HomeMy WebLinkAboutAGENDA REPORT 2008 0618 CC REG ITEM 09FITEM 9-F.
clTV OF MOORPARK,
City Council Meeting
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MOORPARK CITY COUNCIL BY:
AGENDA REPORT
TO: Honorable City Council
FROM: Hugh R. Riley, Assistant City Mana er -
DATE: June 9, 2008 (CC Meeting of 6/18/08)
SUBJECT: Consider Design for New Main Post Office on High Street
DISCUSSION
In April 2006 city Staff began working with representatives from the United States
Postal Services to develop a new, Main Post Office in Downtown Moorpark. Post
Office officials sought and obtained funding authorization for the new facility
based on the Redevelopment Agency's October 12, 2006 offer to provide a site
along West High Street.
The formal site evaluation and selection process began in January 2008 and on
April 30, 2008 the City received a Summary Report of the Postal Service
Community Meeting held on February 12. The Summary Report is attachment 1
to this report. Subsequently the Agency was advised that its offer of a leased site
had been accepted and preliminary design planning began in May 2008.
An approximate 1 -acre site (Shown on Attachment 2) would be provided by the
Redevelopment Agency with a long term lease at a nominal cost. The lease
would continue for so long as the Postal Service maintains the site as its main
Moorpark Post Office including retail services. Staff will prepare a Health &
Safety Code Section 33433 Summary Report, outlining the Agency's cost to
acquire the property and terms of the lease, as required by California Community
Redevelopment Law. The Council and the Redevelopment Agency will consider
the lease agreement on July 2 after the required public hearing.
The Postal Service will construct the building, landscaping, driveways and
truck/employee parking west of the building and their required public parking to
the east of the building ending at the first median break providing approximately
20 public parking spaces with one van - accessible handicapped space and one
auto handicapped space. The project will benefit from a 20 foot wide easement
along the north side of the railroad tracks. Agency staff is preparing a
Honorable City Council
June 9, 2008
Page 2
Memorandum of Understanding with the Ventura County Transportation
Commission to outline the uses and restrictions for the easement imposed by the
Union Pacific Railroad.
The Redevelopment Agency will be supporting the project with street
improvements including right -of -way acquisition, utility extensions as required,
and storm drain relocation. The preliminary estimate for these costs including
design, inspection and contingencies is $1,281,664 (See Attachment 4). The
Agency may also elect to complete the remainder of the parking area and
landscaping east of the post office public parking to Moorpark Avenue to provide
additional public parking for High Street at an additional cost of approximately
$150,000.
While the Postal Service is not required to adhere to the City's building and land
use approval process, Postal officials have been fully cooperative in developing
plans for the new facility considering the City's future Civic Center Master Plan
and Downtown Specific Plan features in the design (Attachment 3).
The development of the facility is on a 'last track" with construction scheduled to
begin before the end of the 2008 calendar year.
STAFF RECOMMENDATION
Approve concept design and schematic plans for new post office on High Street.
Attachments:
1. Summary Report of Community Meeting- Moorpark Main Post Office
2. Site Plan
3. Schematic Floor Plan and Elevations
4. Preliminary Cost Estimates- Offsite Improvements
ATTACHMENT I
Summary Report
Moorpark Community Meeting
February 12, 2008
United States Postal Service
Moorpark Main Post Office
215 West Los Angeles Avenue
Moorpark, California 93021 -1136
Prepared by:
Tetra Tech EM Inc.
135 Main Street, Suite 1800
San Francisco, California 94105
Phone: 415/543 -4880
Fax: 415/543 -5480
March 24, 2008
J 147
Summary Report United States Postal Service
Moorpark Community Meeting March 24, 2008
SECTION
I
II
III
APPENDICES
A
B
C
D
CONTENTS
INTRODUCTION ................................................................. ...............................
Background...................................................................... ...............................
Site Selection Process ...................................................... ...............................
Moorpark Community Meeting Format ........................... ...............................
SUMMARY OF COMMUNITY COMMENTS AND SUGGESTIONS
Suggestions for Specific Locations ...... ...............................
General Suggestions and Concerns ...... ...............................
SUMMARY AND CONCLUSIONS .............. ...............................
