HomeMy WebLinkAboutAGENDA REPORT 2016 1005 CCSA REG ITEM 10I ITEM 10.1.
CITY OF MOORPARK,CALIFORNIA
City Council Meeting
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MOORPARK CITY COUNCICoN: ...d_ ,
AGENDA REPORT ••�`�
BY: _l_,
TO: Honorable City Council -
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FROM: Joseph Fiss, Economic Development & Planning Manager
DATE: September 29, 2016 (CC Meeting of 10/5/16)
SUBJECT: Consider Request from the Moorpark Chamber of Commerce to Co-
Sponsor the Country Days Parade and Street Fair Use Certain City
Owned Downtown Properties to Support the Country Days Parade
and Street Fair; and Request Waiver of Rental Fees
BACKGROUND & DISCUSSION
The Moorpark Chamber of Commerce has filed an application for a Temporary Use
Permit for the 2016 Country Days and Street Fair event to occur on Saturday, October
8, from 9:00 a.m. to 5:00 p.m. on High Street. This event has been held in Moorpark for
over 30 years.
The Chamber is requesting the City to once again be a co-sponsor of the event and
waive fees for the parade and street fair, and for use of certain City owned downtown
properties. Fees for a Temporary Use Permit are waived for one event per year for
Moorpark based non-profit organizations.
The parade and street fair require approval of an Encroachment Permit for the use of
right-of-way on High Street, Poindexter Avenue, Walnut Street, Bard Street, and
Magnolia Street. The Chamber of Commerce has requested the use of the Moorpark
Community Center and vacant City properties on the south side of High Street, from
Moorpark Avenue to Spring Road. The use of City properties requires approval of a
Lease Agreement. The minimum fee for leasing City property is $1.00. The ongoing
use of 18 High Street by the Chamber of Commerce is governed by an existing lease
agreement.
The Chamber of Commerce has provided the City with a General Liability Insurance
• Policy and Endorsement naming the City and its agents as additional insureds. It is
staffs intent to purchase special event insurance in an amount not to exceed $1,102.00.
S.\Community Development\ECONOMIC DEVELOPMENT\Special Events-Street Fairs\Country Days12016\Staff Report 2016
Country Days.docx
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Honorable City Council
October 5, 2016
Page 2
A budget amendment is not required at this time because the existing City budget
anticipates the purchase of additional insurance from time to time.
The City has traditionally granted the request to waive fees for the parade, street fair,
and use of certain City properties because this event promotes the City of Moorpark,
and local businesses benefit from increased visibility.
FISCAL IMPACT
In anticipation of this event, the FY 2016/17 Operating and Capital Improvement
Projects Budget includes $7,300.00 for Police Department parade and event security.
STAFF RECOMMENDATION
1. Agree to co-sponsor the October 8, 2016 Country Days Event.
2. Authorize the City Manager to execute a short-term lease agreement for use of
the Moorpark Community Center, and vacant City properties on the south side of
High Street, from Moorpark Avenue to Spring Road.
3. Waive fees for the Encroachment Permit.
4. Require the Chamber of Commerce to provide the City with an indemnification
agreement and provide a General Liability Insurance Policy and Endorsement
naming the City and its agents as additional insureds.
5. Authorize purchase of special event and parade insurance, if necessary.
6. Authorize the City Manager or his designee to set other conditions or
requirements as may be determined necessary
Attachment: Chamber of Commerce Letter
103
SC,Moor ark
C ` • ber of Commerce July 27, 2016 •
18 High St Mr. Fiss,
Moorpark,CA 93021
805.529.0322
www.MoorparkChamber.com On behalf of the Moorpark Chamber of Commerce and the Country Days
Committee, I am requesting the use of City Facilities on Saturday, October 8 and
Bruce Rokos Sunday October 9, 2016 in downtown Moorpark and at Mammoth Park and the
Chairman surrounding area.
Vogue Signs
Directors The Facilities we request to utilize include properties on High St., Moorpark Ave.
Poindexter St. and Elk Run Loop.
Dale Parvin
President/CEO The event prepon Saturdaywill start at 6:00 am on Poindexter Avenue and run
Rotary Club of Moorpark
the usual route through Moorpark Avenue and High Street, ending at Magnolia
Richard Buchalter Street. The event will conclude by 5pm. On Sunday, setup may start as early as
Chairman Elect 5am and will conclude by 5pm.
California Kettle Corn
Marilyn Peake We request your assistance in marking the Metrolink lot and High St. with
Chair Elect in waiting appropriate Tow Away zone signage.
Ventura County Credit Union
Michelle Barrett Thank you for partnering with us during our annual celebration of Moorpark. If
Los Robles Imaging Center you have any questions, please feel free to contact us or check our website for a
Bill Gomez complete schedule of events.
State Farm Insurance
www.MoorparkCountryDays.com 805-529-0322
Kam Holland
Pacific Coast Auto Body
Robert Perez Sincerely,
Perez Family Funeral Home
Rick Siemons Bruce Rokos
Moorpark Country Club
Ken Simons
NAI Capital Bruce Rokos
Country Days Committee Chair
Kathryn Stiles
Simi Valley Hospital
Dan Waldman
Toastmasters
Celina Zacarias
CSUCI
Staff
Valeria Auer
Office Manager
Steve Carlson •
Membership Sales
Sue FitzGerald
The Haircut Place
Membership Sales
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