HomeMy WebLinkAboutAGENDA REPORT 1997 0507 CC REG ITEM 09DITEM • �.
CITY COUNCIL AGENDA REPORT
CITY OF MOORPARK
TO: The Honorable City Council
FROM: Mary K. Lindley, Director of Community Services 1 .
DATE: April 20, 1997 (CC Meeting of May 7)
SUBJECT: Consider Request for Arroyo Vista Community Park Conceptual Design
Proposals
Executive Summary
The City Council is being asked to confirm an earlier direction to proceed with the conceptual
design of Arroyo Vista Community Park Phase II. It is recommended that the Council indicate its
desire to develop a Request For Proposals (RFP) and direct staff to solicit proposals from
landscape architects.
Background
The original Master Plan for Arroyo Vista Community Park (AVCP) was adopted in 1989 and
called for a 69 acre park to be built in eight phases (see attachment A). In 1992 the City Council
took action to reduce the scope of the Park Plan and to redefine its development phasing into two
phases as follows: all developed park land is considered phase I (excluding the temporary football
field) and the undeveloped land is now considered Phase I1
While a significant portion of phase I is now complete, there are several projects left to be done:
• Second Basketball court (gymnasium extension)
• Additional meeting room
• Fully equipped kitchen
• Ballfield lights on the north softball field ($70,000)
• Aquatics Facility ($2 million)
• Playground equipment for preschool aged children ($45,000)
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CITY OF MOORPAR& CALIFORNIA
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AVCP Phase II Conceptual Design
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• Third softball field ($35,000)
• Lights for third softball field ($70,000)
In July, 1995, the City Council directed staff to "develop a proposed funding plan and
recommended priorities for completion of AVCP, and reconcile phasing plans with the conceptual
master plan ". In September 1995, staff worked with the Parks and Recreation Commission to
create a Master List of desirable park features and elements. The process of creating the List
included input from residents, community groups, and sports groups. The List was broken down
into short term, intermediate, and long term improvements. The List was included in a March 14,
1996, Agenda Report that is being provided as an attachment to this report (see attachment B).
In that Report, staff also identified its concerns and suggestions regarding the Commission's List,
which are still valid.
In June, 1996, as a part of the 1996/97 budget process, the City Council allocated $10,000 for a
landscape architect to develop a conceptual design for Phase II. This action was taken prior to
Proposition 218 which is expected to hamper the City's ability to fund ongoing park maintenance.
An eventual outcome of decreased funding for park maitenance could lead to the consolidation of
park use and, as a result, a greater emphasis placed on the use of AVCP. Therefore, even in light
of Proposition 218, staff recommends that the Council elect to proceed with the conceptual
design of AVCP Phase II so that the City can better plan for future park development and the
resulting maintenance costs
Based on input from the Parks and Recreation Commission, the public, past comments from the
City Council, and staff's suggestions, it is recommended that a landscape architect be retained to
develop a conceptual design for AVCP Phase II which includes or takes into consideration the
following: the Park Features and Elements List developed by the Parks and Recreation
Commission, and installation of basketball poles (up to eight) and the addition of basketball court
striping on the Multi- Purpose Court (City would still look for financial assistance from MBA).
In regards to the football field, staff is requesting direction from the City Council as to the
permanent location of the football field, which will then be included in the Scope of Work for the
conceptual design of AVCP Phase II. As you may recall, on March 13, 1996, the City Council
authorized the construction of the football field as a temporary facility in an effort to
accommodate Packer Football League, at a cost to be primarily borne by the League (see
Attachment C). The original Park Master Plan Design showed the football field area as an open
sports field, which is not entirely inconsistent with a football field. The direction requested of the
City Council is whether the current location of the football field should be considered as a
permanent facility, and therefore the conceptual design plan would reflect the direction, or to
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AVCP Phase II Conceptual Design
allow the landscape architect to explore alternative locations in the Park for Council
consideration. If the later option is selected, it would be assumed that the football field would
remain at is present location until a replacement facility was built at a location in the Park
consistent with the final approved conceptual plan. Staff proposes that the Council allow for the
consideration of alternative locations in the Park for the permanent location of the football field.
Secondly, in regards to the proposal submitted by the Moorpark Tennis Club, staff recommends
that the Phase II conceptual design include the construction of 8 to 12 lit tennis courts
independent of whether or not the City and the Club enter into an agreement on the management
and/or operation of the courts. Those types of decisions should be made at a later time. What is
improtant in regards to the conceptual design, is to determine the feasibility and best overall
placement of tennis courts at build out. Staff also plans to include consideration of the School
District's suggestion that it build four courts on or adjacent to its property north of its football
stadium and the Park access road and adjacent to the District's future parking lot. This specific
location may be limited since there is a sewer line and a storm drain line in that immediate area.
Staff proposes using the RFP prepared for Poindexter Park, and approved by the City Council, as
a model for AVCP Phase II. Appropriate modifications will be made to reflect the specific
requirements of AVCP
Recommendation
Staff recommends that the City Council
Reconfirm its desire to proceed with the conceptual design for AVCP Phase II and
direction to hire a landscape architect, at a cost not to exceed $10,000;
Direct staff to prepare a Request For Proposal, incorporating the components
identified in the agenda report including the option to allow for the consideration
of alternative locations for the football field in the Park; and
Authorize staff to solicit proposals from landscape architects.
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PHASING PLAN
Prase I - Open Turf and Trees Over Future Community Center Area
Area Lighting
Park Sign
Roadway /Utilities
Parking Lot "A" (1/2 developed)
Restroom (future maintenance building)
Tot -Lot (relocated in ulitmate development)
Park Landscaping (including future building pad & pool
areas)
Pathways (pedestrian /bike /emergency)
Phase I Estimated Construction Cost $1,200,000
Prase II - Ballfields,_ Open Turf and Picnic Area
2 Ballfields
Onen Turf Area
Picnic Tables
Parking Lots "B" and 11C"
Park Landscaping
Roadway /Utilities
Sports Center Building with Restroom /Concession
Path Area
Tot -Lot
Pathways (pedestrian /bike /emergency)
Area Lighting
Phase IL Estimated Construction Cost $3,200,000
�r1 Phase III - Additional Ballfields & Overflow Area
' 2 Ball Diamonds
Soccer /Field Hockey Field
Overflow Active Area
Picnic Tables
Pathways (pedestrian /bike /emergency)
Parking Lot "D"
Restroom /Storage
Park Landscaping
Area Lighting
Phase III Estimated Construction Cost $2,100,000
go
BSI CONSULTANTS, INC., Moorpark Community Park Master -Plan 9/88
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Phase VIII - Slope
Slope Planting and Irrigation
Phase VIII Estimated Construction Cost $ 450,000
BSI CONSULTANTS, INC., Moorpark Community Park Master Plan 9/88
-- 12 -
Phase IV - Passive Park Area
Picnic Pavilions
Picnic Tables
Lake
Play Area
Pathways (pedestrian /bike /emergency)
OpenTurf
Area Lighting
Phase IV Estimated
Construction Cost $1,600,000
Prase V - Community Building
Center /Gymnasium Building
Paths, Entry Paving and Related
Improvements
Parking Lot "A" (112 developed)
Basketball
Tennis
Handball
Maintenance Building Conversion
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Phase V Estimated
Construction Cost $5,300,000
Phase VI - Pool Complex
Swimming Pools
Surrounding Path
Related Amenities
Cost $ 500,000
Phase VI Estimated
Construction
Phase VII - Edison Right_of Way
Parking Area
Picnic Tables
Pathways
Park Landscaping
Area Lighting
Phase VII Estimated
Construction Cost $2,650,000
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Phase VIII - Slope
Slope Planting and Irrigation
Phase VIII Estimated Construction Cost $ 450,000
BSI CONSULTANTS, INC., Moorpark Community Park Master Plan 9/88
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CITY OF MOORPARKY- 7 �v
AGENDA REPORw,
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TO: The Honorable City Council
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FROM: Christine Adams, Director of Community Services
DATE: March 14, 1996 (Meeting of April 3, 1996)
SU14MARY :
The Parks and Recreation Commission has completed a five month
process exploring the possible alternative park features to be
included in Phase II of Arroyo Vista Community Park. This report
summarizes the Commission's recommendation, and provides the
Council with additional information, prepared by staff.
