HomeMy WebLinkAboutAGENDA REPORT 2008 0820 CC REG ITEM 10F771EM I C). F.
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MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: John Brand, Senior Management Analys fil
DATE: August 12, 2008 (CC Meeting of 8/20/2008)
SUBJECT: Consider Professional Services Agreement with Reel Life Pictures to
Provide Video Production, Operations and Maintenance Services for
the City Government Access Channel MPTV 10
BACKGROUND
On May 5, the City Council approved advertising for a Statement of Qualifications and
Request for Proposal (SOQ -RFP) for Video Production Services. In addition to
advertising, staff proactively canvassed videography firms in the area and identified
about fifty (50) firms that might be interested in working for the City, and requested a
copy of the SOQ -RFP to review. The incumbent service provider, Videomax
Productions, Inc., and four (4) other firms working in local government broadcasting
were automatically sent the SOQ -RFP, as were a few "Plan Room" services.
Eleven (11) video production companies attended one of the two pre - proposal meetings
that were held on Thursday, May 29, and on Tuesday, June 3. Proposals were due
June 10, 2008. Proposal submission requirements included providing to the City an
original plus three copies, one electronic PDF copy of the proposal pages on a CD-
ROM, and a work sample DVD. The proposal submission pages had to include the
specific information outlined in the SOQ -RFP that, together with the work sample DVD
were necessary in order for the City to make an informed evaluation of the firm's
suitability.
DISCUSSION
Seven (7) submissions were received. One submission, from Videomax Productions,
was non - responsive. In lieu of a response, Videomax provided a company brochure and
a letter indicating that it could only reply "No Bid" due to reservations it has about the
SOQ -RFP provisions that must be agreed to by proposing firms. Proposers were
required to agree to the terms of the City's standard professional services agreement
and insurance requirements; and additionally to sign an Affidavit of Ethics, and a
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Honorable City Council
August 20, 2008
Page 2
Dispute Resolution Summary. Videomax implied that it might consider entering into
exclusive negotiations with the City under terms more favorable to Videomax.
The other six (6) video production companies met the City's requirements and
submitted complete proposals. The proposing firms are:
Third Point Productions - Newbury Park, CA
Franklin Video Productions - Oak Park, CA
Reel Life Pictures - Moorpark, CA
Blue Dolphin Media, Inc. - Westlake Village, CA
LCS - Let's Create Something, Inc. - Westlake Village, CA
4 Event Photos - Oxnard, CA
An ad hoc Proposal Review Committee was formed comprised of staff from three
different City departments, two outside government agencies, and the City's video
systems integration consultant.
State law and the City's purchasing and procurement policies provide for a qualitative
selection process for acquiring professional services. In other words, the City may
consider more than just price in determining which proposal best fits the City's needs.
Each Proposal Review Committee member reviewed and scored the written proposals
independently.
Proposals were evaluated using the criteria below:
Standards for Evaluation of Proposals:
The City will use the following priorities, as well as pricing, in determining
which Proposal best meets the needs of the City. The City will be the sole
determiner of suitability to the City's needs. Proposals will be rated
according to their completeness and understanding of the City's needs,
conformance to the requirements of the specifications, prior experience
with comparable proposals, delivery, and cost. The City will have absolute
discretion in determining the applicability and weight or relative weight of
some or all of the criteria listed.
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Honorable City Council
August 20, 2008
Page 3
Proposal Evaluation Form
Name of Firm:
Evaluation. Priorities
Point Range
Score
Completeness - (Adequacy of all deliverables)
0 to 5 points
Understanding of the City's needs - Does proposal
show clear understanding and respect for City's stated needs,
0 to 10 points
and operating culture?
Conformance - to the requirements of the specifications
0 to 5 points
(format, presentation quality of all deliverables provided)
Experience - Prior experience with comparable projects or
0 to 10 points
proposals
Quality - of the material (personnel, experience, expertise,
0 to 10 points
equipment, etc.) offered.
Overall Suitability - The ability, capacity and skill of the
Vendor to perform the required duties or provide the materials
0 to 15 points
and services.
Depth of Resources - The capacity of the Vendor to
perform or provide the service promptly, within the time
0 to 5 points
s ecified, and without delay or interference.
Speed & Reliability - The ability of the Vendor to produce
all required or requested services to the complete satisfaction
0 to 5 points
of the City in a timely manner.
Technical Knowledge - The ability of the Vendor to
provide future diagnostics, maintenance, or repair services as
0 to 10 points
may be required. (Technical knowledge of existing
equipment, new product development, industry trends.
Cost - (less is better)
0 to 25 points
Total Score of Firm's Qualifications and Proposal
0 to 100 points
On Friday June 20, the Proposal Review Committee met. The committee discussed the
merits of the various proposals and viewed the sample videos each company submitted.
Evaluation scores were weighted as follows: Cost: 25 %, Qualifications and Proposal
Content: 50 %, and Work Samples: 25 %. A summary of the Proposal Review
Committee's evaluations is included as Attachment "1 ".
The Committee rated the following two (2) firms most highly:
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Honorable City Council
August 20, 2008
Page 4
Reel Life Pictures - Moorpark, CA
LCS - Let's Create Something, Inc. - Westlake Village, CA
Staff conducted reference checks and interviews with the two firms. Reel Life Pictures
was selected as a finalist. A try-out period was negotiated where Reel Life Pictures
agreed to work with staff to become familiar with City video operations and, under
supervision, audition its video production services. Reel Life Pictures performed
satisfactorily at the Council meeting on July 2 and in subsequent technical orientation
sessions.
FISCAL IMPACT
The competitive bidding process resulted in cost proposals that were significantly lower
that what the City has historically paid. Videomax charged the City $2,504 per month
($30,048.00 per year) for meetings, and $756.00 per month ($9,072.00 per year) for
BBS, for a base of $39,120.00 per year plus additional services at $31.50 per person
per hour as needed. Based on actual meeting durations, in the past two years the
Videomax flat rate for meetings alone ($2,504.00 per month) equaled an average of
about $285.00 per hour for meetings. For example, in 2007 there were 43 televised
meetings, with 105 billable hours, which equals $286.31 per hour for a two person crew
(see Attachment 2, page 2). The Videomax rate for meetings was a similar during the
first half of 2008.
The proposed video service provider's proposal is for meetings to be staffed by a two -
person crew for $100.00 per hour. This is competitive for the region and, as indicated,
may be considerably less than the effective hourly rate paid Videomax. Additionally,
staff now has the capability to complete basic BBS updates on its own. Previously, the
former service provider had exclusive access to the BBS. Videomax never billed less
than $756.00 per month regardless of the actual BBS work requested. Consequently, it
is not possible to compare past BBS expense with the rate ($50.00 per actual hour, not
a flat rate) of the proposed service provider. Staff has however, built as cost projection
as follows.
The estimated total cost of the proposed service provider is $24,000 per year including,
$15,000 for meeting coverages, $5,000 for as- needed BBS services, and a 20%
contingency. The proposed FY 2008/2009 Public Information budget includes sufficient
funds to pay for the video production services anticipated.
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Honorable City Council
August 20, 2008
Page 5
STAFF RECOMMENDATION
Approve the Agreement subject to final language approval by the City Manager and City
Attorney, and authorize City Manager to sign the Agreement.
Attachments: 1. Evaluation Summary
2. Agreement
3. Proposal
Attachment 1
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF MOORPARK AND
Reel Life Pictures FOR Video Production and Operations Services
This Agreement is made and entered into in the City of Moorpark on this day
of , 2008 , by and between the City of Moorpark ( "City "), a public
body, corporate and politic, and Reel Life Pictures , a California corporation providing
video production services ( "Vendor "). In consideration of the mutual covenants and
conditions set forth herein, the parties agree as follows:
I. Term
This Agreement shall commence on July 1, 2008 and shall remain and continue in
effect until June 30, 2010, unless sooner terminated pursuant to the provisions of this
Agreement.
The first three (3) months of this Agreement is a probationary period after which a
successful evaluation and assessment of the Vendors performance as qualified by the
Agreement will be conducted by the City. Upon approval by the City, the duration of service
will continue for an additional 21 months and /or until a further evaluation of the Vendors
performance can be approved. During the probationary period, the City may at any time, for
any reason, with or without cause, suspend or terminate this Agreement, or any portion
hereof, effectively immediately upon written notice to Vendor.
2. Services
City hereby retains Vendor in a contractual capacity to perform construction
management services as set forth in Exhibit A, Proposal, attached hereto and incorporated
herein. If the Proposal is modified by this Agreement, or in the event there is a conflict
between the provisions of the Proposal and this Agreement, the language contained in this
Agreement shall take precedence.
3. Performance
Vendor shall at all times faithfully, competently and to the best of his /her ability,
experience, and talent, perform all tasks described herein. Vendor shall employ, at a
minimum, generally accepted standards and practices utilized by persons engaged in
providing similar services as are required of Vendor hereunder to meet its obligations under
this Agreement.
4. Responsible Individuals
The individual directly responsible for Vendor's overall performance of the
Agreement provisions herein above set forth and to serve as principal liaison between
Vendor and City shall be Robert Schwieger , or designee.
The City Manager, or his designee, shall represent City in all matters pertaining to
the administration of this Agreement, review and approval of all products submitted by
Vendor. The City Manager is authorized to act on City's behalf to execute all necessary
documents which increase the scope of services or change Vendor's compensation,
subject to Section 5 hereof.
