HomeMy WebLinkAboutAGENDA REPORT 2008 1001 CC REG ITEM 10F UEM 10' F.
CITY OF MOORPARK,
City Council Meptinc
ACTION:
MOORPARK CITY COUNCIL
AGENDA REPORT BY: Kr
TO: Honorable City Council
FROM: Hugh R. Riley, Assistant City Manage
DATE: September 17, 2008 (CC Meeting of 10/1/08)
SUBJECT: Consider Waiving Contractor Pre-Qualification Policy for the
Ruben Castro Human Services Center
BACKGROUND
On December 19, 2001, the City Council adopted an amendment to City Council
Policies requiring that general contractors be pre-qualified prior to bidding on public
works construction projects where the architect's or engineer's estimate exceeds
$1,000,000 (Policy 15). Paragraph 2A of Policy 15 provides that the City Manager may
waive bidder pre-qualification for any project, provided a report is forwarded to the City
Council at least ten (10) days prior to the Notice Inviting Bids, stating the reasons for
and/or the benefits resulting from such a waiver.
The City's past practice for providing construction management services for major
construction projects has been to retain a construction management firm to provide
basic services using the traditional "Design-Bid-Build" approach to project delivery. In
view of the City's experience with this project delivery method for the Police Services
Center, staff proposed that the City utilize the Construction Manager — Multiple Prime
method to deliver the Ruben Castro Human Services Center. In this method the
Construction Manager has an "agency" relationship with the City; manages multiple
trade contractors; assists during all phases with planning, budgeting, and scheduling;
provides constructability reviews, estimating and bid-ability reviews; and prepares the
bid packages.
On January 16, 2008 the City Council authorized the release of a Request for
Qualifications for Professional Services Construction Management of the Ruben Castro
Human Services Center. As part of that decision the Council approved the use of
Multiple Prime Contracts to deliver the project. Douglas E. Barnhart, Inc., now Barnhart,
Inc. (Barnhart) was awarded the professional services contract.
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Honorable City Council
Page 2
September 18, 2008
DISCUSSION
Staff and consultants are now preparing construction plans and specifications including
the numerous multiple prime contract bidding packages (16 in all) for the project.
Preliminary cost estimates for the various bid packages are summarized in Attachment
1. As shown, the following Bid Packages are in excess of$1 million:
No. 4 - Structural concrete, Masonry and Stone Veneer- $1,300,685
No. 5 - Structural and Miscellaneous Steel - $1,976,975
No. 9 - Drywall, Plaster, Insulation, Acoustical Ceilings,
Doors, Frames, Hardware, Painting and Wall
Covering. $ 2,055,010*
No.16- Electrical — Site and Building $ 1,315,413
* This Bid Package may be split into two separate ones.
After discussing the bidding method with City staff, and reviewing the City's Pre-
Qualification Policy, Barnhart has proposed that the City Manager waive the Pre-
Qualification Policy and authorize the use of a simplified qualification statement in lieu of
the pre-qualification forms required by the policy. A copy of Barnhart's proposal is
provided as Attachment 2. The reasons for waiving the formal pre-qualification policy
are provided below:
1. The multi-prime method of contracting rather than the usual General Contractor
method of construction, in which there will be approximately 16 — 20 prime contracts
rather than one general contractor with multiple sub-contractors
2. There will be 2 — 5 prime contracts in excess of 1 million dollars.
3. The pre-qualifying of over 60 potential bidders will be cumbersome, time
consuming and an expensive task to accomplish. The pre-qualification of said
potential contractors could take several extra weeks in the bidding process, thus
lengthening the overall bidding cycle and possibly limiting bidders that might
otherwise be qualified due to the cumbersome nature of the responses required for
the City's pre-qualification statement.
Attachment 3 is a copy of the bidders' qualification statement that Barnhart proposes to
use in lieu of the pre-qualification statement. The contactors will be required to submit
this form along with their bids. After the bids are reviewed the qualification statements
will be reviewed and be part of the process of awarding the contracts. This is the
generally accepted method of qualification while using the Multi-Prime Method of
Contracting.
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Honorable City Council
Page 2
September 18, 2008
FISCAL IMPACT
The cost's to prequalify contractors were included in the Construction Management
proposal from Barnart. Simplifying the procedure will save money and time.
STAFF RECOMMENDATION
Authorize the City Manager to waive the requirements of the Contractor Pre-
Qualification Policy (No. 15) for the Ruben Castro Human Services Center.