BACKGROUND:
The City Council adopted a set of goals and objectives for the
City in July, 1995 for 1995/96. As part of the goals for the
Community Services Department, the Council directed that staff
"develop a proposed funding plan and recommended priorities for
completion of Arroyo Vista Community Park, and reconcile phasing
plans with conceptual master plan."
On September 20, 1995, staff presented the City Council with an
action plan to address this goal, which was approved by the City
Council. This action plan included six steps:
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3.
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As a Commission, create a possible "wish list" of park
features and elements for further exploration. This
list would not necessarily be contingent upon available
funding. Instead, the list would consist of features
that the Commission has deemed important to include,
which, in their opinion, would best meet the current and
future needs of Moorpark.
Invite community residents, including representatives
from neighborhoods, community groups, and sports groups
to future Commission meetings, to provide input as to
perceived recreational and leisure needs in Moorpark.
Take the "wish list" developed by staff and compare it
to the feedback provided by the community, and develop a
merged list of features for consideration. Some items
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or features may drop off the list at this point in the
process -s for lack of support by the commission and /or the
publ i r'.
4. Staff will identify approximate costs of those features
still on the list, and provide this information to the
Commission. Staff will also endeavor to project
anticipated revenue for the Park Improvement Fund for
community park purposes to be received from anticipated
development.
5. Utilizing this merged list with approximate costs, the
Commission will prepare a final recommendation of Phase
II improvements for the City Council to consider and
prioritize. The Commission should address how funding
should be allocated, based on an established priority
list.
6. Upon development of a final priority list, the City
Council may consider contracting with a landscape
architect to develop a new conceptual design for the
undeveloped 30 acres of the park and /or a design for the
additional improvements in Phase I, depending on the
outcome of the public meetings and the prioritized list
of improvements.
To date, the Commission has completed Action Steps #1 - #5. Staff
has provided cost estimates for park features that were determined
to be a priority by the Commission to be improved in the next one
to three years. Staff is still researching costs for those items
listed as prioriti -es for improvement in the next three to ten
years.
The Parks and Recreation Commission began hearing public testimony
from residents =n December, 1995, regarding the public's desire
for specific features in Arroyo Vista Community Park. This topic
was an agenda item for three months, to insure that all interested
persons would have an opportunity to provide input.
Based on the public input, and with additional information
provided by staff, the Commission has prepared a proposed list of
park features, listed in priority order, for the City Council to
consider. The priority list, recommended by the Parks and
Recreation Commission is as follows:
Short Term Improvements ( 1 - 3 Years)
1. Youth Football (With assistance from Packer Football)
(Temporary Field)
2. Pave Access Road
3. Multi- purpose Court Lighting
2
4. Tennis Courts ( 2 - 4 )
5. Pave Parking Lots #2 and #3
6. Furnish Kitchen
Intermediate Improvements ( 3- 5 Years)
1. Lights for Diamonds #2 and #3.
2. More and Possibly Larger Picnic Shelters
3. Soccer Field Lighting
4. Third Softball Diamond
5. Additional Parking
6. Balance of play equipment in existing play area
7. Teen Center
8. Other playground locations and equipment
9. Basketball Court Lines on Multi - purpose court, and basketball
poles and rims (8 total) (With assistance from MBA)
Long Term Improvements ( 5 - 10 years)
1. Exercise Jogging Course
2. Phase II - Gymnasium, Plus Shower / Locker Facility adjacent
to Gym.