5. Payment
a) For providing services as specified in this Agreement, City shall pay and Vendor
shall receive as full compensation a total sum based on fees as shown in Proposal, in no
event shall total compensation for the herein described work exceed that described in the
proposal without prior written authorization from City.
b) In the event that additional work is required of Vendor, beyond the Scope of Work
for this Agreement, Vendor may be authorized to undertake and complete such additional
work only if such authorization is provided in writing, identifying the exact nature of the
additional work required and a "not -to- exceed" fee to be paid by City for such work.
c) Vendor will submit invoices at the completion of each of the tasks. Invoices shall
be submitted on or about the first business day of the month, or as soon thereafter as
practical, for services provided. Payment shall be made within 30 -days of receipt of each
invoice as to all non - disputed fees. If the City disputes any of Vendor's fees it shall give
written notice to Vendor within 15 -days of receipt of an invoice of any disputed fees set
forth on the invoice.
6. Incorporation by Reference
a) The City's Request for Statement of Qualifications and Proposals (RFQ -RFP) and
the Vendor's Proposal Submission are hereby incorporated in and made a part of this
Agreement. In the event of a conflict the priority of documents shall be: (1) This Agreement;
(2) Request for Statement of Qualifications and Proposal; (3) Proposal Submission.
b) All exhibits herein referenced are hereby incorporated into and made a part of the
Agreement.
7. Suspension or Termination of Agreement
a) This Agreement, or portions thereof, may be terminated or canceled in any one of
the following manners:
1. By mutual agreement of both parties,
2. Upon ten (10) days written notice by City, with or without cause,
3. Upon thirty (30) days written notice by Vendor, with or without cause, and
4. If in the sole subjective judgment of City at any time or times after the
commencement of the term of this Agreement, Vendor fails to perform the services
required of it or fails to perform such services in accordance with the terms hereof,
the City upon at least seventy -two (72) hours written notice to Vendor, and without
prejudice to any other remedies the City may have, may terminate this Agreement
and Vendor's services and any obligations the City may have under this Agreement.
The written notice shall instruct Vendor to cease its services as of a specified date,
and City shall have no further obligation to pay for services tendered or otherwise.
b) If the City suspends or terminates a portion of this Agreement such suspension or
termination shall not make void or invalidate the remainder of this Agreement.
c) In the event this Agreement is terminated pursuant to this Section, the City shall
pay to Vendor the actual value of the work performed up to the time of the termination,
provided that the work performed is of value to the City. Upon termination of the Agreement
pursuant to this Section, the Vendor will submit an invoice to the City pursuant to Section 5.
8. Default of Vendor
a) The Vendor's failure to comply with the provisions of this Agreement shall
constitute a default. In the event that Vendor is in default for cause under the terms of this
Agreement, City shall have no obligation or duty to continue compensating Vendor for any
work performed after the date of default and can terminate this Agreement immediately by
written notice to the Vendor. If such failure by the Vendor to make progress in the
performance of work hereunder arises out of causes beyond the Vendor's control, and
without fault or negligence of the Vendor, it shall not be considered a default.
b) If the City Manager or his /her designee determines that the Vendor is in default in
the performance of any terms or conditions of this Agreement, the City Manager shall
cause to be served upon the Vendor a written notice of the default. The Vendor shall have
ten (10) days after service of said notice in which to cure the default by rendering a
satisfactory performance. In the event that the Vendor fails to cure its default within such
period of time, the City shall have the right, notwithstanding any other provision of this
Agreement, to terminate this Agreement without further notice and without prejudice to any
other remedy to which it may be entitled at law, in equity or under this Agreement.
9. Indemnification for Professional Liability
Vendor agrees to indemnify, protect, defend, and hold harmless the City, and any
and all of its officials, employees, and agents from and against any and all losses, liabilities,
damages, costs and expenses, including attorney's fees and costs to the extent same are
caused in whole or in part by any negligent or wrongful act, error or omission of Vendor, its
officers, agents, employees or sub - Vendors in the performance of professional services
under this Agreement.
10. Indemnification for Other than Professional Liability
Other than in the performance of professional services and to the full extent
permitted by law, Vendor shall indemnify, defend, and hold harmless City, and any and all
of its officials, employees and agents from and against any liability (including liability for
claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory
proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened,
including attorneys fees and costs, court costs, interest, defense costs, and expert witness
fees), where the same arise out of, or are a consequence of, or are in any way attributable
to, in whole or in part, the performance of this Agreement by Vendor or by any individual or
entity for which Vendor is legally liable, including but not limited to officers, agents,
employees, subvendors, or contractors and subcontractors of Vendor.
11. General Indemnification Provisions
Vendor agrees to obtain executed indemnity agreements with provisions identical to
those set forth here in this section from each and every subvendor, contractor,
subcontractor, or any other person or entity involved by, for, with, or on behalf of Vendor in
the performance of this Agreement. In the event Vendor fails to obtain such indemnity
obligations from others as required here, Vendor agrees to be fully responsible according to
the terms of this section. Failure of City to monitor compliance with these requirements
imposes no additional obligations on City and will in no way act as a waiver of any rights
hereunder. This obligation to indemnify and defend City as set forth here is binding on the
successors, assigns or heirs of Vendor and shall survive the termination of this agreement
or this section.
City does not and shall not waive any rights that it may have against Vendor by
reason of this Section, because of the acceptance by City, or the deposit with City, of any
insurance policy or certificate required pursuant to this Agreement. The hold harmless and
indemnification provisions shall apply regardless of whether or not said insurance policies
are determined to be applicable to any losses, liabilities, damages, costs and expenses
described in Sections 9 and 10 of this Agreement.
12. Insurance
Vendor shall maintain prior to the beginning of and for the duration of this Agreement
insurance coverage as specified in Exhibit B attached to and part of this Agreement.
13. Independent Contractor
a) Vendor is and shall at all times remain as to the City a wholly independent
contractor. The personnel performing the services under this Agreement on behalf of
Vendor shall at all times be under Vendor's exclusive direction and control. Neither City nor
any of its officers, employees, or agents shall have control over the conduct of Vendor or
any of Vendor's officers, employees, or agents, except as set forth in this Agreement.
Vendor shall not at any time or in any manner represent that it or any of its officers,
employees, or agents are in any manner officers, employees, or agents of the City. Vendor
any other provision, whether or not similar, nor shall any such waiver constitute a
continuing or subsequent waiver of the same provisions. No waiver shall be binding,
unless executed in writing by the party making the waiver.
17. Anti - Discrimination
In the performance of the terms of this Agreement, Vendor agrees that it will not
engage in, nor permit such subcontractors as it may employ, to engage in discrimination in
employment of persons because of the age, race, color, creed, sex, sexual orientation,
national origin, ancestry, religion, physical disability, medical disability, medical condition, or
marital status of such persons. Violation of this provision may result in the imposition of
penalties referred to in the Labor Code of the State of California Section 1735.
18. General Conditions
a) Vendor agrees not to work for any private firm located within the City limits or its
Area of Interest, or for any public agency where its jurisdiction includes all or part of the City
without the prior written consent of the City, during the term of this Agreement.
Furthermore, Vendor agrees to limit its actions related to economic interest and potential or
real conflicts of interest as such as defined by applicable State law to the same standards
and requirements for designated City employees.
b) City shall not be called upon to assume any liability for the direct payment of any
salary, wage or other compensation to any person employed by Vendor performing
services hereunder for City.
c) At the time of 1) termination of this Agreement or 2) conclusion of all work, all
work product or intellectual property, including but not limited to all original reports,
documents, calculations, computer files, notes, video, images, and other related materials
whether prepared by Vendor or its subcontractor(s) or obtained in the course of providing
the services to be performed pursuant to this Agreement shall become the sole property of
City. Any word processing computer files provided to City shall use Microsoft Word for
Windows software. All work product or intellectual property becomes the property of the
City as it is developed and may not be used by Vendor without the written consent of the
City.
d) Nothing contained in this Agreement shall be deemed, construed or represented
by City or Vendor or by any third person to create the relationship of principal or agent, or
of a partnership, or of a joint venture, or of any other association of any kind or nature
between City and Vendor.
e) In the event any action, suit or proceeding is brought for the enforcement of, or
the declaration of any right or obligation pursuant to this Agreement or as a result of any
alleged breach of any provision of this Agreement, the prevailing party shall be entitled to
recover its costs and expenses, including reasonable attorney's fees, from the losing party,
and any judgment or decree rendered in such a proceeding shall include an award thereof.
fib' �•+'
f) Cases involving a dispute between City and Vendor may be decided by an
arbitrator if both sides agree in writing on the arbitration and on the arbitrator selected, with
costs proportional to the judgment of the arbitrator.
g) The captions and headings of the various Sections and Exhibits of this Agreement
are for convenience and identification only and shall not be deemed to limit or define the
content of the respective Sections and Exhibits hereof.
h) If any portion of this Agreement is held by a court of competent jurisdiction to be
invalid, void, or unenforceable, the remaining provisions will never - the -less continue in full
force without being impaired or invalidated in any way.
i) No officer, employee, director or agent of the City shall participate in any decision
relating to this Agreement which affects the individual personal interest or the interest of
any corporation, partnership, or association in which he is directly or indirectly interested, or
shall any such person have any interest, direct or indirect, in this Agreement or the
provisions thereof.
19. Governing Law
The City and Vendor understand and agree that the laws of the State of California
shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement
and also govern the interpretation of this Agreement.
This Agreement is made, entered into, and executed in Ventura County, California,
and any action filed in any court or for arbitration for the interpretation, enforcement or other
action of the terms, conditions or covenants referred to herein shall be filed in the
applicable court in Ventura County, California.