MEETING ANNOUNCEMENTS
POSTERS AND SIGN -IN SHEETS
WRITTEN COMMENTS
GRAPHIC MAP WITH RECORDED COMMUNITY COMMENTS
PAGE
I
1
1
I
2
2
4
5
Tetra Tech EM Inc. Page i
. )x;148
Summary Report United States Postal Service
Moorpark Community Meeting March 24, 2008
SUMMARY REPORT
Moorpark Main Post Office
Community Meeting
February 12, 2008
I. INTRODUCTION
On February 12, 2008, the United States Postal Service (Postal Service) convened a community
meeting to discuss possible locations for the Moorpark Main Post Office. The meeting was held
to solicit community input on issues, concerns, and opportunities related to the relocation of the
current Moorpark Main Post Office. The meeting took place at 7:00 p.m. in the Moorpark
Community Center. This report summarizes the verbal and written comments received at the
meeting.
Background
The current location of the Moorpark Main Post Office has inadequate parking and limited
access routes for the growing community and the carrier vehicles that service it. Therefore, a
larger facility is needed. The Postal Service has concluded it needs a site that is approximately
27,770 square feet with a structure that has 5,000 square feet to house retail and distribution
services. The existing facility is located within a shopping mall complex and cannot be
expanded due to surrounding commercial developments. To ensure ongoing service to the
community, the Postal Service is searching for a new facility or a new location to construct a
facility before their lease expires at the current location in 2010.
Site Selection Process
The Postal Service is required to follow the site selection process for United States Post Offices
published in the New Community Relations Policy and Procedures, Expansion Relocation,
Construction of New Post Office, effective October 5, 1998 (Title 39 Code of Federal
Regulations Part 241). This process involves an initial meeting with local elected officials,
community meetings, advertising for sites, evaluating sites, selecting a preferred site, and finally,
notifying public officials of the Postal Service's decision on site selection. There are many
opportunities for public comment during the site selection process.
The community meeting is held to notify the public of the Postal Service's intent to provide a
new post office and to offer an opportunity for community involvement in the site selection
process. This meeting allows local residents to express their needs and concerns, identify issues,
ask questions, and suggest potential locations for the new facility.
Moorpark Community Meeting Format
The community meeting to discuss potential locations for a new Moorpark Main Post Office was
held at 7:00 p.m. on Tuesday, February 12, 2008, at the Moorpark Community Center, Apricot
Room, 799 Moorpark Avenue, Moorpark, California 93021 -1136. To announce the meetings
and solicit comments, a public notice ran in the hard copy and the on -line version of the Ventura
County Star on Wednesday, February 6, 2008 and in the Moorpark Acorn on Friday, February 8,
Tetra Tech EM Inc.
')�A49
Summary Report United States Postal Service
Moorpark Community Meeting March 24, 2008
2008. The Postal Service also placed a notice on the Moorpark city website. Copies of the
public notices are provided in Appendix A.
The community meeting was attended by eight community members. Postal Service
representatives present at the meeting included Real Estate Specialist Laureen Yamakido,
District Manager of Retail Michael Madrigal, and Moorpark Postmaster Richard Sigman. The
meeting was facilitated by Tommie Jean Damrel and Carolyn Hunter of Tetra Tech EM Inc.
(Tetra Tech).
Ms. Damrel opened the meeting by welcoming participants. She introduced Ms. Yamakido, Mr.
Madrigal, Mr. Sigman, and Ms. Hunter. After the introductions, Ms. Yamakido reviewed a
poster on the Postal Service's site selection criteria. Ms. Yamakido then reviewed a poster
illustrating the step -by -step site selection process, and highlighted the additional opportunities
for community input. Both posters were provided as handouts for attendees. Ms. Yamakido
then turned over the meeting to Tetra Tech.
Ms. Damrel reviewed the objectives and format of the meeting as well as the guidelines for
discussion. Ms. Damrel described the process for providing verbal comments, which Ms. Hunter
recorded on a large wall graphic that displayed a map of the preferred relocation area within
Moorpark. In addition to verbal comments, community members were encouraged to submit
written comments to the Postal Service representatives at the end of the meeting, or to Mr.
Sigman at the Moorpark Main Post Office by February 27, 2007. Comment sheets were
provided so participants could submit comments in writing.
Copies of the posters and sign -in sheets are provided in Appendix B of this report. Copies of
written comments received by the Postal Service during the public comment period are provided
in Appendix C of this report. Copies of the wall graphic map with the community comments
recorded at the meeting are provided in Appendix D of this report.
II. SUMMARY OF COMMUNITY COMMENTS AND SUGGESTIONS
This section summarizes both specific suggestions and general concerns about the post office
location expressed during the public meeting. Three comment sheets were received from
community members during the public comment period (see Appendix Q.
Tetra Tech EM Inc. 2
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Summary Report United States Postal Service
Moorpark Community Meeting March 24, 2008
Suggestions for Specific Locations
Suggestions were offered verbally during the meeting and within written comments received
during the public comment period for specific areas or locations for the new Moorpark Main
Post Office. The locations and their benefits or detriments are described below. In general,
suggestions focused on a general preference for Los Angeles Avenue and desired characteristics
of a new facility. All are described below beginning with specific site recommendations and
moving onto general suggestions and concerns as shown on the Moorpark area map (see
Appendix D) and within the written comments received (see Appendix C).
Los Angeles Avenue
Most respondents would like to see the new Moorpark Main Post Office located on or nearby
Los Angeles Avenue. General reasons given to keep the post office on Los Angeles Avenue
include:
• Los Angeles Avenue is the "heart" of the city.
• Most residents travel along Los Angeles Avenue, and it would not have to go out of
their way to access a post office on that avenue.
West Los Angeles Avenue
Some respondents suggested relocation on or near West Los Angeles Avenue. Specific
suggestions for a location on West Los Angeles Avenue in Moorpark include the following:
• 397 West Los Angeles Avenue: KMart facility
• Empty lot on Maureen Lane between Hertz Street and West Los Angeles Avenue
New Los Angeles Avenue/ Campus Park Area
One respondent further suggested the Campus Park Area. General reasons given to keep the
post office within the Campus Park area include:
• A location near Highways 118 and 23 would be easily accessed by members of
the community that commute daily on these roadways.
• The satellite post office located in Casino Self- Storage is already able to service
central and western Moorpark residents. A location in the Campus Park Area would
service the eastern portion of Moorpark.
Specific suggestions for a location within the Campus Park Area include the following:
• Shopping and industrial area near Home Depot.
• 800 New Los Angeles Avenue: industrial area across the street from Target or in
the office buildings behind Target.
Alternative Locations
Tetra Tech EM Inc.
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Summary Report United States Postal Service
Moorpark Community Meeting March 24, 2008
• One respondent suggested that the Moorpark Main Post Office relocate to the
downtown area.
• One respondent did not favor relocation near the Staples Mini -Mall area due to
inadequate parking and poor ingress and egress routes to the facility.
General Suggestions and Concerns
General concerns and suggestions regarding any new site were expressed at the meeting. The
concerns and suggestions were as follows:
Ensure the Post Office is Accessible
Many community members were concerned that relocation of the Moorpark Main Post Office
retail unit might cause the facility to become less accessible to the community.
Parking: Community members value a site with adequate parking.
• Residents would like the Postal Service to ensure enough parking for employees,
customers, and carrier vehicles at the new facility.
• Respondents requested that more disabled parking be provided.
• Some respondents suggested dedicating a certain number of parking spots to Postal
Service customers at the new facility or ensuring that there is an adequate amount of
short-term parking nearby.
• Some respondents suggested that relocation to an industrial area would provide better
parking alternatives than that of a shopping or commercial district.
Increase Efficiency
Many respondents suggested new amenities and services that could be provided within the new
facility to make transactions as efficient as possible.
• Many residents suggested the installation of a commercial window within the new
facility.
• Some respondents suggested that an express lane be established for small, standard
transactions.
• Respondents also requested that a drive -thru window be installed for short transactions,
such as the purchase of stamps, similar to those found in Simi Valley and Thousand
Oaks.
• It was suggested that a drop box should be placed in an area easily accessible by cars that
would not block ingress and egress routes to the post office.
• Some respondents suggested that all retail windows be staffed during business hours to
avoid long lines and delays.