3. Aquatics Complex
4. Tennis Courts ( 4 - 8 )
5. Sand Volleyball
6. Horseshoes
7. Band Shell (Permanent Outdoor Stage)
8. Lawn Bowling
The Commission recommended removing the proposed lake and the
passive picnicking and paths from the current plan. Also not
included was a proposal for an archery area that was brought
forward by a Moorpark senior.
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Upon Council adoption of the prepared priority list, staff will be
recommending that funds be appropriated in 1996/97 to contract
with a landscape architect to prepare a revised park design for
Phase II of Arroyo Vista Community Park. As this plan is being
prepared, staff will also move forward with researching cost
estimates for all proposed park features, and future anticipated
funding sources for park improvements.
Staff estimates that there will be approximately $100,000 in the
Community Zone for park improvements at Arroyo Vista Community
Park in 1996/97.
In their review of the improvements for Arroyo Vista Community
Park, three issues became a critical part of the Commission's
discussion. Staff is including background on the discussion on
each of these issues for the Council's information.
Moorpark Packer Youth Football gave testimony at the Commission
meeting in December, requesting that the Commission consider the
inclusion of land set aside to provide Packer Football with a
permanent location for their practice and playing fields. This
request was made since the School District had notified the
organization that the District was moving forward with their plans
to sell the property of the old community high school to a
developer.
In March, Packer Football had received new information from the
District, which indicated that there would be no available fields
for the football program in 1996, as grading of the property would
begin during the summer. After researching other alternative
locations, the organization approached staff and made a
presentation to the Commission that Packer Football would donate
labor and materials to improve six acres to the immediate east of
the developed park area for a temporary football field and
practice area.
Staff supported this proposal. Even if a new conceptual park
design is developed by a landscape architect, the inclusion of
these developed six acres fits into the previous park plan, and
would allow the City to expand their sports turf area at Arroyo
Vista Community Park, without additional capital expenses.
The Commission also supported this proposal, and ranked it as
their number one priority improvement for Arroyo Vista Community
Park.
This donation was approved by the City Council at a special
meeting on March 13. Construction work began on March 23.
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Multi - Purpose Court
When the funds were appropriated by the Council for the
construction of a 20,000 sq. ft. concrete court, the Council
specified that the Court be developed so that there could be the
potential for "multiple use ", that is, a variety of activities
could use the court.
When a.private organization stepped forward in 1995 to install
permanent roller hockey side boards, in exchange for exclusive use
of the court for roller hockey leagues and games, the City Council
rejected the offer, indicating there previous position on a
"multi -use" facility. The City invested in portable side boards
and goals, and in January of 1996, began offering roller hockey
leagues for youth and adults. The first league had a total
registration of 75 youth.
In order to extend the hours of use of the court, the Commission
recommended the _inclusion of court lighting at this location, and
this is one of their priority items as well.
At the Commission meeting in February, 1996, Moorpark Basketball
Association gave testimony to the Commission regarding their
organization's need for more basketball courts, especially those
that would be available for evening practices during their season.
Moorpark Basketball Association has made financial contributions
to the improvement of the Boys and Girls Club gym over the past
three years, which benefited the club as well as the basketball
program. Moorpark Basketball Association has made an offer to the
City to add a different color basketball court striping and the
installation of eight (8) basketball poles, boards, and rims to
the multi - purpose court at Arroyo Vista Community Park, at no cost
to the City. The total donation would be phased over two years,
at an estimated total contribution of $10,000. MBA has offered to
install all court striping and install four (4) of the eight
poles, backboards and rims during 1996/97, with the remaining work
to be completed in 1997/98.
The Parks and Recreation Commission rejected this proposal as a
high priority, stating that adding basketball usage on the court
would dilute the ability for the City's roller hockey program to
grow. Staff feels that with the inclusion of court lighting, the
hours of use can be extended and both sports could be accommodated
on the multi -use court. It would be staff's responsibility to
appropriately schedule both activities on the court.
