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Home My WebLink AboutAGENDA REPORT 2008 0319 CC REG ITEM 10BCity Cduncli Meeting ITEM of -/ 9-,2100 9 ACTION: _ 4V MINUTES OF THE CITY 10.1130 •• •. • 11: A Regular Meeting of the City Council of the City of Moorpark was held on March 5, 2008, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. CALL TO ORDER: Mayor Pro Tempore Parvin called the meeting to order at 7:13 p.m. 2. PLEDGE OF ALLEGIANCE: Captain Jeff Matson, Sheriff's Department, led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Mikos, Millhouse, Van Dam, and Mayor Pro Tempore Parvin. Absent: Mayor Hunter Staff Present: Steven Kueny, City Manager; Hugh Riley, Assistant City Manager; Barry Hogan, Deputy City Manager; Mary Lindley, Parks /Recreation and Community Services Director; Johnny Ea, Finance Director; David Bobardt, Planning Director; David Klotzle, Assistant City Engineer; Roger Blais, Parks and Landscape Manager; Captain Jeff Matson, Sheriff's Department; Deborah Traffenstedt, Administrative Services Director /City Clerk; and Maureen Benson, Assistant City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: A. Proclamation Declaring March 2008 as Developmental Disabilities Awareness Month. Mayor Pro Tempore Parvin presented Karen Smith, Program Manager and Eve Liebman, Board Member of ARC of Ventura with a proclamation declaring March 2008 as Developmental Disabilities Awareness Month. 5. PUBLIC COMMENT: Cynthia Chambers, a Moorpark resident, spoke regarding the need to establish a program similar to the "Graffiti Hotline" in City of Simi Valley for graffiti abatement within 24 -hours on private and public property in Moorpark; and submitted a 1000GS Minutes of the City Council Moorpark, California _ Page 2 March 5 2008 petition signed by Moorpark residents, Moorpark real estate professionals, and members of the Moorpark Chamber of Commerce in favor of such a program. Felix Delgado, secretary for Varsity Park Homeowners Association, spoke about increased and continued vandalism at their club house and requested the City provide a recreation center for teens at their club house or provide teens from this area with transportation to the Arroyo Vista Recreation Center. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: CONSENSUS: It was the consensus of the Council, to pull Item 10.D. from the Consent Calendar for individual consideration upon the request of Councilmember Mikos. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS /CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Millhouse announced Angeles Metropolitan Transit Authority, system; and stated he is working with easily despite the gates. he had attended a meeting of the Los which is planning to gate their subway Metrolink to ensure riders can transfer Councilmember Millhouse announced an additional lane on the 23 freeway has been opened as far as the Sunset Hills exit. Councilmember Mikos announced she had attended a UCSB Economic Forecast meeting held at Cal Lutheran University where the presentation stated the country is not in a recession and where only two Ventura County businesses were identified as impacting the local economy. Councilmember Mikos announced, in her role as the City's representative on the Santa Monica Mountains Conservancy Advisory Committee, she had recently attended a meeting where creating an updated parklands and valley trail map for the Rim of the Valley Corridor was on the agenda. Councilmember Van Dam requested a future agenda item on the feasibility of implementing a graffiti hot line in Moorpark. Councilmember Millhouse stated the Finance, Administration, and Public Safety Committee will agendize the graffiti matter and bring back an item for Council's consideration. Councilmember Mikos stated staff has been working on plans for graffiti abatement and would also like their input as part of the agenda item Councilmember Van Dam announced Moorpark High School's annual festival featuring a variety of California municipal and high school bands will be on Friday, March 7 and Saturday, March 8. Minutes of the City Council Moorpark, California Page 3 March 5 2008 Councilmember Van Dam announced Kiwanis will be sponsoring a fundraiser, "Wine and Moonlight" at Gardens of the World in Thousand Oaks, on June 21st to benefit Moorpark children. Councilmember Van Dam announced on March 14, the Mesa Verde Middle School music program will be putting on a talent