HomeMy WebLinkAboutAGENDA REPORT 2008 1015 CC REG ITEM 10K0 • K.
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TION:
MOORPARK CITY COUN
AGENDA REPORT
TO: Honorable City Council
FROM: David C. Moe II, Redevelopment Manager QL"
BY: Jessica Sczepan, Administrative Specialises
DATE: October 8, 2008 (CC Meeting of 10115108)
SUBJECT: Consider Resolution Authorizing Access to Sales and Use Tax
Records and Rescinding Resolution 2002 -2008
BACKGROUND
The State Board of Equalization collects confidential sales and use tax information from
local businesses. Access to this information is restricted by Revenue and Taxation
Code Section 7056 to officers or employees, and also to contracted firms, of local
jurisdictions who are designated by resolution of the legislative body.
DISCUSSION
Resolution 2002 -2008, adopted September 18, 2002, was the last update to the list of
City officers or employees who are allowed access to this information. As this list is
outdated due to changes in City staff position titles and duties, an updated resolution is
necessary.
The proposed updated resolution reflects the titles of those City officers or employees
who may need access to the confidential sales and use tax information in order to
effectively carry out their job duties. It also continues to contain the name of the City's
contracted firm, HdL and Associates, that receives, reviews and analyzes this
information on the City's behalf. The proposed resolution limits the use of this
information to municipal revenue forecasting and verification.
FISCAL IMPACT
None.
STAFF RECOMMENDATION
Adopt Resolution No. 2008- and rescind Resolution No. 2002 -2008.
Attachment 1 — Resolution No. 2008-
ATTACHMENT 1
RESOLUTION NO. 2008 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AUTHORIZING ACCESS TO
SALES AND USE TAX RECORDS PURSUANT TO
REVENUE AND TAXATION CODE SECTION 7056 AND
RESCINDING RESOLUTION NO. 2002 -2008
WHEREAS, it is necessary for City officials to receive and review sales and use
tax information form the State Board of Equalization.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The following City officials are hereby authorized to receive
and review sales and use tax information from the State Board of Equalization:
Administrative Services Director
Assistant City Manager
City Manager
Community Development Director
Deputy City Manager
Finance Director
Finance /Accounting Manager
Mayor and City Council Members
Planning Director
Redevelopment Manager
SECTION 2. The City Manager may choose to designate other City
Officials other than those listed above.
SECTION 3. The following independent contractor for the City of
Moorpark is hereby also authorized to receive and review sales and use tax date
received from the State Board of Equalization:
Hinderliter, de Llamas & Associates
SECTION 4. The City of Moorpark hereby certifies that Hinderliter, de
Llamas & Associates:
A. Has a current confidentiality contract with the City to receive and examine
sales and use tax records; and
Resolution No. 2008 -
October 15, 2008
Page 2
B. Is required by that contract to disclose information contained in, or derived
from, those sales and use tax records only to an officer or employee of the City
who is authorized by resolution to examine the information; and
C. Is prohibited by that contract from performing consulting service for a
retailer during the term of the contract; and
D. Is prohibited by that contract from retaining the information contained in, or
derived from, those sales and use tax records after that contract has expired.
SECTION 5. Information obtained by examination of Board records shall
be used only for purposes related to the collection of local sales and use taxes by the
Board for municipal revenue forecasting and verification.
SECTION 6. Resolution No. 2002 -2008 is hereby rescinded.
SECTION 7. The City Clerk shall certify to the adoption of this resolution
and shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 15th day of October, 2008.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk