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Home My WebLink AboutAGENDA REPORT 2008 0820 CC REG ITEM 10JMOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Hugh Riley, Assistant City M BY: Steven Klotzsche, Interim Finance Dire 10. TO 0 • PA R ,. City Council Meeting ,, . . -< . t. DATE: August 7, 2008 (City Council Meeting of August 20, 2008) SUBJECT: Consider Resolution Amending FY 2007/08 Budget to Reimburse the General Fund for Planning and Engineering Services Provided to Various Capital Improvement Projects BACKGROUND For the fiscal year 2007 -2008 planning, engineering and other administrative services provided to various capital improvement projects were funded by Community Development, Local TDA 8C, Gas Tax or the General Funds. Where appropriate, those costs should be accounted for with their capital improvement projects and funding sources. DISCUSSION City staff from the Community Development and Public Works Department have analyzed their work schedules for the appropriate time to charge to capital improvement projects for the fiscal year. The schedule (Attachment 1) details the capital projects involved, hours worked and the full payroll cost to be assigned to the capital improvement projects. FISCAL IMPACT This will return a total of $75,262 from their respective capital improvement projects to Community Development Fund, Local TDA 8C, Gas Tax and General Fund as follows: Honorable City Council August 20, 2008 Page 2 FROM Traffic System Management Fund (2001) City -wide Traffic Mitigation Fund (2002) Los Angeles AOC Fund (2501) TO General Community Fund Development Gas Tax Local TDA (1000) Fund (2200) (2605) 8C (5000) Total 4,465 3,194 11,504 1,563 20,726 4,312 1,443 6,029 1,116 12,900 13,360 645 24,030 3,601 41,636 TOTAL 22,137 5,282 41,563 6,280 75,262 STAFF RECOMMENDATION (Roll Call Vote) Adopt Resolution No. 2008 ATTACHMENT Attachment 1. Attachment 2. Staff work schedule analysis for capital improvement projects. Resolution No. 2008 reimbursing Community Development, Gas Tax, Local TDA 8C and General Funds. �y . L �s Attachment I Project Cost Analysis Post Office Redevelopment 2902 Italics =not including in final calculation for hourly rate As of Pay Period ending 5/9/08 644.80 Dave Bobardt Kahoots Redevelopment 2902 80.60 1.00 Workman's Compensation Not Included Barry Hogan Benefits* PERS ** Benefits/ Monthly * ** Monthly Barry Hogan Base Pay Per per PERS Benefits Benefits Askanazy Hourly Rate Payperiod Payperiod per Hour Barry Hogan per Hour Dave Bobardt Planning Director, Comm. Develop. 62.95 826.99 380.97 15.10 284.62 1.64 Barry Hogan Deputy City Manager, Comm. Develop. 76.69 899.84 464.11 17.05 235.01 1.36 Yugal Lall City Engineer /PW Director, City Eng /PW 67.79 943.51 406.19 16.87 292.41 1.69 Adam Burks Assistant Engineer, City Eng /PW 33.96 569.19 203.49 9.66 170.24 0.98 Dave Klotzle Assistant City Engineer, City Eng /PW 59.92 703.03 359.04 13.28 255.12 1.47 * Includes Bilingual, Longevity, Medical Ins., Auto Allowance, Cell Phone Allowance, City Paid Portion Deferred Comp ** City Paid Retirement * ** Includes Life Ins, Vision, Dental, LTD, STD, Mental Health (EAP) 2001 -TS M 9820 - Expense 2002 - Traffic Mit. 3720 - Revenue 2501 -LA Ave Widening 2602 -TDA 2902 -MRA Area 1 Fund Hourly Rate Hours /Project Total Cost Total Cost Dave Bobardt Post Office Redevelopment 2902 80.60 8.00 644.80 Dave Bobardt Kahoots Redevelopment 2902 80.60 1.00 80.60 Barry Hogan Post Office Redevelopment 2902 96.21 8.00 769.68 Barry Hogan High Street Streetscape 2902 96.21 10.00 962.10 Barry Hogan Askanazy 2902 96.21 8.00 769.68 Barry Hogan Heritage Group 2902 96.21 8.00 769.68 Barry Hogan Clark Gas Station 2902 96.21 8.00 769.68 Barry Hogan Kahoots 2902 96.21 4.00 384.84 5,151.06 80,412.81 80,412.81 1.45% Medicare per Hour 0.91 1.11 0.98 0.49 0.87 Hourly Rate Including All Benefits 80.60 96.21 87.33 45.09 75.54 Attachment 2 RESOLUTION NO. 2008- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 07/08 BUDGET TO REIMBURSE THE GENERAL FUND (1000), COMMUNITY DEVELOPMENT FUND (2200), GAS TAX FUND (2605) AND LOCAL TDA 8C FUND (5000) FROM VARIOUS CAPITAL IMPROVEMENT PROJECTS. WHEREAS, on June 20, 2007, the City Council adopted the budget for Fiscal Year 2007/08; and WHEREAS, a staff report has been presented to said Council detailing City staff time providing planning, engineering and other administrative services to various capital improvement projects; and WHEREAS, City staff time was funded by the General, Community Development, Gas Tax and Local TDA 8C Funds; and WHEREAS, the Capital improvement projects are funded by sources other than the General, Community Development, Gas Tax and Local TDA 8C Funds; and WHEREAS, Exhibit "A" hereof describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment appropriating $76,300 from various funds per Exhibit "A" and transferring said funds to the General, Community Development, Gas Tax and Local TDA 8C Funds is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 20th day of August, 2008. Patrick Hunter, Mayor Attachment 2 ATTEST: Deborah S. Traffenstedt, City Clerk Attachments: Exhibit "A" - Budget Amendment for Traffic System Management Fund Exhibit "B" - Budget Amendment for City -wide Traffic Mitigation Fund Exhibit "C" - Budget Amendment for Los Angeles AOC Fund EXHIBIT A BUDGET AMENDMENT FOR TRAFFIC SYSTEM MANAGEMENT FUND TO REIMBURSE GENERAL FUND FOR PLANNING & ENGINEERING SERVICES PROVIDED TO VARIOUS CAPITAL IMPROVEMENT PROJECTS FY 2007/08 FUND ALLOCATION FROM: Fund Account Number Amount Traffic System Management Fund 2001 -5500 $ 21,000.00 $ - $ 600.00 $ 600.00 2001 - 6100- 6001 -9820 Total $ $ 21,000.00 DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS: Account Number Current Budget Revision Amended Budget 2001 - 6100- 6002 -9820 $ - $ 600.00 $ 600.00 2001 - 6100- 6001 -9820 $ - $ 2,000.00 $ 2,000.00 2001 - 6440 - 6001 -9820 $ - $ 700.00 $ 700.00 2001 - 8100- 8036 -9820 $ - $ 4,000.00 $ 4,000.00 2001 - 8320 - 8036 -9820 $ - $ 13,700.00 $ 13,700.00 Total $ - $ 21,000.00 $ 21,000.00 Approved as to Form: S�k EXHIBIT B BUDGET AMENDMENT FOR CITY -WIDE TRAFFIC MITIGATION FUND TO REIMBURSE GENERAL FUND FOR PLANNING & ENGINEERING SERVICES PROVIDED TO VARIOUS CAPITAL IMPROVEMENT PROJECTS FY 2007/08 FUND ALLOCATION FROM: Fund Account Number Amount Citywide Traffic Mitigation Fund 2002 -5500 $ 13,100.00 $ - $ 1,500.00 $ 1,500.00 2002 - 8100- 8045 -9820 Total $ $ 13,100.00 DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS: Account Number Current Budget Revision Amended Budget 2002 - 6100- 8061 -9820 $ - $ 1,500.00 $ 1,500.00 2002 - 8100- 8045 -9820 $ - $ 5,100.00 $ 5,100.00 2002 - 8100- 8061 -9820 $ - $ 4,900.00 $ 4,900.00 2002 - 8320 - 8045 -9820 $ - $ 800.00 $ 800.00 2002 - 8320 - 8061 -9820 $ - $ 800.00 $ 800.00 Total $ - $ 13,100.00 $ 13,100.00 Approved as to Form: 93 EXHIBIT C BUDGET AMENDMENT FOR LOS ANGELES AOC FUND TO REIMBURSE GENERAL FUND FOR PLANNING & ENGINEERING SERVICES PROVIDED TO VARIOUS CAPITAL IMPROVEMENT PROJECTS FY 2007/08 FUND ALLOCATION FROM: Fund Account Number Amount Los Angeles AOC Fund 2501 -5500 $ 42,200.00 $ - $ 700.00 $ 700.00 2501 - 8100- 8012 -9820 Total $ $ 42,200.00 DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS: Account Number Current Budget Revision Amended Budget 2501 - 6440 - 8013 -9820 $ - $ 700.00 $ 700.00 2501 - 8100- 8012 -9820 $ - $ 8,800.00 $ 8,800.00 2501 - 8100- 8013 -9820 $ - $ 7,600.00 $ 7,600.00 2501 - 8100- 8047 -9820 $ - $ 2,700.00 $ 2,700.00 2501 - 8100- 8058 -9820 $ - $ 3,100.00 $ 3,100.00 2501 - 8100- 8026 -9820 $ - $ 1,400.00 $ 1,400.00 2501 - 8320 - 8003 -9820 $ - $ 700.00 $ 700.00 2501 - 8320 - 8012 -9820 $ - $ 1,900.00 $ 1,900.00 2501 - 8320 - 8013 -9820 $ - $ 2,800.00 $ 2,800.00 2501 - 8320 - 8026 -9820 $ - $ 4,200.00 $ 4,200.00 2501 - 8320 - 8047 -9820 $ - $ 2,500.00 $ 2,500.00 2501 - 8320 - 8058 -9820 $ - $ 5,800.00 $ 5,800.00 Total $ - $ 42,200.00 $ 42,200.00 Approved as to Form: