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AG RPTS 2016 0919 PR SPC
o � ILVP• .04- CITY OF MOORPARK \:„..10; v: PARKS,RECREATION&COMMUNITY SERVICES DEPT. 1 799 Moorpark Avenue,Moorpark,CA 93021 4" Main City Phone Number(805)517-6200 1 Fax(805)532-2550 1 moorpark@moorparkca.gov )p �,3- PARKS AND RECREATION COMMISSION AGENDA For Special Meeting of September 19, 2016 4:00 p.m., Community Center NOTICE AND CALL OF A SPECIAL MEETING OF THE PARKS AND RECREATION COMMISSION NOTICE IS HEREBY GIVEN that a Special Meeting of the Parks and Recreation Commission of the City of Moorpark is hereby called to be held on Monday, September 19, 2016, commencing at 4:00 p.m. Said meeting will convene at the Community Center located at 799 Moorpark Avenue, Moorpark, California. Said Special Meeting shall be for the purpose of the following: 1. CALL TO ORDER: 2. ROLL CALL: 3. PUBLIC COMMENTS: 4. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 5. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS: 6. PRESENTATIONS/ACTION/DISCUSSION: A. Parks Tour. Staff Recommendation: The Commission and staff will tour and discuss the following in the order listed below. (The times identified are estimates only, and the Commission will attempt to meet this schedule) 1. Arroyo Vista Community Park 4:30 p.m. 2. Country Trail Park 4:45 p.m. 3. Tierra Rejada Park 5:00 p.m. 4. Mountain Meadows Park 5:15 p.m. 5. Campus Canyon Park 5:30 p.m. JANICE S.PARVIN ROSEANN MIKOS,PhD KEITH F.MILLHOUSE DAVID POLLOCK MARK VAN DAM Mayor Councilmember Councilmember Councilmember Councilmember Parks & Recreation Commission September 19, 2016 Page 2 Following Item 6.A., Parks Tour, the Parks and Recreation Commission will continue their meeting at the Community Center located at 799 Moorpark Avenue. B. Consider Agreement with Tri Valley Roller Hockey League. Staff Recommendation: Make a recommendation to the City Council to approve the Agreement with Tri Valley Roller Hockey League. C. Consider Locations for a Ball Wall and Pickleball Courts. Staff Recommendations: 1. Make a recommendation to the City Council regarding location of a ball wall and approval of an Agreement with Architerra Design Group for plans and specifications for this work; and 2. Make a recommendation to the City Council to convert the single tennis court at Tierra Rejada Park into four pickleball courts. D. July 3rd Extravaganza Event Report. Staff Recommendation: Review and provide comment. 7. CONSENT CALENDAR: A. Approval of Minutes for the Parks and Recreation Commission Regular Meeting of June 6, 2016. Staff Recommendation: Approve as presented. B. Parks Quarterly Report for April, May, and June 2016. Staff Recommendation: Receive and file report. C. 2016 Community Yard Sale Event Report. Staff Recommendation: Receive and file report. 8. ADJOURNMENT: All writings and documents provided to the majority of the Commission regarding all agenda items are available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours. The agenda packet for all regular Commission meetings is also available on the City's website at www.ci.moorpark.ca.us. Any member of the public may address the Commission during the Public Comments portion of the Agenda, unless it is a Discussion item. Speakers who wish to address the Commission concerning a Discussion item must do so during the Discussion portion of the Agenda for that item. Speaker cards must be received by the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item speaker.Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any questions concerning any agenda item may be directed to the Parks and Recreation Department at 517-6227. In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this meeting, including auxiliary aids or services, please contact the Parks and Recreation Department at(805)517-6227.Upon request,the agenda can be made available in appropriate alternative formats to persons with a disability. Upon advance notification of the need for disability-related modification or accommodation, reasonable arrangements will be made by City staff to provide accessibility to the meeting(28 CFR 35.102-35.104;ADA Title II). City of Moorpark ) County of Ventura ) ss. State of California ) I, Patty Anderson, Administrative Assistant of the City of Moorpark, County of Ventura, State of California, do hereby certify under penalty of perjury that I posted a copy of the agenda for the special scheduled meeting of the Parks and Recreation Commission for September 19, 2016. Executed this 15th day of September 2016, at Moorpark, California. Patty Ande son Administrative Assistant II Parks, Recreation & Community Services Department ITEM 6.B CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: Parks and Recreation Commission FROM: Jeremy Laurentowski, Parks and Recreation Director DATE: September 13, 2016 (Meeting of September 19, 2016) SUBJECT: Consider Agreement with Tri Valley Roller Hockey League BACKGROUND & DISCUSSION The multi-purpose court at Arroyo Vista Community Park (AVCP) has not been used for league sports since 2006. Since that time, the court has been rented occasionally by various organizations, but it has remained one of the more underutilized features of AVCP, having only been rented 95 days in the last 10 years, an average of approximately 10 days per year. 2014 exhibited the most use of the court with a total of 21 rentals, and 2016 exhibited the least amount of use with only one rental so far this year. The court is also in need of repair. Several of the chain link fence supports need to be replaced and the wood surround that was installed solely for the purpose of roller hockey will either need to be removed or replaced. In addition, the concrete surface has exhibited superficial cracking and in 2013 staff removed the bleachers due to the fact that they did not meet current building code or the requirements of the Americans with Disabilities Act. On May 20, 2015 the City Council adopted the Fiscal Year 2015/16 and FY 2016/17 Mission Statement, Priorities, Goals and Objectives. Two City Council objectives pertain to the future use of the multi-purpose court at AVCP: IV.A.17. Install lighting at east parking lots, soccer fields, and multi-purpose court at Arroyo Vista Community Park. IV.A.20. Consider alternative to better utilize the roller hockey court at Arroyo Vista Community Park as a multi-purpose court by November 30, 2015. On March 3, 2014, staff prepared an agenda report for the Parks and Recreation 1 Honorable City Council September 19, 2016 Page 2 , Commission (Commission) regarding the future use of the multi-purpose court. The Commission concurred with staffs recommendation that the court should be utilized for both roller hockey and basketball. However, the Commission and staff had differing opinions regarding court lighting. The Commission felt that lighting should be installed in order to allow better use of the facility during the evening hours. Staff did not feel that lighting should be installed at this time and felt that the use of the courts should be monitored before making a determination. This item will be taken to the City Council for consideration at a future date. At the time the report was presented to the Commission, staff discussed the fact that there has been little interest in a roller hockey league in Moorpark since the last league terminated their use agreement in 2006. However, since this time, staff has received three separate proposals from various individuals and organizations regarding a new roller hockey league in Moorpark. Staff has reviewed the proposals and believes that Tri Valley Roller Hockey League (TVRHL) is the most qualified organization. TVRHL currently runs a successful roller hockey league in Agoura Hills and has over twenty-five years of experience running roller hockey leagues in Los Angeles and Ventura Counties. Of particular interest is the fact that TVRHL was the organization that originally started the league in Moorpark, and assisted with the construction of the multi- purpose court at AVCP at that time. Staff has also received proposals from Patricia Ruiz and Jeff Comeau. Ms. Ruiz has approximately seven years of experience managing the North Oaks Sport Center in Thousand Oaks prior to the closing of the facility in 2010. The North Oaks Sport Center hosted a roller hockey league, as well as a variety of roller sports and events. However, staff has not been able to obtain a clear understanding of what is being proposed by Ms. Ruiz regarding the ultimate use of the facility. Mr. Corneau does not have direct experience running a roller hockey league. He has been involved in the sport of roller hockey for approximately twenty-five years as a coach and/or participant, and is currently Director of Roller Hockey Operations for Face Off with Cancer. However, both of these proposals rely on substantial funding from other sources in order to complete the improvements listed in their proposals, and to date staff has not been notified by either individual that they have obtained any financial support. Currently the City maintains use agreements for City facilities with the American Youth Soccer Organization, Moorpark Musketeers Youth Football, Moorpark Girls Softball Association, Moorpark Soccer Club, Moorpark Little League and the United States Youth Volleyball League (USYVL). Historically, the City has established minimum standards that need to be met by all youth sports organizations in order to execute an agreement for use of the City's facilities. The following is a list of the major components of the agreements already in place with the various organizations. 1. $8.00/hour for field use, $5.50/hour for softbalVBaseball fields 2. Non-resident Fee: Single Family Equivalent park assessment per family, for children registered in the league who reside outside of Moorpark city limits. 2 Honorable City Council September 19, 2016 Page 3 3. 501 (c) (3) nonprofit corporation chartered within the City of Moorpark. 4. Must register and maintain a minimum of seventy-five (75) players. USYVL has been approved for fifty (50) players. 5. A minimum of eighty percent (80%) of participants must reside within Moorpark City limits. 6. Routine Maintenance and Operations (Varies per league and field use requirements) Due to the fact that TVRHL is a new organization in the sense that they have not established themselves in Moorpark since their league was closed in 2006, TVRHL has requested some exceptions to the agreement. In addition, staff believes that additional requirements should be enforced due to the nature of the league and use of the facility. 1. One year agreement with the option to extend the agreement for an additional one year term. Typically the City enters into a three years agreement term with the other leagues in Moorpark. 2. TVRHL shall obtain a Moorpark mailing address and maintain their 501 (c) (3) nonprofit status through the term of the Agreement. 3. Waiver of the residency requirement for two (2) years. After the initial term, the City will renegotiate the terms of the agreement with the understanding that the City will require a minimum residency requirement of at least 51%. 4. Waiver of the minimum player requirement. This item will also be renegotiated after the two year term, at which time staff will require a minimum of fifty (50) players in order to be consistent with other leagues. 5. Minimum hourly rate of$8.00/hr. 6. TRVHL requested exclusivity with their league. Staff does not recommend allowing exclusivity as we do not offer this to any other youth sports organization. However, staff recommends providing TVRHL with priority use of the court per the agreement terms and first option to rent the court for league use. 7. Since we do not have another facility of this type in the City, staff recommends establishing a schedule whereas the facility will be open for rentals or other uses a minimum of two days during the week during prime time (evening hours) and a minimum of four hours on the weekend during prime time (evening or morning hours). Staff will finalize this schedule with TVRHL prior to executing the agreement. 8. TVRHL shall be responsible for 50% of the costs to repair and maintain the court. 9. Prior to league use, the City will surface the court with a surface material acceptable for basketball use. Should TVRHL require an alternative surface material specifically for roller hockey, TVRHL shall cover the additional cost of said material. 10.TVRHL will replace and/or repair the chainlink fencing to the satisfaction of the City. 11.TVRHL will replace and/or repair the wood surround to the satisfaction of the City. 3 • Honorable City Council September 19, 2016 Page 4 FISCAL IMPACT Per a prior recommendation by the Commission, the City will resurface the court and line the court for both roller hockey and basketball. The City will also incur the costs of basketball hoops. The cost of this work is approximately $40,000. There is currently no funding available from the park zone fund relevant to AVCP. Funding for this work will be determined by the City Council at a future date. STAFF RECOMMENDATION Staff recommends that the Parks and Recreation Commission make a recommendation to the City Council to approve the Agreement with Tri Valley Roller Hockey League for use of City facilities. Attachments: 1. Agreement 2. Proposal from TVRHL 3. Proposal from Patricia Ruiz 4. Proposal from Jeff Comeau 4 Attachment 1 AGREEMENT BETWEEN THE CITY OF MOORPARK AND TRI VALLEY ROLLER HOCKEY LEAGUE, FOR USE OF CITY FACILITIES THIS AGREEMENT, made and entered into this day of , 2016, between the CITY OF MOORPARK, a municipal corporation located in the County of Ventura, State of California, hereinafter referred to as "City" and TRI VALLEY ROLLER HOCKEY LEAGUE. a nonprofit organization, hereinafter referred to as "TVRHL". WITNESSETH: WHEREAS, youth sports programs are a valuable asset to the Moorpark community; and WHEREAS, TVRHL provides roller hockey programs for the youth of the Moorpark community; and WHEREAS, TVRHL desires to use City sports facilities; and WHEREAS,the Moorpark City Council has authorized the implementation of facility use agreements for Moorpark nonprofit youth sports organizations to provide special conditions, priority use, and reduced use fees. NOW, THEREFORE, in consideration of the mutual covenants, benefits, and premises contained herein, the parties hereto agree as follows: 1. Premises City, in consideration of the fees to be paid and of the indemnifications, covenants, and agreements agreed to herein, hereby grants to TVRHL, and TVRHL hereby accepts from City, the use of certain real property and associated facilities and equipment at Arroyo Vista Community Park, hereinafter "AVCP", including the following, as described in Attachment"A" attached hereto and by this reference incorporated herein, together with any and all improvements thereon, all of which are hereinafter referred to as the "Premises": A. Multi-Purpose Court: Tuesday, Wednesday, Thursday, and Weekends (less four hours of prime time to be determined by City) At City's sole discretion, other fields may be temporarily assigned to TVRHL if all, or a portion of, court listed above is not available due to closure for maintenance or use by City for its own programs. For use of City facilities other than described above, TVRHL agrees to obtain a park rental permit and pay rental fees as described in the current Park Rental Fees Resolution. TVRHL Use Agreement Page 1 of 16 5 2. Term The term of this Agreement shall be for one (1) year,with the option to extend Agreement for one(1) additional one year period, provided, however,that City's obligations hereunder shall be contingent upon TVRHL's payment in full of all use and related fees and fulfillment of all obligations as set forth in this Agreement. This Agreement may be terminated by either party with or without cause by providing written notice no less than thirty (30) days in advance of such termination. 3. Use Fees TVRHL agrees to pay the City Use Fees as follows: A. Hourly Use Fees for Sports Fields for facilities as described in Section 1 A of this Agreement: $8.00/hour for multi-purpose court B. Non-resident Fee: Single Family Equivalent park assessment per family,for children registered in the league who reside outside of Moorpark city limits. The fee shall be paid once per fiscal year per family. TVRHL shall submit a registration roster, including names of non-resident participants,and street addresses and zip codes of all participants (both resident and non-resident), registered in the program within thirty(30) days of the start of each season for the purpose of verifying, assessing, and tracking non-resident fees. Rosters shall be returned to TVRHL after review and recording of non-resident participants. Non-resident fees shall be payable within thirty (30) days of notification by City of amount due. City shall reconcile non- resident fees paid thirty (30) calendar days prior to the end of each fiscal year. In the event TVRHL paid to City more than one non-resident fee per family for the fiscal year, City shall refund to TVRHL any overpayment of the non-resident fee. In the event two (2) or more organizations paid non-resident fees to City for the same family,the overpayment of fees shall be divided equally among those organizations and refunded. C. Staff Fees: Staff fees as described in the current City Council Park Rental Fees Resolution, as may be amended from time to time, for monitoring of and maintenance during tournaments. Staff fees shall be paid for the duration of the tournament. D. Fees shall be charged and payable as defined in the Park Rental Fees Resolution for all other uses, including use of field lights. Fees for use under the Agreement must be paid in accordance with the following schedule. Failure to pay fees when due will result in the denial or cancelation of the permit for use under the Agreement: A. $100 due at time of application. TVRHL Use Agreement Page 2 of 16 6 B. 50% payment due within five (5) business days of issuance of permit for seasonal use, full payment due within five (5) business days of issuance of permit for tournaments. C. Balance of payment due within ten (10) business days of start of season. 4. Refunds or Credits for Use Fees Use Fees paid may be refunded or credited under the following conditions: A. The Premises are unusable due to inclement weather(temperatures below 45°F or above 95°F, active precipitation, winds in excess of thirty (30) miles-per-hour, or heavy fog), or conditions exist (as determined by City Manager or the City Manager's designee)which make the Premises unusable,such as water saturated fields. TVRHL may also reschedule the canceled date, within the time frames and maximum use allowed by this Agreement. B. A request for cancellation for a date or dates reserved and paid for under the Agreement is received thirty (30) calendar days or more in advance of the scheduled date or dates. For requests for cancellations received between twenty-nine (29) and five (5) calendar days prior to the scheduled date, TVRHL may reschedule the canceled date, within the time frames and maximum use allowed by this Agreement. No refunds or credits will be issued for requests for cancellations received less than five(5) calendar days in advance, and the canceled date or dates may not be rescheduled. 5. Use The Premises shall be used for TVRHL's authorized games, practices, and training sessions.The Premises shall be used as specified in this Agreement only,and shall not be used for any other purpose without the prior written consent of the City Manager or the City Manager's designee. Use under this Agreement is limited to a maximum of forty-two (42) total weeks per calendar year, plus three (3) annual tournaments. Each tournament may not exceed two (2)weekends or four(4)total days.Weekends for each tournament must be consecutive, unless facilities are not available due to City use, maintenance, holidays, or other rental use. For use of City facilities beyond the time frames described above,TVRHL agrees to obtain a park rental permit and pay rental fees as descried in the current Park Rental Fees Resolution. A schedule of times and days requested for reservation for games and practices shall be furnished to the Parks and Recreation (PR Director) or the PR Director's designee for the TVRHL Use Agreement Page 3 of 16 7 City's approval at least thirty (30) calendar days prior to the start of the season or tournament. The schedule shall not exceed three days during the work week (M-F) and shall allow for four (4) hours of weekend use for the general public during prime time (evening or morning). The schedule must be provided on the "Park Facility Reservation Application Youth Sports Organizations" form for seasonal use, and on the "Tournament Reservation Application" form for tournaments. Schedules submitted less than thirty (30) calendar days in advance, or without the completed forms as referenced above, will not qualify for use under the Agreement. Reservation requests submitted less than thirty(30) days in advance will be processed and fees charged in accordance with the Park Rental Rules and Park Rental Fees Resolutions. The City shall provide TVRHL with an approved Rental Permit detailing the dates and times TVRHL is authorized to use Premises. Changes to the schedule must be submitted to City in writing.At all times, City retains the right to use Premises for City sponsored and co-sponsored events upon no less than thirty (30) days written notice to TVRHL. The general public shall have access to and use of Premises at times not included in the approved Rental Permit. TVRHL shall not have priority use of Premises outside of the approved Rental Permit. 6. General Conditions A. In order to retain rights under this agreement, TVRHL shall maintain status as a 501 (c) (3) nonprofit corporation chartered within the City of Moorpark.TVRHL agrees to provide City with proof of nonprofit status, Moorpark mailing address,and a certified accounting of its financial status each year. The annual financial accounting shall include: 1) a budget summary of actual revenue and expenditures from TVRHL's prior fiscal year; 2) a budget summary of estimated revenue and expenditures for TVRHL's current fiscal year; and 3)a bank statement or account summary to verify information provided in budgets. The financial accounting and proof on nonprofit status shall be submitted with the"Youth Sports Organization Information Sheet" on or before January 15 of each year. B. TVRHL shall provide City with a registration roster, including street addresses and zip codes, of participants registered in the program for the purpose of verifying minimum player and residency requirements. Rosters shall be returned to TVRHL after review by City. In lieu of a printed roster, TVRHL may provide City staff with access to their registration data base. Rosters and/or data base access shall be provided to City within five (5) business days of the close of registration for each season,.and with the submission of the "Youth Sports Organization Information Sheet." C. TVRHL shall submit annually to the City a completed "Youth Sports Organization Information Sheet," the form of which shall be as provided by the City. The information sheet for each calendar year shall be submitted no later than January 15. D. TVRHL shall submit to City a Certificate of Authorized Signatories,with names and TVRHL Use Agreement Page 4 of 16 8 signatures of those authorized to sign documents on behalf of TVRHL. A new form shall be submitted any time the list of authorized signatories changes. E. TVRHLagrees to obtain a rental permit as required by section 12.16.160 of the Moorpark Municipal Code (MMC) for all use of City facilities not included in the "Premises" and "Use"sections of this Agreement. TVRHL further agrees to notify all coaches and participants of the City's rules and regulations governing City park rentals, and shall prohibit any coach or participant from interfering with a permitted park rental. 7. Use During Inclement Weather The City, at its sole discretion, shall determine if the courts shall be used during inclement weather. The City Parks and Recreation Director or Landscape/Parks Maintenance Superintendent shall make a determination on court use based on current weather conditions. The City's decision is final and not subject to negotiation. The multi=purpose court is closed under the following conditions: A. Rain or drizzle B. Standing water/ponding. 8. Storage Container A. TVRHL shall be allowed to install a weatherproof storage container on the premises. Said storage locker shall not exceed 10'x10' in size and shall be installed on a concrete pad or other surface material acceptable to the City. Storage container shall be weather proof and rated for exterior applications. TVRHL shall provide the City with a diagram and plan of storage container. City shall provide TVRHL written approval of said improvement prior to installation. Final location shall be determined by the Park and Recreation Director. B. TVRHL shall be provided City with four(4) keys to the storage container prior to the start of the season. C. TVRHL agrees to immediately(within 24 hours)repair any damage or vandalism to the storage container and remove graffiti within twenty-four(24)hours of notification by City. D. TVRHL shall use the storage container to store maintenance and game equipment and supplies only. TVRHL may store maintenance and game equipment in the storage container year round. Gasoline or flammable liquids shall not be stored in the storage container. TVRHL shall clean the storage container on a regular basis, and keep it free of dirt, dust, and debris. TVRHL Use Agreement Page 5 of 16 9 9. Signs TVRHL agrees not to permit the construction or placement of any sign, signboard, or other form of outdoor advertising on the Premises without the prior written consent of the City Manager or the City Manager's designee. In the event of a violation of this provision by TVRHL or any one claiming under TVRHL, TVRHL hereby authorizes City as TVRHL's Agent, to remove and dispose of any such sign, signboard, or other advertising, and to charge the cost and expense of any such removal and disposal to TVRHL who agrees to pay the same upon demand. This provision does not prohibit the use of identification banners for individual teams and sponsors,which may be displayed during games and shall be removed following the end of each game. TVRHL further agrees to abide by the City's Sign Ordinance regarding the placement of signs at any location other than Premises. 10. Vendors Vendors are not permitted without the prior written authorization of the City Manager or the City Manager's designee. Vendors are subject to the following conditions: A. Vendors must complete the City's vendor application form. B. Vendors must be self-contained. C. Vendors must abide by all local,state, and federal laws, including but not limited to, environmental health regulations and the American with Disabilities Act (ADA). Vendors must have a current Moorpark business registration permit as required by MMC 5.08 (Business Registration Permit). D. Vendors may not sell tobacco, alcohol, or any other product or item not approved by the City. TVRHL must pay to the City a fee of twenty-five dollars ($25.00) per vendor per day. 11. Indemnification and Hold Harmless TVRHL hereby agrees to hold harmless and indemnify City, its officials, agents, and employees, and its successors and assigns, from and against all claims, loss, damage, actions, causes of actions, expense (including costs of fees and expenses for legal services), and/or liability arising or growing out of loss or damage or destruction to property, including City's own personal property, or injury to or death of persons, including employees of City, resulting in any manner whatsoever directly or indirectly, by reason of this Agreement or the use of City facilities by TVRHL or any person claiming use under or through TVRHL unless such loss, damage, injury, or death is due to the sole negligence of the City. TVRHL shall also hold the City harmless from all costs and expenses, including TVRHL Use Agreement Page 6 of 16 10 costs of investigation arising out of or incurred in the defense of any claim, proceeding, or action brought for injury to persons or damage to property, resulting from or associated with the use of City facilities under this Agreement and shall further save and hold harmless the City from any and all orders,judgments, and decrees which may be entered in any and all such suit or actions. TVRHL and all others using said facilities under this Agreement hereby waive any and all claims against the City of damage to persons or property in, or about City facilities. The City does not, and shall not, waive any rights that it may have against TVRHL by reason of this Section, because of the acceptance by the City, or the deposit with the City, of any insurance policy or certificate required pursuant to this Agreement. Said hold harmless and indemnification provision shall apply regardless of whether or not said insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense described in this Section. The provisions of this Section shall survive the expiration or termination of this Agreement.The provisions of this Section shall apply to all use of City facilities by TVRHL pursuant to this Agreement. Failure of City to monitor compliance with requirement set forth in this Agreement imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. 12. Liability Insurance TVRHL shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Attachment "B" attached hereto and incorporated herein by this reference as though set forth in full. Coverage shall apply to all use of City facilities by TVRHL pursuant to this Agreement. 13. Routine Maintenance and Operations Except as specifically provided for in the Agreement, all maintenance of Premises shall be done at City's sole discretion and shall be performed by City force account or by City's authorized agent unless approved by the City Manager or the City Manager's designee in writing. All maintenance authorized to be performed by TVRHL shall adhere to City specifications and standards. A. During use under this Agreement, TVRHL shall be responsible to perform the following maintenance on Premises at TVRHL sole cost and expense: 1. Prior to the first game of the season, a representative from TVRHL shall meet with the City Manager or the City Manager's designee to review the condition of the court. TVRHL shall maintain the wood surround and chain link fencing to the satisfaction of the City. 2. Pick up trash and recycle materials on and around Premises and provide for additional trash containers as needed. Trash and recycling containers shall be emptied when they are no more than seventy-five percent(75%)full,with trash and recycle materials placed in the appropriate trash or recycle container bin. Additionally, recycle material shall be removed from the liner TVRHL Use Agreement Page 7 of 16 11 and placed in the appropriate recycling bin.All recycle and trash receptacles shall be installed with trash liners. Liners shall be supplied by TVRHL.Trash liners shall be black in color and 1.5 mill or better, and recycle liners shall be clear, unless otherwise approved by the City. 3. Remove graffiti from fences, wood surround, and surfacing, within twenty- four (24) hours of notification to do so. All cleaning products used must be approved by City. If TVRHL fails to remove graffiti as described in this section,TVRHL authorizes City to remove graffiti and to charge the cost and expense of such removal to TVRHL, who agrees to pay the same upon demand. 4. Maintain the wood surround. Ensure wood boards are adequately secured and in good working order, paint is in adequate condition and free of pealing or chipping, and make repairs as needed. Wood surround shall be painted at least once per year with paint approved by City. 5. TVRHL equipment must be secured in the storage container. If an item of equipment cannot be stored within the storage container, it must be secured in a location as on Premises as approved by City, and in a manner that prevents the general public from accessing or using the equipment. 6. TVRHL shall maintain the court surface during league use, including, but not limited to brushing the court clean of dirt and debris and washing the court no less than monthly. 7. TVRHL shall share 50% of the costs to maintain the facility. Maintenance costs shall include, but are not limited to the following: Resurfacing, striping, chain link fence repairs, concrete repairs. The court shall be resurfaced no less than once every five years, or sooner as determined by the City. B. City shall not be obligated to repair, replace or maintain the Premises in any manner throughout the term of this Agreement. City shall not be obligated to perform any precautionary or preventative measures with respect to the Premises, including, but not limited to drainage and flood control measures. Should City perform any of the foregoing,such services shall be at the sole discretion of City, and the performance of such services shall not be construed as an obligation or warranty by City of the future or ongoing performance of such services. City shall determine maintenance specifications. • 14. Improvements TVRHL shall not make any alterations, additions, or improvements upon the Premises without the prior written consent of the City Manager or the City Manager's designee. Requests to make alterations, additions, or improvements must be submitted to the City in writing no less than fifteen (15) business days prior to the desired start date for work. All City authorized alterations, additions, and improvements shall be done in a good and TVRHL Use Agreement Page 8 of 16 12 workmanlike manner and diligently prosecuted to completion, and shall be performed and maintained at TVRHL's sole cost and expense in strict accord with all federal, state, county, and local laws, ordinances, codes, and standards relating thereto, including ADA requirements. Performance of work shall be subject to City monitoring and inspection. At City's sole discretion,work may be stopped if it does not conform to City specifications and standards. Unless otherwise expressly agreed to in writing by the City Manager or the City Manager's designee, any alterations, additions and improvements shall remain on and be surrendered with the Premises upon the expiration or termination of this Agreement. TVRHL shall timely pay all costs associated with any and all improvements, and shall keep the Premises free and clear of all mechanics liens. TVRHL agrees to and shall indemnify, defend, and save City free and harmless against all liability, loss, damage, costs, attorney fees and other expenses of any nature resulting from any TVRHL alterations, additions, or improvements to the Premises. If TVRHL discontinues use of Premises fora period of eighteen (18) consecutive months, all improvements to Premises not already owned by City shall become the property of the _ City unless otherwise authorized by the City Manager or the City Manager's designee in writing. 15. Amplified Sound TVRHL agrees not to use amplified sound without the prior written authorization of the City Manager or the City Manager's designee. TVRHL agrees to abide by the provisions regulating amplified sound as set forth in sections 12.16 (Parks and Open Space), and 17.53 (Noise), of the MMC. 16. Flammable Material, Waste, and Nuisances TVRHL agrees that it will not place or store any flammable materials on the Premises,that it will not commit any waste or damage, nor suffer any to be done. TVRHL also specifically agrees that it will not allow others to take such actions on the Premises. TVRHL further agrees that it will keep the Premises clean, free from weeds, rubbish, and debris and in a condition satisfactory to City. TVRHL shall also provide adequate controls for dust,odors, and noise which may emanate from the Premises or from TVRHL's activities on adjacent property and take appropriate steps necessary to prevent dust contamination of City's facilities located on, near or adjacent to the Premises. TVRHL agrees to take preventative action to eliminate such dust, odor, noise, or any other nuisance which may disturb the adjacent or nearby community and agrees to be responsible for and to assume all liability for such dust, odor, noise, or other nuisance disturbances. TVRHL also agrees that it shall not use amplified • sound or field lighting on Premises for any reason,without the prior written consent of the City Manager or the City Manager's designee. TVRHL Use Agreement Page 9 of 16 13 17. Pesticides and Herbicides TVRHL agrees that prior to any application of either pesticides or herbicides, it shall receive written consent from City, and further any pesticide or herbicide applications on the Premises shall be made in accordance with all federal, state, county, and local laws. TVRHL further agrees to dispose of any pesticides, herbicides or any other toxic substances which are declared to be either a health or environmental hazard in such a manner as prescribed by law. This shall include, but shall not be limited to, contaminated containers, clothing, equipment, or any other contaminated material. 18. Hazardous Materials Indemnity TVRHL hereby agrees to indemnify and hold harmless City, and its respective officers, employees, and agents, from and against any and all claims, actions, losses, liabilities, costs and expenses: (a) including,without limitation, all foreseeable and all unforeseeable consequential damages, directly or indirectly arising out of the use, generation,storage, or disposal of Hazardous Material on the Premises by TVRHL; and (b) including, without limitation, the cost of any required or necessary repair, cleanup, or detoxification and the preparation of any closure or other required plans, to the full extent that such action is attributable, directly or indirectly, to the presence, or use, generation, storage, release, threatened release, or disposal of Hazardous Materials on the Premises by TVRHL. As used in this Section, Hazardous Materials means any flammable explosives, radioactive materials, asbestos, PCBs, hazardous water, toxic substances of related materials, including,without limitation, substances, defined as"hazardous substances", "hazardous materials", or "toxic substances" in the Comprehensive Environmental Response, Compensation and Liability Act of 1980, as amended,42 USC, Section 9601, et seq.; the Resource Conservation and Recovery Act, 42 USC, Section 6901, et seq.; the Toxic Substances Control Act, 15 USC, Section 2601, et seq.; any other federal, state, or local law applicable to the Premises; and in the rules and regulations adopted or promulgated under or pursuant to any of said laws. The provisions of this Section shall survive the expiration or earlier termination of this Agreement. 