HomeMy WebLinkAboutAGENDA REPORT 2008 0416 CC REG ITEM 10OTO:
FROM:
DATE:
ITEM
City COUA0
ID. fl.
MOORPARK CITY COUNCIcTaoN:
AGENDA REPORT ��o �•
Honorable City Council
Deborah S. Traffenstedt, Administrative Services Director /City Clerk
Prepared by: Blanca Garza, Deputy City Clerk it
April 8, 2008 (CC Meeting of 4/16/2008)
SUBJECT: Consider Resolution Authorizing the Destruction of Certificate and
Proclamation Records (1984 - 2005) on File with the City Clerk
BACKGROUND AND DISCUSSION
Government Code Section 34090, et. seq., authorizes the destruction of City records that
are no longer required, with the approval of the legislative body by resolution and the
written consent of the City Attorney which are older than two years. The City Attorney's
written consent is included with the attached draft resolution. The records that are intended
to be destroyed are electronic copies of Certificate and Proclamation records on file with
the City Clerk and paper and electronic copies of related correspondence. The proposed
destruction of records is consistent with the City Council's approved Records Retention
Schedule and /or state law.
FISCAL IMPACT
None.
STAFF RECOMMENDATION
Adopt Resolution No. 2008-
Attachment: Draft Resolution
- 000144
RESOLUTION NO. 2008-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CERTAIN RECORDS (1984 — 2005
CERTIFICATE AND PROCLAMATION RECORDS AND
RELATED CORRESPONDENCE ON FILE WITH THE CITY
CLERK)
WHEREAS, Government Code Section 34090, et. seq., authorizes the
destruction of City records, documents, instruments, books, or papers after the same
are no longer required and are older than two years, with the approval of the legislative
body by resolution and the written consent of the City Attorney.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council finds that the records set forth in Exhibit "A ",
attached hereto, are older than two years; do not affect title to real property or liens
thereon; are not court records or matters of pending or threatened litigation; are not
minutes, ordinances or resolutions of the City Council or any board or commission of
the City; and are not records required to be kept by statute.
SECTION 2. The City Council also finds that the City Attorney and the City
Clerk have given written consent to the destruction of said records, as shown on Exhibit
«A„
SECTION 3. The City Council hereby authorizes the City Clerk to destroy the
City Records listed in Exhibit "A ".
SECTION 4. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 16th day of April, 2008.
Patrick Hunter, Mayor
ATTEST:
Maureen Benson, Assistant City Clerk
Attachment: Exhibit "A"
j �9014S
Resolution No. 2008-.
Page 2
EXHIBIT "A"
RECORDS DESTRUCTION CONSENT
Location Description of Record Dates
Administrative
Electronic files for: 1996-2005
Services
Certificates of Recognition
Department
Certificates of Commendation
Proclamations
Administrative
Paper and Electronic files of 1984-2005
Services
Correspondence Related to
Department
Certificates and Proclamations
Citation: California Government Code, Section 34090
Consent to Destruction:
Jose . Montes, C' Attorney
Deborah S. Traffenstedt, Cit Clerk
90146