20. Authority to Execute this Agreement
The person or persons executing this Agreement on behalf of Vendor warrants and
represents that this individual has the authority to execute this Agreement on behalf of the
Vendor and has the authority to bind Vendor to the performance of its obligations
hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF MOORPARK: VENDOR:
Steven Kueny
Robert Schwieger
Attachment 2
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RFP. Submission .Checklist.2008- 0610.xis Evaluation Summary
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Total Score of
Cost Proposal
Work
Qualifications &
Firm's
Company Name
(25%)
Samples
Proposal Content
Qualifications and
(25 %)
(50 %)
Proposal
meetings
BBS
See Attachment 1
100%
Third Point Productions -
$3,150.00
Newbury Park, CA
/wk flat rate
Included
4.5
14.0
20.2
38.7
Franklin Video Productions -
$200.00 /hr
$10.00 /hr
12.2
8.0
21.2
41.4
Oak Park, CA
Blue Dolphin Media, Inc. -
$75.00 /hr
$55.00 /hr
16.0
12.3
19.8
48.1
Westlake Village, CA
4 Event Photos -
$48.00 /hr
$20.00 /hr
23.7
13.0
18.2
54.9
Oxnard, CA
LCS -Let's Create Something, Inc. -
$69.00 /hr
$34.50/hr
14.8
22.5
28.0
65.4
Westlake Village, CA
RLP -Reel Life Pictures -
$100.00 /hr
$50.00 /hr
14.2
23.3
33.4
70.8
Moorpark, CA
Incumbant Vendor - Videomax
$286.31/hr
$756.00/mo
(2007 actual)
(2007 actual)
May 2007 Culver City Bidder A -
$85.85/hr
$40.00 /hr
May 2007 Culver City Bidder B -
$70.00 /hr
$75.00/hr
a.
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RFP. Submission .Checklist.2008- 0610.xis Evaluation Summary
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Submission Summary
Request For Statement Of Qualifications And Proposals (RFQ -RFP)
For Video Production And Operations Services
a�r
V pFP. Submission .Checklist.2008- 0610.xls Checklist
X
SOQ
Signed
Signed
Dispute
Cost Proposal Form
Company Name
3 Copies
CD -ROM /
Response
(Section
Affidavit
Agrmnt
Reso
(Exhibit I)
DVD
(Section III)
VIII)
(Attach 1)
(Exhibit A)
(Exhibit C)
meetings BBS
Videomax Productions -
Newbury Park, CA
"No Bid" with exceptions
No Bid
No Bid
Third Point Productions -
X
X
X
X
X
X
X
$3,150.00
included
Newbury Park, CA
/wk flat rate
Franklin Video Productions -
X
X
X
X
X
X
X
$200.00 /hr
$10.00 /hr
Oak Park, CA
Reel Life Pictures -
X
X
X
X
X
X
X
$100.00 /hr
$50.00 /hr
Moorpark, CA
Blue Dolphin Media, Inc. -
X
X
X
X
X
X
X
$75.00 /hr
$55.00 /hr
Westlake Village, CA
LCS -Let's Create Something, Inc. -
X
X
X
X
X
X
$69.00 /h r
$34.50/h r
Westlake Village, CA
4 Event Photos -
X
X
X
X
X
X
X
$48.00 /hr
$20.00 /hr
Oxnard, CA
Market Comparison
Incumbant Vendor - Videomax
$286.31/hr
$756.00/mo
Newbury Park, CA
(2007 actual)
(2007 actual)
May 2007 Culver City Bidder A -
$85.85/h r
$40.00 /h r
May 2007 Culver City Bidder B -
$70.00 /hr
$75.00 /hr
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V pFP. Submission .Checklist.2008- 0610.xls Checklist
X
Attachment 3
REEL LIFE PICTURES
PROPOSAL TO FURNISH PROFESSIONAL VIDEO PRODUCTION SERVICES
FOR
MPTV 10
MOORPARK GOVERNMENT ACCESS
TELEVISION
FOR
THE CITY OF MOORPARK
JUNE 2008
VIDEO PRODUCTION SEVICES
WEDDINGS
SPECIAL EVENTS
CORPORATE VIDEO
REEL LIFE PICTURES
818 - 216 -3939
805 - 581 -0873
14275 PEACH HILL RD. MOORPARK,CA 93021
WWW.R EELIFEPICTUR ES.COM
June 2, 2008
Mr. Steven Kueny
City Manager
City of Moorpark
799 Moorpark, CA 93021
Dear Mr. Kueny:
INFO(9� REELIFEPICTURES.COM
Reel Life Pictures is a video production company located in Moorpark and Simi Valley. We are pleased
to present this proposal to the City of Moorpark to furnish professional video production services for the
operation of MPTV 10, the City's government access television station.
Should you have any questions, or require additional information, please contact me at 818 216 3939.
We appreciate the opportunity to respond to your request for proposal, and look forward to working with
the City of Moorpark.
Sincerely,
Robert Schwieger
TABLE OF CONTENTS
1. Executive Summary
2. Project Team
3. Relevant Experience
4. Workload
5. Work Samples
6. Additional Information
7. Statement of Qualifications
8. Vendor's Affidavit
9. Professional Services Agreement
10. Insurance Requirements
11. Dispute Resolution Summary
12. Cost Proposal Form
`'A'�J I
Executive Summary
Reel Life Pictures has been providing quality video production services in
the Southern California area since 1999. We are pleased to submit this
proposal in response to a Request for Proposal (RFP) issued by the City
of Moorpark to obtain professional video production services.
We understand that the objectives are as follows:
I. To continue the operation of the MPTV 10 for live telecasts of
public meetings, replays of public meetings, and multiple bulletin
board services (BBS) messages with graphics.
II. To improve the quality of the MPTV 10 productions during a two -
year agreement.
III. Acquire the necessary equipment and establish procedures to
enable immediate and easy updating of the City Government
Channel from City Hall, Emergency Operations Center and remote
locations, including live emergency telecast capability from City Hall
or the EOC.
We believe that Reel Life Pictures is uniquely qualified to provide the
professional video production services required by the City of Moorpark.
We understand the importance of this contract and we feel that we can
provide the best solution to the City of Moorpark based on the following:
• Reel life Pictures has extensive experience in providing professional
video production services. We have knowledge in all aspects of
production including pre - production, filming multiple camera live events,
editing, computer graphics, web design and DVD encoding and authoring.
Our prior experience in live video production, as well as our creative and
artistic approach to our projects will be applied in assisting the City of
Moorpark.
• Reel Life Pictures prides itself on providing high quality work and
excellent customer service. We excel at listening to our clients,
understanding their needs, and providing outstanding services tailored to
meet their requirements.
• We will work with the City of Moorpark to ensure a smooth transition
and uninterrupted service from the current vendor.
• We understand that the City of Moorpark desires to improve
documentation of the current video equipment and setup. We also
understand that the City is experiencing problems with the existing
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equipment, such as "out of phase" and "out of sync" issues. We look
forward to working with the City to correct these situations.
• To meet the objectives of the City in acquiring services as
economically as possible, we have proposed a rate of $100.00 an hour
per person for the standard meeting rate and $75.00 an hour per person
for the standard messages fee.
At Reel Life Pictures, we believe that MPTV 10 has great potential to reach
a wider audience, and to provide improved quality and quantity of
information to the citizens of Moorpark. In the "Additional Information"
section of our proposal, we listed several ideas for your consideration.
We propose to enhance the current programming schedule by adding
content already in the possession of the City, as well as producing new
video material for the City of Moorpark.
We look forward to establishing a positive working relationship with the
City of Moorpark and creating a friendly and creative environment. Our
purpose will be to work towards improving the quality and quantity of
MPTV 10 programming available to the citizens of Moorpark.
Project Team
Reel Life Pictures was established in 1999 by Aron Eisenberg. The
business was made into a business partnership when Robert Schwieger
joined in 2002. Originally started as a wedding and event videography
company, Reel Life Pictures quickly expanded into corporate, music, and
instructional video production as well as photography. Our company has
earned several awards for excellence in service and for the quality of our
work including being featured in "The Knot" magazine as one of their "Best
Of 2007 .
Aron Eisenberg has an educational background in film and television
production, theatre and photography. He has been a member of the
Screen Actors Guild for twenty years and has appeared in many theatre
productions, commercials, television programs and films. Most notably is
his work on the well known television show Star Trek: Deep Space Nine,
where he was a recurring guest star for seven seasons as the character,
Nog.
Robert Schwieger holds a Bachelors degree in Video/ Digital Media from
the University of California State Northridge. He also has an Associate
degree in Art from Moorpark Community College where he studied film
history as well as broadcast communication.
Aron and Robert are residents of Simi Valley and Moorpark respectively.
Both Aron and Robert will share the main duties of production services for
the City of Moorpark. Sub - contractors may be used on occasion to assist
them.
In addition to our educational background, we both have extensive work
experience producing our own projects as well as working with other
companies on their productions. We have knowledge in all aspects of
production including pre - production, filming multiple camera live events,
editing, computer graphics, web design and DVD encoding and authoring.
Reel Life Pictures also hires additional camera operators, editors and
production assistants as sub - contractors on an as- needed basis. Our
team members come from various film and television backgrounds and
have been carefully screened. (Resumes are attached below). Reel Life
Pictures would grant the City of Moorpark the opportunity to review and
approve any sub - contractors that we use to assist us in production of the
City of Moorpark Government Access Television.
Robert Schwieger
14275 Peach Hill Rd.
Moorpark, CA 93021
818 216 3939
robert(a)reelifepictures com
EXPERIENCE
Reel Life Pictures: (2002- Present)
-CEO
- Production of live events, weddings, corporate, music and instructional
video /film.
HGTV: The Ultimate Wedding Guide - Special
- Camera Op.
Yahoo- (Internet TV):
-DP /Camera Op.
Mike Schwieger Private Investigation:
- Surveillance - Camera Op.
Get Reel Videography:
- Camera Op.
Gary West Productions:
- Camera Op. and audio /video technician
EDUCATION
Bachelor of Arts - Digital Visual Media
Cal State University of Northridge
Associate Degree in Arts
Moorpark C.C.
JOB SKILLS
(freelance: 2006)
(freelance: 2006)
(freelance:2007)
(freelance: 2004 - present)
(2002 -2003)
(1999 -2001)
(1996 -1998)
Camera Operator- Familiar with most formats including miniDV, DVCam, HDV, P2,
Beta, 8mm film.
Editor- Final Cut Pro, Premier Pro, After Effects, Dreamweaver, Photoshop.
REFERENCES
Joseph Jerman -DP Debbie Crawford - (CEO)- Get Reel Videography
(818) 845 0100 (323) 545 7429
jerman@multimediamarvels.com debbiec@get-reel.biz
Aron Eisenberg
1721 Morning rbor Way
Y
Simi Valley, Ca. 93065
805 - 581 -0873
SUMMARY OF QUALIFICATIONS
- Established and currently operate a successful video production company specializing in all aspects of
production.
-1 have extensive knowledge of Final Cut Pro, Adobe Photoshop and After Affects and its applications.
- Excellent communication skills developed over 15 years of being a professional SAG actor as well as
many personal speaking engagements.
-Self- motivated, responsible and highly personable with people.
PROFESSIONAL EXPERIENCE
1998 -2008 REEL LIFE PICTURES, SIMI VALLEY, CA.
OWNER/PRESI DENT - DIRECTOR /PRODUCER/EDI TOR
Established video production company with my partner, Robert Schwieger. Acquired all equipment
and employees for various production jobs. Delegated cameramen for various multi- camera productions.
Organized all production needs from pre - production to production to post - production. Directed all
aspects of each production. Edited and co- edited the projects with Final Cut Pro and Apple Computers
and executed the entire project from beginning to end. Communicated with all clients in regards to their
ideas and demands for the production. Maintained and upgraded all equipment.
1998 -2001 NETTHIS TV, BURBANK, CA.
EDITOR /CAMERAMAN
Camera operator for various concerts and special interest segments. Edited multiple projects for the
development of online television .
1998 -2001 GOLD COAST EDIT, SANTA MONICA, CA.
CAMERAMAN
Utilized digital camera knowledge and skills in the implementation of several multi- camera productions
involving music concerts.
1992 -1999 STAR TREK; DEEP SPACE NINE, PARAMOUNT PICTURES
ACTOR
Portrayed the character "Nog" for seven seasons of the popular TV show Deep Space Nine. This was a
recurring guest star role.
CLIENT LIST
Live Music Concerts- The The, Todd Rundgren, Real Estate, Tom Tom Club, Dog Party, Fandango, Culla
C. Ashleigh Caldwell, Gilli Moon, Donna DeLory, Kindersize
Music Video- Delray, Little Sista
Special Events- zz "The Special" DVD behind the Scenes, Cooper /Hall Films, Mrs. United Nation
Pageant 2001, Accent Ink, Manta Catamarans
EDUCATION
1994 -1996 MOORPARK COLLEGE
FILM PRODUCTION AND GENERAL EDUCATION
Rev. 7/25/07
607 E. Providencia Ave. J
Burbank, CA 91501
818.845.0100
JOSEPH JERMAN
Director of Photography
Education University of Southern California (1997 -2001)
- B.A. in Cinema/Television (Cum Laude).
- Summer Production Workshop (1997).
Professional Cinematographer:
Experience NBC: Miss Universe 2008
- Pageant
-HD
NBC: Miss Universe 2007
- Pageant
- DigiBeta
HGTV: The Ultimate Wedding Guide
- Special
- Betacam
Michelin Challenge Design
- Industrial
- HDV
The Solicitor (2007)
- Short
- HDV
Stalkers Anonymous (2006)
- Pilot
- HDV
Bonita Beach Bob (2006) — 2nd Unit
- Feature
- HDV
Dawgs Playing Poker (2006)
- Short
- DV
Southern California Reproductive Center
- Promo
- DVCam
Capturing Carmine
- Episodic
- DV
Secret Mysteries of America's Beginnings (2006)
- Feature Doc
- DV
Smoked Out Casino
- Commercial
- DV
Porn & the Murder of America (2005)
- Feature Doc
- DV
Coupled with Love (2005)
- Comedy Feature
- DV
Trailer of My Life (2005)*
- Short
- DV
The Trip of a Lifetime (2002)
- Feature Doc
- DVCam
Conversation*
- Music Video
- DV
A Breath of Inspiration (1999)
- Short
- 8mm
Video Vandals (1999)
- Short
- 8mm
Imagination Beats the Boredom (1997)
- Animated Short
- 8mm
Think Twice (1997)
- Short
- 8mm
Camera Operator:
TruTV: Inside American Jail
- Reality TV
- XDCam
Oxygen: Tori & Dean: Inn Love
- Reality TV
- Sony Z1 U
MyNetwork TV: Jail
- Reality TV
- DSR 570
HGTV: Romantic Bedrooms
- Episodic
- DVX100a
HGTV: Splurge!
- Episodic
- DVX100a
NBC: Miss USA 2007
- Pageant
- Betacam
HGTV: All Girl Getaways
- Reality TV
- Sony Z1 U
HGTV: It's Easy Being Green
- Promo
- DVX100a
MTV Europe: The Baron Diaries
- Documentary
- Sony Z1 E
NBC: Miss Teen USA 2006
- Pageant
- DigiBeta
NBC: Miss Universe 2006
- Pageant
- Sony Z1 U
ABC: Extreme Makeover
- Reality TV
- Betacam
STYLE: Whose Wedding Is It Anyway?
- Reality TV
- DVX100a
Oh No, It's Kato!
- Reality TV
- Sony F900
Ujena Bikini Jam 2006
- Pageant
- Sony HD750
Ventura County Fire Department
- Demo
- GY-
DV5000U
Martyr (2005)
- Short
- DVX100a
The 24 Before
- Documentaries
- DVX100a.
National Board of Chiropractic Examiners
- Industrial
- GY- a
DV5000U
DV5000U UCLAlive: organica
Sabeus Photonics Laboratory
- Industrial
USC's Distance Education Network
Camerata of Los Angeles: China Invitational
DV5000U
Water Knows No Borders
DV5000U
- Concert - GY-
- Promo - Betacam
USC's Doheny Eye Institute
- Betacam
- Studio Broadcasts - Betacam
- Concert - GY-
- Concert - GY-
'Award Winner
607 E. Providencia Ave. J
Burbank, CA 91501
818.845.0100
JOSEPH JERMAN
Director of Photography
Awards Secret Mysteries of America's Beginnings, Vol, 2: Riddles in Stone (2007)
• Selected by the NY International Independent Film & Video Festival.
• Selected by the Australian International Film Festival.
Marshall (2007)
- Selected by the Big Bear Lake International Film Festival.
Secret Mysteries of America's Beginnings, Vot 1: The New Atlantis (2006)
• Best Documentary ScreenCraft Award by the New York Shorts Fest.
• Winner of the 2006 Telly Award for Excellence in Film and Video Production.
- Selected by the Tahoe -Reno Intl. Film Festival and Los Angeles Film Festival.
Trailer Of My Life (2005)
• Winner of the 10 Degrees Hotter Short Film award by the Valley Film Festival.
• Premiered at the NY International Independent Film & Video Festival.
• Selected by the Los Angeles International Short Film Festival.
Martyr (2005)
- Selected by the DC International Film Festival.
The Trip Of A Lifetime (2002)
• Aired on Rogers SportsNet in Toronto, Canada (Apr. 2004).
• Guiness World Record: "Most Ardent NHL Fan."
Conversation (2000)
- Contest Winner for the USC Undergraduate Symposium.
Debbie Crawford
535 Figueroa Dr.
Altadena, CA 91001
(323) 547 -7429
debbiec @ get -reel . bi z
QUALIFICATIONS: Business owner of a videography and photography company.
Freelance videographer and photographer for other companies. Editor on G5 Final Cut Pro
5.15 DVD Studio Pro, Photoshop. Panasonic DVX100 video camera and Nikon D200
photography camera and all of the equipment needed for shooting events.
EXPERIENCE:
GetReel Video, Film, Photography
Los Angeles, CA
2002 - Present
Business owner, video and photo company
Shoot and edit weddings & events, plays, industrials, music videos, short films
Charles Fretzin Photography 2004- Present
Burbank, CA
Videographer /Editor
Freelance videographer and editor for weddings and events
Always The Best Entertainment 2004 - Present
Oxnard, CA
Videographer/Editor
Freelance videographer and editor for weddings and events
Reelife Pictures 2004- Present
Simi Valley, CA
Videographer
Freelance videographer for weddings
EDUCATION: 1985 -1989
University of Florida Bachelor of Fine Arts
r .*-* k
Relevant Experience
Reel Life Pictures has produced various projects including every aspect of
production from pre - production and planning, shooting multi- camera
events, post - production, editing, graphics, sales, delivery of products,
customer service, and management of employees.
We have extensive knowledge of camera formats and mediums including
standard and high definition digital video and film as well as software
including Final Cut Pro, After Effects, Compressor, DVD Studio Pro and
Photoshop. We also have experience working with and for other
companies as camera operators, editors and in live switching and
broadcast environments.
Some of the projects that we have been involved with include:
Corporate Video Production
-Manta Catamarans Corporate Video.
