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Home My WebLink AboutAGENDA REPORT 2008 1119 CC REG ITEM 09C ITEM 9 • G . sCitY Council Meeting .__ ACTION:_ MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council �l FROM: Barry Hogan, Deputy City Manager By: David Lasher, Senior Management nalyst DATE: November 5, 2008 (CC Meeting of 11/19/2008) SUBJECT: Consider Resolution Authorizing Revisions to the City's Police Service Rates and False Alarm Billing Rates and Rescinding Resolution No. 2005-2289 BACKGROUND The City Council at its February 2, 2005 meeting adopted resolution 2005-2289 to establish police service rates and false alarm billing rates. These police service rates have not been adjusted since that time to reflect the current Ventura County Sheriff's contract costs incurred by the City. Additionally, the false alarm billing rates have remained the same from 2005 to date. DISCUSSION Police Service Rates The City previously adopted the police service rates for the purpose of recovering all City costs associated with the review and development of permit conditions associated with new development projects, traffic control, crowd control, inspection of special events, emergency responses and other specific police related services. The requirement to advertise and hold a public meeting prior to adopting or increasing development fees (Government Code 66016), is not applicable because these fees only apply to the recovery of costs related to government regulatory action or approvals. These fees will apply specifically to the review of a development plan by the Community Services Officer in the Police Department, the development of temporary use permit conditions for special events (including such applications as film permits, carnivals, and craft fairs), staffing special events and emergency cost recovery, when the emergency is caused by an illegal activity and can be collected through the District Attorney's Office. W()OU'7S Honorable City Council November 19, 2008 Page 2 The City- is proposing to increase the service rate to reflect the FY 2008-09 Sheriff's base contract rates charged to the City (Attachment 1). The current 2008-09 rate was approved by the Ventura County Board of Supervisors on October 28, 2008. In addition to the contract rate, fifteen percent (15%) in general government overhead costs has been included in the police service fees as shown in "Exhibit A" of the attached resolution. The base hourly rate is calculated by dividing the annual billing rate by 1,800 hours per year as these positions are all 40 hour per week without relief (with the exception of the Cadet position which is based on a 20 hour work week). The corresponding rates by position, based on the current FY 2008-09 rates are shown in Table 1: Table 1: Police Service Hou ly Fees, Based on FY 2008-09 Contract Rates Position Standard Hourly Rate Overtime Hourly Rate Captain $194.00 N/A Sergeant $165.00 $98.00 Senior Deputy* $163.00 $82.00 Deputy* $138.00 $68.00 Cadet $36.00 $21.00 *Community Service Officer hours are billed at either the Senior Deputy or the Deputy rate as applicable. Attachment 2 is a resolution for the increase in Police Services fees. The resolution has been tied to the current rate as adopted by the Board of Supervisors each year. By adopting a resolution in this manner the fee will automatically adjust when the Board of Supervisors adopts a new annual cost for Police Services. The Community Development Department will be responsible for making sure that the City's fee sheets are updated annually to reflect any increases. False Alarm Billing Rates The police respond to alarms related to commercial and residential property on a routine basis. Occasionally, these emergency responses occur as a result of human error or equipment failure and not from a crime in progress or illegal entry. Currently, a property owner is not charged for the first two false alarm responses during a 365 day period. However, upon the third false alarm in any 365 day period, a $61.00 dollar fee is charged, increasing up to $182.00 per response as needed. Each time a false alarm occurs, a new twelve month period begins. Staff is recommending a twenty-three percent (23%) increase in the fee from $61.00 to $75.00 upon the third false alarm; this percentage being the difference in the cost of a deputy's contract rate since the fee was last reviewed in 2005 and the current FY 2008- 09 rates as shown in Attachment 1. Additionally, Staff is recommending similar changes in the rates charged for additional false alarms and an increase in the corresponding cap from $605.00 to $675.00 dollars per response as shown in Exhibit A SACommunity Development\DEV PMTS\Z 0 A\2008\Police Fee Schedule\Police Fee CC Report.doc , 0 00079 Honorable City Council November 19, 2008 Page 3 to the Resolution (Attachment 3). It is proposed that the new rates become effective on January 1, 2009. STAFF RECOMMENDATION ROLL CALL VOTE 1 . Adopt Resolution No. 2008- establishing approval of Police Service Fees and rescinding Resolution No. 2005-2289. 2. Adopt Resolution No. 2008- establishing approval of False Alarm Billing Rates. ATTACHMENTS: 1 . County of Ventura, FY 2008-09 Sheriff Contract Rates 2. Resolution No. 2008- 3. Resolution No. 2008- SACommunity Development\DEV PMTS\Z 0 A\2008\Police Fee Schedule\Police Fee CC Report.doc } 080 VENTURA COUNTY • BOB BROOKS i 1 1 Sheriff SHERIFFS DEPARTMENT • CRAIG HUSBAND Undersheriff 800 SOUTH VICTORIA AVENUE, VENTURA, CA 93009 PHONE (805) 654-2380 FAX (805)645-1391 October 28, 2008 Board of Supervisors County of Ventura 800 South Victoria Avenue Ventura, CA 93009 Subject: Approval of the Sheriff's Department Law Enforcement Contract and Service Rates for FY 2008-09 Recommendation: That your Board adopt the attached rates (Exhibit 1) for law enforcement services retroactive to July 1, 2008. Fiscal Impact: Associated appropriations and anticipated revenue are included in the Sheriffs FY 08/09 Budget. Mandatory: No Source of Funding: Cites of Thousand Oaks, Moorpark, Camarillo, Fillmore, Ojai Funding Match Required: No Impact on Other Departments: None Summary of Revenue and Costs: 2008-09 2009-10 s Revenue: $49,495,524 $51 ,475,345 Costs: Direct Cost $38,276,046 $39,807,088 Indirect — Department $11,219,478 $11,668,257 Indirect— County CAP $ 0 $ 0 Net Costs $ 0 $ 0 Recovered Indirect Costs $11,219,478 $11 ,668,257 CC ATTACHMENT 1 100081 Contract Rates October 28, 2008 Page 2 Current Fiscal Year Budget Projections: FY2008-09 Budget Projection for Police Services Org. 4000 Adopted Budget Adjusted Projected Estimated Budget' Budget (Savings/Deficit) Appropriations $137,025,062 $139,562,117 $139,562,117 $0 Revenue $76,533,544 $78,304,347 $78,304,347 $0 Net Cost $60,491,518 $61,257,770 $61 ,257,770 $0 As of October 6, 2008 Discussion: The incorporated cities of Thousand Oaks, Moorpark, Camarillo, Ojai, and Fillmore, contract with the County for law enforcement services provided