Staff is recommending that the City Council accept the donation by
Moorpark Basketball Association and work with the organization in
scheduling the installation. Currently, MBA pays the City a use
fee for their use of the gymnasium during their season for
practice and games, of approximately $1,700. MBA would need to
work with staff to schedule the outside court during their season,
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but would not be charged for court rental, except for hourly light
charges.
Tennis
In December, 1995, and at the next three Commission meetings, the
Moorpark Tennis Club gave testimony to the Commission regarding
the need for additional tennis courts in Moorpark. Currently, the
Tennis Club, which has been in operation for three years and has a
membership of 240 residents, is utilizing the tennis courts at
Tierra Rejada Park and at Moorpark College for their tournaments.
The Tennis Club provided information to the Commission regarding
the popularity of the sport, and the benefits of the sport.
Their proposal in December requested that the City build, at its
own cost, eight (8) tennis courts at Arroyo Vista Community Park,
and pro shop, which the Tennis Club would maintain, operate, and
collect fees for lessons and playing time. The net proceeds from
these proposed fees would be returned to the City as additional
park revenue.
Staff was not supportive of this proposal for two reasons. The
first involves the high capital investment on the part of the
City. Staff estimates that an eight court complex, with a pro
shop could cost. the city over $400,000, or more. The Tennis
Club's proposal in December, identified a net return annually to
the City of $22,000.
The City currently offers tennis lessons at Tierra Rejada Park on
an on -going basis. Since 1993 enrollment in the tennis classes
has fallen off. If part of the net proceeds are to be derived
from tennis instruction, provided by the Tennis Club, staff feels
that the estimated return figure is unrealistically high. (Staff
has also learned that in the last year, Oakridge Fitness Center in
Simi Valley tore down all of their tennis facilities and
racketball facilities to expand their parking lot areas. A
representative from Oakridge informed staff that racket sports
were not drawing large number of participants as they had in the
late 1980's.)
The second objection by staff of this proposal has to do with how
the annual proceeds would be raised. The Tennis Club offered to
maintain and operate the proposed tennis complex, but would do so
by charging "membership dues" and charging fees for court time to
non - members. Other revenue would be derived from pro shop profits,
tennis lessons, tennis camps, and tournaments. The total proposed
yearly costs and revenue is attached at the end of this report.
Staff is concerned about limiting use through membership for any
public facility. The use of tennis courts should be free to all
residents, and riot be restricted to only those with the ability to
pay.
0000'75
Since December, the Tennis Club has attended other Commission
meetings, and has modified their initial proposal. At the meeting
of the Commission in February, the club requested that the City
build one tennis court and the Tennis Club would build a second
court at Arroyo Vista Community Park in 1996/97.
Staff recommended, in a staff report prepared for the Commission
in February, that inclusion of funds for a tennis court be delayed
until at least 1997/98. At that time, the Tennis Club would be
able to have a year to demonstrate their ability to raise funds
(approximately $50,000) for one court, and the City would have a
new conceptual design of the park, and where the tennis courts
would best be sited at the park.
The Moorpark Tennis Club has indicated that they would like a
commitment at this time, from the City, that the City is
interested in pursuing the construction of additional tennis
courts, in order that the club can begin fundraising efforts.
The Commission rejected the staff's proposal and recommended to
include $30,000 for one tennis court in 1996/97 in their
recommended park improvement list that will be forwarded to the
City Council as part of the budget process. The Commission
further indicated that the court should not be built by the City
until the Moorpark Tennis Club provides the funds for their
proposed court. The $30,000 proposed by the Commission is based
on an estimate that the Tennis Club received from a qualified
contractor. However, the price quoted in this estimate, did not
include necessary grading, drainage, electrical work, water lines,
and other infrastructure work required for the proposed court(s).
Including these costs, staff feels that a minimum of $50,000 is a
more realistic cost estimate for the construction of a tennis
court, with fencing, screens, nets, court surfacing and striping,
and lights.
In any event, staff does not support the Commission's
recommendation for the inclusion of a tennis court as part of the
park improvement schedule for 1996/97, for reasons stated above.
