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Home My WebLink AboutAGENDA REPORT 1997 0618 CC REG ITEM 09FAGENDA REPORT CITY OF MOORPARK TO: Honorable City Council FROM: Martin R. Cole, Management Analyst Department of Administrative Services ITEM CITY OF MOORPARY, CALIFOM& City Founcli Meeting af 1992- DATE: June 13, 1997 (CC Meeting of June 18, 1997) SUBJECT: Consider Resolution 97.04itabiishing the City of Moorpark's Annual Budget for the Fiscal Year 1997/1998 (July 1, 1997 through June 30, 1998) BACKGROUND The City Manager's Proposed Budget for Fiscal Year 1997/1998 (Proposed Budget) was presented to the City Council on May 28, 1997, the first of two budget workshop meetings. During this first workshop, staff provided a general overview of the Proposed Budget. The Council made several inquiries during that meeting and directed the Budget and Finance Committee (Mayor Hunter and Councilmember Wozniak) to complete an in -depth review of the Proposed Budget. At the first Budget and Finance Committee (Committee) meeting of May 31, 1997, staff provided responses to the questions posed by the Council on May 28, 1997 (a summary of which is provided as Attachment "A "). At the May 31, 1997 meeting and a second meeting of the Committee held on June 4, 1997, the Committee thoroughly reviewed the revenue and expenditure estimates presented in the Proposed Budget. The Committee also discussed potential uses of the projected $570,000 General Fund operating surplus from fiscal year 1996/1997. The Committee's recommendations were summarized in a memorandum presented to the Council on June 6, 1997 (a summary of which is provded as Attachment "B ") DISCUSSION At the June 11, 1997 meeting, the Council considered the amendments to the Proposed Budget recommended by the Committee. After discussing each department, the Council, by consensus, accepted the Committee's recommendations and directed that the following amendments be added to those proposed by the Committee: '•L - - 01 - 140- - II To avoid confusion, the survey requested in the department has been renamed the "Site and Space Needs Survey." Memorandum to the Honorable City Council Consider Adoption of the Budget for Fiscal Year 1997/1998 June 13, 1997 Page 2 Public Safety Division (5011 Staff confirmed the availability of $14,991 in LLEBG grant monies for Fiscal Year 1997/1998. By consensus, the Council wishes to earmark this money for overtime use in the Public Safety Division. The Council also confirmed the uses of the $66,500 SLESF grant to be: USE COST Administrative Assistant II Position 45,700 Training for Administrative Assistant 1,500 Purchase of two DARE Vehicles 14,300 Camera and Recorder 2,600 Binoculars 1,000 Portable Generator and Flood Lights 1,400 TOTAL: $66,500 Community Development De.padment (6001 The Council deleted the Safety Element update ($30,000) which will be completed in a later fiscal year. Senior Center Division (702) Staff confirmed the eligibility of funding of the Recreation Leader position with CDBG funds in the amount of $9,200. Community Center Division (7031 Staff has corrected the error in the line item 100.703.0000.000.9191 (Other Contractual Services) which reduces the appropriation from $24,770 to $16,550. Public Works - Street,s Division (801,1. The Council deleted the message arrow board ($37,000) for Fiscal Year 1997/1998. Memorandum to the Honorable City Council Consideration of Adoption of FY 1997/1998 Budget June 13, 1997 Page 3 Uses of the Operating Savings from Fiscal Year 199611997 By consensus, the Council approved the following uses for the operating savings from Fiscal Year 1996/1997: Item Description Amount Status 1 Offset from General Fund to maintain Parks $100,000 Transfer Out of the General Assessment at FY 96/97 Level Fund to the Parks Assessment District Account 2 Create a reserve in the