19. Entry by City City may enter upon the Premises at all reasonable times to examine the condition thereof, and for the purpose of providing maintenance and making such repairs as City desires to make. 20. Governing Law TVRHL agrees that in the exercise of its rights under this Agreement, TVRHL shall comply with all applicable federal, state, county and local laws and regulations in connection with its use of the Premises, including but not limited to, the ADA. The existence, validity, construction, operation, and effect of this Agreement and all of its terms and provisions shall be determined in accordance with the laws of the state of California. TVRHL Use Agreement Page 10 of 16 14 21. Discrimination TVRHL agrees not to discriminate against any person or class of persons by reason of race, ancestry, physical disability, medical condition, marital status, gender, color, religious creed, or national origin in the use of the Premises. 22. Assignment and Subletting TVRHL shall not assign this Agreement, or any interest therein, and shall not assign use of the Premises or any part thereof, or any right or privilege appurtenant thereto,or suffer any other person (the agents and servants of TVRHL excepted)to occupy or use the Premises, or any'portion thereof, without the prior written consent of the City Manager or the City Manager's designee. A consent to one assignment, subletting, occupation, or use by another person shall not be deemed to be a consent to any subsequent assignment, subletting, occupation, or use by another person. This Agreement shall not, nor shall any interest therein, be assignable, as to the interest of TVRHL, by operation of law,without the written consent of the City Manager or the City Manager's designee. Any assignment or subletting without such consent shall be void, and shall, at the option of the City,terminate this Agreement. No legal title or interest in Premises is created or vested in TVRHL by this Agreement. 23. Insolvency or Bankruptcy TVRHL shall be adjudged bankrupt or insolvent, this Agreement shall thereupon immediately terminate and the same shall not be assignable by any process of law, or be treated as an asset of the TVRHL under such adjudication, nor shall it pass under the control of any trustee or assignee by virtue of any process in bankruptcy or insolvency, or by execution or assignment for the benefit of creditors. If any such event occurs, this Agreement shall immediately become null and void and of no effect, and City may thereupon repossess said Premises and all rights of the TVRHL thereupon shall cease and terminate. 24. Default or Breach Except as otherwise provided, at any time one party to this Agreement is in default or breach in the performance of any of the terms and conditions of this Agreement, the other party shall give written notice to remedy such default or breach. If default or breach is remedied within thirty(30)days following such notice,then this Agreement shall continue in full force and effect. If such default or breach is not remedied within thirty (30) days following such notice or if the nature of the default is such that it cannot reasonably be cured within thirty (30) days, if TVRHL fails to commence to cure within the thirty(30) day period,the other party may, at its option, terminate this Agreement. Such termination shall not be considered a waiver of damages or other remedies available to either party because of such default or breach. Each term and condition of this Agreement shall be deemed to be both a covenant and a condition. TVRHL Use Agreement Page 11 of 16 15 25. Interpretation Should interpretation of this Agreement, or any portion thereof, be necessary, it is deemed that this Agreement was prepared by the parties jointly and equally, and shall not be interpreted against either party on the ground,that the party prepared the Agreement or caused it to be prepared. 26. Waiver A waiver by either party or any default or breach by the other party in the performance of any of the covenants, terms or conditions of this Agreement shall not constitute or be deemed a waiver of any subsequent or other default or breach. 27. Parties Bound and Benefited The covenants and conditions herein contained shall apply to and bind the heirs, successors, executors, administrators, and assigns of all the parties hereto; and all of the parties hereto shall be jointly and severally liable hereunder. 28. Condemnation If the whole of the Premises should be taken by a public authority under the power of eminent domain, then the term of this Agreement shall cease on the day of possession by the public authority. If a part only of the Premises should be taken under eminent domain, TVRHL shall have the right to either terminate this Agreement or to continue in possession of the remainder of the Premises. If TVRHL remains in possession, all of the terms hereof shall continue in effect,with the fees payable being reduced proportionately for the balance of the Agreement term. 29. Remedies In case of the failure or refusal of TVRHL to comply with and perform each and all of the terms and covenants on its part herein contained, this Agreement and all rights hereby given shall, at the option of City, cease and terminate, and City shall have the right forthwith to remove TVRHL's personal property from the Premises at the sole cost, expense and risk of M TVRHL,which cost and expense TVRHL agrees to pay to City upon demand, together with interest thereon at the maximum rate allowed by law, and all use fees due to date from the date of expenditure by City. 30. Attorney Fees In case City shall bring suit to compel performance of or to recover for breach of any covenant, agreement, or condition herein contained and such suit results in a judgment for City, TVRHL will pay to City attorney fees in addition to the amount of judgment. TVRHL Use Agreement Page 12 of 16 16 31. Notices and Payments All notices required under this Agreement including change of address shall be in writing, and all notices and payments shall be made as follows: All payments and notices to TVRHL shall be given or mailed to TVRHL at the address listed below and addressed to the current TVRHL President. It is the responsibility of TVRHL to notify City when there has been a change with regard to the individual serving as President and to provide the City with name, address, and 24-hour contact phone number of the new President. Tri Valley Roller Hockey League Ric Collins All payments and notices to City shall be given or mailed to: City of Moorpark City Manager 799 Moorpark Avenue Moorpark, CA 93021 32. Partial Invalidity If any term, covenant, condition, or provision of this Agreement is found by a court of competent jurisdiction to be invalid,void or unenforceable,the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired, or invalidated thereby. 33. Gender and Number For the purpose of this Agreement wherever the masculine or neuter form is used, the same shall include the masculine or feminine, and the singular number shall include the plural and the plural number shall include the singular, wherever the context so requires. 34. Paragraph Headings Paragraph headings in this Agreement are for convenience only and are not intended to be used in interpreting or construing the terms, covenants, and conditions of this Agreement. 35. Modification This Agreement may be terminated, extended, or amended in writing by the mutual written consent of the parties hereto. Such amendments may be executed by the City Manager on behalf of the City. TVRHL Use Agreement Page 13 of 16 17 36. Venue This Agreement is made, entered into, executed in Ventura County, California, and any action filed in any court for arbitration for the interpretation, enforcement or other action of the terms, conditions or covenants referred to herein shall be filed in the applicable court in Ventura County, California. 37. Entire Agreement This Agreement constitutes the entire agreement between the parties, and supersedes all previous negotiations and understandings between the parties. There are no representations,warranties, or commitments,oral or written, other than those expressly set forth herein. 38. Authority to Execute Agreement The person executing this Agreement on behalf of TVRHL warrants and represents that he/she has the authority to execute this Agreement on MUSKETEERS' behalf and has the authority to bind TVRHL to the terms of this Agreement. . IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first written above. CITY OF MOORPARK TRI VALLEY ROLLER HOCKEY LEAGUE Steven Kueny Ric Collins City Manager President Attest: Maureen Benson City Clerk Attachments: A: Premises B: Insurance Requirements TVRHL Use Agreement Page 14 of 16 18 Attachment A Premises Multi-Purpose Court Arroyo Vista Community Park TVRHL Use Agreement Page 15 of 16 19 Attachment B Insurance Requirements TVRHL shall secure, pay for, and maintain in full force and effect for the duration of this Agreement a policy of comprehensive insurance as detailed below from a good and responsible company or companies authorized to do insurance business in the State of California,with a Best Rating/FPR of no less than A-. Policies shall bear an endorsement or shall have attached a rider whereby it is provided that, in the event of amendment or cancellation of such policy for any reason whatsoever, City shall be notified by registered mail, postage prepaid, return receipt requested, not less than thirty (30) days before the amendment or cancellation is effective. TVRHL shall furnish a Certificate of Liability Insurance and Insurance Endorsement to the City within thirty(30)days of execution of this Agreement.TVRHL agrees to have its insurer endorse, to the satisfaction of the City, the third party general liability coverage required herein to include as additional insureds the City of Moorpark and its officials, employees, and agents. 1. GENERAL LIABILITY INSURANCE Notwithstanding any inconsistent statement in the policy or any subsequent endorsement attached thereto, the protection offered by the policy shall: A. Include City of Moorpark as additional insured, whether liability is attributable to TVRHL or City. B. Provide a minimum of$1,000,000.00 commercial general liability coverage, and shall be written on an occurrence basis. C. TVRHL's policy shall be considered primary insurance with respect to any other valid and collectible insurance the City may possess, including any self-insured retention the City may have, and any other insurance the City does possess shall be considered excess and shall not contribute to it. 2. AUTO INSURANCE Business Auto Coverage, on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto), or the exact equivalent. Limits are subject to review, but in no event to be less than $1,000,000.00 per accident. If TVRHL owns no vehicles, this requirement may be satisfied by a non-owned_auto endorsement to the general liability policy described above. If TVRHL or TVRHL's employees, participants, associates, or volunteers will use personal autos in any way during the performance of this Agreement, TVRHL shall provide evidence of personal,auto liability for each such person. 3. WORKERS' COMPENSATION INSURANCE Workers' Compensation Insurance, on a state-approved policy form providing statutory benefits as required by law. M TVRHL shall furnish a Certificate of Insurance to the City within thirty (30) days of execution of this agreement by City. 4. SEXUAL ABUSE Sexual Abuse insurance,with limits of no less than $1,000,000.00, and written on an occurrence basis. TVRHL Use Agreement Page 16 of 16 20 Attachment��� � � � �� Moorpark Arroyo Vista Park Rink Proposal History The Tn Valley Roller Hockey League was established in 1989. Over the pas25 years,we have started six different programs including these locations;Agoura High School in Agoura Hills, Lockhurst Elementary School in Woodland Hills,Target Shopping Center in West Hills,Valley View Elementary School in Simi• Valley,Arroyo Vista Community Center in Moorpark,and its current program at the Juan Batista De Anza Park in Calabasas. All of these programs began in much the same way as we are proposing to you now. We think our current program at the Juan Batista De Anza Park in Calabasas is perhaps the best run and organized Roller Hockey program in the country. Our success flows directly from our experience,our dedication to our customers, our organization of the league and our devotion to the great sport of Roller Hockey. We offer a wide variety of programs to cover every level of experience in the sport. We start off with our free learn to skate program for first time skaters,then transition them to our Roller Rookie Hockey program to get them beginning hockey experience, and then introduce them to our Hockey Leagues. We cover all age groups,from 4 year olds all the way up to players in their 60's. Our kids leagues are divided in age groups(and by ability level),and our adult leagues are broken down by ability,co-ed,men and women,and we even have all women's leagues and tournaments. For people who cannot commit to a regular league,we also have pick-up games where people can sign up based on their busy schedules. We offer divisions for beginning players as well as divisions for the more advanced players. The Tri Valley Roller Hockey League is a 501(c)(3) nonprofit public benefit corporation dedicated to improving lives with sport and fitness. Ourphi|bsuphyissimp|e; Ro||erHockeyisFUN! Our goal is to get participants into skates, into the game, into shape, and to give them an excellent workout while having a blast in a safe environment while learning and excelling in the sport of Roller Hockey. We also believe in a well balanced program where everyone has a fun experience as opposed to a competitive and win at all cost belief. The Facility The Arroyo Vista Community Park rink has been out of commission for roughly the past 10 years. The rink needs to be upgraded and repaired to get it ready for use. Overall,the facility is in decent shape but it does need resurfacing and board repairs to get the facility up and running again. The three main areas are the surface of the court,the boards and the fencing. As far as the resurfacing,you have mentioned to us that you will be paying for the cost of resurfacing the court with city funds. We have given you our contact information with Taylor Tennis Courts who have had experience in the resurfacing of outdoor roller hockey courts, They have worked on our court in Calabasas and have resurfaced it several times. They are also in the process of resurfacing the court in Camarillo. Because of their experience, we would highly recommend them because they know the correct mixture of the paint to make it the best surface for the various sports that will be played on the court. It is very important to have the correct surface and doing it the right way the first time will save hassles later on. The second portion of the improvements will be the fencing. The existing fencing is in good shape and may not need anything done to it now to use the facility. The fencing seems to be solid all around the rink. The one area that needs to be addressed is the long door that is at the West/South end of the rink. We are not sure why that door needs to be there and we are a little concerned with it not being solidly connected with the surrounding boards. So we would like to fix that area permanently so that it does not have any"play"and will be solidly connected to the floor and the boards on either side of it. If there is a reason why it has to be used as an access door to the rink,then we will keep it as is, but will need to have a solid latch installed in order to keep it solid with the boards on either side. We are willing to bear the cost of securing that door. The third and final portion of the improvements are the boards. We are willing to bear the cost of repairing the boards. We have two options in getting the boards back in shape. The first option is to repair and paint the existing boards and get them looking good and ready for play. The second option is to cover the inside of the boards with siding that you would find in any well built hockey rink. The siding will be used to cover the existing boards with a smooth surface where the puck will have a true play off of the boards. It will also look great and make the rink a true hockey facility. The cost of either option will be somewhere around $6000 depending on where we buy the materials and who we have installing them. We are willing to pay for the improvements on the boards. We would also like to put a 20' storage container somewhere close to the court in order to store our equipment. Use of the Rink We are envisioning several sports to be played on the rink. The first and foremost sport that the rink would be used for is roller hockey. All improvements would be primarily directed towards roller hockey use. When building the facility with roller hockey as our primary sport, it also will be ideal for other sports as well. "Box Lacrosse" and "Indoor Soccer" could also be played on the same court. Box Lacrosse is Lacrosse, but played within an enclosed area surrounded by boards. It is a quicker game than traditional Lacrosse, and is really exciting to watch. Indoor soccer is also played in an enclosed arena, and is a quicker and faster game than the traditional game of Soccer. Each of these sports are fantastic ways to improve one's skills because the "fields" are much smaller than the traditional sports and players have more opportunities to touch the ball and improve their skills. The only modification for those two sports would be painting lines on the surface for those two sports. The court itself as well as the boards and fencing would be ideal for those sports. So the three sports that would be of primary use will be Roller Hockey, Box Lacrosse and Indoor Soccer. We would also be interested in doing Birthday parties, Roller Derby and Roller Skating days where people can come and just skate on the rink. 22 ' Times of Use The rink has no lights. So once it gets dark,we would not be able to use the rink. Because of there being no lights, use of the rink would also be based on daylight availability. We would like use of the facility weekdays; (Tuesday, Wednesday and Thursday) and all day on Saturday and all day on Sunday. Weekdays we would need the rink from 3:00 to dark, and that time will change throughout the year based on the time it gets dark. So in the summer months we would use the rink until 8:30 or so based on when it gets dark, and in the winter months we would use the rink until 5:00 or 6:00 depending on when it gets dark. On Weekends we would need the rink from 8:00am until dark, both Saturdays and Sundays. You did mention that you wanted to have times to keep the rink open for the Public, so those Public times would be available on Mondays and Fridays all day. In the summer months we would also like to offer sports camps, so during June and July we would want to extend our weekday use starting at 8:00am and running until dark on Tuesday,Wednesday and Thursday to accommodate our camps. Terms of Use Because of this being a new program and in a new area, it will take some time getting the programs up and running. We will not be using the rink during all of the hours we are asking for at the beginning. So the rink will be available much of the times we are asking for at the beginning. We are asking for first choice of those times and whatever times we don't use the facility, it will be open to the Public. We would like to have a 3 year contract, with a 1 year option in the first year. We would promote the facility and try to fill all the times asked for and do our best to succeed. After the first year, if we somehow don't get the program off to where we need it to be,we have the ability to cancel the, contract and move on. If we do build the program to a point where we want to go on, then we can have it for two more years. During the last 2 years,we would be paying the discounted hourly rate of$7.50 per hour of use. We would also like at that time to discuss lighting the facility to be able to utilize the rink during evening hours. In the first year(12 months), because of the investment we are making in both time and money,we are asking to use the rink at a negotiated hourly rate of no more than$7.50/hour of use in order to get the program up and running. And during the first year, if we are not using the rink during our set times,the City/Public can use the rink any time we are not using it. We also want exclusivity for the 3 primary sports we will be promoting during our contract. So TVRHL would be the only person/Group/Organization that would be able to run a league for organized Roller/Foot Hockey, Indoor Soccer or Lacrosse/Box Lacrosse. 