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Home My WebLink AboutAGENDA REPORT 2008 0402 CC REG ITEM 10E IO. E. CITY 0-rijok 'ktVP, C 4_.:. ..... City Council Meeting of '9 f a-aDal MOORPARK CITY COUNCIL oyB=aLo3_ Y. AGENDA REPORT TO: Honorable City Council FROM: Yugal K. Lall, City Engineer/Public Works Directo Prepared By: Shaun Kroes, Management Analyst DATE: March 20, 2008 (CC Meeting of 04102/08) SUBJECT: Consider Resolution Amending the Fiscal Year 2007108 Budget for the Installation of One Hundred and Fourteen, Twenty-Four Inch Box Valley Oak and Coast Valley Oak Trees for the 23 Freeway Interchange at Tierra Rejada DISCUSSION On March 19, 2008, the City Council, at a special meeting, authorized staff to purchase 114 twenty-four inch box trees, a combination of 109 Valley Oak and 5 Coast Valley Oak, for the Tierra Rejada Interchange Landscaping (Attachment 1), and also, authorized the City Manager to enter into cooperative agreement with Caltrans for reimbursement cost associated with the planting. Staff stated that a budget amendment would be presented to the City Council at a later date. Caltrans has subsequently advised staff that due to accounting procedures and logistics involved they cannot pay the contractor to execute the work and as such a cooperative agreement will not be processed. However, Caltrans has advised staff that the work can be accomplished under Caltrans current contract with Security Paving with the City purchasing the trees and paying Caltrans' contractor (Security Paving) directly for all associated installation cost. Staff has obtained a proposal from Security Paving wherein the City will pay $32,547 directly to Security Paving. Staff has also obtained a proposal from Performance Nursery in an amount of $13,734.43 for the purchase and delivery of the trees to the project site. It should be noted that the City of Thousand Oaks City Council is scheduled to consider the same arrangement on April 8, 2008. Staff is now presenting the budget amendment request to City Council. The request is for $46,500 which will cover $13,800 for the purchase and delivery of the trees, and the remaining $32,547 for planting and staking. The work to be performed by Security Paving would be executed under contract No. 07-115454 with Caltrans for the 23 Freeway SAPublic Works\Everyone\Staff Reports\2008\Apri1\4-2-2008(TR Tree Budget Amendment).doc 'o0031 Honorable City Council April 2, 2008 Page 2 Widening and as such there would be no contract or liability issues between Security Paving and the City of Moorpak. FISCAL IMPACT The proposed landscape improvements, purchase, and installation are estimated to cost $46,500, with $13,800 for the purchase and delivery of the trees, and the remaining $32,547 for installation. There is approximately $117,000 available in the Tree and Landscape Fund (2150), which is the proposed funding source. STAFF RECOMMENDATIONS (Roll Call Vote) 1. Adopt Resolution No. 2008- 2. Authorize the City Manager to issue a purchase order in an amount of $13,800 to Performance Nursery for the purchase and delivery of the plants, and $32,547 to Security Paving for installation. ATTACHMENTS 1. Landscaping/Irrigation Plans 2. Resolution SAPublic Works\Everyone\Staff Reports\2008Wpril\4-2-2008(TR Tree Budget Amendment).doc 0 03� - - ALL ram Dl V R ti/Rt0 5 98 949 FOR ALL WORK SHALL Pt WITHIN THE STATC R/W �tlf! / ✓��- .I\ r - — SEE fOPEL TC kIGH7-OF WAY AN ACCURATE ACCESS R COM UATA SEE RIGHT-OF-WAY RECORD MAPS AT DISTRICT OFFICE 3775 mz EROSION CONTROL (TYPE D)_(1) 2. - ` 52 OUL LUP_ 4 EROSION CDNI ROL (TYPE D) (1) Exist BIKEWAY _. ___-.. 1704 I' LHO IDN CONIROL (TYPE D) (31 \� \ I DuF Acid "7U0 n lROf10N CONTROL. (TY__--.,_.