General Fund for $169,000 Create a restricted reserve in Parks Maintenance in FY 1998/99 the General Fund that would be used for any purpose in FY 98/99 3 Fund General Fund portion of the proposed $17,000 Add to account Organization/Management Study 100.500.XXXX.000.9191 with $17,000 being contributed each from Gas Tax and Community Development (TOTAL: $51,000) 4 Contribute to the City Hall Facilities Fund $200,000 Proposed Transfer Out of the General Fund to the City Hall Facilities Fund 5 Loan for Construction of a Fence at AVCP $7,000 Loan from the General Fund to the Park Improvement Fund 6 Retain monies in the General Fund balance $77,000 All to remain in the General Fund Balance 7 Loan for Court Resurfacing at Mountain $5,800 Loan from the General Fund to Meadows Park and Tierra Rejada Park the Park Improvement Fund TOTAL: $575,800 In response to direction received from Council on June 11, 1997, staff has amended the Proposed Budget to reflect the changes brought about by consensus of the Council. All changes to the Proposed Budget are presented to the Council in Exhibit "B" of the proposed resolution (boldface items are those added by the Council on June 11, 1997). RECOMMENDATION (Roll Call Vote Required) That the City Council adopt Resolution 97 - 1 establishing the City of Moorpark's Annual Budget for the Fiscal Year 1997/1998 (July 1, 1997 through June 30, 1998). Attachment "A" City of Moorpark Department of Administrative Services Fiscal Year 1997/1998 Budget - Changes Resulting from the Council's First Budget Workshop May 30,1997 ITEM ACTION TAKEN What is the Rental Income at AVCP for FY 96/97? Fiscal Year 96/97 to date: $4,102.34. (SEE REVENUES Page 3 - 100 * ** * * * *. ** *.3302) Estimate Revenues for Film Permits $10,000 ADDITION to Revenue Account (SEE REVENUES Page 3 - 100 * * * * * * *. ** *.3504) 100.000.0000.000.3504 Why is there a discrepancy in Class Registration $94,000 for Youth /Adult Sports ADDED to Fees revenue? ($166,000 FY 97/98 v. $271,285 in Revenue Account 100.704.7011.000.3702 FY 96/97) (SEE REVENUES Page 4 - 100 * * *. * * * * ** *.3702) What is the FY 97/98 estimate for Fund 242 (TDA $54,000 has been received in FY 96/97; $44,000 Article 3)? (SEE REVENUES Page 21 ADDED to Revenue Account 242 * * * * * * * ** *.3459) 242.000.0000.000.3459. Check on the ISTEA estimates for FY 97/98. Checked with Director of Public Works. Estimate (SEE REVENUES Page 22 - 244 * * * * * * * ** *.3449) of $860,000 confirmed. Check on estimated actuals for Equipment Projected Year End actuals for FY 96/97 added. Replacement Fund (Fund 403) (SEE REVENUES Page 29 - 403 * * *. * * ** ** *.3992) Add $1,000 for Citizen Recognition $1,000 ADDITION to Expenditure Account (SEE EXPENDITURES Page 2. 100.100.0000.000.9233 100.100 * * * * ** *.9233) Check on $7,500 line item for City Attorney's The $7,500 was line item transferred from the Department original $20,000 budget for Special Legal Services. (SEE EXPENDITURES Page 15 - The $7,500 was for the survey of AVCP in 100.400 * * * * ** *.9102) anticipation of a potential lawsuit. What caused the $3,949 increase in Police The amount of money allocated to the Services? Administrative Assistant position was corrected (SEE EXPENDITURES Page 20 - from an initial number of $41,751 to $45,700. 100.501. * * * * ** *.9115) Note: This position is GRANT funded. What portion of the $208,000 in Community Currently, $10,000 for the Downtown Specific Development Other Purchased Services is funded Plan, $15,000 for the Housing Element Update, from the MRA? and $10,000 for planning time (as an expenditure (SEE EXPENDITURES Page 37 from the MRA fund). 