Produced multiple videos showcasing their boats and the
features included.
-Mrs. United Nations Beauty Pageant
Live multiple camera coverage.
- Accent Ink
High Definition video explaining the thermo ink process used.
- Cornerstone Church
Live video and switching production featuring Kirk Cameron.
-The Wellness Community
Interviews with cancer survivors, donors and founders as well
as live coverage of their fundraising event and speeches.
Television Shows, Pilots, Internet TV
-Yahoo Internet TV (Spotlight LA) - Camera Operator
- Worlds Ultimate Sports Show (Pilot)
Produced live multiple camera event.
-HGTV (Wedding Planning Special) - Camera Operator
Music Video Production
-Dirty Martini Live Concert
-Del Ray Music Video
-Lil' Sista Music Video
- Infidels Live Concert
Instructional Video Production
-The Latin Funk Connection
Music Instructional Video with Chuck Silverman
-On the Good Foot
Drum Instructional Video with Frank Briggs
Weddings and Special Events
-On average Reel Life Pictures films over 75 weddings, parties,
speeches, etc. a year.
`;' •�.r � t' 0
Work Samples
The following is a description of the videos that are on the included DVD:
1. Video sample for the City of Moorpark Council Meeting -
introduction.
-A short video developed by Reel Life Pictures that could be used to
open the city council meeting. The footage could also be adjusted for use
as a backdrop for titles or messages. Upon approval of the contract, Reel
Life Pictures proposes to add similar video footage of grand openings and
special public events in the community.
2. Video sample for Manta Catamarans 1
- This video was used by Manta to show customers the features
that were included on their boat.
3. Video sample for Manta Catamaran 2
-A high impact video for Manta showing action shots of the boat out
on the water. This short video was looped and used by Manta to show at
trade shows and exhibits.
4. Live Concert trailer
-A trailer video for a live concert which featured a multi- camera shoot
with a camera crane. Also included were interviews with the band and
behind the scenes footage.
5. Wedding Samples
-Two samples from our wedding work showing our creative
side as well as our multiple camera technique used to shoot a
ceremony.
Additional Information
Our immediate goal at Reel Life Pictures will be to provide continuing
service for the video production and operation of MPTV 10 Moorpark
Government Access Television and to ensure a smooth transition from the
existing vendor. In addition to maintaining the current workflow, we
propose to improve the quality of service and to add additional content
and programming upon approval from the City of Moorpark.
Reel Life Pictures will strive to establish an open and collaborative
relationship with the City of Moorpark in order to develop an environment
that will spawn new and creative ideas that will not only keep the residents
of Moorpark better informed, but will bring the community closer together.
A few of our ideas include:
1. Aid in the labeling and maintenance of the current equipment and
update faulty or poorly configured systems.
2. Expand and improve the content of the current programming. This could
include editing and formatting footage that the City already has, which
could be used on -air. We also propose to film new events such as grand
openings, public events, graduations, etc. that could be shown on -air.
3. Reel Life Pictures would like to work in collaboration with the City of
Moorpark to propose new ideas including but not limited to:
- Teen /Recreation Center Video Class
The City of Moorpark Recreation Center currently offers a
number of classes, including photography, arts and crafts, etc.
We propose to add a video production class with topics that
could range from camera operations, editing and broadcast
journalism. As an example, the students could act as news
anchors or could enact a mock city council meeting. The topics
could include news or agenda items pertaining to the City
of Moorpark. Projects could be filmed, edited and produced in
collaboration with the students and Reel Life Pictures. The final
product could be added to MPTV 10's current broadcast
schedule. Additionally, Reel Life Pictures could film segments
showcasing the current classes offered to be shown on MPTV
10 in hopes of increasing awareness and enrollment.
- Spotlight on Local Businesses and Events
Reel Life Pictures can aid the City of Moorpark in filming grand
openings, public functions, park events, festivals and
fundraisers. Local businesses could also be featured in
commercials to inform the community of available services and
products. We can also edit and finalize the footage to be used
to increase on -air content.
Training time and cost:
Reel Life Pictures would also like to request adequate training time to
become familiar with the current operation of video services for the City of
Moorpark Government Access Television. Eight hours of training for both
Aron Eisenberg and Robert Schwieger at a rate of $50 an hour each
would be beneficial.
VIII -- PROPOSAL FORM
Statement of Qualifications
FAILURE TO COMPLETE ALL ITEMS IN THIS SECTION MAY INVALIDATE PROPOSAL.
In accordance with your "Invitation to Proposal ", the following Proposal is submitted to the City of
Moorpark.
Proposal Submitted By:
REEL LIFE PICTURES WWW.REELIFEPICTURES.COM
Name of Company Website
14275 Peach Hill Rd.
Address
Moorpark, CA 93021
City /State /Zip Code
Robert Schwieger
Printed Name /Title
805 581 0873 (same)
Telephone Number /Fax Number
Form of Business Organization:
Please indicate the following (check one);
Corporation Partnership X Sole Proprietorship
Other:
Business History:
How long have you been in business under your current name and form of business organization?
Nine (9) Years
If less than three (3) years and your company was in business under a different name, what was
that name?
N/A
Contact for Additional Information:
Please provide the name of the individual at your company to contact for any additional information
Robert Schwieger
Name
CEO
Title
818 216 3939 805 581 0873
Telephone Number /Fax Number
Addenda Received:
Please indicate addenda information you have received regarding this Proposal:
Addendum No.
Addendum No.
Addendum No.
Addendum No.
X N
Date Received:
Date Received:
Date Received:
Date Received:
o Addenda received regarding this Proposal
Payment Terms: The City of Moorpark Payment terms are Net 30.
Do you offer any discounted invoice terms? 2% 10,net 30
Vendor's Information:
Contractor's License Number: N/A Expiration date: N/A
- Business tax certificate # 30236 01 Exp. date: 12 -31 -08
Subcontractor's Information:
If subcontractors will be used in the performance of this project, please provide the following
information for each subcontractor:
1. Company Name:
N/A
Address:
Contractor's License Number:
Expiration date:
2. Company Name:
N/A
Address:
Contractor's License Number:
Delivery of Services:
Expiration date:
What is the lead -time for services to begin from the time of the Purchase Order?
1_Days weeks; circle one
References:
Please supply the names of companies /agencies for which you recently supplied comparable
goods and services as requested in this proposal.
Accent Ink 1451 S.Lorena St. Los Angeles 90023 Carey Strand 323 268 1807
Name of Company /Agency Address Person to contact/Telephone No.
Manta Catamarans 2383 Industrial Blvd. Sarasota FL. 34234 Sarah Even 954 767 8011
Name of Lompany /Agency Address
Person to contact/Telephone No.
Details Event Planning 4230 Via Mira Monte Calabasas,CA 91301 Lisa Gorjestani
Name of Company /Agency Address Person to contact/Telephone No.
Contract Extension to Other Cities /Agencies: 310 392 8188
Please state, if requested by the City, if your company would agree to extend the same price, terms
and conditions to other Cities /Agencies.
Yes X We would agree to extend the same price, terms and conditions.
No We would not agree to extend the same price, terms and conditions.
Maintenance/Warranty Service Information:
A. Location:
How many miles is your company's business office located from the requested delivery address?
Five 5) miles (799 Moorpark Avenue, Moorpark CA 93021.)
Additional Proposal Information:
A. Executive Summary:
Proposals shall include an Executive Summary or opening statement providing an overview of the
vendors understanding of the project, the responsibilities of the Vendor as set forth herein, and the
approach your firm would take if your proposal is accepted.
B. Project Team:
Describe your firm's background, qualifications, and ability to perform the services required. Provide
a list of the personnel proposed to be employed on the project, their relationship to it and your firm,
and their qualifications and experience to effective manage the scope of services. Attach resumes
of all personnel.
-14- "��
C. Relevant Experience
Provide a detailed summary of the relevant experience of the firm with emphasis placed on those
areas and qualifications showing the capability to effectively develop and manage the scope of
services.
D. Workload
Provide a detailed outline of the firm's current workload and ability to provide timely services.
E. Work Samples
Submit one (1) DVD or VHS videotape of work samples. Must be work product from members of
the proposed project team.
F. Additional Information
Submit any additional information or recommendations supporting the proposal.
ATTACHMENT 1
VENDOR'S AFFIDAVIT
STATE OF CALIFORNIA
COUNTY OF VENTURA
Robert Schwieger being first duly sworn, deposes and says:
1. That he /she is the CEO of Reel Life Pictures
(Title of Office) (Name of Company)
hereinafter called Vendor ", who has submitted to the City of Moorpark a Proposal for
Video Production and Operations Services
(Title of PROPOSAL)
2. That the Proposal is genuine; that the same is not sham; that all statements of fact in the
Proposal are true;
3. That the Proposal was not made in the interest or behalf of any person, partnership, company,
association, organization or corporation not named or disclosed;
4. That the Vendor did not, directly or indirectly, induce solicitor agree with anyone else to submit
a false or sham Proposal, to refrain from proposing, or to withdraw his Proposal, to raise or fix the
Proposal price of the Vendor or of anyone else, or to raise or fix any overhead, profit or cost
element of the Vendor's price or the price of anyone else; and did not attempt to induce action
prejudicial to the interest of the City of Moorpark, or of any other Vendor, or anyone else interested
in the proposed purchase order;
5. That the Vendor has not in any other manner sought by collusion to secure for itself an
advantage over any other Vendor or to induce action prejudicial to the interests of the City of
Moorpark, or of any other Vendor or of anyone else interested in the proposed purchase order,
6. That the Vendor has not accepted any Proposal from any subpurchase order or materialman
through any Proposal depository, the bylaws, rules or regulations of which prohibit or prevent the
Vendor from considering any Proposal from any subpurchase order or materialman, which is not
processed through that Proposal depository, or which prevent any subpurchase order or
materialman from proposing to any purchase order- or who does not use the facilities of or accept
Proposals from or through such Proposal depository;
7. That the Vendor did not, directly or indirectly, submit the Vendor's Proposal price or any
breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any
corporation, partnership, company, association, organization, Proposal depository, or to any
member or agent thereof, or to any individual or group of individuals, except to the City of
Moorpark, or to any person or persons who have a partnership or other financial interest with said
Vendor in its business.
