HomeMy WebLinkAboutAGENDA REPORT 2008 0416 CC REG ITEM 10FrrEM-1 o. F.
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MOORPARK CITY COUNCIL°_. -._�. - - -�
AGENDA REPORT
TO: Honorable City Council
FROM: Yugal K. Lail, City Engineer /Public Works Directo
DATE: April 3, 2008 (CC Meeting of 04/16/08)
SUBJECT: Consider Notice of Completion and Resolution Amending the Fiscal
Year 2007/08 Budget for the 2007 Pavement Rehabilitation (Slurry Seal /
ARAM) Project (Project 8002)
SUMMARY
The City Council is being requested to authorize a recordation of the Notice of Completion
for the 2007 Pavement Rehabilitation Project (Project 8002), and approve a Resolution
adding funds to the project budget.
DISCUSSION
A. Background
One of the elements of the City's pavement maintenance program is the periodic
application of a protective slurry seal to the pavement surface of all of the minor
residential streets in the City. The program objective is to maintain a bi- annual
program (construct a project every other year) in which each project addresses
approximately one -third of the residential streets in the City. In this way, every
residential street in the City should be slurry sealed once every six (6) years.
On June 21, 2006 the City Council approved plans for this project. The project was
advertised, bids were received on July 20 and bid results were presented to the City
Council on August 2. The low bid for the project was considerably higher than the
engineer's estimate. Consistent with staffs recommendation, the City Council rejected
all bids and directed staff to re- design the project to reduce costs.
On September 20, 2006, the City Council approved the revised plans and
specifications for the project and authorized staff to re- advertise for receipt of bids.
Bids were received and opened on February 20, 2007.
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Honorable City Council
April 16, 2008
Page 2
On October 3, 2007, a Resolution amending the Fiscal Year 2007/08 budget was
approved which inadvertently transferred $100,000 from this project to the Tierra
Rejada Road Overlay Project (Project 8011). Therefore, $70,000 in additional funds
are required to cover the total project costs.
On March 7, 2007, the City Council approved the award of a construction contract to
Valley Slurry Seal, in the amount of $1,780,022.42, for the construction of the project.
B. Project Description: Slurry Seal and Asphalt Rubber Aggregate Membrane [ARAMI
The project included two types of pavement rehabilitation: a) Type II Slurry for some
streets, and b) an ARAM surface for others.
A more detailed description of the pavement rehabilitation methods to be used, is as
follows:
1. Slurry Seal: The slurry seal portion of the project included the application of Type
11 Slurry on all designated streets, installation of crack filler material where required
and the re- striping of streets subsequent to the application of slurry seal.
2. ARAM: Certain streets demonstrating more severe cracking, were designated to
receive an ARAM pavement resurfacing. ARAM is a type of a cape seal requiring
three steps: A) the application of an asphalt (oil- based) rubber binder which is
sprayed onto the existing pavement, followed immediately by B) the spreading of a
pre- coated rubber /gravel aggregate which is then "rubber- tired" rolled and
embedded into the oil binder, followed one or two days later by C) a Type II Slurry
Seal and then restriping. The ARAM resurfacing process is more expensive than
Slurry Seal but costs much less than an asphalt overlay or reconstruction.
C. Changes
Quantity Adjustments: As is typical with public works construction projects, the
actual quantities required for the job differed from the engineer's estimate. This
project required less quantities of certain bid items resulting in a decrease to the
contract price of $51,663.63.
2. Change Orders: Two Contract Change Order were approved for the project,
summarized as follows:
CCO #1: Change to black volcanic aggregate: $97,897.36; and
CCO #2: Asphalt repairs at various locations: $7,350.00
Total: $105,247.36 (5.9 %).
