HomeMy WebLinkAboutAGENDA REPORT 2008 1015 CC REG ITEM 10CITEM 10-G'
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MOORPARK CITY COUNCIL. --
AGENDA REPORT
TO: Honorable City Council
FROM: Mary K. Lindley, Parks, Recreation & Community Services Director
DATE: September 30, 2008 (CC Meeting of 10/15/08)
SUBJECT: Consider Authorizing the Use of City Marquee Signs and Portable
Lights for Rotary Club Civil War Reenactment Event
DISCUSSION
For the past few years, the Council approved the use of the City's portable lights and
the City's marquee sign for the annual Civil War Reenactment event that is held by the
Rotary Club of Moorpark. The Rotary Club of Moorpark is requesting the same for this
year's event. Staff supports approval of the Rotary's 2008 event request, subject to the
following conditions:
• Rotary will provide standard insurance and waiver of liability requirements for
use of the marquee signs and portable lights as approved by the City's Parks,
Recreation, and Community Services Director;
• City staff will deliver portable lights to the event site on November 8 and pick the
lights up on November 12 due to the Veteran's Day holiday. Rotary will be
responsible for providing secure storage of the City's lights from the time of
delivery until pickup; and
• This year, Rotary will be permitted to post a message on the City's two electronic
marquee signs. The message needs to be limited to: event name, date, time, and
location of the Civil War Reenactment event. The exact wording of the message
will be approved by the City and will be displayed for a maximum of two weeks.
STAFF RECOMMENDATION
Approve use of City marquee signs and approve use of City portable lights, subject to
conditions specified in the agenda report.
Attachment: Letter dated September 29, 2008
S: \Community Services\ADMINISTRATIVE\CC Reports\2008 \10 -15 -08 (Rotary Use of Lights Marquees).doc - �" % +�01
ATTACHMENT
September 29, 2008
Ms. Mary K. Lindley
Director of Parks, Recreation &
Community Services
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
Subject: Request for Use of City Electronic Marquee Signs and City
Outdoor Lights for the Rotary Club of Moorpark Annual Civil War
Reenactment Event at Tierra Rejada Ranch
Dear Ms. Lindley:
Each year for the last six years the Rotary Club of Moorpark has held its annual
Civil War Reenactment at the Tierra Rejada Ranch in the Moorpark area. We
have been fortunate that each year the event has grown in size and importance
to the point that it is now the largest reenactment event in California. This year
our event will be held on November 8th and 9th at the Tierra Rejada Ranch. As in
previous years the evening battles are the highlight of the two day event and the
use of the City's lights make this possible. Additionally, we would request the
use of the City's new electronic marquee signs to notify the residents of the
upcoming event.
The Rotary Club of Moorpark has been in this community for over fifty (50) years
and has always been an active participant in youth activities, community
activities, and charitable organizations. All of the funds, after paying expenses,
go to the continued support of the community. We have greatly appreciated the
City's support in the past for the Club's major fundraising event. Please join us in
it's continued success for the benefit of the youth and community activities and
the support of charitable organizations like the Boys and Girls Club of Moorpark.
Thank you for your past support and for your consideration of support for this
year's event.
Sincerely,
H Barry
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