23 City Requirements We understand that the City of Moorpark has some minimal requirements in order to run a league through the City. These requirements include two separate parts. One is the minimum percentage of participants that have to be Moorpark residents. The second is that there has to be a minimum number of participants in order to start.a league. We are asking to waive those restrictions for the first three years of our contract. Because we are building our program, it will take some time to get up and running with full enrollment. We will be promoting our leagues mostly through the City of Moorpark, but we do envision some participants will be coming from outside the Moorpark area. So during our "pilot"time period, we would ask for those restrictions to be waived so that we can accept people from outside the City, in order to get the program up and running. We will never turn away anyone who resides in the City of Moorpark. Conclusion We are very excited about the opportunity to run the sports programs at the rink in the Arroyo Vista Park. With our years of experience, we know that we will build a successful program and get that facility back in use. Working with you, we are confident we can build a great sports program, and return the rink to fulltime use, resulting in a great community area where kids and adults can play and the community will see a revival in their use of their community park. Summary O Tri Valley Roller Hockey(TVRHL) is interested in a 3 year contract. During the first year,TVRHL will use the court during agreed upon hours at negotiated hourly rate of no more than $7.50/hour. In the second and third year,TVRHL will pay for use of the court at the discounted hourly rate,which is currently$7.50 per hour. After the first year,TVRHL has the option to stop using the facility at no charge if our programs are not where we need to be. o It is our understanding that the court resurfacing will be paid for by the City,and it will include lines painted on the court for the 3 sports that will be played including Roller Hockey, Box Lacrosse and Indoor Soccer. o Tri Valley Roller Hockey will be paying for improving the boards. Our two options would be to repair the existing boards or resurface the inside of the existing boards with siding. o Hours of Use: • Mondays: Open to the public all day Tuesdays: 3:OOpm-dark Wednesdays: 3:OOpm-dark Thursdays: 3:OOpm-dark 24 Fridays: Open to the public all day Saturdays: 8:OOam-dark Sundays: 8:OOam-dark G During June and July, we would extend our Weekday hours to begin at 8:00am. o TVRHL will have exclusivity to run Roller Hockey, Box Lacrosse and Indoor Soccer Leagues. O We are asking to waive the minimal requirements for the first three years in order to get the program up and running. e We would like to have an area where we can put a storage container close to the court. 25 Attachment 3 2016 Proposal for Recreational and Sporting Arena { Presented By Patricia(Ruiz-Rogozinski 80S-660.0462 • k � .-. �.... , .�.."...,.�..•„w :w, __-, r,-,.N.,.�«-,-F-"�. ,.�n.,.._..,� "....r+-•.,-e w" „.-n r .,r-� ,� -.,-.s «. .",-.•.aa-+e-•o":,t:.wr�s�--,.,r,.-->rt9-,..•:.v-: �... m.• • A. INTRODUCTION Youth Hockey has seen tremendous growth over the past decade throughout the county of Ventura. California has experienced a huge increase in interest in hockey due to the LA KINGS winning the Stanley Cup and the popularity of the Anaheim Ducks Hockey Teams.Although these teams are played in Ice Rinks. It has been proven that Roller Hockey is the seed sport to develop Hockey Players that wish to ' pursue this on all levels especially professional. I have implemented a very aggressive marketing strategy that positions itself toward Family oriented services.This Arena fits into this strategy as a Multi Sports and Family Fun activity format.It has the potential of immediately offering many activities and the ability to grow as recreational and sports trends change. My prior experience with various Sports and Recreational activities(see resume)lends to making this proposal to utilize this Arena into a huge asset to the community. 1. DEMAND For RINKS There are more Season ticket holders for the LA KINGS in Ventura County especially the Conejo Valley and surrounding areas.That is why the Kings took a special interest in the Roller Dome that had a presence of an indoor Roller Hockey Rink in Thousand Oaks from 1993 through the fall of 2010.In their heyday,the Roller Dome had over 1000 hockey members actively participating in the league experience as well as Tournaments.The Kings involvement included educating children in school about hockey and promotions in partnership with the Roller Dome.Their active participation culminated in holding many Nationally acclaimed Tournaments and events including the industry recognized NARCH tournaments. (The demise of the Roller Dome had to do with internal issues amongst the partners than it did for the demand for its continuing its sports and recreational activities.)Some players and leagues went on to the limited outdoor facilities in neighboring towns. Many were forced to travel long distances to Irvine and Burbank.This was an inconvenience but the die hards were willing to travel to continue for the love of their sport. The 2013/2014 Census reflects the population In Ventura County around 812,000 people • Children total:79,737 Age 5-9 28,782 Age 10-14 30,973 Age 15-17 19,982 Adults total: Age 18-39 119,788 Age 40-55 88,434 ' Due to the demographics of the area and the fans of the Roller Hockey,this is a sport that is currently under served in Ventura County.The Closest open rinks is located in Calabasas(on a small basketball court).The next closest rinks are in Los Angeles County,Burbank and Irvine. 27 2. ECONOMIC and COMMUNITY IMPACT Although parents have many other sports to choose to enroll their child.Roller Hockey lends to a great and rewarding experience.It can be played year round.There are many opportunities to participate in local tournaments and events as well as a travel team experience.This is a true exciting spectator sport that can attract the community of all ages to participate or watch. The Park and Rec stands to gain some financially but more importantly,it stands to gain a more active community.This in turn can spill over to involvement of other activities at the Rec Center that can be offered to extended family members of the hockey participants. The economic impact can come about because children and young adults will have scheduled activities and involvement which may keep them out of trouble.Hockey lends Itself to a true team experience that whole families can engage in.The skating and other activities also lend to create a wholesome environment of fun,that encourages family togetherness. B. CONSTRUCTION/EQUIPMENT To provide a safe environment for the rink,there are currently some issues that must be addressed.Some of these are beyond a cosmetic issue. O Floor needs to be resurfaced O Repair of the dasher boards,paint to seal and skin them o Lights installed for evening use o Score board O Bleachers O Sound system O Goals and nets O Signs posted for codes of conducted rules of Arena and Park, emergency numbers O Upgrade Players benches,penalty benches O Score booth up grade with plex plastic O Containment netting above the chain link fences where needed All the above Items listed, I am open for discussion on having to provide for a safer environment. 28 C. LOCATION This location is desirable due to its proximity to Thousand Oaks,Simi Valley,Newbury Park, Northridge,Westlake,Agoura hills,Calabasas,Oxnard .There's over 16,000 high school students in the surrounding areas.This offers an incredible opportunity for students to take advantage of another sport and potential involvement in the Marmonte League Sports Organization. O Adolfo Camarillo HS O Channel Islands HS O Agoura Hills HS o Calabasas HS O Moorpark Hs O Newbury Park HS O Oak Park HS O Oaks Christian HS O Royal HS O Simi Valley HS ® San Bonaventure HS O Thousand Oaks HS O Westlake HS Most of these schools are within the Ventura County and this doesn't count all the middle schools or grammar schools, private or home schools. Oxnard College,Cal State University at Channel Island,Ventura College Moorpark College are just some of the colleges that are only a short distance away which also offers young college students as well as returning adults the opportunity to participate.California Lutheran University is also nearby. Pepperdine and C Sun are also not far away.Many of these colleges had a strong presence with leagues practices at the former Roller Dome. Being located near the freeway's,makes it very easy to access for neighbors as well as nearby communities. D. FACILITY The facility offers the opportunities of a professional experience since the rink size is more than sufficient for tournament and Olympic Roller Hockey.With access for families to other activities, it is convenient for family members/children to participate if they are interested in hockey. There is plenty of parking even when tournaments,events, parties call for additional parking that allow outsiders to attend. It is recommended to have Park and Rec supply picnic tables to allow families and guests to enjoy events and parties.Packaged food and party supplies will be offered by operator. • 29 E. Insurance/License Operator provides AAU insurance, naming operator and Park and Rec as additional insured. Every staff member and players will be insured by AAU also.Operator will secure city Business License. F. FINANCING 1. Fundraising As with many organized youth sports,fundraising is an essential component to allow additional ) funds to enhance any program.Ongoing as well as annual fundraising events can easily be facilitated with various activities .Tournaments especially those nationally recognized like NARCH,tend to draw participants from all over the country as well as some international players.This not only brings in a lot of capital to the program but increases the economy in the surrounding communities.As these events necessitate participants and their families to secure hotel rooms,food,etc.This also can bring nation attention not only to the sport but to the facility. These fundraisers also allow for scholarships to assist those who are in need.This will ensure no child will be refused the opportunity just because they don't have money.The involvement with the LA Kings also offers opportunity for not only contributions but community excitement. 2. Private investors There are a number of hockey professionals, private residents and hockey related businesses willing to invest in this arena once the contracts are secured. 3. Operator Operator is supplying some materials and equipment,as well as reinvesting initial profit. 4. Co op and Profit sharing/Affiliate Marketing Dasher boards, advertising co op,profit sharing on retail equipment will also be used for capital improvements and operations. 5. Grants There are some federal,state and local grants that this Arena may qualify for G. OPERATIONS 1. OVERVIEW Operator is merging the talents and expertise as well as established clientele from not only the Rec Center but the database of previous skaters,Hockey Players and participants of various other Sports to feed this endeavor.Previous established relationships operator has with the LA Kings, local schools, Boys and Girls clubs.Home schools will enhance the different programs to meet all those needs. 2. REVENUE/EXPENSE PROJECTIONS (Please see spreadsheet) H. MARKETING PLAN 1.OVERVIEW 30 The goal of this venture is to form a long and lasting alliance with this Park and Rec to offer the Ventura County and surrounding communities a safe and positive Sporting and Recreational experience. This would allow the sport to grow and support a healthier environment that offers family and community fun. 2.CURRENT COMMITMENTS It is the intent to honor current commitments that has already been made to utilize the rink area.As the needs and wants of the community change and grow,it would be necessary to continually address all potential uses. 3. LEAGUES Establish leagues that play on regular basis,with playoff games and award ceremony.This will be separated by Adult and Youth Divisions,( Ladies only,Over 30,High School,College, Men's,Co Ed Challenged,and Wounded Warrior Program). 4. TOURNAMENTS This is a great opportunity to promote good sportsmanship as well as family connections,It can also have a positive effect in enticing more community involvement and participation.Operator has prior experience in conducting tournaments involving Narch,Leukemia Foundation,Children's Hospital, Diabetes and Kidney Foundation. 5. YOUTH DEPARTMENT PROGRAM Due to the vast number of youth in the surrounding areas,the youth department is definitely a key component for offering opportunities for Roller Hockey sports as well as recreational activities.School involvement also offers a life experience,many other locales cannot facilitate.The opportunity for youth to meet the professional players may be instrumental in providing much needed pproper role models for them.Operator has ongoing communications involvement with the LA Kings on a professional and personal level. Local High Schools and their Marmonte Leagues also offer opportunity to participate at the Arena. Clinics(goalies, Puck Accuracy)Camps,Classes(beginner-speed skating,Jam skating). 6. SUMMER Activities during the summer, keep youth occupied,especially when more and more people are takings" staycations" due to the current economy and global concerns.Adults can also continue their recreational activities and keep up with their fitness desires.Some family fun events are possible, like a Hot August Skate Night under the Stars, Bubble soccer,Giant Foos Ball,Skate Relays,Theme Nights (Characters,Colors). 7. ADVERTISING 31 Utilizing current marketing communications by the Rec center cannot only save on cost but tap into current participants.Accessing social media sites already geared toward Hockey and other Sports and Recreational activities will not be difficult due to previous and current connections already in place. e Operator currently has access to over 500 hockey players via social media as well as personal relationships. O Operator has worked with local papers in the past and can facilitate press releases. o Operator has aligned with schools to put in promotional materials and offers into school communications. O The Roller Dome mascot accompanied operator to local schools to promote and pass out coupons and certificates.Operator owns a new Rollo mascot costume. o Operator has partnered with local businesses in the past to cross market.) Operator has contacted several nearby businesses interested in partnering e Operator plans to utilize website,social media.Emails to connect with participants. ® The LA Kings have done co op advertising and school promotions with this operator in the past.Operator has already had meetings discussing future events to continue promotional activities like the past. 1. VERSATILITY The Rec Center as well as this Arena offers the potential of multiple activities. o Recreational Roller/Inline Skating o Recreational Roller Hockey/Sports O Hockey Leagues,Tournaments,Challenges Pick up Games O Roller Derby • O Wheelchair Hockey/Sports ® Jam Skating,Speed Skating , o Clinics, Lessons,Camps o High School leagues o College Leagues o Lacrosse, Ball Hockey, Dodge Ball,Volley Ball,Basketball,Soccer, Bubble Soccer O Bumper Cars,Hamster Ball,Group Activities o Birthday Parties, Corporate Parties, Private Schools, Private Events O School Night e Single'events,Church Groups,Youth Groups e Home school events, Foster Family Groups,Scouts O Holiday Events,4th July o Concerts. Battle of the Bands,Outdoor Movie Night O Fundraisers O LA KINGS day, Meet n Greet Players 32 J. MAINTENANCE Operator will take care of cleaning the rink floor.Park and Rec will Maintain the landscaping and bathrooms. K. STAFF and COSTS (see Projection Spreadsheet) Each Referee is required to attend classes to be certified. L. SCHEDULING —see Calendars for example M. CODE OF CONDUCT -see separate sheet N. HOCKEY RULES AAU sets up standard rules in the sport of Hockey for players,coaches,managers, referees and employees.These are the rules that will be followed.It is in the form of a several hundred page book.Each member gets a copy of a booklet of rules when they sign up for AAU. K. COST Operator has written estimates ® Floor © Boards Skin, Paint, Repairs O Score Board e Sound System ® Goals,Nets ® Score Board Plex Plastic ® Players Benches L. Player And Rink Boost A weekly News paper column giving scores and player of the week,what's happening at the rink,Web,Social Media, Ustream,Twitter, Facebook. 33 SkateSchool.com - California Skate School Page 1 of 3 P L , F O p N 1 ABOU!CALIFORNIA S tATESCROOL g TRit.NDS ARDS ONSQRS Nt<OFO GALLERY $.d'f'4 g }4 ` 5s g3Ea, iAi'-.:L i-.:---:.---, :',..--.;-'. 33m1" - 3- - si y 4 r 'wd. -.,toY ,.2,-, �� r ,� r �- � �' t'' '.n r�r� '. '''?' Contact CAL, ORNIA SKAt€SC ii10L�t: ," .� �' ` i z " s.-i.'- r3ic€i�g�Blar�Aa IC E Cr'''.czrs�r 3 �*' ' riial A g B @ rL A. ,: . ..".......,.... .,,,, . '. :ail 0.1„:„,_,41.0,,,,,,,,,,-. k �' ®° ,`.�hk. . -,, Skating Instructors -, auform� p , Brian Gallagher ii-a.arae. '',' - ,- Owner of California Skate School and aR o egr,... Skater la ian rs the ne Although Brian is the new owner of =tt - „1 - =/ ', California Skate School he is not new to � ,� I �� �� , '� the world of skating and teaching. With 27 � • years of skating experience and 17 years �� f as a certified instructor/coach he has an � _ t undeniable ability of making the most " k seemingly improbable student into a y ._z �,„''''''''$-;41'-'1'1741C � •� ;�. _ � '��"`confident, highly skilled inline or roller 1. �3 _ k, �< r4 skater. Brian's skating may have begun recreationally as the little boy who skated to the skating rink after school on blue sneaker rollerskates given to hire by his grandmother, but it soon evolved into a professional career including such accomplishments as: • Co-founder of Jamskate Association • Skater and Team Captain on TNN's WSL Roller-am ,.--47:.,, ''',. ' ' 'w 9.',.-‘°7-",,,',T;t', ';',..',.,..,.%i .."—:,it- '''q..‘ ,;,.---.:' ,,, qy t �' , rk F ✓.may.i �` ...4.,( ,,,f.,,,1-,,,,,,, . :,r. , . u , . ,. . .. ,, . r _. • Jessica Simpson's "A public affair" music video skate/stunt douhle/Jamskater • Right Guard Deodorant commercial w/Bam Margera. Stunt choreographer/double 6/21/2015 http://wig w.skateschool.corn/briar%20gallagher l.html 34 SkateSchool.com - California Skate School Page 2 of 3 ..'e,"'z' 'Pft ,t,kil y � c G . '. , °- 3'I'm in black(Team Odor)far left. s Miller Lite Beer commercial in Buenos Airies, Argentina. Stunt double. Skate and stunt tech advisor. Skating cameraman e Coached 1000s of rollergirls/skaters throughout the US on the game of Roller Derby, skate skills and it's strategies. Being the first and most influential caoch of the Rolergirl movement. He Coached LA& San Diego Derby Dolls, Bay Area Derby Girls, Texas Rollergirls (BGGW), Carolina Rollergirls, Long Beach Rollergirls and the Sugartown Rollergirls to name a few. �` t �' wry�a ' ,i4.,, '' : ` ,'v 7 a T its g ,3d ?E fip T a r73.4,:,34. 