Attachments:
1. Preliminary Cost Estimates for Various Bid Packages
2. Proposal from Barnhart, Inc.
3. Pre-qualification Statement for Bidders
w4i
barnhart,Inc
A Hsery Inlarnahonal Company
Preliminary Estimate Based on 50%Completed Drawings for
RUBEN CASTRO HUMAN SERVICES CENTER
Moorpark,Ca
September 11,2008
DESCRIPTION TOTALS PER DIVISION Sri* BLDG A BLDG B SLOG A TE7alrr a OVEWW 6L0G■TEXNa SB""E44 W
OT1 LOST tear COST TOTAL COSY 201 TDT- .11 TOTAL OY1 TOTAL OT/ TOTAL OT1 TOTAL
SUMMARY:
2 Bid Package Of Demolition,Earthwork,Site Utilities,SWPPs St163 308.995 $30899500 $000 $0 OD $000 woo
3 Bid Package 02 Landscaping,Irrigation $332 $8.290 3188 29000 $000 $000 $000 $000
4 Bid Package 13 Site Concrete,Paving,Fencing $3092 821.706 5821.705 70 $000 $000 w00 $000
5 Bid Package 04 Structural Concrete,Masonry,Slone Veneer S4895 1.300.685 $37.96000 $51.,701 w $7.6.55s 25 $3760 $1.40600
..> 6 Bid Package 05 Structural 8 Miscellaneous Steel S7440 1976.975 $000 5759.95000 $1.217.125,00 $000 $000
7 Bid Package 06 Rough Carpentry $075 19931 woo soon woo $7.66500 $12165$0
D --
0 a Bid Package 87 Roofing,Decking,Sheet Metal,Waterproofing S220, 58.969 $'6326 oo $209.031 00 $159.61150 w 00 $000
i 9 Bid Package 08 Glass 8 Glazing,Store Front Doors $8 71 231.350 w 00 sa69so oo $144.50000 w 00 $000
M10 Bid Package Y9 Drywall,Plaster,Insulation,Acoustical $77.31 2.05$010 woo 529553250 539152000 $670.95905 $694.99a 1s
Z Ceilings,Doors,Frames and Hardware,Paint 6 Wallcovering
.� 1 Bid Package 010 Finish Carpentry and Cabinetry $342 91000 $000 w 00 $000 $61.575 00 $29!2500
12 Bid Package N71 Flooring,Carpet,Ceramic Tile,Slone 6 Vinyl 66.26 166,405 $000 w 00 $000 $85.56823 sw.53630
13 Bid Package 912 Specialties,Toilet Accessories,Toilet 5399 105.996 83$40000 woo woo $2914820 537,34954
Pardons,Signage
1. Bid Package 913 fire Sprinklers 5525 139.514 woo $53.65500 SOS25850 $000 $000
131 Bid Package$14 Plumbing,Site and Building $7372 364567 woo $7802340 $119.04360 $12500000 $42.500 OD
16 Bid Package 015 HVAC $32.00 1950.369 $000 $327.040.00 $52332900 6000 so OD
17 Bid Package S76 Electrical,Site and Building $4950 1.31$.413 woo $505.a9000 $19D9.52700 woo $000
Ruben Castro Human Services Center 9/11108 Page 1 Estimate by Barnhart-Heery,Inc.
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arnhartInc .
September 17,2008
Mr. Hugh Riley, Assist City Manager
City of Moorpark ;:a'
799 Moorpark Avenue
Moorpark,CA 93021
01fi :f'
Re: Pre-Qualification Requirements
Ruben Castro Human Services Center
Mr. Riley,
After meeting and discussing the City of Moorpark's Pre-Qualification policy for construction
projects, and specifically for the Ruben Castro Human Services Center,barnhart,inc. would like
to propose that we use the attached qualification statement in lieu of a pre-qualification
statement the city is currently using. Below are some of the reasons for consideration:
1. We are currently utilizing the multi-prime method of contracting rather than the usual
General Contractor method of construction,in which we will have approximately 16—
20 prime contracts rather than one used in the GC method.
2. We will have approximately 2—5 prime contracts in excess of 1 million dollars.
3. The pre-qualifying of over 60 potential bidders will be cumbersome, time consuming
and expensive task to accomplish. The pre-qualification of said potential contractors
could take several extra weeks in the bidding process, thus lengthening the overall
bidding cycle.
4. Attached is a copy of the bidders' qualification statement that would be used in lieu of
the pre-qualification statement. The contactors will be required to submit along with
their bids. After the bids are reviewed the qualification statements will be reviewed and
be part of the process of awarding the contracts. This is the generally accepted method
of qualification while using the Multi-Prime Method of Contracting.
Thank you for your consideration, if you have any questions, or wish to discuss this further,
please contact me in the Oxnard office at 805-983-1558.