8. That the Vendor has not been debarred from participation in any state, federal or public works
project.
Dated this 2nd day of June , 2008
(Vendor Signature)
Robert Schwieger
J if
Attachmnet 1
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF MOORPARK AND
Reel Life Pictures FOR Video Production and Operations Services
This Agreement is made and entered into in the City of Moorpark on this day
of , 2008 , by and between the City of Moorpark ( "City "), a public
body, corporate and politic, and Reel Life Pictures , a California corporation providing
video production services ( "Vendor "). In consideration of the mutual covenants and
conditions set forth herein, the parties agree as follows:
1. Term
This Agreement shall commence on July 1, 2008 and shall remain and continue in
effect until June 30, 2010, unless sooner terminated pursuant to the provisions of this
Agreement.
The first three (3) months of this Agreement is a probationary period after which a
successful evaluation and assessment of the Vendors performance as qualified by the
Agreement will be conducted by the City. Upon approval by the City, the duration of service
will continue for an additional 21 months and /or until a further evaluation of the Vendors
performance can be approved. During the probationary period, the City may at any time, for
any reason, with or without cause, suspend or terminate this Agreement, or any portion
hereof, effectively immediately upon written notice to Vendor.
2. Services
City hereby retains Vendor in a contractual capacity to perform construction
management services as set forth in Exhibit A, Proposal, attached hereto and incorporated
herein. If the Proposal is modified by this Agreement, or in the event there is a conflict
between the provisions of the Proposal and this Agreement, the language contained in this
Agreement shall take precedence.
3. Performance
Vendor shall at all times faithfully, competently and to the best of his /her ability,
experience, and talent, perform all tasks described herein. Vendor shall employ, at a
minimum, generally accepted standards and practices utilized by persons engaged in
providing similar services as are required of Vendor hereunder to meet its obligations under
this Agreement.
4. Responsible Individuals
The individual directly responsible for Vendor's overall performance of the
k
Agreement provisions herein above set forth and to serve as principal liaison between
Vendor and City shall be Robert Schwieger , or designee.
The City Manager, or his designee, shall represent City in all matters pertaining to
the administration of this Agreement, review and approval of all products submitted by
Vendor. The City Manager is authorized to act on City's behalf to execute all necessary
documents which increase the scope of services or change Vendor's compensation,
subject to Section 5 hereof.
5. Payment
a) For providing services as specified in this Agreement, City shall pay and Vendor
shall receive as full compensation a total sum based on fees as shown in Proposal, in no
event shall total compensation for the herein described work exceed that described in the
proposal without prior written authorization from City.
b) In the event that additional work is required of Vendor, beyond the Scope of Work
for this Agreement, Vendor may be authorized to undertake and complete such additional
work only if such authorization is provided in writing, identifying the exact nature of the
additional work required and a "not -to- exceed" fee to be paid by City for such work.
c) Vendor will submit invoices at the completion of each of the tasks. Invoices shall
be submitted on or about the first business day of the month, or as soon thereafter as
practical, for services provided. Payment shall be made within 30 -days of receipt of each
invoice as to all non - disputed fees. If the City disputes any of Vendor's fees it shall give
written notice to Vendor within 15 -days of receipt of an invoice of any disputed fees set
forth on the invoice.
6. Incorporation by Reference
a) The City's Request for Statement of Qualifications and Proposals (RFQ -RFP) and
the Vendor's Proposal Submission are hereby incorporated in and made a part of this
Agreement. In the event of a conflict the priority of documents shall be: (1) This Agreement;
(2) Request for Statement of Qualifications and Proposal; (3) Proposal Submission.
b) All exhibits herein referenced are hereby incorporated into and made a part of the
Agreement.
7. Suspension or Termination of Agreement
a) This Agreement, or portions thereof, may be terminated or canceled in any one of
the following manners:
By mutual agreement of both parties,
2. Upon ten (10) days written notice by City, with or without cause,
3. Upon thirty (30) days written notice by Vendor, with or without cause, and
4. If in the sole subjective judgment of City at any time or times after the
commencement of the term of this Agreement, Vendor fails to perform the services
required of it or fails to perform such services in accordance with the terms hereof,
the City upon at least seventy -two (72) hours written notice to Vendor, and without
prejudice to any other remedies the City may have, may terminate this Agreement
and Vendor's services and any obligations the City may have under this Agreement.
The written notice shall instruct Vendor to cease its services as of a specified date,
and City shall have no further obligation to pay for services tendered or otherwise.
b) If the City suspends or terminates a portion of this Agreement such suspension or
termination shall not make void or invalidate the remainder of this Agreement.
c) In the event this Agreement is terminated pursuant to this Section, the City shall
pay to Vendor the actual value of the work performed up to the time of the termination,
provided that the work performed is of value to the City. Upon termination of the Agreement
pursuant to this Section, the Vendor will submit an invoice to the City pursuant to Section 5.
8. Default of Vendor
a) The Vendor's failure to comply with the provisions of this Agreement shall
constitute a default. In the event that Vendor is in default for cause under the terms of this
Agreement, City shall have no obligation or duty to continue compensating Vendor for any
work performed after the date of default and can terminate this Agreement immediately by
written notice to the Vendor. If such failure by the Vendor to make progress in the
performance of work hereunder arises out of causes beyond the Vendor's control, and
without fault or negligence of the Vendor, it shall not be considered a default.
b) If the City Manager or his /her designee determines that the Vendor is in default in
the performance of any terms or conditions of this Agreement, the City Manager shall
cause to be served upon the Vendor a written notice of the default. The Vendor shall have
ten (10) days after service of said notice in which to cure the default by rendering a
satisfactory performance. In the event that the Vendor fails to cure its default within such
period of time, the City shall have the right, notwithstanding any other provision of this
Agreement, to terminate this Agreement without further notice and without prejudice to any
other remedy to which it may be entitled at law, in equity or under this Agreement.
9. Indemnification for Professional Liability
Vendor agrees to indemnify, protect, defend, and hold harmless the City, and any
and all of its officials, employees, and agents from and against any and all losses, liabilities,
damages, costs and expenses, including attorney's fees and costs to the extent same are
caused in whole or in part by any negligent or wrongful act, error or omission of Vendor, its
officers, agents, employees or sub - Vendors in the performance of professional services
under this Agreement.
10. Indemnification for Other than Professional Liability
Other than in the performance of professional services and to the full extent
permitted by law, Vendor shall indemnify, defend, and hold harmless City, and any and all
of its officials, employees and agents from and against any liability (including liability for
claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory
proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened,
including attorneys fees and costs, court costs, interest, defense costs, and expert witness
fees), where the same arise out of, or are a consequence of, or are in any way attributable
to, in whole or in part, the performance of this Agreement by Vendor or by any individual or
entity for which Vendor is legally liable, including but not limited to officers, agents,
employees, subvendors, or contractors and subcontractors of Vendor.
11. General Indemnification Provisions
Vendor agrees to obtain executed indemnity agreements with provisions identical to
those set forth here in this section from each and every subvendor, contractor,
subcontractor, or any other person or entity involved by, for, with, or on behalf of Vendor in
the performance of this Agreement. In the event Vendor fails to obtain such indemnity
obligations from others as required here, Vendor agrees to be fully responsible according to
the terms of this section. Failure of City to monitor compliance with these requirements
imposes no additional obligations on City and will in no way act as a waiver of any rights
hereunder. This obligation to indemnify and defend City as set forth here is binding on the
successors, assigns or heirs of Vendor and shall survive the termination of this agreement
or this section.
City does not and shall not waive any rights that it may have against Vendor by
reason of this Section, because of the acceptance by City, or the deposit with City, of any
insurance policy or certificate required pursuant to this Agreement. The hold harmless and
indemnification provisions shall apply regardless of whether or not said insurance policies
are determined to be applicable to any losses, liabilities, damages, costs and expenses
described in Sections 9 and 10 of this Agreement.
12. Insurance
Vendor shall maintain prior to the beginning of and for the duration of this Agreement
insurance coverage as specified in Exhibit B attached to and part of this Agreement.
13. Independent Contractor
a) Vendor is and shall at all times remain as to the City a wholly independent
contractor. The personnel performing the services under this Agreement on behalf of
Vendor shall at all times be under Vendor's exclusive direction and control. Neither City nor
any of its officers, employees, or agents shall have control over the conduct of Vendor or
any of Vendor's officers, employees, or agents, except as set forth in this Agreement.
Vendor shall not at any time or in any manner represent that it or any of its officers,
employees, or agents are in any manner officers, employees, or agents of the City. Vendor
shall not incur or have the power to incur any debt, obligation, or liability whatever against
City, or bind City in any manner.
b) No employee benefit
performance of this Agreement.
Agreement, City shall not pay
performing services hereunder
indemnification to Vendor for
hereunder.