220.600 * * * * ** *.9199) TOTAL: $35,000 What happened to the Uniform Allowance in public $2,000 ADDITION to year end projection FY 96/97 works/streets? and to FY 97/98 budget in Expenditure Account (SEE EXPENDITURES Page 70 - 240.801.0000.000.9020 240.801 * * ** ** *.9020) Check on Community Promotion /Special Community Promotion includes the $2,000 social Department Supplies Accounts for City Council services monies. Special Department Supplies is Department. expected to have $2,200 in expenditures for FY (SEE EXPENDITURES Page 2 - 96/97. Accounts are correct as presented. For FY 100.100 * * ** ** *.9233 & 100.100 * * ** ** *.9251 ) 97/98, this expense has been moved to De t. 500. City of Moorpark Attachment "B" Department of Administrative Services BUDGET: Fiscal Year 1997/1998 Changes Recommended by the Budget and Finance Committee Meeting #1 - May 31, 1997 and Meeting #2 - June 4, 1997 Initial Amended Net Impact Requested by __ Fund Dept Project Sub -proj Objec Item Description Amount Amount Inc. /(Decrease) REVENUES City Council 100 — — "' 3504 Film Permits 0 10,000 10,000 Estimate Film Permit Revenue City Council 100 — — "' 3702 Class Registration Fees 166,000 260,000 94,000 Include Estimate for Adutt/Youth Sports Revenue Sub-Total (General Fund): $166,000 $270,000 $104,000 City Council 242 — — — 3459 TDA Article 3 0 44,000 44,000 Add TDA Article 3 Allocation for FY 97/98 Sub -Total (TDA Article 3 Fund): $0 $44,000 $44,000 SUB -TOTAL (REVENUES): $188,000 $314,000 $148,000 Page 1 City of Moorpark Attachment "B' Department of Administrative Services BUDGET: Fiscal Year 1997/1998 Changes Recommended by the Budget and Finance Committee Meeting #1 - May 31, 1997 and Meeting #2 - June 4, 1997 Initial Amended Net Impact Requested by Fund Dept Project Sub -proj Objec Item Description Amount __Amount Inc. /(Decrease_ EXPENDITURES Budget & Finance 100 100 •"•• ••• 9232 Conferences and Meeting 4,500 10,000 5,500 Increase to $2, 000/Council member City Council 100 100 ""°• `•• 9233 Community Promotion 2,000 1,000 (1,DW)Add $1,000 for Citizen Appreclation/Transfer $2,000 to Admin Svcs. Staff 100 200 `•"• •"° 9207 Memberships /Dues 2,175 2,300 125 Add $125 membership for PSI (Executive Secretaries) Budget & Finance 100 300 """` ••` 9192 Election Expense 0 12,500 12,500 Budget 50% of Expenses for anticipated Prop. 218 election Staff 100 300 "••` '•' 9906 Omer Equipment 1,415 0 (1,415) Remove double posting of $1,915 in computer requests Staff 100 300 ""•• °•° °°•` 9908 Computer Equipment 6,160 4,245 (1,915) Remove double posting of $1,915 in computer requests Budget & Finance 100 400 °•• 9123 Legal Socs. - Special 12,500 20,000 7,500 Set Special Legal Services 4196197 level Staff 100 500 ""•• ^" 9198 General Overhead - Svcs 79,6W 68,814 (10,7WAdjust Liability Insurance Premiums to latest data Budget & Finance 100 500 ""°° "' 9199 Other Purchased Services 25 ,200 0 (25,200) Transfer Contract Accountant costa to Finance Division Staff 100 500 - "' 9207 MembershipsOues 9,930 9,630 (300) Adjust for addition error Budget & Finance 100 500 •••• `•• 9208 Educabon/rraining 15,000 7,000 ( 8, W0) Reduce Tuition Reimbursement to $1,000 Budget & Finance 100 500 "••• °"•` 9233 Community Promotion 15,600 12,600 (3,000) Transfer Expense to Police Division (Country Days)iTransfer $2,DW from City Council Social Svcs, Staff 100 5W ' "" 9908 Computer Equipment 16,000 28,324 12,324 Carry-Over FY 96/97 appropriation to FY 97/98 for the LAN Budget & Finance 100 501 - "' 9191 Omer Contractual Svcs 92,230 101,230 9,0W Transfer Expense from Admin. Svcs ($5,000 Country Days/$2,000 Roam'n Reilc%32,000 Film Permit Budget & Finance 100 505 - 9199 Omer Purchased Svcs. 30,000 50,000 20,000 Transfer Contract Accountant costs at $30,000 to Finance Division Budget & Finance 100 700 - • °" 9001 Honoraria 12,000 9,000 (3,000) Plan for 18 meetings in FY 97/98 Staff 100 700 """• "• 9191 Omer Contractual Svcs. 40,000 6,000 , -44,OW)Correct Data entry error Staff 100 700 '•`• - 9198 General Overhead - Svcs 19,792 15,292 (4,500)Adjust Liability