-_.. �.. PE D) It) AD _. I i 01, / o i (r w = - fiR ROUTE-23- _ SN MA7 CH TO SHEET PP-31 25 m� MULCH W 563 mZ EROSION CONTROL (TY PE_D)_13.1 TY U l N ,Z ALL DIMENSIONS ARE IN ME TLI:S )NIL SS OTHEItW IJE SHOWIJ a � g J PLANTING PLAN ;GALE OD pp—33 N �n THIS PLAN ACCURATE FOR HIGHWAY Pl_ANfING WORK ONLY. �J ru 07341 EA t I sasl X1/1( ../ m C.J o cj p, - --- ---- - -� ------ - -- _ -- ,5 _.. _ AI.I. WORK SHALL BE WITHIN THI STATL R/W. 07 V.n 2�T' R G/H1A 5 4A4 849 f FOR COMPLETE RIGHT-OF-WAY AND ACCURATE ACCESS DATA -- - SCE RIGHT-OF-WAY RECORD MAPS AT DISTRICT OFFICE ,v,w Yi > 582 m2 EROSION CONTROL (TYPE D) (3) --"—- — T ycl 1 11( tans wcb s I.A I_IIIR//ww.r Jd co¢x 25 m1 MUL.C'.H_ - n 'Y 140.00 141100 MATCH TO SHEf7 PP 33 2+ 7 _. ROUTE 23 -E�iFlt MVP' 7 �1T_t-r-r __• 1 { �� i ( / NB ON fROM TIERRA REJADA ' __II 1 T _ RAMP r ti W Ei,I MVP J6_QlJL 1 08 x z W 2Al2 W EROSION CONTROL (TYPE D) (1) 1831 L EROSION CON1ROl. (TYPE D) (3) o ¢ _ _ 49 SO m2 FROSION CONTROL (TYPE-D) (1)_ � Z II a J c 802 W EROSION CONTROL (TYPE D) (1) f, g. ALL UNLEfSS O1NFRWIESCI SH ME WN RS SS VRS 5 < PLANTING PLAN _ FLAW, SCALE °° D THIS PLAN ACCURATE FOR HIGHWAY PL ANT INC WORK ONLY PP-32 � ^' r nE tan P a , x u u[iEa. EA 115451 3 1 N CD 0 z „„ ALL WORK SHAL1- DE WITHIN THE STATE R/W. -- FOR COMPLETE RIGHT-OF-WAY ANU ACCURATE ACCESS DATA 07 V n ?�y RR+++'�.6/R18.5 510 899 SCE RICHT-OF-WAY RECORD MAPS AT DISTRICT 0,F IC[ J/' —�---- ' \, To,Ml In if LI vuG.filrt, I Illu//uww.IWCUya MATCH TO SHEET IP-21 it 2 ?O C.CA fz i S1 20Q PV-Q-CONQUI IT - o, ?0 CCA illl illj. 15 50 :& ROUTE 23 v A. u R _ W a cr , � w a a Z a J AIL DIMENSION: ARE IN METERS UNLE','� OIHL RWISE SHOWN IRRIGATION PLAN ALL RR(IG ATION EQUIPMENT SIZES ARE SHOWN .IN MILLIMETERS D IAMCT(H NOMINAL) UNI ES'OTHERWISE NOTED. SCALE I:500 I P_n O o c �0 THIS FLAN ACCURATE FOR IRRIGATION WORK ONLY, x[i ni iNEUeiHOMr.scn�E u xo o�H,li.�-�iii�a„i�o.ne� F.A 115451 ._ ET[ns L C,U 013.11 p vn1N� __- [ 6/It19 S F11 849 - ALL WORK SHALL BE WITHIN THE STATE R/W. / FOR COMPLETE RIf,HT-OF-WAY AND ACCURATE ACCESS DATA e^Pr%v SEE RILHT-OF-WAY RECORD MAPS AT DISTRICT OFF 11;F. _ __ � lu iH�l lu Ilc t'WII ins.rU sile._p IU.rYll://u+wn4�l,aµ' 20 CCA \�•�„ -- -- 20 CCA I Exir.t BIKEWAY TO REMAIN - J � TO / r/ �_ s' Fxist 3 LAPS SUPPLY LILAC -A—RR IgG() S .. � .. i � - -. Il Ili _. • �)I' _ -. ... .. ,,. .. __. _.. _.. /x 'i 200^PYC COflIlHLT - Ex!Ll�QOCY P t tDNDU1T 1 II , a So scc ROUTE 23 { 14 0� 141+00 747+00 — U MATCH TO SHEET IP-20 a a u 0 0 z a J AL I_ DIMFNS I ONS ARE IN METERS UNLESS OTHERWISE SHOWN IRRIGATION PLAN SCALE 1:'A9 I P-21 ALL IRRIGATION EQUIPMENT SIZES ARE SHOWN IN MILLIMETERS THIS PLAN ACCURATE FOR IRRIGATION WORK ONLY. , ✓�'�. NI�!- (OIAMETER NOMINAL) UNLESS OTHERWISE NOTED. E o null( r111511r1 LI I('U 0]341 I EA 115451 T /� gyp,, VVV I N(iAilv[N'oHOEEiERAtE ! 1 `•Cnx,wf�, V Y^Y CD 3=r CD G.t o Attachment 2 RESOLUTION NO. 2008- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR 2007/08 BUDGET BY APPROPRIATING $46,500 FROM THE TREE AND LANDSCAPE FUND (2150) FOR THE PURCHASE OF ONE HUNDRED AND FOURTEEN, TWENTY-FOUR INCH BOX VALLEY OAK AND COAST VALLEY OAK TREES WHEREAS, on June 20, 2007, the City Council adopted the budget for Fiscal Year 2007/2008; and WHEREAS, Exhibit "A" attached hereto and made a part hereof, describes said budget amendment and its resultant impacts to the budget line items. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That a budget amendment in the aggregate increase of $46,500 as described in Exhibit "A" attached hereto, is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original Resolutions. PASSED AND ADOPTED this 2nd day of April, 2008. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Exhibit A: Budget Amendment 000037 Resolution No. 2008- EXHIBIT "A" BUDGET AMENDMENT FOR Installation of One Hundred and Fourteen, Twenty-Four Inch Box Valley Oak and Coast Valley Oak Trees for 23 Freeway Interchange at Tierra Rejada Road FY 2007-2008 FUND ALLOCATION FROM: Fund Account Number Amount Tree and Landscape Fund 2150-5500 $ 46,500 Total $ 46,500 DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS: Account Number Current Budget Revision Amended Budge 2150.8100.0000.9331 - L/S Maint. $ - $ 46,500 $ 46,500 Total $ - $ 46,500 $ 46,500 Approved as to Form: $0®038 SAPublic Works\Everyone\Staff Reports\2008\Apri1\TR Tree Budget_Ap612008_Exhibit A