Sincerely,
Barnhart,inc.,a Heery International Company
Leighton jj Hickman
Sr. Project Manager
ATTACHMENT 2
Post Office Box 270399, San Diego,California 92198-2399, (858)385-8200, FAX(858)385-8201
Offices in Orange County, Palm Springs, Riverside,Central Valley, Ventura and San Diego, California
License No.439407 www.debinc.com
SECTION 00240
STATEMENT OF BIDDER'S QUALIFICATIONS
1 Bidder's Organization
1.1 Form of entity of Bidder, i.e,corporation, partnership, etc.
1.1.1 If a corporation,state the following:
State of Incorporation:
Date of Incorporation:
President/Chief Executive Officer
Secretary
Treasure/Chief Financial Officer
1.1.2 If a partnership,state the following:
Date of Organization
Type of Partnership(general,limited)
Names of all general partners; if any of the general partners are not natural
persons, provide the information for each such general partner requested by
Paragraphs 1.1.1, 1.1.2 and 1.1.4 as appropriate:
1.1.3 If a proprietorship,state the following:
Names of all
proprietors:
1.1.4 If a joint venture,state the following:
Date of organization:
Names of all Joint Venture members. For each Joint Venture member, identify the
form of entity and provide the information requested by Paragraphs 1.1.1, 1.1.2 and
1.1.3 for each Joint Venture member as
appropriate:
ATTACHMENT 3
0
City Of Moorpark,CA Statement of Bidder's Qualifications
July 25,2008 00240
Ruben Castro Human Service Center
1.1.5 If Bidder's form of entity is other than listed above,describe the type of entity or
organization and identify all principals or owners of equity in the entity or
organization
1.2 Number of years your organization has been in business as a
contractor:
1.3 Number of years your organization has conducted business under its present
name:
1.3.1 If your organization has conducted business under a name or name style
different than your organization's present name, identify all prior name(s) or name
style(s):
1.3.2 For each name or name style identified in Paragraph 1.3.1, state the dates
during which you conducted business under each name or style:
2 Financial
2.1 If required by the City, attach a current audited, reviewed or compiled Financial
Statement for your organization prepared by a Certified Public Accountant licensed
under the laws of the State of California utilizing generally accepted accounting
practices applied in a consistent manner. The Financial Statement must include a
current balance sheet and income statement showing: (i) current assets (i.e., cash,
accounts receivable, accrued income, deposits, material inventory, etc.); (ii) net fixed
assets;(iii)other assets;(iv)current liabilities(i.e.,accounts payable,accrued salaries,
accrued payroll taxes,etc.); and (v) other liabilities(i.e., capital,capital stock,earned
surplus, retained earnings, etc.).
2.2 Is the attached Financial Statement for the identical organization as the Bidder?
Yes No.
If not,explain the relationship and financial responsibility of the organization whose
Financial Statement is provided (i.e., parent/subsidiary, etc.).
City Of Moorpark,CA Statement of Bidder's Qualifications
July 25,2008 00240
Ruben Castro Human Service Center Pane 7 of 7
3 Licensing
3.1 California Contractors License:
License Number:
Expiration Date:
Responsible Managing Employee/Officer
License Classification(s):
3.2 Has a claim or other demand ever been made against your organization's California
Contractors License Bond? Yes No
If yes, on a separate attachment, state the following: (i) the name, address and
telephone number of each person or entity making claim or demand; (ii) the date of
each claim or demand;(iii)the circumstances giving rise to each such claim or demand;
and (iv) the disposition of each such claim or demand.
3.3 Has a complaint ever been filed against your organization's California Contractors
License with the California Contractors State License Board? Yes No
If yes, on a separate attachment, state the following for each complaint: (i) the
name, address and telephone number of each person or entity making the
complaint;(ii)the date of each complaint; (iii)the circumstances giving rise to each
such complaint; and (iv)the disposition of each such complaint,including without
limitation, any disciplinary or other action imposed or taken by the California
Contractors State License Board as a result of any such complaint.
3.4 Attach to this Statement true and correct copies of the following:
3.4.1 Your organization's California Contractors License(the copy must clearly and
legibly show: (i) the licensee name; (ii) the expiration date; (iii) the classification(s) of
licensure).
3.4.2 The Contractors License Bond posted by your organization in connection with
your California Contractors License pursuant to California Business & Professions
Code §§7071.5 and 7071.6.
3.4.3 If your organization's California Contractors License is issued by virtue of the
qualification of a responsible managing employee or responsible managing officer,the
Qualifiers Bond if required pursuant to California Business & Professions Code
§7071.9).
4 Experience
City Of Moorpark,CA Statement of Bidder's Qualifications
July 25,2008 ^ 00240
Ruhen Cactrn Hinman Cvrvira CPntar _ "-
4.1 List the categories of work your organization typically performs with your own
forces:
4.2 Claims and lawsuits(if you answer yes to any of the following,you must attach details).
4.2.1 Have any lawsuits or other administrative, legal, arbitration or other
proceedings,ever been brought or commenced against your organization or any of its
principals, officers or equity owners in connection with any construction contract or
construction project? Yes No
If so,describe the circumstances,the amount demanded or other relief demand and
the disposition of each such lawsuit or other proceeding.
