HomeMy WebLinkAboutAGENDA REPORT 2008 0618 CC REG ITEM 10TrTEM 1 O .T: .
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AGENDA REPORT ELY:
TO: Honorable City Council
FROM: Deborah S. Traffenstedt, Administrative Services Director /City Clerk a)57-
DATE: June 11, 2008 (CC Meeting of 6/18/08)
SUBJECT: Consider a Resolution Calling and Giving Notice of the Holding of the
General Municipal Election to be Held on Tuesday, November 4, 2008,
for the Election of Certain Officers of the City and Requesting the Board
of Supervisors of the County of Ventura to Consolidate said Municipal
Election with the Statewide General Election on said Date, and a
Resolution Requesting the Board of Supervisors of the County of
Ventura to Permit the County Clerk to Render Services to the City of
Moorpark for the General Municipal Election and to Canvass the
Returns of the General Municipal Election
DISCUSSION
The General Municipal Election is scheduled for November 4, 2008, for the purpose of
electing a Mayor and two members of the City Council. To request consolidation with the
Statewide General Election to be held on the same day, the City Council must call for the
General Municipal Election and file a request with the County Board of Supervisors for
consolidation (see Resolution included as Attachment 1).
In conjunction with the calling of the Municipal General Election, and pursuant to Section
10002 of the Elections Code, the City can request that the Board of Supervisors permit the
County Clerk to render services in conducting the Municipal General Election (see
Resolution included as Attachment 2).
The County's election calendar for the November 4 election identifies that the last day for
the Council to file with the County Board of Supervisors (with copy to County Clerk) a
Council resolution requesting consolidation of Municipal Election is June 30, 2008.
Three City Council positions (Mayor and two Councilmember positions) will be on the ballot
for the November 4, 2008, Municipal Election. The candidate filing period begins July 14
and ends at 5:00 p.m. on August 8. If an incumbent does not run for reelection, the filing
period for that Council position would be extended to 5:00 p.m. on August 13.
Honorable City Council
June 18, 2008, Regular Meeting
Page 2
STAFF RECOMMENDATION
Adopt Resolution No. 2008- and Resolution No. 2008-
Attachments: Draft Resolutions
RESOLUTION NO. 2008-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, CALLING AND GIVING NOTICE OF
THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE
HELD ON TUESDAY, NOVEMBER 4, 2008, FOR THE ELECTION
OF CERTAIN OFFICERS OF THE CITY AS REQUIRED BY THE
PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA
RELATING TO GENERAL LAW CITIES; AND REQUESTING THE
BOARD OF SUPERVISORS OF THE COUNTY OF VENTURA TO
CONSOLIDATE SAID MUNICIPAL ELECTION WITH THE
STATEWIDE GENERAL ELECTION ON SAID DATE, PURSUANT
TO SECTION 10403 OF THE ELECTIONS CODE
WHEREAS, under the provisions of the laws relating to general law cities in the
State of California, a General Municipal Election shall be held on November 4, 2008, for
the election of Municipal Officers.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That pursuant to the requirements of the laws of the State of California
relating to General Law Cities, there is called and ordered to be held in the City of
Moorpark, California, on Tuesday, November 4, 2008, a General Municipal Election for the
purpose of electing a Mayor for the full term of two (2) years and two (2) Members of the
City Council for the full term of four (4) years.
SECTION 2. That the ballots to be used at the election shall be in form and content
as required by law.
SECTION 3. That the polls for the election shall be open at seven o'clock a.m. of
the day of the election and shall remain open continuously from that time until eight o'clock
p.m. of the same day, when the polls shall be closed, except as provided in Section 14401
of the Elections Code of the State of California.
SECTION 4. That pursuant to the requirements of Section 10403 of the Elections
Code, the Board of Supervisors of the County of Ventura is hereby requested to consent
and agree to the consolidation of said Municipal Election with the Statewide General
Election on Tuesday, November 4, 2008.
SECTION 5. That said Board of Supervisors is hereby requested to issue
instructions to the County Clerk to take any and all steps necessary for the holding of said
consolidated election.
SECTION 6. That in all particulars not recited in this Resolution, the election shall
be held and conducted as provided by law for holding municipal elections.
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Resolution No. 2008 -
Page 2
SECTION 7. That notice of the time and place of holding the election is given and
the City Clerk is authorized, instructed and directed to give such further or additional notice
of the election, in time, form, and manner required by law.
SECTION 8. That the City Clerk of the City of Moorpark is hereby directed to file a
certified copy of this Resolution with the Board of Supervisors and the County Clerk of the
County of Ventura.