by the Sheriff's Department. Additionally, the Sheriffs Department provides, on occasion, services to school districts, special districts, State and Federal agencies, other government entities, and private entities. In FY2007-08, contract city revenue totaled $47,436,802. Revenues generated from city contracts: Camarillo $12,268,050, Moorpark $5,638,343, Thousand Oaks $23,537,786, Fillmore $3,297,500, and Ojai $2,695,124. Revenue received from other entities amounted to $189,854. Annually, your Board is requested to approve the contract service rates. The proposed rates for FY2008-09 incorporates the same direct and indirect cost methodology as utilized in prior years, updated for negotiated increases and revised County charges. After taking into consideration statutory limitations, this methodology follows the Board's policy of full- cost recovery. The proposed FY 2008-09 rates were primarily affected by a 4% COLA to Ventura County Deputy Sheriffs Association (VCDSA) members on June 29th, 2008, a retirement rate decrease of approximately 2.0%, a worker's compensation rate decrease of approximately 25.0%, and the extinguishment of Pension Obligation Bond payments. The adopted budget for FY2008-09 incorporates associated revenue increases. Rates vary amongst the cities due to the differing arrays of police services provided. The FY2008-09 aggregate percentage rate increase for the five contract cities is approximately 0.94%. We will return to your Board to adjust rates if applicable upon execution the next VCDSA memorandum of agreement; the current contract expires on March 31 , 2009. !00082 Contract Rates October 28, 2008 Page 3 This letter has been reviewed by the County Executive Office, the Auditor Controller's Office, and County Counsel. If you have any questions regarding this item, please call Chief Deputy Chris odfrey at 654-3926. IE044 BOB BROOKS Sheriff Attachment: Exhibit 1 — Law Enforcement Contract Service Rates M0083 3 Exhibit 1 VENTURA COUNTY SHERIFF'S DEPARTMENT FY 2008-09 CONTRACT CITY RATE 09/19/08 OVERTIME RATE-CONTRACT CITIES FY 2007-08 FY 2008-09 Deputy $58.36 $59.39 Senior Deputy _ $70.54_ $71.81 Sergeant $84.04 _ $85.25 Captain $94.98 $95.38 Shf Tech Comm Spec II $53.24 $53.40 Shf Tech Comm Spec 1 $43.54 $44.31 Communications Oper. III $34.48 $35.15 Cadet II $18.11 $18.46 Courier II $25.48 $23.11 Crime Analyst 11 (ECPS) $54.07 $55.29 Crime Analyst 11 (Central) _ $51.29 $55.08 Crime Analyst I $38.15 _ $39.18 Administrative Asst. 111 $51.04 $52.02 Administrative Asst. II $34.49 $36.92 Administrative Asst. I $35.89 $37.74 Sheriffs Record Spec 11 _ $29.93 $29.65 Sheriff's Service Tech. II $45.41 $45.64 Sheriff's Service Tech I $32.86 $32.17 Mgt.Asst. I $28.82 $29.27 Mgt.Asst. II $32.27 $32.63 Mgt.Asst. 111 $35.99 $37.20 Office Systems Coord. II $47.23 $46.45 Office Systems Coord. 111 $54.72 n/a Office Systems Coord. IV n/a $63.78 Administrative Aide $31.08 $33.12 Office Asst. 11 _ $25.27 $26.41 Office Asst. I 1 $28.23_ $29.89 Office Asst. IV _ $32.27 $33.38 Clerical Supvr I $35.29 $36.02 Supvr Shf TC Spec $63.64 $63.87 Info. Proc. Oper. IV $33.15 $34.31 COURT TIME RATE-CONTRACT CITIES Deputy $40.06 $40.50 Senior Deputy $48.43 $48.97 Sergeant $57.69 _ $58.12 9/19/2008 Board Rate 0809.2.xls 1 O O`.8 4 THOUSAND OAKS FY 2007-08 FY 2008-09 24-Hour,7-Day, One Person Unit $981,595 $980,293 84 Hour, 7-Day,One Person Unit $490,798 $490,147 40-Hour,5-Day, One Person Unit(without relief) $208,623 $207,770 40-Hour,5-Day, One