D. Final Inspection and Acceptance
The City has completed a final inspection of the project and has found the work to be
acceptable. At this time it would be appropriate for the City Council to accept the
project as complete so that the City Clerk may record the Notice of Completion to start
i;00057
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Honorable City Council
April 16, 2008
Page 3
the final lien period. If no Stop Notices are received from subcontractors or suppliers,
the ten percent retention will be released thirty -five (35) days after the date of the
recordation of that notice.
FISCAL IMPACT
Slurry /ARAM Construction Cost Summary: The total final construction cost for
the subject contract is summarized as follows:
Description Amount ($)
Bid amount 1,780,022.42
Quantity Adjustment (51,663.63)
Change Orders 105,247.36
Total 1,833,606.15
2. 2006 AC Pavement Repair Project Budget Project 8002 also funded the 2006
AC Pavement Repair Project. That project provides for the removal and
reconstruction of severely distressed asphalt at designated problem locations,
prior to the construction of the subject Slurry / ARAM project.
3. Total Project 8002 Cost Summary. Total Project 8002 costs are summarized as
follows:
0
0
Construction
0
129,857
Pavement
Project 8002
Description
AC Patch ($)
Rehabilitation ($)
Total ($)
Prior to July 2006
131,357
131,357
Total Project 8002
Design
3,000
32,509
35,509
Construction
5,286
596,682
596,682
Inspection
1,964,183
42,437
42,437
Sub -Total Prior Costs
3,000
671,628
674,628
FY 06/07
2,020,320
2,093,320
Design
3,000
5,286
8,286
Construction
65,000
1,834,326
1,899, 326
Inspection
5,000
49,351
54,351
FY 06/07 Total
73,000
1,888,963
1,961,963
Total Prior Years
76,000
2,560,591
2,636,591
FY 07/08
Design
0
0
0
Construction
0
129,857
129,857
Inspection
0
1,500
1,500
FY 06/07 Total
0
131,357
131,357
Total Project 8002
Design
3,000
5,286
8,286
Construction
65,000
1,964,183
2,029,183
Inspection
5,000
50,851
55,851
Total
73,000
2,020,320
2,093,320
Note: The above construction cost amounts include expenses to a second
contractor and other project related costs.
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Honorable City Council
April 16, 2008
Page 4
4. Current Budget. A summary of the current budget for Project 8002,is as follows:
STAFF RECOMMENDATIONS (Roll Call Vote)
1. Accept the work as complete and direct the City Clerk to record the Notice of
Completion.
2. Adopt Resolution No. 2008 -
project.
Attachments:
1. Resolution
2. Notice of Completion
amending the FY 2007/08 Budget to fully fund the
SAPublic Works \Everyone \Staff Reports\2008Wpd1\2007 Pavement Rehab Comp - 4- 16- 2008.doc 0 ( j; 59
Prior Years'
Project 8002
Description
Expenses ($)
FY 2006/07
Total Budget ($)
By Category
Design
43,795
0
43,795
Construction
2,496,008
31,673
2,527,681
Inspection
96,788
33,363
130,151
Total 2,636,591
65,036
2,701,627
By Funding Source
2610 Traffic Congestion Relief 162,575
0
162,575
2603 TDA Article 8A
2,474,016
65,036
2,539,052
Total 2,636,591
65,036
2,701,627
5. Budget Amendment:
Attached is a Resolution (Attachment 1) amending the FY
2007/08 Budget to fully fund anticipated
expenses. That
Resolution is
summarized as follows:
Current
Proposed
FY 2007/08
Proposed Revised FY 07/08
Description
Budget ($) Change ($)
Budget ($)
By Category
Design
0
0
0
Construction
31,673
100,000
131,673
Inspection
33,363
- 30,000
3,363
65,036
70,000
135,036
By Funding Source
2610 Traffic Congestion
0
0
0
2603 TDA Article 8A
65,036
70,000
135,036
65,036
70,000
135,036
STAFF RECOMMENDATIONS (Roll Call Vote)
1. Accept the work as complete and direct the City Clerk to record the Notice of
Completion.
2. Adopt Resolution No. 2008 -
project.