4.2.2 Has your organization ever filed a lawsuit or commenced other administrative,
legal or other proceedings in connection with any construction contract or construction
project? Yes No
If so,describe the circumstances,the amount demanded or other relief demand and
the disposition of each such lawsuit or other proceeding.
4.2.3 Are there any judgements, orders, decrees or arbitration awards pending,
outstanding against your organization or any of the officers,directors, employees or
principals of your organization? Yes No
If so, describe each such judgement, order, decree or arbitration award and the
present status of the satisfaction or discharge thereof.
4.3 On a separate attachment, list all construction projects your organization has in
progress and for each project listed, state: (i) a general description of the work
performed by your organization on the project; (ii) the dollar value of the work
performed or to be performed by your organization; (iii) the owner's name, name of
the owner's representative and the address and telephone number of the owner and the
owner's representative; (iv) the project architect's name, address,telephone number
and contact person; (v) percent presently complete; and (vi) the current scheduled
completion date.
4.4 On a separate attachment,list all construction projects completed by your organization
in the past five(5)years and for each project identified,state: (i)a general description
of the work performed by your organization on the project; (ii) the dollar value of the
work performed or to be performed by your organization;(iii)the owner's name,name
of the owner's representative and the address and telephone number of the owner and
the owner's representative; (iv) the project architect's name, address, telephone
City Of Moorpark,CA Statement of Bidder's Qualifications
July 25,2008 00240
Ruben Castro Human Service Center D--- "
number and contact person; (v) percent presently complete; and (vi) the current
scheduled completion date.
4.5 Has your organization ever refused to sign a contract awarded to it? _ Yes_No
If so,on a separate attachment,state the following: (i)describe each such contract;
(ii) the owner's name,address,telephone number and contact person; and (iii)the
circumstances of your refusal to sign such contract.
4.6 Has your organization ever failed to complete a construction contract?_Yes_No
If so,on a separate attachment,state the following:(i)describe each such contract;
(ii)the owner's name, address,telephone number and contact person; and (iii)the
circumstances of your failure to complete such contract.
4.7 Has your organization ever been declared in default of a construction contract?
_Yes_No
If so,on a separate attachment,state the following: (i)describe each such contract;
(ii)the owner's name,address,telephone number and contact person; and (iii)the
circumstances of each such declaration of default.
4.8 Has any construction contract to which your organization is a party been terminated
for the convenience of the project owner? _Yes No
If so, identify the project and project owner along with a description of the
circumstances under which the convenience termination occurred.
4.9 Has a claim or other demand ever been asserted against any Bid Bond, Performance
Bond, or Payment Bond posted by your organization in connection with any
construction contract or your submittal of a bid proposal for a construction contract?
Yes No
If so,on a separate attachment,state the following: (i)the name,address,telephone
number and contact person for each claimant; (ii) the date upon which each such
demand or claim was made; and (iii)the disposition of each such demand or claim.
City Of Moorpark,CA Statement of Bidder's Qualifications
July 25,2008 00240
Rnhvn('astrn Human CPrvirP rPntPr Pooh G..fl
5 References
(include name, contact person, telephone/FAX and address for each reference provided)
5.1 Trade References (three (3) minimum)
5.2 Bank References
5.3 Public Works Inspectors of Record
5.4 Owner references (three (3) minimum, preferably California Public Works Projects
5.5 Insurance Carriers (General Liability, Auto, and Workers' Compensation)
5.6 Surety Firms (issuing your Bid,Performance and Payment Bonds)
City Of Moorpark,CA Statement of Bidder's Qualifications
July 25,zoos 00240
Rubel]Castro Human SPrvirp('PntPr
6 Accuracy and Authority
The undersigned is duly authorized to execute this Statement of Bidders Qualifications
under penalty of perjury on behalf of the Bidder. The undersigned warrants and
represents that he/she has personal knowledge of each of the responses to this Statement of
Bidder's Qualifications and/or that he/she has conducted all necessary and appropriate
inquiries to determine the truth,completeness and accuracy of responses to this Statement
of Bidder's Qualifications.
The undersigned declares and certifies that the responses to this Statement of Bidder's
Qualifications are complete and accurate; there are no omissions of material fact or
information that render any response to be false or misleading and there are no
misstatements of fact in any of the responses.
Executed this day of , 20 , at
(City and State)
I declare under penalty of perjury under California law that the foregoing is true and
correct.
(Signature)
(Typed or written name)
City Of Moorpark,CA Statement of Bidder's Qualifications
July 25,2008 00240
Ruben Castro Human Service Center Page 7 of 7