Person Unit Motorcycle(without relief) $209,506 $208,605 Sergeant SED _ $241,407 $241,864 Senior Deputy _ $247,742 $247.148 Senior Deputy Differential $29,755 $30,173 Station Personnel Commander $337,099 $333,299 Captain $289,293 $298,036 Sergeant-Detective $259,841 $266,103 Sergeant-Prevention/COPPS $235,389 $239.699 Sergeant-Administrative/Traffic $235,389 $239,699 Sergeant-Traffic Motorcycle $236,279 $240,541 Senior Deputy-Detective $229,774 $234,575 Senior Deputy-MC Detective $233,801 $238,195 Senior Deputy-Prevention/COPPS $205,403 $209,473 Senior Deputy-Traffic $215,112 $219,682 Deputy Detective $201,140 $205,163 Deputy-Prevention/DARE $180,266 $183.739 Crime Analyst II $109,224 $112,091 Crime Analyst I $84,109 $87,099 Sheriff's Service Tech. 11 $96,028 $97,343 Cadet(20 Hour Week) $25,459 $25.710 Office Assistant IV $72,788 $74,374 Administrative Assistant 11 $77,980 $81,625 Administrative Assistant I $85,973 $82,995 Sheriff's Record Spec I $59,854 $61,310 Sheriff's Record Spec 11 $69,388 $68,448 Administrative Aide $74,411 $75,452 OJAI FY 2007-08 FY 2008-09 24-Hour,7-Day, One Person Unit $1,024,063 $1,020,901 40-Hour,5-Day, One Person Unit Motorcycle(without relief) $218,937 $216,758 Station Personnel Captain $296,967 $302,614 Senior Deputy- Detective $220,127 $221,297 Deputy- PAL $185,286 $185,804 Deputy-Gang Unit/DARE $187,940 $188,317 S.S.T. II _ $102,552 $104,566 Cadet(20 Hour Week)_ $28,719 _ $29.321 FILLMORE FY 2007-08 FY 2008-09 24-Hour, 7-Day, One Person Unit $1,045,475 $1,038,801 40-Hour,5-Day,One Person Unit(without relief) $222,809 $220,720 40 Hour,5-Day,One Person Unit Motorcycle(without relief) $223,692 $221,555 Station Personnel Captain $297,618 $302,981 Senior Deputy-Detective $220,778 $221,664 Deputy-Gang Unit $188,591 $188,684 Communication Operator III $85,181 $86,602 Cadet(20 Hour Week) _ $29,045_ $29,505 9/19/2008 Board Rate 0809.2.xis - 0 0 085 CAMARILLO FY 2007-08 FY 2008-09 24-Hour,7-Day,One Person Unit $1,004,295 $1,002,251 84-Hour,7-Day,One Person Unit $502,148 $501,126 40-Hour,5-Day, One Person Unit(without relief) $213,664 $212,630 40-Hour,5-Day, One Person Unit Motorcycle(without relief) $214,547 $213,465 Senior Deputy-Patrol $252,783 $252,008 Senior Deputy Differential $29,755 $30,173 Station Personnel Commander $337,972 $334,699 Captain $290,166 $299,436 Sergeant Administrative/Traffic/COPPS $236,262 $241,099 Sergeant Detectives $243,393 $249,647 Sergeant S.E.D. $240,116 $241,099 Senior Deputy Youth Officer/Prevention $206,276 $210,873 Senior Deputy Detectives $213,326 $218,119 Senior Deputy S.E.D. _ $208,936 $213,388 Senior Deputy-Traffic $215,985 $221.082 Deputy S.E.D./SRO $181,139 $185,139 Deputy Detective $184,692 _ $188,707 Mgt.Asst. II _ $73,975_ $75,044 Office Asst. I II $67,644 $70.760 Sheriff's Service Tech. 11 $97,261 $99,159 Crime Analyst 11 $106,521 $113,557 Cadet(20-Hour Week) $26,076 $26,618 Clerical Spvr I $78,117 $80.091 Administrative Aide $71,638 $75,706 MOORPARK FY 2007-08 FY 2008-09 24-Hour,7-Day,One Person Unit $1,012,630 $1,018,443 84-Hour,7-Day, One Person Unit $506,315 $509,222 40-Hour,5-Day, One Person Unit(without relief) $215,515 $216,214 40-Hour,5-Day,One Person Unit Motorcycle(without relief) $216,398 $217,049 Sergeant $258,411 _ $258,766 Senior Deputy _ $254,634 $255,592 Senior Deputy Differential $29,755 $30,173 Station Personnel Captain _ $294,965 $303,886 Sergeant-Detective _ $248,192 $254,097 Senior Deputy-Comm Sery $211,075 $215,323 Senior Deputy-Crime Prevention/SRO $213,735 $217,838 Senior Deputy- Detective $218,125 $222,569 Deputy-Crime Prevention/DARE/SRO $185,938 $189,589 Deputy-Detective $183,284 $193,157 Cadet(20 Hour Week) $28,293 $28,635 Mgt.Asst. I _ $72,253 _ $72,835 Sheriff's Service Tech 11 $101,700 $103,193 Office Asst IV $77,522 $80,577 Office Asst III _ $72,083 $74,794 Shf Rec Spec II $75,060 $74,298 9/19/2008 Board Fate 0809.2.xls A 0 U „`8 6 FY 2008-09 LAW ENFORCEMENT"SERVICES" RATES 09/19/08 (Rates for Entities Other Than"Contract Cities") Overtime Overtime Straight Time Straight Time FY 2007-08 FY 2008-09 FY 2007-08 FY 2008-09 EAST VALLEY Deputy $125.25 $124.55 $104.81 $104.77 Senior Deputy $142.66 $143.30 $119.17 $119.39 Sergeant $150.71 $151.76 $122.72 $123.37 Captain $180.90 $185.65 $149.27 $153.89 Sheriff's Record Spec II $46.05 $45.57 $36.09 $35.69 Crime Analyst 11 $75.48 $77.53 $57.47 $59.12 S.S.T. 11 $66.14 $67.01 $51.01 $51.81 Mgt.Asst. II $48.66_ $49.14 $37.91 $38.28 Mgt.Asst. I $44.23 $44.71 $34.63 $34.96 Admin.Asst. II $52.12 _ $55.02 _ $40.63 $42.72 Cadet II $32.13 $32.60 $26.10 $26.45 WEST COUNTY Deputy $128.76 $128.86 $109.32 $109.08 Senior Deputy $147.17 $147.61 $123.68 $123.70 Sergeant $153.34 $152.92 $125.35 $124.53 Captain $184.57 $187.85 $152.94 $156.09 Mgt.Asst. 11 $51.78 $52.61 $41.03 $41.75 S.S.T. 11 $68.57 $69.78 _ $53.44 $54.58 Mgt.Asst. III $56.35 $58.34 $44.37 $45.95 Cadet II $35.25 $36.07 $29.22 $29.92 Shf Tech Comm Spec LI $78.36 $77.28 $60.63 $59.50 Asst Shf Comm Mgr $158.09 $103.84 $133.57 $78.71 Shf Comm Mgr $121.02 $120.71 $94.05 $93.06 Administrative Aide $51.31 $53.71 $40.06 $42.24 CENTRAL Deputy $126.66 $126.88 $107.22 $107.10 Senior Deputy $145.07 $145.63 $121.58 $121.72 Sergeant $150.09 $151.39 $122.10 $123.00 Captain $181.32 $186.32 $149.69 $154.56 Office Asst. I11 $44.48 $46,79 $35.08 $36.83 S.S.T. II _ $66.04 $67.18 $50.91 $51.98 Mgt.Asst. II _ $49.25 $50.01 $38.50 $39.15 Crime Analyst II $72.99 $7814 $55.91 $59.80 Cadet II $32.72 $33.47 $26.69 $27.32 9/19/2008 Board Rate 0809.2.xls � 0 0 08 7 RESOLUTION NO. 2008- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, ESTABLISHING AND APPROVING POLICE SERVICE FEES AND RESCINDING RESOLUTION NO. 2005-2289 WHEREAS, it is appropriate for the City to establish fees for City Police Services which are not of benefit nor the responsibility of the public-at-large; and WHEREAS, the City contracts for Police Services with the County of Ventura and the Board of Supervisors annually establishes Contract and Service Rates; and WHEREAS, the City uses police personnel for development plan review, traffic control, crowd control, special event permit review, inspection, emergency responses and other police services from time-to-time; and WHEREAS, these services are for the benefit of or precipitated by the actions of private individuals or companies and the expense is not appropriately the responsibility of the public-at-large. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. City Resolution 2005-2289 is hereby rescinded effective January 1, 2009. SECTION 2. All police service fees and charges shall be established at the latest annual contract and service rates adopted by the Ventura County Board of Supervisors for the Ventura County Sheriff's Department plus City administrative cost. SECTION 3. The City Council hereby approves the fee schedule attached as Exhibit "A" — Police Service Fees. SECTION 4. This Resolution shall become effective on January 1, 2009. CC ATTACHMENT 2aU►�Ub Resolution No. 2008- Page 