SECTION 9. That the City Clerk shall certify to the passage and adoption of this
Resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this 18th day of June, 2008.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
RESOLUTION NO. 2008-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, REQUESTING THE BOARD OF
SUPERVISORS OF THE COUNTY OF VENTURA TO PERMIT THE
COUNTY CLERK TO RENDER SERVICES TO THE CITY OF
MOORPARK RELATED TO THE CONDUCT OF A GENERAL
MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 4, 2008, AND
TO CANVASS THE RETURNS OF THE GENERAL MUNICIPAL
ELECTION
WHEREAS, a General Municipal Election is to be held in the City of Moorpark,
California, on November 4, 2008, for the purpose of electing certain officers of the City; and
WHEREAS, pursuant to Section 10002 of the Elections Code, the City of Moorpark
wishes to have the County Clerk of Ventura County render specified services to the City
relating to the conduct of the election; and
WHEREAS, the City of Moorpark authorizes the Board of Supervisors of Ventura
County to direct the County Clerk to canvass the election returns of the General Municipal
Election to be held in the City of Moorpark on November 4, 2008.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That pursuant to the Elections Code, the Board of Supervisors is
requested to permit the County Clerk to render services with respect to the conduct of the
General Municipal Election, as shown on Exhibit A, attached hereto and made a part
hereof; and that any and all other such services be rendered as may be necessary to
complete the election.
SECTION 2. That the County Clerk of said County is hereby authorized to canvass
the returns of said General Municipal Election.
SECTION 3. That the City of Moorpark recognizes that additional costs will be
incurred by the County by reason of these services being rendered, and agrees to
reimburse the County for any such costs.
SECTION 4. That the City Clerk of the City of Moorpark is hereby directed to file a
certified copy of this Resolution with the Board of Supervisors of the County of Ventura.
I.
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Resolution No. 2008 -
Page 2
SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall
cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 18th day of June, 2008.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibit A — Request for Specified Election Services
Resolution No. 2008 -
Page 3
TO
FROM:
EXHIBIT A
VENTURA COUNTY
REQUEST FOR SPECIFIED ELECTION SERVICES
PHILIP J. SCHMIT, Ventura County Clerk and Recorder
MOORPARK
(City)
ELECTION: GENERAL MUNICIPAL
DEBORAH S. TRAFFENSTEDT
(City Clerk)
DATE: November 4, 2008
ITEM #1 PUBLICATIONS
X A. County elections official is requested to publish: Notice of Election of
Measure, Offices, Nominees, Elections Officers and Polling Places.
B. City will publish.
ITEM #2 CANDIDATE & MEASURE FORMS
County elections to provide one master set for copying.
ITEM #3 CANDIDATE & MEASURE /INITIATIVE PROPONENT FILINGS
County elections will check nomination petition signatures.
County elections to serve as filing official for all Measure document filings,
i.e. deadline filing dates, maximum number of words, forms, and format.
A. City to be billed for costs of handling and printing of all measure
materials. Pursuant to Elections Code Section 10002, City agrees to
reimburse county elections official in full for the services performed upon
presentation of a bill.
County elections to prepare the set -up and verification of signatures
submitted on an initiative, recall or referendum attempting to qualify for the
ballot.
A. Random sample of 500 signatures.
B. Full check of all signatures submitted.
ITEM #4 CANDIDATE STATEMENT
X A. Maximum number of words permitted for the Candidate's Statement
will be 200 words.
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Resolution No. 2008 -
Page 4
X B. City to be billed for pro -rata cost of handling and printing Candidate
Statements. Pursuant to Elections Code Section 10002, City agrees
to reimburse county elections official in full for the services performed
upon presentation of a bill. (City candidates to pay City pro -rata cost
of handling and printing of Candidate Statements.)
C. City candidates to pay County pro -rata cost of handling and printing of
Candidate Statements.
ITEM #5 CAMPAIGNING REPORTING MATERIALS
County elections official will furnish one master set for copying.
ITEM #6 CANDIDATE CERTIFICATES AND OATHS OF OFFICE
NA A. County elections official is requested to furnish Certificates and Oaths
of Office.
1. Blank forms only - number requested
2. Forms filled in appropriately - number requested
X B. City will furnish Certificates and Oaths of Office.
ITEM #7 ELECTION DAY VOTER INFORMATION
X CD of registered voters and a list of polling places.
ITEM #8 ELECTION NIGHT RESULTS
X On -line results
X FAX to 805 - 532 -2525
Fax number to be used
Listed below are additional services provided only by the County for each election:
SPANISH TRANSLATIONS — County elections official will arrange for all translations
pursuant to Elections Code Section 13307.
PRINTING OF SAMPLE BALLOTS — County elections official will arrange for all printing of
Candidates' Statements and arguments /analyses in the Sample Ballot for each election.
Resolution No. 2008 -
Page 5
VOTE BY MAIL BALLOTS — County elections official will handle all vote by mail ballots,
including the checking of applications and ballot mailing. Applications and envelopes will
be provided to City Clerks.
POLLING PLACES /PRECINCTS ASSIGNMENTS - County elections official will determine
the number of polling places.
The undersigned requests the above election services to be performed by the County
Elections Official, and pursuant to Elections Code Section 10002, agrees to reimburse the
County in full for services requested upon presentation of a bill.
Name of City,
School District,
or Special District:: City of Moorpark
Signature & Title: City Clerk
Date: June 19, 2008