show in their multipurpose room. Mayor Pro Tempore Parvin announced last Saturday, she and the Van Dam family had attended a dedication to the city of Moorpark by the 146th Airlift Wing at the Channel Islands Air National Guard Base of a Model "J" C -130 super Hercules aircraft with firefighting capabilities. Mayor Pro Tempore Parvin requested a future agenda item to consider neighborhood recycling; and Councilmember Mikos requested consideration for becoming part of the "Neighbors Works Program" working with Cabrillo Economic Development Corporation and the "Moorpark Beautiful Group" to generate ways to help clean up neighborhoods. Mayor Pro Tempore Parvin announced Arbor Day will be celebrated at College View Park on Saturday, March 8. Mayor Pro Tempore Parvin announced "Jeopardy" champion, Ken Jennings will be hosting a Trivia Night at the High Street Arts Center sponsored by the Metropolitan Cooperative Library System and the Moorpark City Library, on March 19. Mayor Pro Tempore Parvin announced free household hazardous waste events held in Camarillo the second Friday and Saturday of the month and in Simi Valley the third Saturday are available to all Moorpark residents. 8. PUBLIC HEARINGS: A. Consider Allocation of $199,002 Community Development Block Grant (CDBG) Funds for Fiscal Year (FY) 2008/09. (continued from February 6, 2008, with public hearing closed) Staff Recommendation: Authorize the allocations recommended by the Finance, Administration, and Public Safety Committee for FY 2008/09 CDBG funds, as described in the agenda report. ROLL CALL VOTE REQUIRED Mr. Hogan gave the staff report and Finance, Administration and Public Safety Committee member Parvin report on the committee's deliberation. Mayor Pro Tempore Parvin stated this is a continued closed public hearing. MOTION: Councilmember Millhouse moved and Councilmember Mikos seconded a motion to authorize the allocations recommended by the Finance, 1 0006 -f Minutes of the City Council Moorpark, California Page 4 March 5 2008 Administration, and Pubic Safety Committee for Fiscal Year 2008/09 CDBG funds, as described in the agenda report. The motion carried by roll call vote 4 -0, Mayor Hunter absent. 9. PRESENTATION /ACTION /DISCUSSION: A. Consider Options for the Modification of Traffic Flow on Lassen Avenue East of Sierra Avenue. (continued from February 6, 2008) Staff Recommendation: Continue item to March 19, 2008. Mr. Klotzle gave the staff report. In response to Mayor Pro Tempore Parvin, Ms. Traffenstedt stated there were no speakers. MOTION: Councilmember Millhouse seconded a motion to continue this iten by voice vote 4 -0, Mayor Hunter absent. moved and Councilmember Van Dam to March 19, 2008. The motion carried B. Consider Scheduling Joint CityCouncil /Parks and Recreation Commission and Joint City Council /Planning Commission Meetings. Staff Recommendation: Direct staff as deemed appropriate. (Staff: Deborah Traffenstedt) Ms. Traffenstedt gave the staff report. In response to Mayor Pro Tempore Parvin, Ms. Traffenstedt stated there were no speakers. A discussion followed among the Councilmembers and staff regarding adding a joint meeting between the Council and Arts Commission; scheduling times for the three joint meetings; and continuing the item so the Mayor may participate in scheduling the date of the meetings. CONSENSUS: It was the consensus of the Council to direct staff to schedule joint meetings with the Arts Commission for 6:15 p.m, the Parks and Recreation Commission for 7:00 p.m. and the Planning Commission for 7:45 p.m; and to continue this item to March 19, 2008, for determination of the date for these meetings. C. Consider Award of Contract for Landscape Maintenance Services. Staff Recommendation: 1) Award contract not to exceed $773,392.96 to Azteca Landscape over a two (2) year period for park maintenance and authorize the City Manager to execute said contract; and 2) Award contract not to exceed $1,261,077.34 to Venco Western Inc. over a two (2) year period for cityscape maintenance and authorize the City Manager to execute said contract. ROLL CALL VOTE REQUIRED 00068 Minutes of the City Council Moorpark, California Pacie 5 March 5 2008 Mr. Blais gave the staff report. In response to Mayor Pro Tempore Parvin, Ms. Traffenstedt stated there were no speakers. MOTION: Councilmember Mikos moved and Councilmember Van Dam seconded a motion to: 1) Award contract not to exceed $773,392.96 to Azteca Landscape over a two (2) year period for park maintenance and authorize the City Manager to execute said contract; and 2) Award contract not to exceed $1,261,077.34 to Venco Western Inc. over a two (2) year period for cityscape maintenance and authorize the City Manager to execute said contract. Mr. Kueny corrected the staff recommendation to include contracts for terms of 26- months rather than the two -year period. AMENDED MOTION: Councilmember Mikos moved to amend and Councilmember Van Dam seconded the amendment to the motion to correct the term of the contracts to be 26- months. The motion carried by roll call vote 4 -0, Mayor Hunter absent. D. Consider Increasing Admission Fee for the 3rd of July Fireworks Extravaganza Event. Staff Recommendation: Approve an increase in the admission fee charged to the public for the Fireworks Extravaganza from $2.00 to $3.00 per person. ROLL CALL VOTE REQUIRED (Staff: Mary Lindley) Ms. Lindley gave the staff report. In response to Mayor Pro Tempore Parvin, Ms. Traffenstedt stated there were no speakers. MOTION: Councilmember Mikos moved and Councilmember Van Dam seconded a motion to approve an increase in the admission fee charged to the public for the Fireworks Extravaganza from $2.00 to $3.00 per person. Councilmember Millhouse stated he is not in favor of raising this fee during these difficult economic times. The motion carried by roll call vote 3 -1, Councilmember Millhouse dissenting and Mayor Hunter absent. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Millhouse moved and Councilmember Van Dam seconded a motion to approve the Consent Calendar with the exception of Item 10.D, which was ►000G9 Minutes of the City Council Moorpark, California Page 6 March 5 2008 pulled for individual consideration. The motion carried by roll call vote 4 -0, Mayor Hunter absent. A. Consider Approval of the Regular Meeting Minutes of February 6 2008. Staff Recommendation: Approve the minutes. B. Consider Approval of the Special Meeting Minutes of February 20 2008. Staff Recommendation: Approve the minutes. C. Consider Approval of Warrant Register for Fiscal Year 2007 -2008 — March 5, 2008. Staff Recommendation: Approve the warrant register. E. Consider Approval of Request for Proposals for Professional Services to Update and Complete Multi- Hazard Mitigation Plan. Staff Recommendation: Approve the Request for Proposals. F. Consider Adoption of a Resolution Amending the Fiscal Year 2007/08 Budget by Appropriating Older Americans Act Title III -C Nutrition Contract Funds for the Senior Nutrition Program. Staff Recommendation: Adopt Resolution No. 2008 -2690 authorizing budget appropriation in the amount of $8,080 to cover expenditures under a one - time -only grant awarded by the Ventura County Area Agency on Aging (VCAAA) for the Senior Nutrition Program. ROLL CALL VOTE REQUIRED G. Consider Resolution Amending Fiscal Year 2007/08 Budget to Achieve Virtual Computer Network Design. Staff Recommendation: Adopt Resolution No. 2008 -2691. ROLL CALL VOTE REQUIRED H. Consider Final Map Approval for Tract Map No 5226 — Moorpark Carlsberg Holdings Patriot Center OPD- 2000 -01 and TTM 5226). Staff Recommendation: Approve the final map and authorize the City Clerk to certify the City Council action and cause Tract Map 5226 to be recorded in the office of the Ventura County Recorder. The following item was pulled for individual consideration. D. Consider 2006 Annual AB 939 Solid Waste Diversion Report to the Integrated Waste Management Board. Staff Recommendation: Receive and file report. Councilmember Mikos stated she pulled this item to offer support to the reference on stamped page 88 of the agenda report for a need to increase the recycling requirement for commercial development. MOTION: Councilmember Mikos moved and Councilmember Millhouse seconded a motion to receive and file the report with a recommendation to ,000io Minutes of the City Council Moorpark, California Page 7 March 5 2008 increase the recycling requirement for commercial development. The motion carried by voice vote 4 -0, Mayor Hunter absent. 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) None. 12. CLOSED SESSION: None was held. 13. ADJOURNMENT: MOTION: Councilmember Millhouse moved and Councilmember Van Dam seconded a motion to adjourn. The motion carried by voice vote 4 -0, Mayor Hunter absent. Patrick Hunter, Mayor ATTEST: Maureen Benson, Assistant City Clerk ±000:1