2 d fie J' P 3 "'' •^* .:.;1":,.;--.. ,._ .n <, Coaching LA Derby Dolls vs Texas Rollergirls O Skated for T-birds and Bay City Bombers- old school Seltzer derby ® Pink Spiders "Razor Blade" music video. Jamskater/choreographer e The Strokes music video • Flight of the Conchords "Ladies of the World" music video. Skate double • Nickelodeon's 'The Fresh Beat Band' -dance skater ® Panasonic Electronics commercial- Japan. Principal skater ® Honda Fit car commercial- Japan. Principal skater • Girls Next Door 'Wheel World' Episode at the Playboy Mansion- skater • JibJab Birthday E-cards Many know Brian Gallagher in the industry as 'Blade' or 'Coach Blade' and his reputation as a leader in the skate/entertainment industry. Although Brian's specialties are extensive don't forget that he is also a skater at heart and is very passionate about sharing these skills with not only the professional skater that wants to perfect their art further but also the absolute beginner that just wants to learn how to stand up, stop and learn how to fall correctly. Brian has an infectious way of teaching and inspiring the young skater, the 'I'm too old to skate' skater, the beginner beginner and the professional. http://www.skatesellool.com/brian%20gallagherl.html 6/21/2015 35 SkatcSchool.com- California Skate School Page 3 of 3 mow, _� Brian'Coach Blade'Jumping derby girls in the Bay Area • I / t < „ ,,,,,,,,,„...,,,,...;,,,,,r_.. ” 'F.: 4i } '_meq rs"' „a ' y1i "xt ' igk'+ '1 ifi �4 A s.§ � • l''' y a 'ii'''''.:01''''''''''''''''''44;Vi.' liflit.,:, ,-,'.;,-,411--'1-ic.i'Xi'''; ',''' c ‘4.0,,N.,',4,,tt.,,t,t,6,,,„,r,; r ,e• „t4004:44,------ ' ' At +` 4401 ii::."..'4;10,0.-;:m.,!, ro i.i , '� i J R ; ,.;7 ,-:, " !•. a 6,'''',,N4 1**•',II/-',t,".-„,'.,'...,.. '%,i, '''',FP'4:7:i ' 4.- ,‘,'� " ik 4s{v a fi, -r = a} _„x '' a , ero, ss� N4 ,,,,,..,, ,,:,,,,::::, .. , ..,,.,,,,,,,,,,,,,„,,,,,,„„„.,,,,-„..ni,"'''';',7-:;:",,, f Back to inast:cuctor Page California Skate School and"A healthy Skate of Mind"are Registered Trademarks of California Skate School,Inc.All content accessed through the California Skate School Site is copyright C�}by California Skate School,Inc.20]]. 6/21/2015 http://www.skateschool.com/hrian%20gallagherl.html • 36 Projection TOTALS Sep - Oct Nov Dec Jan Feb Mar for 2015/2016 Fail 15 9/8-11/10 Winter 15 12/1-2/8 Springl6 League Revenue #Players #Players Adult Hockey 5,580.00 36 0.$155 7,130.00 46 @$155 8,680.00 Youth Hockey @ 6,336.00 32@$198 8,316.00 42@$198 10,296.00 Roller Derby Total Season League Revenue 68,844.00 11,916.00 15,446.00 18,976.00 Surface Revenue Public Skate 200.00 200.00 200.00 150.00 200.00 200.00. Skate Rental Pick-Up 150.00 150.00 150.00 150.00- 150.00 150.00 150.00 Skating Clinics Hockey Clinics 700.00 500.00 Camps 200.00 Birthday 200.00 200.00 200.00 200.00 Broomball Floorball Stick Time Tournament Income 1,600.00 64@$25 Private Events Miscellaneous . Advertising Total Season Surface Revenue 15,150.00 150.00 _ 350.00 350.00 2,850.00 500.00 550.00 1,250.00 ANNUAL TOTAL ADULT LEAGUES 31,620.00 ANNUAL TOTAL CHILD LEAGUES 37,224.00 _ ANNUAL TOTAL SURFACE 15,150.00_ ANNUAL Total REVENUE 83,994.00 _ Business Expenses Lease _ Insurance 300.00 Players Insurance . Marketing Expenses 6,000.00 0.00 0.00 1,500.00 0.00 0.00 1,500.00 0.00 Bank Fees 900.00 75.00 75.00 75.00 75.00 75.00 75.00 75.00 Credit Card Machine Fees -' .-_ - - • Advertising 4,000.00 200.00 200.00 200.00 200.00 200.00 1,000.00 200.00 ,Finance Charges 0.00 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL Business Expenses 18,146.00 675.00 675.00 2,175.00 675.00 675.00_2,975.00 675.00 League Expenses League-Awards 350.00 0.00 0.00 350.00 0.00 0.00 350.00 League-Equipment 250.00 250.00 250.00 250.00 250.00 250.00 250.00 Enrollment Dues 0.00_ 0.00 0.00 0.00 0.00 0.00 0.00 Refunds 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CO Apr May June July August Totals 4 2/29-5/2 Summerl6 5/23-8/1 , #Players #Players ,,, R. 560$155 10,230.00 66($155 31,620.00 ^; 52($198 12,276.00 62($198 37,224.00 22,506.00 68 844.00 42 100.00 200.00 600.00 500.00 300.00 2,850.00 03, 0.00.'°�` 150.00 150.00 150.00 150.00 150.00 1,800.00 k 700.00 1,900.00,4.. . 700.00 900.00 ', 06- 200.00 200.00 200.00 200.00 1 600.00 ; 0.00 . 0.00 y-3 0.00 •tix 1,600.00 ..\ '4,000.00',r • 500.00 0.00 450.00 550.00 750.00 850.00 2,050.00 15,150.00 1 :r 2 0.00 300.00 :'_ 0.00 1,500.00 0.00 0.00 1,500.00 6,000.00 75.00 75.00 75.00 75.00 75.00 900.00 x 200.00 200.00200.00 200.00 1,000.00 4,000.00 4,.5:0.00 0.00 0.00 0.00 0.00 0.00 `: 675.00 2,175.00 675.00 675.00 2 975.00 18 146.00 0.00' 0.00 350.00 0.00 200.00 1,600.00 3 250.00 250.00 250.00 250.00 250.00 3 000.00 11 0.00 0.00 0.00 0.00 0.00 0.00 .5 0.00 0.00 0.00 0.00 0.00 0.00 w co TOTAL League Expenses _ 4,600.00 600.00 250.00 250.00 600.00 250.00 250.00 600.00 Maintenance Expenses _ _ Repairs&Inspections 100.00 10G..,0y 100.00 ,L.... 100.00 ,TOTAL Maintenance Expenses 1,200.00 100.00 100.00 100.00 Office Expenses . !Office Supplies 1,000.00 200.00 200.00 200.00 200.00_ 200.00 200.00 Copy Machine&Printing 300.00 300.00 300.00 300.00 _ 300.00 300.00 300.00 Website built/host 1,500.00 80.00 80.00 80.00 80.00 80.00 80.00 Postage 100.00 100.00 100.00 100.00_ 100.00 100.00 100.00 Cleanin Supplies 675.00 TOTALOffice Expenses 11,055.00 3,575.00 680.00 680.00 680.00 680.00 680.00 680.00 PHONE Telephone - ., 1 _ - TOTAL Utilities J TM Professional Fees _ Accounting Fees 250.00 250.00 250.00 25,0.00 250.00 250.00 250.00 Licenses&Permits 350.00 Legal Fees 500.00 TOTAL Prof Fees 3,850.00 1,100.00 250.00 250.00 250.00 250.00 250.00 250.00 Salaries&Wages Employees 36,818.00 3,068.17 3,068.16 3,068.16 3,068.16 _ 3,068.16 3,068.17 3,068.17 1099 Wages-Referees 6,525.00 600.00 900.00 1,200.00 TOTAL Salaries&Wages 43,343.00__ 3,668.17 3,068.16 3,068.16 3968.16 3,068.16 3,068.17 4,268.17 TOTAL EXPENSES , 9.�V( I 8" w CO 250.00 250.00, 600.00 250.00 450.00 4,600.00 100.00 k _ _100.00 . __ • . 1 M .!.f 100.00. 100.00 . 100.00' a. 1 J 1. 1 _'-. 200.00 200.00, 200.00 200.00 200.00 3,200.00 .Y 300.00 300.00 300.00 300.00 300.00 3,600.00 v; 80.00 80.00 80.00 80.00 80.00 2,380.00 100.00 100.00 100.00 100.00 100.00 1,200.00 675.00 ,., 680.00 680.00 680.00 680.00 680.00 11,055.00 __ .1 ----'''"--t- e - _'X 't. :. c 250.00 250.00 250.00250.00 250.00 3,000.00 350.00 b:;r_ 500.00 _ 250.00 250.00 250.00 250.00 250.00 3,850.00 Oc ,,1 3,068.17 3,068.17 3,068.17 3,068.17 3,068.17 36,818.00''-=';, 1,200.00 6,525.00 ''. 3,068.17 3,068.17 4,268.17 3,068.17 3,068.17 43 343.00 x. '"'`J 0 c'0 Patricia J , Ruiz 2480 Calle Narcisco,Thousand Oaks, CA 91360 E 805.660-0462 • patty.rollerdome@yahoo.com 0 Experienced Operations Manager of Hockey / Recreational Skating Facility •Develop services and sports activities and leagues to expand customer base •Supervise, train and schedule personnel •Deal with difficult customers,logistics problems •Develop marketing and advertising plans •Promote and coordinate special events,tournaments,fundraisers,private parties •Organize activities,vendors,staffing •Oversee General Operations O Education Moorpark College 1992 Art Design/Merchandising Accounting certificate 0 Skills Communication Able to deal with customers and members to satisfy their needs via phone or email to ensure successful communication via listening and probing questions. Friendly and approachable when dealing in person. Problem Solving Frequently anticipate situations and effectively resolve any complications that arise. Fast thinlcing and flexibility allow opportunity to enhance or rectify any situation. Team Player Productive member with the big picture attitude. Gets along well with others.Understands boundaries and duties while allowing a positive and friendly atmosphere. Planning and Organization Organizational Skills that despite fast pace,scheduling changes, and unseen challenges able to provide a balanced and professional atmosphere. Able to multi task, stick to the procedures yet be flexible to make the most of any situation.Efficient and Effective. 0 Work Experience North Oaks Sports Center,LP Thousand Oaks 2003 - 2010 General Manager/Facilities Coordinator • Oversee General Operations • Supervise,Coordinate sports activities,events. 41 cPatricia J. Ruiz 2480 Calle Narclsco, Thousand Oaks, CA 91360 0 805.660-0462 U patty.rollerdome@yahoo.com Supervise,schedule,train personnel • Organize Celebrity and Corporate Functions Big Al's Fifties Thousand Oaks 1989 - 1998 General Manager • Night Manager • • Coordinate Special events and activities. Frank Ponce and Assoc., ESQ Beverly Hills 1990- 1993 Administrative Assistant • Assist Federal Attorney,coordinating appointments and activities • Intake Interviewer Joseph Davidhouser Thousand Oaks 1986 - 1990 Administrative Assistant ▪ Coordinating insurance activities. • Intake Interviewer 0 Activities Volunteer Activity,started and developed numerous sports leagues 2006-2009 Ventura County Young Marines, Leadership Role • 1996-2004 Toys for Tots,Leadership Role 1996-2004 O References • Available upon request 42 s ;... pi i.%, , , .1" I ,,, ; si E R 5i-a-C`Q" S a h ea L,‘,\.-- , .i. . 1 ,.. 2 • ..._. SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 4 5 2.-10 rang 2-...1,6, rvvria . z_i 0 vyt rv5 9'1 2- yrtiug '3-4 %Vito% to wyvvx9 lizer.io ReSs --P-10 rz.eiFs 6i....p,m, 1,) 71.-Lis-12, ger:5 g-i RD rneelin3 -2-t 6 R 4,736-+0 e& 68 9 2.--10 rytha 10 11 12 ,_Lt_S In 71._2. Dr, yneek-tn9 3-to $r)ctO fs 2.—140 ,mi 2—14 iirrpno Ir-12- m ng 'MD-IF Was -7:Zo-10 Re a,-.9 PaPs .3-to mne -1-iti 9.405 -14-10 geks 6,Z36--1C) P-7, gltise"...v2. 12.-ei23 / Recs 6:36- 16 -S G Labor Day Lob=Day PAN) Pottle Day 13 0 14 15 16 17 18 19 s.-10 yrov3 2-tcs) veo-vs .3-ra mil 2.-16 Mlle 2,-16 Vrtze) '2'"Pa- 'Yr09 --zzAt Re92 4,Nis--et Ro; -Ma--4 6 Reft B-0., &tar -1-I 0 'Rt.ce 4ô0C>-3 gy-fs--- is Pegs GransEparenis Day Rosh Hashanah Begins at Sundown 20 21 ) 22 23 . 24 25 26 -I-4,-"mril 3—lb 0919 2.-1(5 rovni 0 2,-113 servinG 12.— 301m:re 2.716_, .,vnt Is 17-- i 7- ermr,9 nI-3A-ic ike£s ‘,415-9 Revs 1 3-4 -7-10 Fess •0.3d-i 67)1 5-1•45-40- aegs 4-i faegg --7_;gt, • .9e-t9 lo',315-1-° 6. Yom Maw Peghts ar sundown tntemahancd Day of Peace Ed cdAttha Begins at Sunaavm Autumnal Equtnax 27 - 28 0 29 30 rlq,, 3.- o anne -zlb )11119 2-1.6 tertitS s- 16 rrvine 2-1(5•Jres re W-12. •rh•ne .5-47 grZetn .:Gw3--to CFS 43145_12,Reps -lio„it MCP, 6:Ais-ci Refs 4,-.21 R-eiLs -1-I 6 r,e4s (&3b 56 -,lo Sukkot Beg Ins al Sundown AUGUST OCTOBER yAyi C.A-It iPeak• - SMTWTFS SMTWT FS 1 1 2 3 6 e ..=- 6 124:1Ve GA:kel-ra 2 3 4 8 6 7 8 4 6 6 7 8910 Ton 1.– Wv...p..9tc linct_r. .- Sa.esto 9 10 11 12 19 14 15 11 12 13 14 15 16 17 ,sv_klar,.._. sw.414.e_ ii,rvgFru jakto... 16 17 18 19 20 21 22 18 19 20 21 22 23 24 29 24 25 26 27 28 29 25 26 27 28 29 30 31 .P. 0-) 90 31 0 NEW MOON D MI QUARTER 0 FULLMOON C LASTQUARTER .-- 000 Beach State Park Cream.U.S.A. - —-— CODE OF CONDUCT Code of Conduct: Please read carefully, it is your obligation to understand and follow this code. Athletic competition should demonstrate high standards of ethics and sportsmanship and promote the development of good character and other important life skills.The highest potential of sports is achieved when participants are committed to pursuing victory with honor using core values; integrity, respect, responsibility, fairness, and good citizenship. This Code of conduct applies to all participants involved at this facility. I understand that, in order to participate in the leagues, I must act in accordance with the following: o Integrity—Live up to high ideals of ethics and sportsmanship and always pursue victory with honor. Do what's right even when it's unpopular or personally costly. a Respect—Treat all people with respect all the time and require the same of others. o Class&Character—Play with class, be a good sport, be gracious in victory and accept defeat with dignity, give fallen opponents help, compliment extraordinary performance, show sincere respect in pre-and post game rituals. Consistently exhibit good character and conduct myself as a positive role model.Always remember, participation in sports is a privilege, not a right and that I am expected to represent my team with honor, on and off the floor. o Disrespectful Conduct—Don't engage in disrespectful conduct of any sort Including profanity, obscene gestures, offensive remarks of a sexual or racial nature, trash-talking, taunting, boastful celebrations, or other actions that demean individuals or the sport. o Respect for Officials—Treat officials with respect; don't complain about or argue with official calls or decisions during or after an athletic event, never use any profanity • towards a referee or coach or staff.. o Self-Control—Don't fight or show excessive displays of anger or frustration; have the strength to overcome the temptation to retaliate. Never intentionally injure any player or engage in reckless behavior that might cause injury to myself or others. o Integrity of the Game—Protect the integrity of the game. Play the game according to the rules, live up to high standards of fair play, honor the spirit and the letter of rules, avoid temptations to gain competitive advantage through improper gamesmanship techniques. I have read and understand the requirements of this Code of Conduct. I understand that I am expected to perform according to this code and I understand that there may be sanctions or penalties if I do not. By signing this, I agree that I have read and agree to follow this Code of Conduct: Printed Name SIGNATURE: • DATE Signed: 44 ARROYO VISTA PERSONAL IDENTIFICATION,WAIVER OF LIABILITY SPORTS ARENA ASSUMPTION OF RISK, INDEMNIFICATION,AND 4550 Tierra Rejada Rd RESPONSIBLE PARTY CONSENT("AGREEMENT' Moorpark Ca.93021 FOR LEAGUE USE ONLY _Roller Hockey 'BaII Hockey CASH:_CHECK#:_CHARGE:VISA MC _Roller Derby _La Crosse AMNT DUE: YOUTH ADULT AMNT PAID: DIVISION: TEAM AMNT OWED: EMPLOYEE&INTL: DATE OF REGISTRATION: PLAYER INFORMATION(PLEASE PRINT) NAME: ' Last First Middle InitiaL ADDRESS: City State Zip Code EMAIL: HOME PHONE: CELL NO. DOB: AGE: WEIGHT: HEIGHT: JERSEY SIZE: RESPONSIBLE PARTY'S INFORMATION (PLEASE PRINT) FATHER'S NAME: HOME PHONE: CELL NO. MOTHER'S NAME: HOME PHONE: CELL NO. WAIVER OF LIABILITY For and in consideration of APPLICANTS registrations with the Arroyo Vista Sports Arena doing businesses as .And in consideration of being allowed to participate In events and activities at the ,APPLICANT and/or the RESPONSIBLE PARTY,individually and collectively,waive(s)& Relinquish(s)any and all liability of ARROYO VISTA SPORTS ARENA,The owner of the premises at which the ARROYO VISTA SPORTS ARENA Operates;the persons and/or entitles transport applicant to events or activities at ARROYO VISTA SPORTS ARENA; 45 or at which APPLICANT attends and the officers,directors,general partners,limited partners,managers,members, employees,agents,and associates of each of the aforesaid("the Releasees")from any claim or causes of action for personal Injury,property damage,or wrongful death occurring to APPLICANT arising out of Inline skating, j participation In,leagues,activities,or the sport of inline hockey,ball hockey,roller derby,la crosse and/or activities incidental to these wherever or whenever they occur. The terms of this agreement shall apply for such period said activities may continue and by this agreement any Such claims,rights,and causes of action that APPLICANT and/or RESPONSIBLE PARTY may have are hereby waived and relinquished,and the APPLICANT and RESPONSIBLE PARTY so do on behalf of themselves and their heirs, evecutors administrator,and assigns. ASSUMPTION OF RISK APPLICANT and/or RESPONSIBLE PARTY acknowledge(s)and understand(s)that spectators,participation in, leagues,events,activities,the sport of ball hockey,roller derby,la crosse,inline hockey,inline skating,roller skating,and/or activities incidental to these is potential hazardous to the participant,athlete,skater,other skaters,spectators,and others and that errants pucks,balls or careless or aggressive or inexpert athletes,player or skater or simply the rough and tumble of competition of other risks inherent in the sport may cause death,or serious injury to APPLICANT and others.Knowing and acknowledging that there are risks and dangers of the bodily injury,partial or total disability,blindness,paralysis,and death in addition to those referred to above,APPLICANT and/or RESPONSIBLE PARTY assume(s)all risks to APPLICANT,RESPONSIBLE PARTY,spectators,and others inherent in skating,Inline hockey,participation in leagues,events,activities,or the sport of ball hockey,roller derby,la crosse and/or activities incidental to these wherever they occur. APPLICANT and/or RESPONSIBLE PARTY,recognizing that inline hockey.Ball hockey,roller derby,la crosse, inline skating events will occur at the ARROYO VISTA SPORTS ARENA, and at other facilities and that the condition of said facilities will depend on the acts and/or omissions of prior users of which the releases have no control, further acknowledge(s),understand(s),and assume(s)the risk,if any,arising from the conditions and use of facilities and related premises and acknowledge(s)and understand(s)that included within the scope of this assumption of risk are the risks of any causes of action arising from the performance of or failure to perform maintenance,inspection,supervision,or control of said rinks and for the failure to warn of dangerous conditions then and there exists. IT IS THE PURPOSE OF THIS AGREEMENT TO EXEMPT,WAIVE ANDRELIEVE THE RELEASEES IDENTIFIED ABOVE FROM LIABILITY FOR PERSONAL 1NJURY,PROPERTY DAMAGE,AND WRONGFUL DEATH TO THE • APPLICANT,RESPONSIBLE PARTY,SPECTATORS,AND ALL OTHERS CAUSED BY NEGLIGENCE,INCLUDING,TO THE EXTENT ALLOWED BY LAW,THE NEGLIGENCE,IF ANY,OF THE RELEASEES.THE RELEASEES DO NOT HAVE THE INSURANCE TO COVER SUCH RISKSOR LIABILITY,IF APPLICATION AND/OR RESPONSIBLE PARTY WISH(ES)TO INSURE AGAINST SUCH RISKS OR LIABILITY,IT IS THE RESPONSIBILITY OF APPLICANT AND/OR RESPONSIBLE PARTY TO OBTAIN SUCH INSURANCE. INDEMNIFICATION APPLICANT and/or RESPONSIBLE PARTY AGREE(S)that if any claim for personal Injury or wrongful death of APPLICANT or another is commenced against the Releasees,APPLICANT and/or RESPONSIBLE PARTY shall defend, indemnify,and hold harmless the Releasees from any and all claims or causes of action by whomever or wherever made or presented for such personal injuries,property,damage,or wrongful death,such indemnification and holding harmless o include,but not to be limited to the Releasees costs and attorney's fees. APPLICANT AND/OR RESPONSIBLE PARTY ACKNOWLEDGES(S)THAT APPLICANT AND/OR RESPONSIBLE PARTY HAS/HAVE READ THE ABOVE PARAGRAPHS AND HAS/HAVE NOT RELIED UPON ANY REPRESENTATIONS OF THE RELEASEES.THAT APPLICANT AND/OR RESPONSIBLE PARTY IS/ARE FULLY AWARE OF AND ADVISED OF THE POTENTIAL DANGERS OF INLINE SKATING,INLINE HOCKEY,PARTTiCIPATiON IN LEAGUES,EVENTS,ACTIVITIES,OR 46 THE SPORT OF BALL HOCKEY, ROLLER DERBY,LA CROSSE AND/OR ACTIVITIES INCIDENTAL TO THESE WHEREVER OR WHENEVER THEY OCCUR AND THAT APPLICANT AND/OR RESPONSIBLE PARTY SIGN(S)THIS DOCUMENT VOLUNTARLIY. RESPONSIBLE PARTY CONSENT AND AUTHORIZATION TO OBTAIN MEDICAL TREATMENT APPLICANT has the following physical handicaps,inuries,and allergies: In the event of injury to APPLICANT(print full name) Age who was born on RESPONSIBLE PARTY hereby grants authority to any qualified physician to render such medical treatment as said physician deems necessary under the circumstances.The name of RESPONSIBLE PARTY'S own primary Insurance carrier is IN WITNESS WHEREOF,APPLICANT and/or RESPONSIBLE PARTY have signed this agreement this day of . 