HomeMy WebLinkAboutAGENDA REPORT 2008 0507 CC REG ITEM 10I , F
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MOORPARK CITY COUNCIL
AGENDA REPORT
TO: The Honorable City Council
FROM: Mary K. Lindley, Parks, Recreation & Community Services Director
DATE: April 15, 2008 (CC Meeting of May 7, 2008)
SUBJECT: Consider Award of Agreement to Provide Beach Bus and Excursion
Services
SUMMARY
Upon conclusion of a formal bid process, staff is recommending that the City enter into an
Agreement with Durham School Services to provide bus trip services including the Summer
Beach Bus, an Active Adult Center excursion, and Camp Moorpark day trips.
DISCUSSION
On February 20, 2008, the City Council authorized staff to advertise a Request For
Proposals (RFP) for bus services that the various divisions of the Community Services
Department uses for excursions. The solicitation asked for proposals for school bus type
services for the Moorpark Beach Bus, as well as Camp Moorpark day trips, and the Active
Adult Center annual trip to the Ventura County Fair. Proposals were due March 26, 2008,
at 3:00 p.m. The City only received one bid, and that was from Durham School Services.
If approved, Durham would provide up to two (2) school buses with a seating capacity of
eighty-seven (87) passengers per bus. The buses identified in the proposal are fairly new,
manufactured in September 2005 (primary vehicles), and May 2004 (back-up vehicles).
Durham also has two (2) wheelchair accessible backup buses that can be provided when
needed. The excursion rate proposed by Durham School Services is$75.00 per hour. This
is a 28% increase from last year when the City paid $58.42 per hour for the Beach Bus and
Camp Moorpark excursion services. This increase is due mainly to the high cost of fuel,
which has risen approximately 43%since the last Agreement with Durham was signed. The
term of the Agreement is one year, with two one-year extensions at the City's sole
discretion. Durham's proposal includes a 3% increase for each year the Agreement
remains in effect.
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Honorable City Council
May 7, 2008
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Durham has outstanding references, good safety and maintenance records, and appears
to be financially stable. In addition, Durham has a long-standing business relationship with
the City and has provided good service to the City in the past.
FISCAL IMPACT
Estimated costs to operate the beach bus and excursion services for this year are as
follows:
BeachBus ..................................................................$15,000
Camp Moorpark ..........................................................$15,750
WinterCamp ...............................................................$750
SpringCamp ...............................................................$375
Active Adult Center .....................................................$600
At the City Council meeting of February 20, 2008, the Council increased the round-trip fare
for the Beach Bus from $2.00 to $3.00. It is estimated that the Beach Bus Program will
generate $4,770 in fares during the summer of 2008. The remaining costs (approximately
$10,230) will be funded by the City's Local Transportation Development Act (TDA) fund.
For comparison, in the summer of 2007, the Program generated $3,077 in revenue and
incurred $13,228 in costs.
Bus costs for Camp Moorpark (summer, winter, and spring) are funded by camp
registration fees. Fees for summer camp have been adjusted to cover the bus operation
cost increase. The Active Adult Center funds its annual trip to the Fair from the Trust Fund.
The proposed agreement does not impact the General Fund. The noted cost increases will
be included in the FY 2008/09 budget.
STAFF RECOMMENDATION
Authorize the City Manager to execute the Agreements with Durham School Services for
services outlined in the Agenda Report, subject to final language approval by the City
Manager and City Attorney.
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