Insurance Premiums to latest data Staff 100 700 • '°' 9199 Other Purchased Services 4,000 14,000 10,000 Add $10,000 contribution to Project Pride Staff 100 700 - - 9211 Electricity 8,000 0 (8,000)Transfer $8,000 from Dept. 700 to Department 704 Staff 100 700 °`•' - 9908 Computer Equipment 10,550 14,963 4,413 Carry-Over FY 96/97 appropriation to FY 97/98 for the LAN Staff 100 700 ""°' " 9211 Electricity 0 8,000 8,000 Transfer $8,000 from Dept. 700 to Department 704 Sub-Total (General Fund). $406,652 $394,898 754) Staff 200 802 ' °" -° 9020 Uniform Allowance 0 700 700 Allow for Uniforms for Crossing Guard Supervisor Staff 200 802 "" °•° 9904 Vehicles 0 15,DW 15,000 Provide Vehicle for Crossing Guard Supervisor Staff 200 802 "° "° 9906 Omer Equipment .. 1.500 1,500 Hand Held and Car Radio for Crossing Guard Supervisoi Sub -Total (Traffic Safety Fund) $0 $17,200 y17 200 Budget & Finance 204 203 ` °" - °' 9191 Contractual Services 164,500 156,500 (8,000) Set Paratransit services Q $7,000 Sub -Total (Transit Fund) $164, 5W $156,500 '$8.000) Staff 220 600 "•` - -- 9198 General Overhead - Svcs 39,584 30,584 (9,DW)Adjust Liability Insurance Premiums to latest data Staff 220 600 `••' "°° 9199 Other Purchased Services 208,000 213,000 5,DW Adjust coats for OSCAR Carry-Over from FY 96197 to $10.000 from $5,000 Budget & Finance 220 600 "'"° "' 9208 Education/Training 1,800 3,200 1.400 8 staff Q $400/staff Budget & Finance 220 600 `•" ••° 9232 Conferences/Mestings 3,5W 5,900 2,400 Additional Conferences for Planning Commissioners Budget & Finance 220 600 •"•• '°° 9908 Computer Equipment 6,600 16,526 9,926 Reduce New Computer Purchase by t Computer /Carry -over FY 96/97 appropriation to FY 97/98 for Sub -Total (Community Development Fund). $259,484 $269,210 $9,726 City Council 240 801 - - 9020 Uniform Allowance 0 2,000 2,000 Reflect Uniform Allowance in Department Staff 240 801 •••• ••° 9198 General Overhead - Svcs 29,688 22,938 (6,750)Adjust Liability Insurance Premiums to latest data Staff 240 801 "'°° - 9908 Computer Equipment 0 7,444 7,444 Carry-Over FY 96/97 appropriation to FY 97/98 for the LAN Sub -Total (Gas Tax Fund). $29,688 $32,382 $2,694 Staff 410 504 •••° - 9198 General Overhead - Svcs 19,792 15,292 (4,500)Adjust Liability Insurance Premiums to latest data Staff 410 504 "°"" - 9908 Computer Equipment 0 4,962 4,962 Carry-Over FY 96/97 appropriation to FY 97/98 for the LAN Sub -Total (MRA): $19,792 $20,254 $462 SUB - TOTAL (EXPENDITURES): 5880,118 $890,444 $10 3211 GRAND TOTAL (Purchased Servloes/Supplles/Caphal): $137,872 Net Favorable Transfers. Budget & Finance 220 ••• - - 9801 Transfers Out 26,650 19,850 (6,800) Adjust Community Development Contribution for Accounting Services to $10,000 Budget & Finance 410 °•° •"'° '•• 9801 Transfers Out 103,250 113,250 10,000 Adjust MRA Contribution for Accounting Services to $10,000 Budget & Finance 1DO '•• °"° ••` 3992 Transfers In 60,350 63,550 3,200 Adjust Community Development/MRA Contribution for Accounting Services Net Transfers: 0 Page 2 City of Moorpark Department of Administrative Services BUDGET: Fiscal Year 1997 /1998 Changes Recommended by the Budget and Finance Committee Meeting Art - May 31, 1997 and Meeting #2 - June 4, 1997 Attachment "B" Page 3 Initial Amended Net Impact Requested by Fund Dept Project Sub -proj Objec Item Description Amount Amount Inc.gDecrease) Net Personnel Changes General Fund 100 1,290,025 1,372,424 $82,399 Traffic Safety 200 46,016 46,136 $2,120 Transit Fund 204 5,666 4,354 ($1,312) Crossing Guard 205 9,358 9,395 $37 Assessmt Dist 210 193,240 194,668 $1,428 Comm. Dev. Fd. 220 601,529 601,688 $159 City Housing 221 10,689 12,778 $2,089 MRA Housing 232 46,300 54,656 $8,356 Gas Tax Fd. 240 332,623 342,845 $10,222 MRA 410 272,567 275,210 $2,643 TOTAL NET CHANGES: 2,808,013 2,916,154 $108,141 PERCENTAGE CHANGE. 185% Page 3