Finally, it should be made clear that staff is supportive of the
inclusion of additional tennis courts in Moorpark, and supports
the inclusion of four to eight courts in the conceptual re- design
of Arroyo Vista Community Park, that is being proposed. However,
tennis court construction is permanent, and staff feels that this
type of improvement should be deferred until the revised
conceptual plan of the park is completed. Staff informed the
Commission that the Specific Plan for the Carlsberg development
includes a neighborhood park, which indicates the inclusion of two
tennis courts. This improvement could meet and satisfy some of
the concerns regarding the lack of tennis courts in Moorpark.
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The Parks and Recreation Commission has completed its task of
developing a priority list of park features for Arroyo ':vista
Community Park to recommend for consideration to the City Council.
Staff is supportive of the priority list for the Short Term
Improvements, listed earlier in this report. Staff will be
recommending the inclusion of the multi -use court lighting, the
asphalt paving of the access road, the contracting of a landscape
architect for a conceptual design of Phase II of the park, as well
as accepting the donation from Moorpark Basketball Association for
the improvements for the multi -use court, to the City Council as
part of the budget process for 1996/97. Staff will also forward
the recommendation by the Commission for one lighted tennis court
to be included in 1996/97 Park Improvement budget at Arroyo Vista
Community Park, but staff is not supportive of this
recommendation.
Staff is also working on a report concerning a Teen Center. Staff
anticipates recommending that funding be appropriated in 1996/97
for a modular building to be placed at Arroyo Vista Community
Park, near the Recreation Center. This recommendation will be
submitted with the budget and will include additional information
regarding current and future teen programs.
RECOMMENDATION
1) Review the Priority List of Park Improvements for Phase II of
Arroyo Vista Community Park, as recommended by the Parks and
Recreation Commission; 2) Consider adoption of Priority List with
recommended changes by staff (i.e. deferring tennis court
construction until after revised conceptual design is completed,
acceptance of donated MBA improvements in 1996/97, and moving Teen
Center up in order of priority to Short Term Improvements); and 3)
Direct staff to advertise for Receipt of Bids for a qualified
landscape architect to develop a conceptual design for Phase II of
Arroyo Vista Community Park, which would incorporate the priority
list of Park Improvements as adopted by the City Council. (Funds
to be appropriated in 1996/97)
Attachment: Moorpark Tennis Club Proposal
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?ION; CITY OF MOORPARK
AGENDA REPORT
TO: The Honorable City Council
FROM: Christine Adams, Director of Community Service
DATE: March 6, 1996 (Special Meeting of March 13, 1996)
SUBJECT: Consider Donation of Park Improvements frpm Moorfla k
Packer Youth Football
Moorpark Packer Youth Football, a non - profit organization in
Moorpark, is offering to improve approximately six (6) acres of
land at the east end of the currently developed portion of Arroyo
Vista Community Park, at no cost to the City's Park Improvement
Fund for the proposed improvements.
The Moorpark Packer Youth Football program has been in existence
for seven years, and serves over 300 youth in Moorpark (including
girls, who participate as cheerleaders).
Since the beginning, Packer Football has used the football field
at the former high school on Casey Road. Some team practices have
occasionally been accommodated on City park facilities, but all
games have been on the football field.
In light of the recent Moorpark Unified School
decision to sell the property for a housing
build a new elementary school at the north e
Packer Football has been notified by the
football field at the old high school will no
for their use.
District (District)
development and to
nd of the property,
District that the
longer be available
The football organization has explored other possibilities for
fields in Moorpark. The Moorpark High School Memorial Stadium is
not available for use, as the high school football teams use the
stadium field exclusively during the same time period. Moorpark
College fields are also not available during that time of year,
due to college games, and Royal High School use of the fields for
their high school games, as their stadium which is under
construction will probably not be ready for use until 1997.
Representatives from Moorpark Packers even explored the
possibility of using the open field area at Litton on Condor Drive
for their program, but have determined that the field was too
small to accommodate their needs.