2 SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 19th day of November, 2008. Patrick Hunter, Mayor ATTEST: Maureen Benson, Assistant City Clerk Attachment: Exhibit "A" — Police Service Fees SACommunity Development\DEV PMTS\Z 0 A\2008\Police Fee Schedule\Police Fee CC Report, Reso.doc ; 's 00 089 Resolution No. 2008- Page 3 "EXHIBIT A" POLICE SERVICE FEES A. Standard Police Service Fees Cost per Hour* Captain Annual Cost/1,800 + 15%t Sergeant Annual Cost/1,800 + 15%t Senior Deputy$ Annual Cost/1,800 + 15%t Deputy$ Annual Cost/1,800 + 15%t Cadet Annual Cost/900 + 15%t B. Overtime Police Service Fees Cost per Overtime Hour* Captain Hourly Overtime Rate + 15%t Sergeant Hourly Overtime Rate + 15%t Senior Deputy$ Hourly Overtime Rate + 15%t Deputy$ Hourly Overtime Rate + 15%t Cadet Hourly Overtime Rate + 15%t * As calculated from the latest annual contract and service rates adopted by the Ventura County Board of Supervisors for the Ventura County Sheriff's Department. t These rates include fifteen percent (15%) City general government overhead. $ Community Service Officer hours are billed at either the Senior Deputy or the Deputy rate as applicable. ()0091D Resolution No. 2008- Page 4 C. Penalty for Late Payment A penalty fee in the amount of ten percent (10%) shall be added each month to any fee imposed in the event the fee is not paid within thirty (30) days after the billing date. SACommunity Development\DEV PMTS\Z 0 AM08\Police Fee Schedule\Police Fee CC Report, Reso.doc +0 V 091 RESOLUTION NO. 2008- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, ESTABLISHING APPROVAL OF FALSE ALARM BILLING RATES WHEREAS, it is appropriate for the City to establish fees for City Police Services which are not of benefit nor the responsibility of the public-at-large; and WHEREAS, the City contracts for Police Services with the County of Ventura; and WHEREAS, the City uses police personnel responding to and investigating commercial and residential alarm calls, both warranted and subsequently determined to be false alarms; and WHEREAS, these services are for the benefit of or precipitated by the actions of private individuals or companies and the expense is not appropriately the responsibility of the public-at-large. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. All false alarm fees and charges shall be reviewed annually by the Finance Department as part of the budget process to ensure that they are current and are related to actual costs. SECTION 2. The City Council hereby approves the fee schedule attached as Exhibit "A" — False Alarm Billing Rates. SECTION 3. This Resolution shall become effective on January 1, 2009. SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 19th day of November, 2008. Patrick Hunter, Mayor ATTEST: Maureen Benson, Assistant City Clerk Attachment: Exhibit "A" — False Alarm Billing Rates CC ATTACHMENT 3 �00092 Resolution No. 2008- Page 2 "EXHIBIT A" FALSE ALARM BILLING RATES A. False Alarm Responses Within Any Period of Twelve (12) Consecutive Months THIRD RESPONSE $75.00 FOURTH RESPONSE $150.00 FIFTH RESPONSE $225.00 EACH ADDITIONAL $150.00 more than the previous charge, up to a maximum of $675.00 B. Penalty for Late Payment A penalty fee in the amount of ten percent (10%) shall be added each month to any fee imposed in the event the fee is not paid within thirty (30) days after the billing date. 100093 S:\Community Development\DEV PMTS\Z 0 A\2008\Police Fee Schedule\Police Fee CC Report,Alarm Reso.doc