• Respondents requested increased access to the Postmaster.
• Respondents suggested that a secured mail area be accessible from outside.
Tetra Tech EM Inc. 4
Summary Report United States Postal Service
Moorpark Community Meeting March 24, 2008
Respondents suggested installing Automatic Postal Centers, which would save time for
customers.
• Respondents requested a scale be placed in the lobby for customer use.
• It was suggested that placing ropes within the existing facility to direct large crowds
within a confined space through the line to the window.
III. SUMMARY AND CONCLUSIONS
Customers of the Moorpark Main Post Office were notified by newspaper notices and within
their city website of the Postal Service's intent to search for a new location for the Moorpark
Main Post Office. These notifications also informed customers of a public meeting to be held on
February 12, 2008. In total, eight community members attended the public meeting and
provided verbal comments. Three written comments were received during the public comment
period. Most of the community members who responded would prefer that the Postal Service
keep the post office on or nearby Los Angeles Avenue to best serve the community. Community
members value a location that allows accessibility to the post office and would like the Postal
Service to increase the efficiency of service options provided at the new facility.
Tetra Tech EM Inc.
APPENDIX A
MEETING ANNOUNCEMENTS
Moorpark Acom February 8, 2008
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Get a leg up on the competition
MM ilWED STATES
> POSTAL Wffi_I E
NOTICE OF PUBLIC
MEETING
The United States Postal Service must
relocate the Moorpark Main Post Office,
ocated at 215 Wi Los Angeles .Avenue. To
assist us in our efforts, we are asking for
,.ommunity input early in the process, The
Postal Service will host a public meeting to
ga -her input on how best to meet the i
Moorpark community's current and future
postal needs, We hope you will attend the
meeting — your comme -ts and suggestions
are important to us.
PUBLIC MEETING INFORMATION
Date. Tuesday, February 12. 2008
Time. 700 p.sr..
Location: Moorpar� Community Center
Apricot Room
789 Moorpark Avenue
tOoorparK. CA 93021 -1136
If you are unable to attend this meeting
but wound like tc provide input, please mail
your written comments to the at`:ention of
Richard Sigman, Postmaster no later than
February 27, 2008.
Comments may be mailed by February 27.
20,08 te: R;chard Sigman, Postmaster
215 W Los Angeles Avenue
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MM ilWED STATES
> POSTAL Wffi_I E
NOTICE OF PUBLIC
MEETING
The United States Postal Service must
relocate the Moorpark Main Post Office,
ocated at 215 Wi Los Angeles .Avenue. To
assist us in our efforts, we are asking for
,.ommunity input early in the process, The
Postal Service will host a public meeting to
ga -her input on how best to meet the i
Moorpark community's current and future
postal needs, We hope you will attend the
meeting — your comme -ts and suggestions
are important to us.
PUBLIC MEETING INFORMATION
Date. Tuesday, February 12. 2008
Time. 700 p.sr..
Location: Moorpar� Community Center
Apricot Room
789 Moorpark Avenue
tOoorparK. CA 93021 -1136
If you are unable to attend this meeting
but wound like tc provide input, please mail
your written comments to the at`:ention of
Richard Sigman, Postmaster no later than
February 27, 2008.
Comments may be mailed by February 27.
20,08 te: R;chard Sigman, Postmaster
215 W Los Angeles Avenue
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ii2UNITEDSTdTES
POSTdL SERVICE
NOTICE OF
PUBLIC MEETING
The United States Postal Service must relocLtte
the mool�piark mt"Ain Post Office, locIlted lelt 215
W. Los An(reles Avenue. To Lissist us in our
effort%,, we are asking for community input elifly
in the process. The Post Service will host a
public meeting to grather input on how best to
meet the Moorpark community's current and
future postal needs. We hope You Nvill attend the
Illectinty — Your comments 'Culd slw'r
--gyestloils are
important to 11s.
PUBLIC MEETING INFORMATION
Ir-,V. . 01" 1 " I I '% "N! %,r %
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APPENDIX B
POSTERS
AND SIGN -IN SHEETS
; ti -158
The Process for Post Office
Expansion or Relocation
We want to hear from the community as a project Proceeds through its various stages.
We have highlighted opportunities for community involvement below.
Step 1.:
When we need more space, our real estate and local district
personnel meet with local officials to discuss the project. Our
first obvious choice is to expand the existing post office. When
this is not possible, there are two other choices:
Find another building that meets requirements in the same
general area as the existing office or
Find another site and build a new post office
Step 3:
After considering all continents, we will then make a decision
on which of three options in Step 1 will work best. If we
decide to expand, we'll notify local officials and proceed with
the project.
Step 2:
We can thoroughly discuss the project together at a
public meeting that takes place either as part of your
regular town meeting or at one we conduct. This is the
best time to express your needs. We'll make sure we
publish the date, time, and place. We want to know if
there is something we haven't thought of.
Step 5:
Our Site Review Committee will then review all sites offered.
This list is provided to your local officials and a copy is posted
at the affected post office for a 30 -dad; comment period.
AUU SiE3tTi Y i`G rki
Step 4:
If the decision is to relocate, we'll advise local
gj%icials and the general communiry by posting a letter
of decision at the post office. Fifteen days after the
public meeting, we will advertise for available existing
buildings or sites for constructions of a new post office.
Step 6:
Based on studies and the site evaluation criteria, we'll
make a final decision on which site best meets the
established goals. The results are sent to local officials
for one last 30 -day comment period before we actually
acquire the selected property.
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USPS Site Evaluation Criteria
• Post Office siting options
® Expansion at current location
® Relocation of Post Office within commercial area
• Post Office Design
• Accessibility
• Size
• Relationship to surroundings
• Environmental factors
• Community preferences
• Cost
UNITED 3T/.lTES
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United States Postal Service
Moorpark Community Meeting
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Zip
Telephone
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February 12, 2008, 7:00 p.m.
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United States Postal Service
Moorpark Community Meeting
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February 12, 2008, 7:00 p.m.
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Moorpark Community Meeting
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City/State
Zip
Telephone
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February 12, 2008, 7:00 p.m.
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Page— of
APPENDIX C
WRITTEN COMMENTS
X6164
United States Postal Service
Moorpark Main Post Office
COMMUNITY MEETING
Tuesday, February 12, 2008
Moorpark Community Center Apricot Room
799 Moorpark Avenue
Moorpark, CA 93021 -1136
C O M M E N T S H E E T
Your comments, concerns, and suggestions are important to us. Please use this
comment sheet to write down the issues you think we should consider in the selection
of a location for the Moorpark Main Post Office. Please turn in your comment sheet at
the end of the community meeting or drop it off at the
Moorpark Main Post Office, - 215 W. Los Angeles Avenue by February 27, 2008.
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XY165
February 13, 2008
Richard Sigman
Postmaster
United States Postal Service
215 W. Los Angeles Avenue
Moorpark CA 93021
Subject: Relocation of the Moorpark Post Office
Dear Mr. Sigman:
I saw on the City of Moorpark's web page that comments were invited regarding the subject
matter. I'm sorry I had to miss the public meeting, but as a resident of Moorpark for the past 15
years, and a regular visitor of the Moorpark Post Office, I'd like to offer the following
suggestions:
1. I believe first consideration should be given to the interior of the new post office. The
arrangement now is not sufficient. During busy times (which is the norm) the line spills
out the door blocking any ingress or egress traffic. Ropes and a snake line (similar to
how amusement parks handle large crowds) would suffice for now. Also, perhaps there
could be an express line for individuals just purchasing stamps or any short transaction.;
2. A location on Los Angeles Avenue is best - this is the heart of the city. Although I realize
that the city is trying to build up the downtown area, the fact is that most of Moorpark's
traffic still travels along Los Angeles Avenue;
3. A drive -up window for purchasing stamps or dropping off mail would remove a great deal
of foot traffic from inside and speed up transactions;
4. Last, but certainly not least important, is parking. Consideration should be given to
customer parking for postal customers only. Perhaps have 4 or 5 stalls set aside for
postal customers, if the new post office is in a development with other businesses.
I hope these suggestions will be given serious consideration. As an individual in the business of
customer service, I once heard that if you get one complaint (or in this case, one suggestion)
you can be sure that there are 25 others thinking the same thing but not taking the time to voice
their concerns.