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Finally, representatives from the Packer Football organization
approached City staff about the possibility of improving six acres
of park land to the east of the soccer fields at Arroyo Vista
Community Park, to serve as a temporary home for their football
program.
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Packer Football has made an offer to the City to improve
approximately six acres at Arroyo Vista Community Park, solely at
their own cost., These improvements would include: all survey
work, soils testing, grading, drainage, irrigation, hydroseeding
of approximately 5.5 acres, and grading an area for additional
(dirt) parking. To date, Packer Football has had most of these
services donated to their organization. Westland Civil has
developed a grading plan; Jensen Surveyors is providing all survey
work; Pacific Soils has agreed to do a soils test in the subject
area; Landscape Development, Inc., has agreed to install all
irrigation; and Burhoe has agreed to provide the grading drainage construction work. They are still seeking a donation aof
the grass seed and soil amendments. The organization has also been
promised by the School District that they could have, and relocate
the bleachers and goal posts from the old high school football
field, which could be located at Arroyo Vista Community Park.
Finally, Picon (Phil Vein) which was directly involved with the
Phase I design and construction of Arroyo Vista Community Park,
has also volunteered his time to assist Packer Football in any way
it can.
Staff estimates that the value of this donation of labor,
materials and improvements is approximately $200,000. City out -
of- pocket costs, associated with this proposed improvement, will
be approximately $5,500 annually ($5,000 for annual landscape
maintenance, and $500 for well water extraction charges,
electricity, and domestic water costs for proposed drinking
fountain).
The football field lights at the former high school stadium are
also available to Packer Football; however, staff is not
recommending any installation of sport field lights in this area
at this time. Packer Football is considering drawing power from
the existing Edison poles to provide power for a P.A. system, and
would also work with Edison about placing some lighting on those
poles to help illuminate the east area of the park for security
purposes.
The currently approved park master plan includes sports field turf
that would extend to near the pepper tree line, near the middle of
the park, with parking to the east of the sports fields. The
City, when improving Phase I of the park in 1993, made
improvements approximately six acres short of that, due -to limited
park funds. Packer Football is offering to provide the additional
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improvements, previously considered and included in the park plan
by the City, at no cost to the City' Park Improvement Fund.
The Packer Football plan (Exhibit 1) will include enough area for
one regulation size football field, and additional grass area to
have practices. The plan would provide for additional parking off
of the access road to the north and to the east of the planned
improved area, in anticipation of football and soccer parking
occurring at the same time. This parking would accommodate 70 -
100 additional cars, beyond what is already available in the two
gravel parking lots, and what was graded along the east end of the
developed park. It is possible that the area currently graded for
excess parking at the east end of the turf area may remain to
provide drainage for the proposed improvements. Staff will
provide an update to the Council on the proposed final design on
March 13.
The grading plan will need to be reviewed by the City to insure
that the grading, compaction and drainage are consistent with the
existing developed area. The engineer who will be prepari,pg the
grading plan will be meeting with the Director of Public Works to
review these plans.
Staff is recommending that the irrigation plan should be reviewed
by T. I. Maloney, who designed the irrigation plan for the rest of
the park, to insure that the proposed irrigation plan conforms
with the current system, and is compatible with the current well
system. Maloney has told staff that they would review the plans
for no cost, and charge $1,000 for three inspection visits during
the installation. It may be appropriate for the City to pay for
this cost and other professional service out -of- pocket costs not
to exceed $2,500. This could come from anticipated savings in the
current budget for AVCP improvements. At a minimum the City can
waive its administrative costs on these services.
In all cases, work would be inspected by the City, and all work
will meet City specifications and requirements.
Staff has provided the hydroseed mix specifications to Packer
Football, as the hybrid bermuda grass that has been used at the
park is tolerant of the high boron levels in the well water.