20 APPLICANT RESPONSIBLE PARTY Applicant's signature Responsible Party(if Applicant is a minor)signature Responsible Partys signature Relationship of responsible Party 47 ARROYO VISTA SPORTS ARENA 4550 Tierra Rejada Rd Moorpark Ca. 93021 Pick-up Hockey Release of Liability The hockey player understands that roller hockey,like most athletic activities,has a degree of unpredictability and risk involved with it and that injuries can and sometimes do occur. By signing below, the hockey player acknowledges that he understands and assumes the risks involved in the activity for which the hockey player is enrolling.Additionally,by signing below,the hockey player represents and warrants: 1. I ACKNOWLEDGE AND FULLY UNDERSTAND THAT I WILL BE ENGAGING INACTIVITIES THAT INVOLVE RISK OF SERIOUS INJURY,INCLUDING PERMANENT DISABILITY AND DEATH,AND SERVERE SOCIAL AND ECONOMIC LOSSES WHICH MIGHT RESULT NOT ONLY FROM MY OWN ACTIONS, IN ACTIONS,OR NEGLIGENCE,BUT ALSO FROM THE ACTION, INACTION OR NEGLIGENCE OF OTHERS,THE RULES OF THE PLAY,OR THE CONDITION OF THE PREMISES OR COMPETITION AREA OR ANY EQUIPMENT USED, FURTHER THAT THERE MAY BE OTHER RISKS NOT KNOWN TO ME OR NOT REASONABLY FORESEEABLE AT THIS TIME,THERE FOR I RELEASE ALL LIABILITY FROM ARROYO VISTA PARK AND REC AND PATRICIA RUIZ-ROGOZINSKI AND ALL AT THE ARROYO VISTA SPORTS ARENA. 2. I AGREE THAT PRIOR TO PARTICIPATING IN THE ARROYO VISTA ROLLER HOCKEY PICK-UP, I WILL INSPECT THE COMPETITION AREA AND ALL EQUIPMENT TO BE USED.AND IF,THROUGH MY INSPECTION, I DETERMINE THAT ANYTHING RELATED TO THAT ACTIVITY IS UNSAFE, I WILLWILL NOT PARTICIPATE UNTIL THE CONDITION IS CORRECTED. I have read the above language and understand that I have given up substantial rights by signing it and have signed this document voluntarily. I also agree.to abide by all the rules set by ARROYO VISTA hockey park. Date; PLAYER NAME PLAYER SIGNATURE PHONE NO 48 PLAYER NAME PLAYER SIGNATURE PHONE NUMBER 49 „_; P Attachment 4 io i' :::.„ t,- 44M'switi , r �gp x:. t;r =, AV- Moorpark Roller Hockey League - ( PL) Business Overview - August 2015 Prepared for:Valerie rranklin and Jeremy Laureneowski g • I 1 1 Jeff Com -818.571.76,09/i dta&l'i 'nasn -8'05.44)2.98(2,5 Table of Contents 1. Executive Summary 4 1.1. Who is Moorpark Roller Hockey League? 4 1.2. Existing Program 4 1.3. Program Development 5 2. Rink Programs 5 2.1. Youth and Adult Roller Hockey Programs 5 2.2. Fundraising 6 2.3. Scheduled Pick-Up Hockey($15/hour) 6 2.4.Open Skate Sessions($5/person) 6 3. Marketing 6 3.1. Newspaper Advertising 6 3.2. Internet Marketing 6 3.3. Bulletin Board Flyers 6 3.4. Word of Mouth 6 3.5. Sponsorship 7 4. Main Competitors 7 4.1. Main Competitors 7 4.1.1. Freedom Park Hockey League/Pleasant Valley Hockey League 7 4.1.2. Tri-Valley Hockey League 7 4.1.3. Burbank Hockey League 7 4.1.4. North Hollywood Hockey League 7 5. Program Performance and Guidelines 8 5.1. Projected Revenue 8 5.2. Program Expenses 8 6. Best in Breed Ideas 9 6.1. Boards—Gameplex 9 21 , ,4 „ 51 6.2. Surface-Sport Court 10 6.3. Shade system-High tension shade sails 11 6.4. Storage(Secured) 11 6.4.1 Nets-Gear-Electronics(Scoreboard) 11 6.5. Lighting-LED overhead light system 11 6.6. Concessions-Small snacks/drinks 11 3I ;) -) g : 52 . Executive Sommary Our mission is simple.Create and grow a roller hockey league for the community in the City of Moorpark and surrounding cities that redefines how recreational roller hockey can flourish in Southern California. By leveraging an existing space,utilizing developed connections with large organizations(Los Angeles Kings, Face Off With Cancer,Sport Court,and Discount Hockey) we plan to put Arroyo Community Park on the map as a leader in Outdoor Roller Hockey and build a league that is second to none. Our plan includes a roller hockey program for all age groups that runs throughout the year in addition to opportunities for fundraising, learn-to-skate programs,team building while harboring a safe environment for children to enjoy the sport.Our focus: Build.Grow.Expand.Excel, We are looking for an opportunity to partner with the City of Moorpark and Arroyo Vista Community Park to establish this sport. 1.1. Who is Moorpark Roller Hockey League? Moorpark Roller Hockey League is a non-profit organization governed by a Board of Directors: • Chairman—Jeff Corneau,a'Moorpark resident,with over 30 years involvement with team sports under his belt,Jeff has coached several team sports,participated and organized several sporting events and has played hockey for 25+years. He is currently the Director of Roller Hockey Operations for Face Off With Cancer and employed as an IT professional for over 19 years. > Vice Chairman—Michael Tynan,a Thousand Oaks resident of 46 years with ten years coaching experience multiple roller youth teams. He also has several years of experience working in other team sports and competitive environments. Michael has also played hockey for over 20 years. He is part owner and full time operator of an independent business in North Hollywood for 21 years. • Director of Accounting—Alison Corneau,a Moorpark resident,is a full time teacher at a private school in Calabasas • Director of Marketing—Cheryl Steelberg is a Woodland Hills resident with an extensive background in marketing and public relations. • Director of Community Relations-Ryan King is a Moorpark resident,avid hockey player and President and co-founder of Face Off With Cancer,a non-profit organization benefiting cancer patients and their families in the community. t.2.2Nistit g Program Currently,there is no existing roller hockey program in the City of Moorpark or surrounding areas. A plethora of opportunity exists as the closest organized roller hockey program is approximately 20 miles away. Moorpark Roller Hockey League will provide the community with a fun,safe and successful roller hockey league for Moorpark,Thousand Oaks,Newbury Park,Oak Park,Simi Valley, Camarillo and Oxnard. 4 ) 3' , 53 1.3. Program Development Moorpark Roller Hockey League will offer many different kinds of opportunities for the community, for all age groups,and for all skill levels. Planned opportunities include: > Roller Hockey Program • Fund Raising Programs 9 Pickup Hockey/Drop In sessions > Community skate sessions(date nights) 2. Milk Programs 11. Youth and Adult.Roller Hockey Programs The primary focus for Moorpark Roller Hockey is to support a hockey program for the community nurturing team spirit,supporting active and healthy living,and promoting sportsmanship. DRiisions: (Teams comprised of 10+ 1 goalie players) > Mites-Boys and Girls under age of 9(U8 division) • Squirts-Boys and Girls under age of 13 (U13 division) • Middle School Boys(U12 division) • High School Boys and Girls under age of 18(U14 division) • Adult Men's League ages 18 and up(Adult Men) • Adult Women's League ages 18 and up(Adult Women) • Adult Co-Ed for men and women ages 25 and up.(Coed) • $150/skater,$100/goalie League format: > Three-20 minute periods-Five on Five(based on signups)-One minute period break,no overtime,no shootout. (Except for playoffs,a winner must prevail) • NHL point system;2 points per win,1 point per tie,0 points per loss. > NHL offside and icing rules • 12 games guaranteed; 1 pre-season,10 league and 1 playoff • All youth divisions(up to U14)will include 1 weekly practice hour on 1/2 rink. > Officiated,individual player stats and scores. Playoff game format to be determined by number of teams per division • Official Rules Handbook and Code of Conduct Guide to be provided during signup 5Ircl ;, . 54 3,5. Sponsorship Leveraging our relationships with Discount Hockey,The Los Angeles Kings,and Face Off With Cancer to spread the news of a new league. 4. Main Competitors There are four main outdoor roller hockey facilities operating an organized hockey program. Moorpark Roller Hockey League will offer competitive pricing,better skating facility,and close proximity to our community. Moorpark Roller Hockey League averages$12.50 per game. 4.1,lk4ia!n Competitor 4.1.1. Freedom Park Hockey League/ Pleasant Valley Hockey League • Distance from Moorpark Community=14.6 miles > $16 per game A Shorter games(45 minutes) • Shorter Season(8 season games) > Only two youth practices per month 4.1.2. 'Fri-Valley Hockey League • Distance from Moorpark Community=20.7 miles > Not a dedicated hockey rink • Less than ideal rink configuration .1.3. Bntank Hockey League • Distance from Moorpark Community=38 miles > 4 on 4 play only > Small rink 4.1.4. North Hollywood Hockey League • Distance from Moorpark Community=37 miles > 4 on 4 play only • Small rink • Poor, uneven surface 7 I T ' 55 S. Program Performance and Guidelines 5.1. Projected Revenue 2015 $0.00 2016 300 4 10 $90,000 2017 420 7 28 5352,000 1;.2.Progra00 Expenses The following expenses are estimated: Arroyo Vista Community Park profit sharing=30%for use of rink and all associated facilities during scheduled program times. Referee,Score Keeper,Statistician for league regulated games 8 I P g 56 6. Best in Breed Ideas 6.1. Boaetis - GamLyie� ica.uom/produci,php7cot=product25Qact7p7Ienu2 Board system from Athletica GamePlex®' is the original rotationally molded plastic rink system, built for portable,semi-portable or permanent applications,and perfect for all kinds of indoor or outdoor uses. > Modular, interlocking panels > ice hockey > in-line hockey > Soccer > Arena football > A fraction of the cost of traditional rink systems. 9 1P • c 57 http:/Lw�,v�v.snor tcourt.comJco_.0-1-1,_ rcia l-rolier-sports Defense modular flooring was specially designed to handle your most aggressive turns,jump- stops, and slides, providing a smooth,fast,fun surface for all the hockey action you can handle. Increased safety over concrete and asphalt r Strong and durable surface backed by a 15-year warranty > Easy to install and maintain Tight seams to handle high-torque slides and cuts > Smooth,flat surface keeps the ball or puck moving fast _ .. Y aX rkb t IFS, {[ q3 .... f �, d`V'''.--'41.''''::-41 ',ie:. ,1,,,,,,,,' .,,if-T.,.4,;,24,'-:' u w � •.•:e.,, ��� � < aye'" � 'z ��� '��' xf e 4a �, � �Y a•s f, ��, �""' '1 .� � `fir. `` 'S, a •— ..:,,,.Acr, - , 1 ==.0%;.,.. 'ir't/4*. , . ,1;.. r Awe s �4., ',';.-:-..•,'"''''''''' ,, iw ` e� .w�' ..3. n. .c .x tea,.':_ 10 I ° a " e 58 3, Shade systetri kiigh t4„,,,:asi#,,)A1 shade sails https:fishadesails.cornicustorn-sails They can be made in almost any shape which allows for more design creativity. They are easier to install because they are made to fit the space not the other way around. This means less messing around with hardware pieces trying to get them to fit. Just measure from fixing point to fixing point and the sail is made to fit. > Custom sails are made to commercial quality standards which are much stronger and more durable. 6,4. Storage (Sectit.(A) 6,4,1 Nets - Gear - Eiectrc)riics (Scorc3blpard) - LED ovel'head light systeilk (7, -altcess.foils - Syrian srlacks/dlihks 11 a g 59 ITEM 6.0 CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: Parks and Recreation Commission FROM: Jeremy Laurentowski, Parks and Recreation Director DATE: September 13, 2016 (Special Meeting of September 19, 2016) SUBJECT: Consider Locations for a Ball Wall and Pickleball Courts BACKGROUND AND DISCUSSION Ball Wall: In 2006, the City Council's adopted Mission Statement, Priorities, Goals and Objectives (Objectives) included the construction of a ball wall at Campus Canyon Park. In 2007, the Parks and Recreation Commission (Commission) toured Campus Canyon Park to determine if this location was suitable for this type of amenity. The purpose of the wall was for children to play a variety of informal games by throwing or hitting a ball against a wall, similar to the handball courts available on school grounds. Staff did not feel that the court should be sized to regulation standards, as handball courts are relatively large. The regulation size of a single handball court is approximately 20' width x 34' length. The design of the court recommended by staff was 16' width x 25' length. Staff recommended installing two courts, one on both sides of the wall, for an overall size of 16' width x 50' length. During the park tour, it was determined by the Commission that Campus Canyon Park was not suitable for this amenity and expressed an interest in identifying an alternative location. The reason why the Commission did not feel Campus Canyon Park was appropriate is not clear, however, it appears that there was some concern regarding the available space and compatibility with adjacent uses (See Attachment 1). In 2008, the Commission toured Peach Hill Park, Mountain Meadows Park, Miller Park, Tierra Rejada Park and Country Trail Park in an effort to identify an alternative location for the ball wall. The Commission considered the available space of the park, conflicts with adjacent uses, visibility, compatibility with surrounding park facilities and easy walking access to the park. Ultimately, the Commission recommended Mountain Meadows Park as the preferred location for the amenity. The Commission felt that 60 Parks and Recreation Commission September 19, 2016 Page 2 Mountain Meadows had sufficient room, was close to a restroom, did not conflict with other park uses, was visible from the street and was within easy walking distance from adjacent neighborhoods and the adjacent school site (See Attachment 2). In 2009, City staff contracted with a civil engineer to prepare plans and specifications for the ball wall and obtained bids for this work. The apparent low bid for the project was approximately $49,000. This included the cost of a concrete pad and masonry wall. The budget for the project was $25,000. However, it was discovered that Mountain Meadows Park has a high level of sulfate in the soil composition. Sulfate exhibits corrosive properties when in contact with concrete and ultimately resulted in a higher compressive strength of concrete that would be required to build the wall. Due to the high compressive strength of the concrete, a specialty inspector would need to be present during certain stages of construction. The total cost for the project was estimated at $56,000, which included the design of the wall, geotechnical engineer and specialty inspector. Due to the high cost of this project, the City Council rejected all the bids and directed staff to rebid the project. Since 2009, the ball wall has been included on the annual Objectives adopted by the City Council. The FY 2015/16 and FY 2016/17 Objective that was approved by the City Council on May 20, 2015, identifies the following objective: I VB.6. Construct a wood ball wall at a selected City Park. However, for various reasons, staff has not had an opportunity to rebid the project or explore other cost saving opportunities. As mentioned previously, in 2009, the design of the ball wall included a masonry structure. Staff believes that there may be substantial cost savings if the ball wall was designed similar to the ball walls that are installed at the various school sites in Moorpark. Typically these ball walls are wood framed structures with plywood paneling. The major structural support typically consists of a galvanized post on each side of the wall with a deepened footing. This type of wall will require some maintenance over • time, as the wall will be subject to weathering and decay. However, staff believes that the maintenance and repair costs are relatively inexpensive and can be completed by in-house maintenance staff. For instance if a plywood panel needed replacing due to damage or decay, it could simply be removed, replaced and repainted by staff. Another option may be the use of marine grade plywood. This product typically lasts longer than standard plywood when exposed to the weather due to the tight construction of the wood material, which minimizes voids where water can penetrate, and the use of exterior rated glue. Staff has discussed these issues with a landscape architect that has prepared similar ball wall designs for various school districts and has come up with an alternative that may increase the longevity of the wall, while still keeping the cost of the structure 61 Parks and Recreation Commission September 19, 2016 Page 3 relatively low. Their suggestion was to build the wall with steel framing and the use of high density polyethylene panels (HDPE). HDPE panels are used frequently in the construction of playground equipment. The panels primarily consist of recycled plastic formed into sheets. The material is more costly than plywood, but will last in excess of 20 years. The panels come in a variety of colors and don't require painting or general maintenance. Graffiti is also relatively easy to remove with standard graffiti remover. Staff recommends that the Commission make a recommendation for a future ball wall at either Mountain Meadows Park, as originally approved by the Commission in 2008, or Campus Canyon Park, which was rejected by the Commission in 2007. Once a suitable location has been determined, staff recommends enlisting the services of Architerra Design Group (Architerra) to prepare two options for the construction of the ball wall. One option will include standard wood framing and the use of plywood and the other would include steel framing and the use of HDPE panels, or a combination of these two options. Architerra's proposal includes the two options previously discussed, as well as structural details and calculations by a sub-consultant. The total cost for this work is $8,000. Staff has not obtained construction estimates for this work, but anticipates that it will cost approximately$25,000 to build the wall and construct the concrete pad for the handball court. As a reminder, the original location at Mountain Meadows Park that was recommended by the Commission in 2008 exhibited high levels of sulfate in the soil composition. It was estimated by staff that the presence of this material increased construction costs of the concrete slab by approximately 5% to 15%. This was due to fact that the site needed to be over-excavated and installed with additional base material. The slab thickness was also increased from 4", which is typical for this type of construction, to 6". Staff will also re-visit these issues with the structural engineer if needed. Pickleball: Recently, there has been in increase in interest for a pickleball court by quite a few Moorpark residents. Pickleball is a relatively new trend in recreation and is gaining momentum. The USA Pickleball Association has thousands of members and countless tournaments are scheduled across the country every year. Locally, Simi Valley, Thousand Oaks and Santa Barbara have dedicated pickleball courts. However, most other cities offer pickleball classes or programs and utilize existing tennis courts with temporary fencing. For instance Agoura, Calabasas and Ventura all offer pickleball several days during the week. Pickleball is a racquet sport that combines elements of badminton, tennis, and table tennis. Two, three, or four players use solid paddles made of wood or composite material to hit a perforated polymer ball, similar to a wiffle ball, over a net (Wikipedia, 2016). The size of a pickleball court is similar in length to the width of a traditional tennis court. Many cities and park districts that have installed pickleball courts, have 62 Parks and Recreation Commission September 19, 2016 Page 4 installed them on tennis courts, and have maintained both