HomeMy WebLinkAboutAGENDA REPORT 2008 0702 CC REG ITEM 10Efrrlw m 10-E.
:.n r 0 F.tdOOkPARe-
City Council Meeting
ACTION:
MOORPARK CITY COUNCIL BY: �
AGENDA REPORT
TO: Honorable City Council
FROM: Yugal K. Lail, City Engineer /Public Works Director
Prepared by: Dave Klotzle, Assistant City Engineer
DATE: June 25, 2008 (CC Meeting of 07/02/08)
SUBJECT: Consider Notice of Completion for the Los Angeles Avenue and Tierra
Rejada Road Traffic Signal Interconnect Projects
BACKGROUND
On December 20, 2006, the City Council approved the award of a contract for the
construction of a traffic signal interconnect system for Los Angeles Avenue (Project 8004)
and Tierra Rejada Road (Project 8036). The Notice to Proceed for construction was
effective on February 12, 2007. Construction of both projects has been completed.
The limits of the work were as follows:
• Los Angeles Avenue: Gabbert Road to the State Route 23 freeway; and
• Tierra Rejada Road: Countrywood Drive to the State Route 23 freeway.
The scope of work for both the Los Angeles Avenue and Tierra Rejada Road projects
included new conduits and interconnect cable; new signal controllers and related
communication equipment.
Subsequent to the completion of construction, the city's design consultant fine tuned the
signal timing to optimize the coordination of traffic flow. The Los Angeles Avenue traffic
signal interconnect system has been taken over and is maintained by Caltrans. The
Tierra Rejada Road system is maintained by the City.
DISCUSSION
A. Changes
1. Quantity Adjustments: As is typical with public works construction projects, the
actual quantities required for the job differed from the engineer's estimate. This
project required less quantities of certain bid items resulting in a decrease to the
SAPublic Works \Everyone \Staff Reports \2008 \JulySignal Interconnect Completion.doc
Honorable City Council
July 2, 2008
Page 2
contract price summarized as follows:
Amount ($)
Description L. A. Ave.
T. R. Rd.
Total
Bid Price 76,370.15
504,999.85
581,370.00
Final Construction cost (without change orders) 74,548.60
410,918.40
485,467.00
Amount over (under) bid amount (1,821.55)
(94,081.45)
(95,903.00)
2. Change Orders: Eight Contract Change Orders were
approved for the project,
summarized as follows:
Amount
($)
CCO # Description
L. A. Ave.
T. R. Rd.
1 Add Race Neutral DBE requirements
0.00
0.00
2 Test existing cables
0.00
3,864.00
3 Replace signal heads at Moorpark Rd. / Tierra Rejada Rd.
0.00
6,850.00
4 Video detection equipment
0.00
63,731.00
5 Additional conduit work & credit for work by Republic
15,391.31
(672.46)
6 Replace signal controller & cabinet at Sunset Valley Rd.
0.00
26,543.00
7 Replace controller at Moorpark Ave. with wireless modem
(5,573.00)
0.00
8 Delete telephone box, add conduit to an existing box
0.00
262.00
Total
9,818.31
100,577.54
Combined Total
110,395.85
B. Final Inspection and Acceptance
The City has completed a final inspection of the project and has found the work to be
acceptable. At this time it would be appropriate for the City Council to accept the
project as complete so that the City Clerk may record the Notice of Completion to start
the final lien period. If no Stop Notices are received from subcontractors or suppliers,
the ten percent retention will be released thirty -five (35) days after the date of the
recordation of that notice.
C. Project Schedule
Due to delays with delivery and start-up of signal equipment, the project was not
completed within the prescribed contract time. The City incurred costs of signal
maintenance, project administration and legal fees during these delays. Staff
successfully negotiated to have the contractor pay $15,492.51 for all costs related to
the delays. The reimbursed costs related to the Los Angeles Avenue portion of the
project total $2,035.00 with the remaining cost of $13,457.51 related to the Tierra
Rejada project.
