsibility of the public-at-large; and WHEREAS, Resolution No. 2015-3407 2004 2227 established an administrative fee for City police services enabling the impounding of vehicles pursuant to Section 22850.5 of the California Vehicle Code; and WHEREAS, the City contracts for Police Services with the County of Ventura and the Board of Supervisors annually establishes Contract and Service Rates; and WHEREAS, the City uses police personnel for development plan review, traffic control, crowd control, special event permit review, inspection, emergency responses and other police services from time-to-time; and WHEREAS, the City uses police personnel responding to and investigating commercial and residential alarm calls, both warranted and subsequently determined to be false alarms; and WHEREAS, the City of Moorpark also incurs costs associated with the removal and storage of vehicles illegally parked within the City of Moorpark; and WHEREAS the City's costs associated with the towing of a vehicle in either a traffic stop, impound situation, or illegally parked vehicle situation ("storage") should not be borne by the general public, but by the owner of said vehicle; and WHEREAS, vehicles used in support of the Police personnel and services within the City of Moorpark are funded by the City; and WHEREAS, the County of Ventura Sheriffs office, with whom the City contracts for police services, has indicated that the City's administrative costs associated with impound and vehicle storage situations is or exceeds one hundred sixty dollars ($160.00). WHEREAS, these services are for the benefit of or precipitated by the actions of private individuals or companies and the expense is not appropriately the responsibility of the public-at-large. 68 Resolution No. 2016- 2015 3407 Page 2 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1 . The City Council determines that adoption of the fees set forth herein is exempt from the requirements of the California Environmental Quality Act pursuant to Section 21080(b)(8) thereof and State CEQA Guidelines Section 15273A in that these fees are for the purpose of meeting operating expenses including employee wage rates and fringe benefits and purchasing or leasing supplies, equipment and materials, and will only partially reimburse the City of Moorpark for the cost of providing such services. SECTION 2. Resolution No. 2015-3407 Nos. 2004 2227, 2008 2769 and 2008 277, 0-areis hereby rescinded effective July 1, 2015 October 6, 2016. SECTION 3. All police service fees and charges shall be established at the latest annual contract and service rates adopted by the Ventura County Board of Supervisors for the Ventura County Sheriffs Office plus City administrative cost. SECTION 4. The City Council hereby approves the fee schedule attached as Exhibit "A" — Police Services Fees. SECTION 5. The City Council hereby approves the fee schedule attached as Exhibit "B" — False Alarm Billing Rates. SECTION 6. The City Council hereby approves the fee schedule attached as Exhibit "C" — Administrative Police Fees For Towing. Such fees apply to vehicle tows, whether for impound or storage purposes, as described herein. SECTION 7. All persons subject to any of the fees established herein shall be processed consistent with those applicable policies set forth by the County of Ventura Sheriff Office, acting as contractor to the City for Police Services. SECTION 8. This resolution shall become effective on July 1, 2015. October 6, 2016. 69 Resolution No. 2016- 2015 3407 Page 3 SECTION 9. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 17th5th day of JuneOctober, 20165. Janice Parvin, Mayor ATTEST: Maureen Benson, City Clerk Attachments: Exhibit "A" — Police Services Fees Exhibit "B" — False Alarm Billing Rates Exhibit "C" — Administrative Police Fees For Towing 70 Resolution No. 2016- 2015 3,107 Page 4 "EXHIBIT K POLICE SERVICES FEES A. Standard Police Service Fees Cost per Hour* Captain Annual Cost/1,800 + 15%t Sergeant Annual Cost/1,800 + 15°/01- Senior 5%tSenior Deputy Annual Cost/1,800 + 15%t Deputy$ Annual Cost/1,800 + 15%t Cadet Annual Cost/900 + 15%t B. Overtime Police Service Fees Cost per Overtime Hour* Sergeant Annual Overtime Rate + 15%t Senior Deputy$ Annual Overtime Rate + 15%t Deputyt Annual Overtime Rate + 15%t Cadet Annual Overtime Rate + 15%t *As calculated from the latest annual contract and services rates adopted by the Ventura County Board of Supervisors for the Ventura County Sheriffs Office. t These rates include fifteen percent (15%) City general government overhead. $ Beat Coordinator hours are billed at either the Senior Deputy or Deputy Rate as applicable C. Vehicle Use Fees 1. All patrol vehicles shall be charged at the rate of 94 cents (82 cents + 15%) for each mile during the designated event, including mileage to and from the event location and the Moorpark Police Services Center. 2. All vehicles, except patrol vehicles and motorcycles, shall be charged at the then current IRS Mileage Rate plus fifteen percent (15%) for each mile traveled during the 71 Resolution No. 2016- 2015 3107 Page 5 designated event including mileage to and from the event location and the Moorpark Police Services Center. 3. Motorcycles** shall be charged at the then current IRS Mileage Rate plus fifteen percent (15%) for each mile traveled during the event including mileage to and from the event location and the home of the Police personnel assigned to the motorcycle; or if the assigned personnel is already at work in the City at the time of the designated special event, then mileage will be charged to and from the Moorpark Police Services Center. ** Motorcycles are assigned to a specific person and are allowed to be driven home by that person. DC. Penalty for Late Payment A penalty fee in the amount of ten percent (10%) shall be added each month to any fee imposed in the event the fee is not paid within thirty (30) days after the billing date. 72 Resolution No. 2016- 2015 3/107 Page 6 EXHIBIT "B" FALSE ALARM BILLING RATES A. False Alarm Responses Within a Period of Twelve (12) Consecutive Months Starting Each January 1 and Ending Each December 31 FIRST RESPONSE $ ZERO SECOND RESPONSE $ ZERO THIRD RESPONSE $100.00 FOURTH RESPONSE $200.00 FIFTH RESPONSE $300.00 SIXTH RESPONSE $400.00 SEVENTH RESPONSE $500.00 EIGHTH RESPONSE $600.00 NINTH and GREATER RESPONSE $700.00 B. Penalty for Late Payment A penalty fee in the amount of ten percent (10%) shall be added each month to any fee imposed in the event the fee is not paid within thirty (30) days after the billing date. 73 Resolution No. 2016- 2015 3407 Page 7 Exhibit "C" ADMINISTRATIVE POLICE FEES FOR TOWING A. Administrative Fee A fee of $160.00 will be assessed for each person who owns a vehicle which is towed for impound or storage purposes, pursuant to this resolution. B. Penalty for Late Payment A penalty fee in the amount of ten percent (10%) shall be added each month to any fee imposed in the event the fee is not paid within thirty (30) days after the billing date. 74