Sincerely, l
i
Linda Williams
4158 Santa Rosa Drive
Moorpark, CA 93021
#4 { ?6)< 1-i t1c�l.�Y� ?anti, C, °(
February 25, 2008
Richard Sigman, Postmaster
215 W. Los Angeles Avenue
Moorpark, CA 93021 -1824
Regarding: Public Input / Relocating Moorpark Main Post Office
Dear Richard Sigman, Postmaster:
Thank you for the opportunity to submit my suggestions /opinions for relocating the
Moorpark :Main Post Office. As you can see by my address, I live on the east side of
Moorpark in the Campus Park area. I work in Simi Valley so rarely go into the center of
Moorpark to do my shopping. However, l frequently go to the "Target /Michael's shopping
area of town since it is so close to the fi-eeway.
I think some locations that should be pursued for relocating the Moorpark Main Post Office
are: the new shopping /industrial area where Home Depot is being built OR the industrial
area across the street from the Target/Michael's shopping area. Both of these areas are
centrally located for all residents of Moorpark — especially anyone from the west end of
town who goes to the 1 18 or 23 freeways on their daily commutes. Also, now that there is a
satellite Post Office at the Casino Self - Storage business, the residents in the center /west -end
of town would still have a Post Office location near to them. However, please do not
consider anything in the Staples mini -mall area — that parking lot is not very convenient
from all directions and has some confusing'turns, angles, etc.
Another factor that should be considered is the amount of parking that is available for the
new location. In that regard, an industrial area might be better than a shopping area — or an
area with its own dedicated parking lot. If nothing else, please have ample 30 minute
parking spots so patrons who simply have a quick letter or package to mail will have easily
accessible parking.
Finally, I hope the plans for the new Post Office include at least one APC (Automatic Postal
Center). I find these very convenient and frequently go to either the Mt. McCoy Simi Post
Office or the Janss Mall Thousand Oaks Post Office to use the automated system since our
current Moorpark Post Office does not have one yet. If possible, having two of the AFC's
would be great!
Thank you for your consideration of my suggestions /opinions.
Sincerely,
��tc Ana-&
APPENDIX D
GRAPHIC MAP WITH RECORDED
COMMUNITY COMMENTS
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ATTACHMENT 4
City of Moorpark
Prepared By YKLalI
6/11/2008
Preliminary cost estimate for channel improvements at Post
office
Extension of High street for post office
Engineer's Estimate
Item Description
Est Qty
Units
I Unit Cost
Total Bid'
I Mobilization
1
LS
50,000 ,
50,000.00
2.' Traffic Control
1
LS
5,000.00
5,000.00
3 Clearing and Grubbing
1
LS
75,000.00
75,000.00
4 Stormwater SWPPP
1
LS
25,000.00
25,000.00
5 Abandonment of well
i
LS
5,800.00 !
5,800.00
6I Asphalt concrete
575
TN
90.00:
51,750.00
7. Aggregate base
558
TN
30.00
16,740.00
8? PCC Curb and gutter 18"
700
LF
45.00
31,500.00
9 PCC Sidewalk
500
SF
10.00 '
5,000.00
10` Ramp
2
EA
1,500.00 '
3,000.00
11'" 84" RCP
375
t LF
525.00
196,875.00
12° Manholes
3
EA
8,000.00
24,000.00
13 Junction Structure
2
EA
5,000.00
10,000.00
14 Utility Adjustments
6
EA
500.00
3,000.00
15 s Fire Hydrant
1
EA
5,000.00
5,000.00
16' Demolition ofexisting structure
I
LS
100,000.00
100,000.00
17> Storm drain bypass
1
LS
150,000.00
150,000.00
18 Signing and striping
1
LS
8,000.00
8,000.00
19( Dewatering
1
LS
25,000.00 !
25,000.00
Subtotal
790,665.00
Contingencies 15%
118,599.75
Design Engineering 10 %
40,000.00
Right of way
32,800
SF
8.00 ?:
262,400.00
Construction administration/Inspection
50,000.00
Permitting /inspection
20,000.00
Total 1 1 1,281,664.75