D. Signal Operations
The City's design consultant fine tuned the traffic signal timing and synchronization for
the Tierra Rejada Road signal interconnect improvements. Caltrans will be undertaking
a*P,r, 63
S: \Public Works \Everyone \Staff Reports \2008 \July\Signal Interconnect Completion.doc
Honorable City Council
July 2, 2008
Page 3
similar efforts with regard to the Los Angeles Avenue signal interconnect
improvements. The objective is to coordinate traffic in such a way as to reduce
staging delays at signalized intersections and, thereby, also reduce related exhaust
emissions. The City's consultant also prepared an analysis of both roads to compare
the traffic flow before and after the signal synchronization. The analysis showed a
reduction in the number of stops and an increase in the average speed on both roads.
FISCAL IMPACT
Total Construction Cost: A summary of the total project construction cost is shown
below. All surplus appropriations will be returned to funding sources upon final payment
of all project related costs.
Description
Bid Amount
Quantity Adjustments
Change Orders
City Cost Reim b.
Total Cost
Construction Budget
Surplus
Los Angeles Ave. ($)
76,370.15
(1,821.55)
9,818.31
(2,035.00)
82,331.91
84,100.00
1,768.09
Tierra Rejada Rd. ($) Total ($)
504,999.85
581,370.00
(94,081.45)
(95,903.00)
100,577.54
110,395.85
(13,457.51)
(15,492.51)
498,038.43
580,370.34
555,270.00 639,370.00
57,231.57 58,999.66
Total Project Cost and Funding Sources: A summary of the estimated total project
costs including design, construction and inspection is listed by funding source below.
Funding sources included the Traffic Systems Management Fund (TSM Fund 2001) and
a portion of the construction was funded by Congestion Management and Air Quality
(CMAQ) federal funds.
Project 8004 Project 8036
Fund Los Angeles Ave. ($) Tierra Rejada Rd. ($) Total ($)
2001: TSM 160,000.00 315,000.00 475,000.00
2604: CMAQ 75,000.00 350,000.00 425,000.00
Total Cost 235,000.00 665,000.00 900,000.00
STAFF RECOMMENDATION
Accept the work as complete and direct the City Clerk to record the Notice of Completion.
Attachment:
Notice of Completion
SAPublic Works \Everyone \Staff Reports \2008 \July\Signal Interconnect Completion.doc '" _
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
r NAME City of Moorpark
STREET
ADDRESS 799 Moorpark Avenue
CITY Moorpark, CA 93021
STATE
L ZIP Attn: City Clerk
No Fee Required (Govt Code Sec 6103 & 27383,
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for complete requirements.)
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:
2. The full name of the owner is City of Moorpark
3. The full address of the owner is 799 Moorpark Avenue. Moorpark, CA 93021
4. The nature of the interest or estate of the owner is: In fee.
Purchaser under contract of purchase
Ilf other then Fee, strike 'In fee' and insert, for example, 'purchaser under contract of purchase,' or 'Lessee')
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:
NAMES
ADDRESSES
6. The full names and full addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the
commencement of the work or improvements herein referred to:
NAMES ADDRESSES
7. A work of improvement on the property hereinafter described was completed on February 20, 2008 The work done was:
traffic signal interconnect on Los Angeles Avenue and Tierra Reiada Road
8. The names of the contractor, if any, for such work of improvement was Taft Electric Co.
December 20 2007
IM no contractor for work of improvement as a whob, insert -Nona-) (Date of Contract)
9. The property on which said work of improvement was completed is in the City of Moorpark
County of Ventura , State of CA , and is described as follows:
10. The street address of said property is None
(if no street address has been officisily assigned, insert 'none".)
Dated
(Signature of Owner or corporate officer of Owner nerved in paragraph 2, or his spent)
Steven Kueny, City Manager, City of Moorpark
VERIFICATION
I, the undersigned, say: I am the City Manama the declarant of the foregoing Notice of Completion;
(Pre ' ent ot, snaper o , Penner Owner of. etc.) the
I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of
perjury that the foregoing is true and correct.
Executed on , 2008 at Moorpark California
are
Before you use Ctrs form, fill in all blanks, and make whatever cha ges are
appropnatb and necessary b your particular se and us Consult s lawyer
WOLCOTTS FORM 1114 - (Price class 38) if you doubt the form's fitness for your purpose and use. Wolcotts makes
NOTICE OF COMPLETION - Rev. 7 -99 no representation or warranty, express or impiied, with respell to the
01999 WOLCOTTS FORMS, INC. merchantability or fitness of this form for an intended use or purpose. 7 67775 39114 S
� r