sports by installing portable nets. The normal size of a pickleball court is 20'x44'. Due to the popularity of this sport, staff recommends that the Commission consider this sport and recommend a location to the City Council. Staff feels that the pickleball courts should be permanent, as the City does not have the means or staffing to remove nets when not in use. Staff recommends converting one of the existing tennis courts and installing four pickleball courts in its place. Staff will install the posts in sleeves, as well as the existing tennis courtposts so that the court could be converted back to tennis should there be a desire in the future. According to the Parks and Recreation Master Plan that was approved by the City Council on June 3, 2009, five tennis courts are recommended for Moorpark. This was based on current trends in recreation 'at the time the report was prepared and a population of approximately 35,000 residents. The City currently has fourteen tennis courts, which is a surplus of approximately nine courts. However, it should be noted that eight of the available tennis courts are located at Arroyo Vista Community Park (AVCP) and are shared with the Moorpark Unified School District (District) during certain hours. The District has priority use from 8:00 a.m. through 2:30 p.m. M-F during the school year, and has priority use of four courts from 8:00 a.m. through 12:00 p.m. M-F during the summer months. There are also provisions that allow the District priority use of the courts for CIF practices, matches and certain tournaments. In return, the District covers 50% of the maintenance costs of the courts. Staff has obtained a budget from a contractor that specializes in this type of work and has determined that the total cost of converting one tennis court into four pickleball courts is approximately $18,000. Staff received a photo from the contractor that illustrates how one tennis court could be converted to two pickleball courts (see Attachment 4). Staff recommends that the single tennis court at Tierra Rejada Park would be the best option for pickleball and recommends converting the court to four pickleball courts (See Attachment 3). This court is already isolated from the adjacent tennis courts by fencing. The other available tennis courts are located at Mammoth Park, Miller Park and as mentioned previously, AVCP. Since we have an agreement in place with the District regarding use of the courts at AVCP, this location is not a viable option. Mammoth Park only has one tennis court and Miller Park has two courts. Converting the court at Mammoth Park would eliminate all options for tennis north of Los Angeles Avenue and converting one of the courts at Miller Park may require additional fencing in order to separate the two uses. It would also limit the availability of tennis courts on the south/east side of Moorpark. Tierra Rejada Park is in close proximity to AVCP, so eliminating one of the courts would have the least impact of all the options. Should the Commission agree with Staffs recommendation to convert the tennis court at Tierra Rejada Park to four pickleball courts, staff recommends adding a low fence 63 Parks and Recreation Commission September 19, 2016 Page 5 between the two remaining tennis courts. This is consistent with the court design at AVCP, as it provides for a separation of the two courts, and will assist in containing wayward balls. The cost for the additional fencing is approximately $3,500, which would bring the project total to approximately $21,500. FISCAL IMPACT In summary, the cost to enlist the services of Architerra Design Group to prepare the plans and specifications for a future ball wall is approximately $8,000. Staff has not obtained construction estimates for this work, but anticipates that it will cost approximately $25,000 to build the wall and construct the concrete pad for the handball court. The cost to convert the single tennis court at Tierra Rejada Park to four pickleball courts is approximately $18,000. The additional fencing recommended by staff between the two existing courts is approximately $3,500, bringing the project total to approximately $21,500. There is currently no funding available for a ball wall or pickleball courts from any of the park zone funds relevant to the locations discussed in this report. Funding for this work will be determined by the City Council at a future date. STAFF RECOMMENDATION 1. Staff recommends that the Commission make a recommendation to the City Council regarding the location of a ball wall and recommend to the City Council the approval of an agreement with Architerra Design Group for the plans and specifications for this work; and 2. Staff recommends that the Commission make a recommendation to the City Council to convert the single tennis court at Tierra Rejada Park into four pickelball courts. Attachments: 1. Ball Wall Location at Campus Canyon Park 2. Ball Wall location at Mountain Meadows Park 3. Pickleball Location at Tierra Rejada Park 4. Photo — Pickleball 64 Attachment 1 �Yr ''' ' $. , ,. CAMPUS CANYON PARK 1 ti x; 4.'" 4 +x'r I'x •N. ' .. H 4 s (s� r- s ` c,: +' • t j/` TMrg 9�y,, 1�'-1,pay r$8 ;33.%�.. oh '� +5 4 tr ,-'„.,,,,...v ?I J t li yy� { a'-'ttd'�d1 . � .4�.5'11't.. . ,1 `t _ t 0 W i' r..'., , f %.241•4.1.1;r-e.. 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X....,,,,, f ," 1 ` —a -- .. _ _ i,� 't ^4•a nv fan y� r _' --..- _ `- _11, c _ s iS 5r1 i-�d its, �:. ��_ '''''—'71',---.---:E-1...,__,....„,,III _ j �t �3, ,"' ' � a� c 'jryfl; i rx 1 v ' z' ' ryq,� i .. i-a---�^ { {:: -- -' - 1'-x4 .. y -. -- ITEM 6.D CITY OF MOORPARK PARKS & RECREATION COMMISSION AGENDA REPORT TO: Parks & Recreation Commission FROM: Jennifer Mellon, Recreation /Community Services Manager DATE: August 15, 2016 (Meeting of September 19, 2016) SUBJECT: Consider Special Event Report: 3rd of July Fireworks BACKGROUND Since 1997, the City of Moorpark has sponsored an annual 3`d of July Fireworks Extravaganza at Arroyo Vista Community Park. This Independence Day celebration features entertainment, vendors, games and attractions, and an aerial fireworks display. DISCUSSION The 2016 Fireworks Extravaganza was held on Sunday, July 3, 2016 from 3:45 p.m. to approximately 10:00 p.m. Event features included live entertainment, games and attractions, food vendors, and the aerial fireworks display. Admission fees were $5.00 per person; children 4 and under were admitted free of charge. Entertainers, vendors, staff members, and qualifying sponsors were also admitted free of charge. Musical performances included The Reckonin', a country cover band, at 4:30 p.m., and Doc Rock-it at 7:30 p.m. who played a variety of rock, soul, and funk covers. The crowd enjoyed the music and many people were dancing in front of the stage. A variety of other activities took place in the transition time between bands. The American flag was presented by the Ventura County Sheriffs Department Mounted Unit. Corina Gonzales, runner up at the Moorpark Has Talent Competition in March, beautifully sang the National Anthem for the presentation. Mayor Janice Parvin and her "Mayor for the Day" students led the Pledge of Allegiance. In addition to the above described activities at the main stage, the event featured special attractions, games, and vendors. A fee was charged to the public by the vendors providing the special attractions. Attractions included bounce tents and other inflatable attractions, face painting, a climbing wall, laser tag, and non-motorized rides. Attractions were provided by Jolly Jumps who sold their own tickets for their activities. Again his year, special attractions were split between the outfield of ball field #4 and the field 69 P&R Commission Meeting July 3'1 Event Report Page 2 adjacent of the tennis courts. Jolly Jumps set up the area at ball field #4 with attractions geared towards older kids and the area near the tennis courts with attractions for younger children. Their sales were strong again this year. The number of food vendors increased this year, with twenty-three food booths this year compared to twenty-one in 2015. Food vendors were located at three food courts, with eight vendors in court #1, seven in court #2, and eight in court #3. Food courts were located near the recreation center, the ball field snack bar, and the fencing at the east end of the park. Items sold included BBQ, funnel cake, kettle corn, hot dogs and fries, corn on the cob, shaved ice, and many other food and drink items. The American Legion distributed hundreds of small flags to the public free of charge. The Moorpark Explorers Post worked with the Sheriff's Department on parking and traffic control. A City staff person was also assigned to parking in order to assist with communications and oversight. The north side of the access road was striped by Public Works to maximize the number of parking spaces available in the park. This continues to be effective. Permit parking for vendors and staff was again located in lot C. VIP and disabled parking was located in lot B. More handicap parking is needed during this event. Spaces marked for handicap parking in Lot C were full early in the evening. Due to the event being on a Sunday this year the parking lots were full at 5:10 p.m. which is very early compared to prior years. Police services were provided by the Ventura County Sheriff's Department with 22 sworn officers, 6 non-sworn employees, 13 Volunteers in Policing, and 8 explorers at the event. Cost for police services totaled approximately $14,800 and services were budgeted at $16000. A Ventura County Fire inspector was also on site for the day. Volunteers from ARES provided radio communications which continues to be a valuable asset and helps to keep the event running smoothly. This year, American Medical Response (AMR) was contracted to provide medical standby at the event. One medical event took place as the fireworks show ended and the patient was transported by the AMR unit onsite. Immediately following their departure, another medical incident occurred and a second paramedic unit was called to the scene. It took approximately 20 minutes for that unit to get to the attendee in medical distress. Next year the AMR Agreement will be revised to have a second unit on standby and deployed if the unit onsite needs to transport. There were some concerns with the food vendors at the event this year. Many of the vendors show up late and had difficulty setting up their booths for inspection. This year, as in past years, the City has provided sink availability and power to vendors at an additional cost. This proves to be difficult each year will not be provided next year. This year the City had 3 vendors pay for sink usage and 2 for power which means we need to leave portions of the Recreation Facility unsecured. In the future vendors will provide their own equipment for their food booths and coordinate with the County Environmental Health Department. Other issues with vendors are their clean up and egress out of the facility. Many vendors did not follow the instructions that they were not to drive onto the fields until pedestrian traffic had cleared the park after the event. Vendors will not be allowed back to participate in future events if they violate event rules. Vendors this year 70 P&R Commission Meeting July 3rd Event Report Page 3 included the American Legion Moorpark Post 502; Grusin' Juice; Duke's Wrap Delight; California Kettle Corn; Glitterworks Glitter Tattoos; Irene's Food Services; It's a Grind Coffee House; It's in the Sauce BBQ; JB's Famous BBQ; Jersey Dogs, Juice it Up!; Kiwanis Club of Moorpark (drinks); Kona Ice; Me So Korny; Nora's Novelties; Nothing Bundt Cakes; Papa John's Pizza; Paradise Italian Ice; Raul's Concessions; Ruben Castro Charities; Sugar Rush Cotton Candy; The Grilled Cheese Truck; Tutu's Shave Ice; and Uncle Chris' Italian Ice. The main issue with the event continues to be the large amount of pedestrian and vehicular traffic exiting the park at the completion of the event. The traffic egress plan, which has been in place for the past several years, was utilized again this year. Barricades were aligned along the center of the road to delineate between pedestrian and vehicular traffic. The sidewalk on the south side of the access road and the entire inbound traffic lane were reserved for pedestrian traffic, with vehicles limited to the outbound lane. Pedestrian crosswalks were established at key points to allow pedestrians to cross the road without disturbing the traffic flow. The Aerial Fireworks show ended at approximately 9:25 and the park was emptied of vehicular traffic at approximately 10:45. Sponsorships increased this year. Last year the City received $2,500 in sponsorships and this year sponsorships' totaled $4,100. Sponsorships included $1,000 from Anderson Rubbish Disposal, Wayne J. Sand and Gravel, and K. Hovnanian Homes; $500 from both Ensign-Bickford Aerospace & Defense and Moorpark Country Club; and $100 from Z Ultimate Self Defense Studio. Sponsors were recognized in print advertising, event banners, and with announcements during the event. They also received complimentary event passes. Attendance at the event was higher than last year's attendance. This year, approximately 13,300 attended the event which exceeded the estimated 11,720 people who attended the event last year. It is estimated that several thousand more watched the fireworks display from nearby parks, shopping centers, and homes. The Fireworks Extravaganza continues to be a successful event. Zambelli International was contracted for the aerial fireworks display this year. Staff again worked with the City's sound engineer to develop the musical accompaniment that was used during the display. The display ran smoothly and staff received many positive comments. A wrap-up meeting was held after the event. Event staff indicated the event was well managed and no major problems were encountered. Suggestions to refine the event were solicited from those at the meeting and are attached to this report. STAFF RECOMMENDATION Review and provide comment. Attachment: Fireworks Extravaganza Staff and Safety Wrap-Up Report 71 City of Moorpark, Recreation Division rd Fireworks Extravaganza Staff Wrap-Up Meeting r L,',, Wednesday, July 20, 2016, 3:00 p.m. yF Ks Fireworks Extravaganza Safety Wrap-Up Meeting iwavagaiwzo Wednesday, July 28, 2016, 3:00 p.m. Arroyo Vista Recreation Center, Magnolia Room AGENDA and COMMENTS I. General Event Information and Pre-Event Planning o This year the gate at the back of the park was moved due to work on the Football Field. Also,there was a gated area added for vendor truck and trailer parking at the back of the park to alleviate vendors parking oversized vehicles in the parking lots. This helped tremendously and should be considered going forward. e The Fire Department had last minute changes to the restricted zone. Our measurements should be 400'and were measured at 350'. Work with the Fire Department more in planning to make sure the restricted zone is properly measured. Draft a diagram of the layout of barricades at the event site next year as well. o Recreation Staff should meet with Fire Department prior to event multiple times. o New event signage on the Lattice worked well. Continue. o Make sure the City Booth has the side walls and front curtain as well as their decorations done by 3:30 p.m. Also,need to put something on the City Booth to make it easier to see. o Deliver water to all locations before 3:30 p.m. Front gate admissions,offices,information booth,stage,and pedestrian bridge. • Tickets to participants in case of refund for no show. o Coordinate with High School to provide parking at upper lots.Paid parking fundraising opportunity.Open after the park fills up to accommodate more attendees.Coordinate traffic with PD and PW regarding these locations. e Coordinate with AYSO to use their Golf Carts. o Have vehicle designated to Recreation Manager. o When promoting the event through flyers or press releases make sure to state that to walk into Arroyo Vista Community Park to the event area is a moderate walk of a half mile downhill.To leave the park is an uphill walk. e Make sure to cone off the area around the red access gate into the park.This area should be well marked to keep clear. o Consider shuttle bus or other options? o Address raffles. Several vendors/nonprofit organizations requested raffles for fund raising opportunities. • II.Traffic, Parking,and Admissions Top of Access Road Monitoring o Need more signage all the way at Tierra Rejada Road on barricades stating"Event Opens at 3:45 PM. No Line Ups Allowed" so that vehicles see the signage prior to turning onto the access road. Could use VIP's or someone down at the street to direct traffic from 3:00 until gates open.Traffic barricades needed at Tierra Rejada and the access road. o Make sure that Gate Monitors have some change and a hand stamp for vendors who need to pay for more people or will need to exit and return. Give Gate Monitors the list of vendors and parking passes and the parking pass numbers so that they are prepared with all that information. If vendors then need more parking passes or entrance passes the Gate Monitors can write that down and we can deduct those costs from their deposits. • Have a barricade and sign at the top of the access road on the pedestrian sidewalk stating"No Entrance Until 3:45 PM"and "Line Starts Here". o Orange vests for Gate Monitors. o Gate Monitors need a Padlock Key. o When lots become full we need PD or Explorers at the entrance to the access road to stop cars from coming in. Main Gate Admissions o Need signs that state"$5.00 per person. Cash Only. Exact Change Appreciated"for the access road at front gate admissions. Cost is not$5.00 per car. o Maybe think about charging for parking or auctioning off VIP Passes? o Continue to keep PD presence at the Front Admissions Gate. 72 o Continue to have Admissions staff crew move the barricades to the center of the Access Road for egress at 9:00 while the fireworks show is happening. Make sure staff have at least 2 full rolls of caution tape for this activity. Pedestrian Bridge , • Have zero vehicles come over the pedestrian bridge unless there is an emergency. • Having a table and easy up in the back were great additions. Parking Lots o Better signage for parking lots to distinguish who should park where. • Handicap Parking needs to be addressed. We marked half of the lot in Parking Lot"B"and ran out of spaces. o Drop off options for Lot A. • Explore possibility of having City Staff Parking in the High School Lot off the top of the access road to free up those parking spaces for attendees. • Have someone scheduled to move barricades at north side of Lot D after the fireworks show. Barricades were moved this year to close lot D,but need to allow pedestrian access along lot C to pedestrian Bridge. III. Public Safety City • Emergency Access gates should be unlocked. o City staff should have better access to communication. • If there is an emergency situation,City staff needs to be coordinated with. Ventura County Sheriff's Department • More Police presence in the field(citation/tickets). Zero tolerance. • Double parking and other illegal parking in surrounding neighborhoods. o Parking on Walnut Creek and Cedar Springs? o Better emergency communication between PD and City staff. e Oversize vehicles at Glenwood Park—enforce parking. Ventura County Fire G Safety plan—pedestrian bridge should only be used for emergencies. Better coordination/communication with dispatch and AMR. AMR sent to main gate at end of the event and had to be redirected to pedestrian bridge. Ambulance/Emergency Medical Response • Make sure to write into the agreement with AMR that we want a one-for-one service. If their ambulance onsite dispatches they are to have another sent to AVCP. o Work with Ventura County Fire to see if their mobile response unit is available to have on site.This unit is a small all-terrain vehicle that is able to take medical personnel to field locations and transport patients to an ambulance outside of the site. • Coordinate with Simi Valley or Los Robles hospitals to see if they have volunteer nurses to be onsite. Communications e City staff radios worked very well.Make sure that Sheriff's and Fire have one of our radios and that staff have earpieces. o ARES had issues with Sheriff having a communications person in the Restricted Zone. o Cell phones should be used when communication needs to be more confidential in nature. • Stage Announcements went very well this year. Continue to have the headlining band stop before their last song before the fireworks show to make announcements so that people understand they have one more song to play before the fireworks and can get back to their seats and gather their children. Code Enforcement • Illegal Fireworks behind Moorpark College and in other areas of town. o Illegal street vendors in Via Campesina Park area and Downtown. Unpermitted food truck at the Union 76 station on Leta Yancy. o RV's parked on Harvester and on some occasions blocking traffic. o Villa Campesina Park had men drinking beer who were asked to stop. o Vistapark Drive area had residents set up in the street,had double parked vehicles,etc. o More patrol needs to be done throughout the City on July 3 based on the issues encountered by our Code Compliance Technician the evening of the event. IV. Stage and Vendors Stage • Keep location the same. o Opening Band was good.Band vehicles not allowed to drive on turf when people still in the park. 73 o Those participating in the Flag Presentation need a prep meeting when they head to the stage before they begin their presentation. o Headlining Band.Have the headlining band pause for three to five minutes after the fireworks show so everyone can have a minute to reflect and talk. Vendors o The staff person checking in vendors should have an umbrella,chair,and small table put in the access road parallel with the recreation center where they can check in vendors and direct them to either enter the fields from Parking Lot B or from the access road red gate. A second staff person should be stationed at the red access gate.We would not need to monitor the third location because that would just be food trucks who would show up at 3:30 p.m. • Have someone available to drive Health Dept.steff to vendor locations. Recreation staff should attend meeting with Health Dept.and coordinate this. • Have very explicit instructions to vendors about where they are allowed to drive through the park and when they are not allowed to drive in the park. o We should not offer the use of sinks or electricity to vendors. Vendors we have should be self-contained.This will assist with public health.Not only would this be more efficient but our staff would not have to waste time prepping sinks. • We should actively recruit food vendors not let them apply. Many of our food vendors in 2016 were less than sanitary.We should work with public health to solicit food vendors for this event. . • We should figure out a way to use the area next to the access road adjacent to the red access gates to allow food trucks to come into the facility at 3:30 p.m.,sell food until 8:45 p.m.and then leave through the access gate before the fireworks show begins. • Locations need to be assessed. Two food courts should be located next to the recreation center and moving towards the access road for better visibility. The second one located near the softball fields should not adjacent to the snack bar. We need to locate and space the vendors so that there is not so much congestion in that area of the park. • Ventura County Public Health should only be checking the vendors.We should not be using our sinks. • One staff person should be assigned to monitor the two food courts and have the vendors sign out. It worked well to contain their vehicles in a gated area this year and open the area to let them access their vehicles once the fields were clear. • More food vendors. V. Sanitation/Set-up,Clean-up Set-up and deliveries e All fencing,portables,and trash bins should be delivered with management present at AVRC. In 2016 the rent a bins were delivered on a weekend day with no management here and they were placed in the wrong spots. o Work with staff that oversee the solid waste franchise agreements and parks or facilities staff to make sure the Clearstream Trash and Recycling frames and lids are clean and stacked prior to the event. Sanitation e Contact the Franchise Haulers to get them to bring cardboard or portable bins for the fields. We need more containers. • Having staff hand out large plastic trash bags goes over very well.Continue this. o Portable Toilets worked well this year. We need to make sure someone is on site when delivered. Also,make sure we are left extra supplies. Many positive comments received regarding the restrooms at Glenwood,Tierra Rejada,and Mountain Meadows. e More hand washing stations. o Make sure there is a custodian position staffed after 10:00 p.m.to thoroughly clean the restrooms at Arroyo Vista Recreation Center. o Schedule someone to move barricades at the north side of Lot D after the show. Barricades should be moved to close Lot D, but allow pedestrian access along Lot C to pedestrian bridge. After Event Activities o Clean-up efforts by the Presbyterian and Bridge Church congregations should be continued if at all possible.In years past and in 2016 the Presbyterian Church was paid and the Bridge Church volunteered. Not sure we should be making donations to the churches. We do donate to the Explorers. VI. Other Zambelli Fireworks o The Agreement with Zambelli should have liquidated damages or other clause regarding cancellation of the fireworks show for any reason.Do they have a back-up plan? 74 o Zambelli confirmed that they would not discharge the mis-fires;however,they need to fire those shells that did not fire during the show. Better coordination needs to happen with this so we keep people out of the safety zone until they have discharged all their shells. 75 ITEM 7.A MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California June 6, 2016 A Regular Meeting of the Parks and Recreation Commission of the City of Moorpark was held on June 6, 2016, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Chair Doria called the meeting to order at 6:32 p.m. 2. PLEDGE OF ALLEGIANCE: Jeremy Laurentowski led the Pledge of Allegiance. 3. ROLL CALL: Present:. Commissioners Adam Haverstock, Steve Morgan, Thomas Pflaumer, Sandra Thompson, and Chair Terri Doria. Staff Present: Parks and Recreation Director Jeremy Laurentowski, Recreation/Community Services Manager Jennifer Mellon, and Administrative Assistant Patty Anderson. 4. SPECIAL AGENDA ITEMS: None. 5. PUBLIC COMMENTS: None. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS: Chair Doria announced that the City's Camp Moorpark starts Monday, and reminded the public that the City offers a number of exercise and fitness classes for both youth and adults. She also announced the upcoming July 3rd event. Commissioner Thompson announced that students will soon be out for summer break and reminded the public to drive safely during the summer months. Commissioner Thompson gave an oral report on the CPRS Conference that she attended in March. She also distributed information on the City of Burlingame's 76 P&R Commission Meeting June 6, 2016 Page 2 "Family Campout" event and suggested that this may be an event the City of Moorpark would like to consider. Commissioner Haverstock announced that the Morning Rotary Club will be sponsoring the upcoming Beerfest event this year, currently scheduled for October 1, and they are working on having the event on High Street. Commissioner Morgan announced that Moorpark Little League has completed their season and reminded the public that many of the City parks are utilized on a regular basis by local sports organizations. Chair Doria requested as a future agenda item the discussion of removing the red curb at the north end of Mountain Meadows Park. She would also like to discuss trying to bring a zip line into one of the City parks. 8. PRESENTATION/ACTION/DISCUSSION: A. Consider Fitness Equipment for Arroyo Vista Recreational Trail Project. Staff Recommendation: Approve staffs recommendation of Rec West/Landscape Structures, Health Beat Fitness equipment for the Arroyo Vista Recreational Trail Project. Jeremy Laurentowski gave staffs report. The Commission and staff discussed the different types of equipment ' being proposed by each of the three vendors that submitted a bid, as well as having the equipment spaced at four different stations along the trail or placed in a single cluster configuration. MOTION: Commissioner Haverstock moved and Commissioner Pflaumer seconded a motion to approve staffs recommendation. The motion was carried by unanimous voice vote. B. Moorpark Has Talent Event Report: Staff Recommendation: Receive and file report. . Jennifer Mellon gave staffs report. The Commission and staff discussed attendance and some proposed changes for next year on the voting procedure. Jennifer Mellon stated that she has received positive feedback on the event. 77 P&R Commission Meeting June 6, 2016 Page 3 MOTION: Commissioner Thompson moved and Commissioner Morgan seconded a motion to receive and file the report. The motion was carried by unanimous voice vote. C. Status Update on Uses for the Arroyo Vista Community Park's Multipurpose Court. Staff Recommendation: Staff will provide oral report. Jeremy Laurentowski gave an oral report. . The Commission and staff discussed what the previous motion was from the Commission and what will be recommended to the City Council. 9. CONSENT CALENDAR: A. Approval of Minutes for the Parks and Recreation Commission Special Meeting of April 4, 2015. Staff Recommendation: Approve as presented. B. Approval of Minutes for the City Council and Parks and Recreation Commission's Joint Meeting of April 27, 2016. Staff Recommendation: Approve as presented. C. Parks Quarterly Report. Staff Recommendation: Receive and file report. MOTION: Commissioner Haverstock moved and Commissioner Morgan seconded a motion to approve the Consent Calendar. The motion was carried by unanimous voice vote. 10. ADJOURNMENT: The meeting was adjourned at 7:17 p.m. APPROVED: Respectfully submitted CHAIR TERRI DORIA Patty Anderson, Administrative Assistant II 78 ITEM TB CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: Parks and Recreation Commission FROM: Jeremy Laurentowski, Parks & Recreation Director PREPARED BY: Jason La Riva, Landscape and Parks Superintendent DATE: July 25, 2016 (Meeting of Sept 19, 2016) SUBJECT: Parks Quarterly Report for April, May, June 2016 Widening Access Road at Arroyo Vista Community Park (AVCP) to Accommodate Bike Lanes/Paths and Sidewalks (Objective VII.A.26) and Formal Walking Path at AVCP (Objective VII.A.20): The plans were approved by the City Council on February 5, 2014. After the initial Council approval, the plans were modified to add additional parking areas, entryway improvements at the entrance to the park, lighting and landscaping. The City Council approved the revised plans and authorized the bidding of the project on January 20, 2016. The engineer's estimate for the project is $3.3 million which required that the General Contractors who want to bid on the project by pre- qualified. The project went out to bid in March and bids were due on April 11. However, the City Council rejected the bids due to a bid discrepancy. The project went back out to bid in with bids due June 29. The City Council awarded the project to The Adjul Corporation dba Lee Construction Company on July 20, 2016. The project is expected to begin in September. Arroyo Vista Community Park (AVCP) Retaining Wall: A retaining wall at AVCP is in need of replacement. The retaining wall was installed at the top of the slope on the south side of the park, adjacent to three homes at the end of the cul-de-sacs on Honeyglen Court and Summerglen Court. The City Council authorized the award of the bid to J&T Engineering and Construction on March 3. Staff is still in the process of getting the Agreement signed. The Contractor has had difficulty complying with the City's insurance requirements. Parks Water Conservation & Turf Reduction Projects: Staff submitted thirteen applications to the Metropolitan Water District (MWD) SoCal Water Smart program in July 2015 for turf removal rebates. The thirteen parks included Campus Canyon Park, Campus Park, Community Center Park, Country Trail Park, Glenwood Park, Mammoth 79 Parks Quarterly Report Page 2 Highlands Park, Mountain Meadows Park, Poindexter Park, Tierra Rejada Park, Virginia Colony Park, College View Park, Miller Park, and Peach Hill Park. The required documentation for completed projects deadline was April 22, 2016, all sites were submitted on time and accepted. The thirteen park sites had approximately 841,621 square feet or 19.32 acres of turf removed. The City received rebates of $2.00 per square foot of turf removed, totaling $511,000 in rebates. This completion of the turf removal process satisfies Phase I of the of the City's water conservation goal. Phase II, which consists of installing native plants, trees, and irrigation to mulched areas and boulders to surrounding drains is 90% complete. All planting, mulch, and irrigation installations are complete. The remaining work consists of boulder work around catch basins and maintenance of dripline where pedestrian foot traffic is proving to be a challenge. Parks Irrigation Controller Grant: Staff recently worked with the County of Ventura Waterworks District No.1 to participate in the California Department of Water Resources Integrated Regional Water Management (IRWM) Implementation Grant opportunity. The purpose of the grant to financially assist projects associated with the Watersheds Coalition of Ventura County's Integrated Water Management Plan. Project R-1, Ventura County Regional Urban Landscape Efficiency Program (VC-RULE) of the IRWM, is a multi-agency partnership seeking to optimize irrigation practices and systems in the region by implementing landscape water use efficiency audits and improvements. As a result of this grant opportunity, the City of Moorpark Parks Department received nine Weather Based Irrigation Controllers (WBIC's) for installation at seven parks. The WBIC's were purchased and installed at Poindexter, Mountain Meadows, Virginia Colony, Tierra Rejada, Glenwood, College View and Campus Canyon parks at no cost to the General Fund (an estimated $40,000 value). WBIC's have been tested and proven to increase water savings potential by using weather data to adjust watering schedules based on actual weather conditions and plant requirements. These new advanced systems will further compliment the City's ongoing efforts to reduce water consumption, increase productivity, and reduce costs. Arroyo Vista Community Park Football Field Renovation: In mid-May, staff began a major renovation at the Arroyo Vista Regional Park football field. To prepare the area, the goal posts and scoreboard were removed. Approximately 125 cubic yards or 250,000 pounds of turf grass and soil was removed and over 300 tons of dirt was moved to take down the "crown" in the middle of the field. By leveling out the crown, the area can now be used for multiple full-sized soccer (or other) fields without the burden of an uphill.or downhill battle with gravity. The fields were tilled, soil amendment added, irrigation heads replaced, seeded with an improved variety ' bermudagrass, and topdressed to keep the seed warm and adequately moist. Staff realized seed 2 80 Parks Quarterly Report Page 3 germination in 6 days and estimate first mowing by August 1st. Staff anticipates the fields will be open for play by end of August or early September. By completing the project with in-house resources vs. contracting, staff estimates a savings of approximately$40,000. STAFF RECOMMENDATION Receive and file report. 3 81 ITEM 7.0 CITY OF MOORPARK PARKS & RECREATION COMMISSION AGENDA REPORT TO: The Parks & Recreation Commission FROM: Jennifer Mellon, Recreation and Community Services Manager By: Steven Scrivens, Recreation Coordinator I DATE: July 26, 2016 (Meeting of September 19, 2016) SUBJECT: 2016 Community Yard Sale Event Report BACKGROUND AND DISCUSSION The second annual Community Yard Sale event was held on Saturday, May 21, 2016, at Arroyo Vista Community Park (AVCP) in parking lot B. Individuals and non-profits were invited to sell used items at the event. The entry fee was $15 per space for a 15' x 15' area or$30 for a double space. Goodwill provided a donation truck at the end of the event to pick up remaining items as donations. A total of 39 spaces were sold to 36 individuals and groups registered as sellers. Some of the community groups participating included Conejo Valley Youth.Soccer Club and the Boys and Girls Club of Moorpark. Registration fees totaled $630. There was an estimated 1,000 patrons that attended the event as shoppers. Direct costs were reduced significantly from the previous year. The only direct cost was for two Facebook ads. The event was also posted for free with the following organizations: Moorpark Patch Events, Ventura County Star Community Bulletin Board, Moms of Moorpark Facebook Page, Moorpark Events Facebook Page, Moorpark Goods Exchange Facebook Page, and Moorpark/Simi Valley Buy/Sell/Trade Facebook Page. Banners for the event were made in-house. This year the event was held on the same weekend as Relay for Life. This not only helped with traffic to the sale with more shoppers stopping to browse and purchase but also cross promoted the Relay for Life event. Staff proposes to run this event concurrently with Relay for Life in future years so that there is good traffic at the park. 82 P&R Commission Meeting September 19, 2016 Page 2 Overall, the event ran smoothly and staff received many positive comments from sellers and attendees. Several participants requested more frequent events of this type. FISCAL IMPACT In comparing the numbers from 2015 to 2016, this event was not able to meet its cost recovery goals. Staff was able to drastically reduce both the direct and indirect costs associated with the event. Even though the event did not meet the overall cost recovery benchmarks, we were able to recover more of the indirect costs than in previous years as we recovered 37% of our indirect cost compared to 24% the first year. Staff will increase efforts to increase attendance in upcoming years by reaching out to more organizations and residents of local communities in order to meet cost recovery goals for next year. Community Yard Sale 2016 2015 Attendance 1000 934 *Revenue $630 $630 Direct Costs (PT Staff, Advertising) $159 $816 Indirect Costs F/T Staff $1,027 $2,267 Overhead Costs $249 $189 Total Costs $1,435 $3,272 Gross Profit/ (Loss) $471 ($186) Net Profit!(Loss) ($805) ($2,642) Net Profit/(Loss) Per Participant ($.81) ($2.83) Cost Recovery summary (Category: Other Event) Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered 37% 100% 100% Minimum Recovery Met: No Target Recovery Met: No Demographic summary (estimated, includes auditions): Ages Served Preschool Youth Tween Teen Adult (under 5) (5-10) (11-13) (14-17) (18+) Participants 25 75 30 50 820 STAFF RECOMMENDATION Receive and file report. 83