Attachments:
1. Resolution
2. Notice of Completion
amending the FY 2007/08 Budget to fully fund the
SAPublic Works \Everyone \Staff Reports\2008Wpd1\2007 Pavement Rehab Comp - 4- 16- 2008.doc 0 ( j; 59
Attachment 1
RESOLUTION NO. 2008-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR
2007/08 BUDGET TO APPROPRIATE ADDITIONAL FUNDS FOR
PROJECT 8002: 2006 SLURRY SEAL / ARAM PROJECT [TDA
ARTICLE 8A FUND (FUND 2603)]
WHEREAS, on June 20, 2007, the City Council adopted the Budget for Fiscal Year
2007/08; and
WHEREAS, a staff report has been presented to the City Council requesting budget
adjustments in the aggregate amount of $70,000; and
WHEREAS, Exhibit "A ", attached hereto and made a part hereof, describe said budget
amendments and their resultant impacts to the budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a Budget amendment in the aggregate increase of $70,000, as more
particularly described in Exhibit "A ", is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall
cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 16th day of April, 2008.
ATTEST:
Deborah S. Traffenstedt, City Clerk
Patrick Hunter, Mayor
Attachment: Exhibit "A" — Budget Amendment Detail
190060
Resolution No. 2008 -
EXHIBIT "A"
BUDGET AMENDMENT FOR
Project 8002: 2007 Slurry Seal Project
FY 2007 -2008
FUND ALLOCATION FROM:
Fund
Account Number
Amount
TDA Article 8A
2603 -5500
$ 70,000
$ 100,000
$ 125,673
2603- 8310 - 8002 -9650: Inspection
$40,649
$ 30,000
$ 10,649
Total
$ 70 000
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
Account Number
Current Budget
Revision
Amended Budget
2603- 8310 - 8002 -9640: Construction
$25,673
$ 100,000
$ 125,673
2603- 8310 - 8002 -9650: Inspection
$40,649
$ 30,000
$ 10,649
Total
$66,322
$70,000
$136 322
Approved as to Form:
S: \Public Works \Everyone \Staff Reports\2008 \March \S1urry Exhibit A Mar 08 '�j 4
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
r NAME City of Moorpark
STREET
ADDRESS 799 Moorpark Avenue
CITY Moorpark, CA 93021
STATE
L ZIP Attn: City Clerk
No Fee Required (Govt Code Sec 6103 &
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for complete requirements.)
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:
2. The full name of the owner is City of Moorpark
3. The full address of the owner is 799 Moorpark Avenue. Moomark CA 93021
4. The nature of the interest or estate of the owner is: In fee.
Purchaser under contract of purchase
(If other than Fee, strike nn fee and insert, for example, purchaser under contract of purchase,' or 'Looses')
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:
NAMES ADDRESSES
6. The full names and full addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the
commencement of the work or improvements herein referred to:
NAMES ADDRESSES
7. A work of improvement on the property hereinafter described was completed on April 16, 2008 The work done was:
slurry seal
8. The names of the contractor, if any, for such work of improvement was Valley Slurry Seal Company, Inc.
April 2, 2007
(if no contractor for work of improvement as a whole, insert 'None') (Date of Contract)
9. The property on which said work of improvement was completed is in the City of Moorpark
County of Ventura , State of CA , and is described as follows: Slurry / ARAM on various streets in city.
10. The street address of said property is None
lit no street address has been officially assigned, insert 'none'.)
Dated
(signature of Owner or corporate officer of Owner named in paragraph 2, or his agent)
Steven hcueny, City Manager, City of Moorpark
VERIFICATION
1, the undersigned, say: I am the City Manager the declarant of the foregoing Notice of Completion;
(Pre as nt of,iuPaanager o , artner wner of, etc.1
I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of
perjury that the foregoing is true and correct.
Executed on 2008 at Moorpark California
contents of the Notice of Completion are
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