HomeMy WebLinkAboutAGENDA REPORT 2008 1015 CC REG ITEM 10Joiinril
+,n►�:
MOORPARK CITY COUNCIL 07000
AGENDA REPORT - - ---
TO: Honorable City Council
FROM: Deborah S. Traffenstedt, Administrative Services Director /City Clerk �,57r
Prepared by: Blanca Garza, Deputy City Clerk M
DATE: September 26, 2008 (CC Meeting of 10/15/2008)
SUBJECT: Consider Resolution Authorizing the Destruction of the Following Files:
General Requests for Records and /or Information and Public Records
Requests and Related Correspondence (1986- 2005); Correspondence
Related to Citizen Complaints, Service Requests, Protests, Inquiries and
Suggestions (1993- 2002); Correspondence Related to Compliments (1989-
2005); and Parks, Recreation and Community Services Director Telephone
Message Pads (September 1999 - December 2005)
BACKGROUND AND DISCUSSION
Government Code Section 34090, et. seq., authorizes the destruction of City records with the
approval of the legislative body by resolution and the written consent of the City Attorney when
those records are no longer required and are older than two years. The City Attorney's written
consent is included with the attached draft resolution.
The files intended to be destroyed are: general requests for records and /or information and
public records requests and related correspondence (1986- 2005); correspondence related to
citizen complaints, service requests, protests, inquiries and suggestions (1993- 2002);
correspondence related to compliments (1989- 2005); and Parks, Recreation and Community
Services Director Telephone Message Pads (September 1999- December 2005) . The proposed
destruction of records is consistent with the City Council's approved Records Retention
Schedule and /or state law.
FISCAL IMPACT
None.
STAFF RECOMMENDATION
Adopt Resolution No. 2008 -
Attachment: Draft Resolution
RESOLUTION NO. 2008-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF
THE FOLLOWING FILES: GENERAL REQUESTS FOR RECORDS
AND /OR INFORMATION AND PUBLIC RECORDS REQUESTS AND
RELATED CORRESPONDENCE (1986- 2005); CORRESPONDENCE
RELATED TO CITIZEN COMPLAINTS, SERVICE REQUESTS,
PROTESTS, INQUIRIES AND SUGGESTIONS (1993- 2002);
CORRESPONDENCE RELATED TO COMPLIMENTS (1989- 2005); AND
PARKS, RECREATION AND COMMUNITY SERVICES DIRECTOR
TELEPHONE MESSAGE PADS (SEPTEMBER 1999 - DECEMBER 2005)
WHEREAS, Government Code Section 34090, et. seq., authorizes the destruction of
City records, documents, instruments, books, or papers after the same are no longer required
and are older than two years, with the approval of the legislative body by resolution and the
written consent of the City Attorney.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council finds that the records set forth in Exhibit "A ", attached
hereto, are older than two years; do not affect title to real property or liens thereon; are not
court records or matters of pending or threatened litigation; are not minutes, ordinances or
resolutions of the City Council or any board or commission of the City; and are not records
required to be kept by statute.
SECTION 2. The City Council also finds that the City Attorney and the City Clerk
have given written consent to the destruction of said records, as shown on Exhibit "A ".
SECTION 3. The City Council hereby authorizes the City Clerk to destroy the City
Records listed in Exhibit "A ".
SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall
cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 15th day of October, 2008.
Patrick Hunter, Mayor
ATTEST:
Maureen Benson, Assistant City Clerk
Attachment: Exhibit "A" A '``
Resolution No. 2008 -
Page 2
EXHIBIT "A"
RECORDS DESTRUCTION CONSENT
Location
Description of Record Dates
Administrative
General Requests for Records 1986-2005
Services
and /or Information and Public
Department
Records Requests and Related
Correspondence
Administrative
Correspondence Related to Citizen 1993-2002
Services
Complaints, Service Requests,
Department
Protests, Inquiries and Suggestions
Administrative
Correspondence Related to Compliments 1989-2005
Services
Department
Citation: California Government Code, Section 34090
Location Description of Record Dates
Parks, Recreation Telephone Message Pads for September 1999 to
and Community Parks, Recreation and Community December 2005
Services Department Services Director
Approved for Destruction:
ary�in hl y, Parks, Recreation and Community Services Director
Citation: talifornia Goverment Code, Section 34090
Consent to Destruction:
J eph M. Monte , City Attorney
1
Deborah S. Traffenstedt, WClerk
;� .r G IL