14. Notices
s shall be available to Vendor in connection with the
Except for the fees paid to Vendor as provided in the
salaries, wages, or other compensation to Vendor for
for City. City shall not be liable for compensation or
injury or sickness arising out of performing services
Any notices which either party may desire to give to the other party under this
Agreement must be in writing and may be given either by 1) personal service, 2) delivery by
a reputable document delivery service, which provides a receipt showing date and time of
delivery, or 3) mailing in the United States Mail, certified mail, postage prepaid, return
receipt requested, addressed to the address of the party as set forth below or at any other
address as that party may later designate by notice:
City: City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
Attn: City Manager
Vendor:
15. Assignment
Reel Life Pictures
14275 Peach Hill Rd.
Moorpark,CA 93021
The Vendor shall not assign the performance of this Agreement, nor any part
thereof, nor any monies due hereunder, without prior written consent of the City. It is
understood and acknowledged by the parties that Vendor is uniquely qualified to perform
the services provided for in this Agreement.
16. Entire Agreement
This written Agreement, including all writings specifically incorporated herein by
reference, shall constitute the complete Agreement between the parties hereto. No oral
Agreement, understanding, or representation not reduced to writing and specifically
incorporated herein shall be of any force or effect, nor shall any such oral Agreement,
understanding, or representation be binding on the parties hereto. Should interpretation of
this Agreement, or any portion thereof, be necessary, it is deemed that this Agreement was
prepared by the parties jointly and equally, and shall not be interpreted against either party
on the ground that the party prepared the Agreement or caused it to be prepared. No
waiver of any provision of this Agreement shall be deemed or shall constitute, a waiver of
any other provision, whether or not similar, nor shall any such waiver constitute a
continuing or subsequent waiver of the same provisions. No waiver shall be binding,
unless executed in writing by the party making the waiver.
17. Anti - Discrimination
In the performance of the terms of this Agreement, Vendor agrees that it will not
engage in, nor permit such subcontractors as it may employ, to engage in discrimination in
employment of persons because of the age, race, color, creed, sex, sexual orientation,
national origin, ancestry, religion, physical disability, medical disability, medical condition, or
marital status of such persons. Violation of this provision may result in the imposition of
penalties referred to in the Labor Code of the State of California Section 1735.
18. General Conditions
a) Vendor agrees not to work for any private firm located within the City limits or its
Area of Interest, or for any public agency where its jurisdiction includes all or part of the City
without the prior written consent of the City, during the term of this Agreement.
Furthermore, Vendor agrees to limit its actions related to economic interest and potential or
real conflicts of interest as such as defined by applicable State law to the same standards
and requirements for designated City employees.
b) City shall not be called upon to assume any liability for the direct payment of any
salary, wage or other compensation to any person employed by Vendor performing
services hereunder for City.
c) At the time of 1) termination of this Agreement or 2) conclusion of all work, all
work product or intellectual property, including but not limited to all original reports,
documents, calculations, computer files, notes, video, images, and other related materials
whether prepared by Vendor or its subcontractor(s) or obtained in the course of providing
the services to be performed pursuant to this Agreement shall become the sole property of
City. Any word processing computer files provided to City shall use Microsoft Word for
Windows software. All work product or intellectual property becomes the property of the
City as it is developed and may not be used by Vendor without the written consent of the
City.
d) Nothing contained in this Agreement shall be deemed, construed or represented
by City or Vendor or by any third person to create the relationship of principal or agent, or
of a partnership, or of a joint venture, or of any other association of any kind or nature
between City and Vendor.
e) In the event any action, suit or proceeding is brought for the enforcement of, or
the declaration of any right or obligation pursuant to this Agreement or as a result of any
alleged breach of any provision of this Agreement, the prevailing party shall be entitled to
recover its costs and expenses, including reasonable attorney's fees, from the losing party,
and any judgment or decree rendered in such a proceeding shall include an award thereof.
f) Cases involving a dispute between City and Vendor may be decided by an
arbitrator if both sides agree in writing on the arbitration and on the arbitrator selected, with
costs proportional to the judgment of the arbitrator.
g) The captions and headings of the various Sections and Exhibits of this Agreement
are for convenience and identification only and shall not be deemed to limit or define the
content of the respective Sections and Exhibits hereof.
h) If any portion of this Agreement is held by a court of competent jurisdiction to be
invalid, void, or unenforceable, the remaining provisions will never - the -less continue in full
force without being impaired or invalidated in any way.
i) No officer, employee, director or agent of the City shall participate in any decision
relating to this Agreement which affects the individual personal interest or the interest of
any corporation, partnership, or association in which he is directly or indirectly interested, or
shall any such person have any interest, direct or indirect, in this Agreement or the
provisions thereof.
19. Governing Law
The City and Vendor understand and agree that the laws of the State of California
shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement
and also govern the interpretation of this Agreement.
This Agreement is made, entered into, and executed in Ventura County, California,
and any action filed in any court or for arbitration for the interpretation, enforcement or other
action of the terms, conditions or covenants referred to herein shall be filed in the
applicable court in Ventura County, California.
20. Authority to Execute this Agreement
The person or persons executing this Agreement on behalf of Vendor warrants and
represents that this individual has the authority to execute this Agreement on behalf of the
Vendor and has the authority to bind Vendor to the performance of its obligations
hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF MOORPARK: VENDOR:
Steven Kueny
i --
Robert Schwieger
;J'
r
City Manager
ATTEST:
Deborah S. Traffenstedt, City Clerk
Exhibit "A ": Proposal for Professional Services
Exhibit "B ": Insurance Requirements
Insurance
Included in this proposal is a copy of Reel Life Pictures current insurance
policy information. Reel Life Pictures will update it's insurance policy to
adhere to all items listed in the insurance requirements section of the
proposal (Exhibit B).
J V��
EXHIBIT B
Insurance Requirements
Prior to the beginning of and throughout the duration of the Work, Vendor will
maintain insurance in conformance with the requirements set forth below. Vendor will use
existing coverage to comply with these requirements. If that existing coverage does not
meet the requirements set forth here, Vendor agrees to amend, supplement or endorse the
existing coverage to do so. Vendor acknowledges that the insurance coverage and policy
limits set forth in this section constitute the minimum amount of coverage required. Any
insurance proceeds available to City in excess of the limits and coverage required in this
agreement and which is applicable to a given loss, will be available to City.
Vendor shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office "Commercial
General Liability" policy form CG 00 01 or the exact equivalent. Defense costs must be paid
in addition to limits. There shall be no cross liability exclusion for claims or suits by one
insured against another. Limits are subject to review but in no event less than $1,000,000
per occurrence and $2,000,000 in the aggregate.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol
1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less
than $1,000,000 per accident. If Vendor owns no vehicles, this requirement may be
satisfied by a non -owned auto endorsement to the general liability policy described above.
If Vendor or Vendor employees will use personal autos in any way on this project, Vendor
shall provide evidence of personal auto liability coverage for each such person.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on
a policy form coverage specifically designed to protect against acts, errors or omissions of
the Vendor and "Covered Professional Services" as designated in the policy must
specifically include work performed under this agreement. The policy limit shall be no less
than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of the
insured and must include a provision establishing the insurer's duty to defend. The policy
retroactive date shall be on or before the effective date of this Agreement.
Worker's Compensation on a state - approved policy form providing statutory benefits as
required by law with employer's liability limits no less than $1,000,000 per accident or
disease.
Insurance procured pursuant to these requirements shall be written by insurers that are
admitted carriers in the State of California and with an A.M. Bests rating of A- or better and
a minimum financial size VII.
General conditions pertaining to provision of insurance coverage by Vendor. Vendor and
City agree to the following with respect to insurance provided by Vendor:
L-11 9
J
1. Vendor agrees to have its insurer endorse the third party general liability coverage
required herein to include as additional insureds City, its officials, employees,
servants, agents, and independent Vendors ( "Agency indemnities "), using standard
ISO endorsement No. CG 2010 with an edition prior to 1992. Vendor also agrees to
require all contractors and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit
Vendor, or Vendor's employees, or agents, from waiving the right of subrogation
prior to a loss. Vendor agrees to waive subrogation rights against City regardless of
the applicability of any insurance proceeds, and to require all contractors and
subcontractor's to do likewise.
3. All insurance coverage and limits provided by Vendor and available or applicable to
this agreement are intended to apply to the full extent of the policies. Nothing
contained in this Agreement or any other agreement relating to the City or its
operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these requirements
if they include any limiting endorsement of any kind that has not been first submitted
to City and approved of in writing.
5. No liability policy shall contain any provision or definition that would serve to
eliminate so- called "third party action over" claims, including any exclusion for bodily
injury to an employee of the insured or any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, modification, and
additional requirements by the City, as the need arises. Vendor shall not make any
reductions in scope of coverage (e.g. elimination of contractual liability or reduction
of discovery period) that may affect City's protection without City's prior written
consent.
7. Proof of compliance with these insurance requirements, consisting of certificates of
insurance evidencing all of the coverages required and an additional insured
endorsement to Vendor's general liability policy, shall be delivered to City at or prior
to the execution of this Agreement. In the event such proof of any insurance is not
delivered as required, or in the event such insurance is canceled at any time and no
replacement coverage is provided, City has the right, but not the duty, to obtain any
insurance it deems necessary to protect its interests under this or any other
agreement and to pay the premium. Any premium so paid by City shall be charged
to and promptly paid by Vendor or deducted from sums due Vendor, at City option.
8. Certificates are to reflect that the insurer will provide 30 days notice to City of any
cancellation of coverage. Vendor agrees to require its insurer to modify such
certificates to delete any exculpatory wording stating that failure of the insurer to
mail written notice of cancellation imposes no obligation, or that any party will
J , .,
"endeavor" (as opposed to being required) to comply with the requirements of the
certificate.
9. It is acknowledged by the parties of this agreement that all insurance coverage
required to be provided by Vendor or any subvendor, is intended to apply first and
on a primary, non - contributing basis in relation to any other insurance or self
insurance available to City.
10. Vendor agrees to ensure that subcontractors, and any other party involved with the
project, who is brought onto or involved in the project by Vendor, provide the same
minimum insurance coverage required of Vendor. Vendor agrees to monitor and
review all such coverage and assumes all responsibility for ensuring that such
coverage is provided in conformity with the requirements of this section. Vendor
agrees that upon request, all agreements with subcontractors and others engaged in
the project will be submitted to City for review.
11. Vendor agrees not to self- insure or to use any self- insured retention or deductibles
on any portion of the insurance required herein and further agrees that it will not
allow any contractor, subcontractor, or other entity or person in any way involved in
the performance of work on the project contemplated by this agreement to self -
insure its obligations to City. If Vendor's existing coverage includes a deductible or
self - insured retention, the deductible or self - insured retention must be declared to
the City. At that time the City shall review options with the Vendor, which may
include reduction or elimination of the deductible of self- insured retention,
substitution of other coverage, or other solutions.
12. The City reserves the right at any time during the term of the contract to change the
amounts and types of insurance required by giving the Vendor ninety (90) days
advance written notice of such change. If such change results in substantial
additional cost to the Vendor, the City will negotiate additional compensation
proportional to the increased benefit to City.
13. For purposes of applying insurance coverage, only, this Agreement will be deemed
to have been executed immediately upon any party hereto taking any steps that can
be deemed to be in furtherance of or towards performance of this Agreement.
14. Vendor acknowledges and agrees that any actual or alleged failure on the part of the
City to inform Vendor of non - compliance with any insurance requirement in no way
imposes any additional obligations on City nor does it waive any rights hereunder in
this or any other regard.
15. Vendor will renew the required coverage annually as long as City, or its employees
or agents face an exposure from operations of any type pursuant to this Agreement.
This obligation applies whether or not the Agreement is canceled or terminated for
any reason. Termination of this obligation is not effective until City executes a written
statement to that effect.
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16. Vendor shall provide proof that policies of insurance required herein expiring during
the term of this Agreement have been renewed or replaced with other policies
providing at least the same coverage. Proof that such coverage has been ordered
shall be submitted prior to expiration. A coverage binder or letter from Vendor's
insurance agent to this effect is acceptable. A certificate of insurance and /or
additional insured endorsement is required in these specifications applicable to the
renewing or new coverage must be provided to City within five days of the expiration
of the coverages.
17. The provisions of any workers' compensation or similar act will not limit the
obligations of Vendor under this agreement. Vendor expressly agrees not to use any
statutory immunity defenses under such laws with respect to City, its employees,
officials, and agents.
18. Requirements of specific coverage features or limits contained in this section are not
intended as limitations on coverage, limits or other requirements nor as a waiver of
any coverage normally provided by any given policy. Specific reference to a give
coverage feature is for purposes of clarification only as it pertains to a given issue,
and is not intended by any party of insured to be limiting or all- inclusive.
19. These insurance requirements are intended to be separate and distinct from any
other provision in this agreement and are intended by the parties here to be
interpreted as such.
20. The requirements in this Section supersede all other sections and provisions of this
Agreement to the extent that any other section or provision conflicts with or impairs
the provisions of this Section.
21. Vendor agrees to be responsible for ensuring that no contract used by any party
involved in any way with the project reserves the right to charge City or Vendor for
the cost of additional insurance coverage required by this Agreement. Any such
provisions are to be deleted with reference to the City. It is not the intent of City to
reimburse any third party for the cost of complying with these requirements. There
shall be no recourse against City for payment of premiums or other amounts with
respect thereto.
22. Vendor agrees to provide immediate notice to City of any claim or loss against
Vendor arising out of the work performed under this agreement. City assumes no
obligation or liability by such notice, but has the right (but not the duty) to monitor the
handling of any such claim or claims if they are likely to involve City.
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• . " . -` - -I " -� L117I L_ J OCLVVV nrrvc tsttry IsSUtU I U I tit IN5URED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
A
ADD'L
NSRE
TYPE OF INSURANCE
GENERAL LIABIITY
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE OCCUR
POLICY NUMBER
680 -6891 B758 -08
POLICY EFFECTIVE
DATE MM/DD/YY
04/29/2008
POLICY EXPIRATION
DATE MM /DD/YY
04/29/2009
LIMITS
EACH OCCURRENCE $1,000.000
DAMAGE TO RENTED
$300,000
IVIED EXP (Anyone person)
$5,000
PERSONAL & ADV INJURY
$1.000,000
GENERAL AGGREGATE
$2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER:
X POLICY JECPRO -
T r7jLOC
PRODUCTS-CO P/OP G
$ 2 00O 000
AUTOMOBILE LIABILITY
ANY AUTO
COMBINED SINGLE LIMIT
(Ea accident)
$
BODILY INJURY
(Per person)
$
ALL OWNED AUTOS
SCHEDULED AUTOS
BODILY INJURY
(Per accident)
$
HIRED AUTOS
NON -OWNED AUTOS
PROPERTY DAMAGE
(Per accident)
$
GARAGE LIABILITY
AUTO ONLY - EA ACCIDENT
$
OTHER THAN EA ACC
ANY AUTO
$
AUTO ONLY: AGG
EXCESS /UMBRELLA LIABILITY
OCCUR F] CLAIMS MADE
EACH OCCURRENCE
$
AGGREGATE
$
$
DEDUCTIBLE
RETENTION $
$
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
TORY LIMITS OER
E.L. EACH ACCIDENT
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICERIMEMBER EXCLUDED?
If yes, describe under
SPECIAL PROVISIONS below
E.L. DISEASE - EA EMPLOYEE
$
E.L. DISEASE - POLICY LIMIT
$
OTHER
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT ! SPECIAL PROVISIONS
VIDEOGRAPHY
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
CITY OF MOORPARK DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN
CITY HALL
799 MOORPARK AVE NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
MOORPARK, CA 93021 IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
ACORD 25 (2001/08) ACORD CORPORATION 191111
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
P+vvrw 4U t4VU JJU8)
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�"`J(Y:
STATE OF CALIFORNIA
COUNTY OF VENTURA
Robert Schwieger
That he /she is the CEO
EXHIBIT C
DISPUTE RESOLUTION SUMMARY
being first duly sworn deposes and says:
of Reel Life Pictures
AFFIDAVIT
(Title of Office) (Name of Company)
hereinafter called "Vendor ", who has submitted to the City of Moorpark a PROPOSAL to Furnish
Professional Video Production Services.
Any dispute issue raised during the Contract Agreement Period will be handled by use of the fact -
finding method of resolution. The Vendor will agree to resolve properly detailed disputes. An
example of a properly detailed dispute is: equipment will not work as designed, equipment no longer
functioning, etc.
The City suggests the use of the following DISPUTE resolution steps:
1. Define the problem
2. Immediately notify the City of issues
3. Summarize all causes and prioritize
4. Identify all solutions and prioritize them
5. Analyze the potential solution
6. Select the best solution
7. Present solution to City Manager or his designee for approval
Dated this 2nd day of June 20 08
(Vendor Signature)
CEO - Reel Life Pictures
(Title)
�F .j IJ
Cost Proposal Form, Exhibit - -I
Exhibit I
Cost Proposal Form
Ite #
Qty
Description
Hourly Rate
Exceptions
REGULAR MONTHLY SERVICES LABOR FEE
Hourly Standard Meeting Rate. 2 -hour minimum guarantee.
Hourly Rate for Technician to perform additional services
The hourly rate paid for 1 hour prep time, and a 5 -hour
$50.00
$50.00
1
1
standard meeting duration, 6 hours total, to provide all services
per
as necessary and specified in the "Scope of Services" . For
person
per
example, a meeting from 7:00 p.m. to 11:00 p.m.
maximum, or assisting City Staff on any aspect of Channel
person
$75.00
2
1
Extended Meeting Hourly Rate. Hourly rate for each
Hourly Rate for Video Technician to peform Services beyond
additional meeting hour beyond the standard meeting duration.
per
$100.00
6
1
person
per
$ 50.00
person
3
Standard Messages Fee.
per
EXTENDED MAINTENANCE SERVICES
person
Hourly Rate for Troubleshooting and Repairing Equipment
$75.00
7
$ 75.00
beyond the "Scope of Services" and beyond "Periodic
4
Extended Messages Fee.
per
Maintencance" as is required and further specified
person
8
person
Required Hourly Minimums (2,3, 4 hours Minimum ?)
I emQty_
Desch tion ' y
Hourly Rate °
Exceptions
AS- NEEDED SERVICES
Hourly Rate for Technician to perform additional services
within the "Scope of Services" on an as- needed basis and
$50.00
5
1
upon request by the City during normal business hours.
Examples: creating additional graphics beyond average-
per
maximum, or assisting City Staff on any aspect of Channel
person
operations outside of normal engagement periods
Hourly Rate for Video Technician to peform Services beyond
the Scope of Service including but not limited to delivering
$100.00
6
1
equipment to repair site, install and uninstall equipment,
per
building cable /wire as needed, re- configuration of system
person
devices upon request
EXTENDED MAINTENANCE SERVICES
Hourly Rate for Troubleshooting and Repairing Equipment
$75.00
7
1
beyond the "Scope of Services" and beyond "Periodic
per
Maintencance" as is required and further specified
person
8
1
Required Hourly Minimums (2,3, 4 hours Minimum ?)
two (2)
D.P.D v .1