Staff estimates that the cost to the City would be approximately
$5,500 per year for an additional six acres, based on current
maintenance costs for that park. This is for mowing, weeding and
fertilizing, plus utility costs. Staff would recommend that the
City include these costs in the annual park maintenance budget.
Packer Football has also offered to assist in all maintenance
during their season, and would also overseed the grass during the
spring of each year, to enhance the turf growth in future years.
Packer Football is also offering to trench and install —a t -valve
from the new restroom /concession building, and install a drinking
fountain near the proposed improvement area. Staff has determined
N
r
that there would be enough water pressure from the current line to
accommodate a drinking fountain.
During other times of the year, when football is not using the
fields for their program, the area can have other uses, such as
Youth and adult soccer programs that extend throughout the
with the exception of the time g year,
overseeded. Period when the area is being
Exhibit 2 (attached) is a rendering prepared by BSI, for the
original park master plan. The rendering identifies that the
subject area was planned as additional open sports fields, and
that the offer from Packer Football to improve this area does not
deviate from the plan. The improvements being offered by Packer
Football are acknowledged by the organization as possibly a
temporary solution to their immediate problem of finding adequate
field space for their g quate
program. In reality, the long range
improvements for the rest of the
three to five Park may not be done in the next
years, depending on available park improvement
funds. Therefore, the temporary use to Packer Football_ could
continue for several years, which would also
organization with time to explore the Provide the
if necessary. In their Preliminary ossibility of other sites
y review of Phase II of Arroyo
Vista Community Park, the Parks and Recreation Commission did not
envision that this portion of the park be anything other than open
sports field turf. Staff feels that the plan proposed by Packer
Football fits in well with the current park master plan, and any
new design of Phase II of the park can include this improvement.
RECOMMUDATION
1) Accept the donation from Moorpark Packer Youth Football to fund
and make improvements to six acres of land to the immediate east
of the developed portion of Arroyo Vista Community Park,
consistent with City specifications and requirements; 2) direct
staff to work with Packer Football in scheduling and implementing
the necessary work; 3) direct staff to
Prepare an agreement
between the City and Moorpark Packer Youth Football to recognize
donation,
provide hold harmless, indemnification, and insurance
for the construction period including their contractors and during
the annual use by Moorpark Packer Youth Football and memorialize
use priorities and restrictions, to be approved and signed by the
City Manage f�_ behalf of the City, and 4)
r ° .ems@ Clt "' '
y� roan ial contribution of $2,500 and waiver of city
administrative co t for any required professional services.
Attachments:
Exhibit 1 - Moorpark Packer Youth Football Drawing of Proposed
Area for Improvements
Exhibit 2 - Original Master Plan Design, prepared by BSI, in 1989
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OORPARKIPACKERS YOUTH FOOTBALL PROG"M
PROP , AL FOR 69 ACRE PAgk
011y of Moorpe+k Cat
tY Park Commission
F'o4i-uary oath 1 496
Okr Qommis loners,
The Moor rk Packer football organization twos form�d In
19900 to provide n opportunity for tho youth of Moorpark. Wo
offfir a c6ntect f bail and cheerieatding program for kids ages
8- 14yrs.
*or the I at 7 years the former Moorpark "Igh school
hoe been the ho • of the Moorpark Packers. As you am aware
a e r tlon of the s to Is tea become a new olomontary school, with
the rerrtalnder to sold for developement.
our Club lis*asking the city to consider develo ' in
Portion of the re aining as acre Park to accomoduto our a,
football program well an pro'vidin
cafhrnunity. 8 at multl.us• field for the
In Does bar when we first addressed the commisa�on
with our request. we believed the Packers had another year at
the old high scho *l site. The School District .is now moving
forvvard with thoi devolop•ntdnt and our use of the flald Is no
longer Possible.
All of outs youth sports programs In town are valuable.
The
clubs Provld healthy activltles for the kids and am
Oeeontlatl to the high school programs. ColluctIV01Y Of the
sports programs (have brought wonderful recognit onito the City
Of Moorpark and �--ontlnue to do so ovary Your.
The M patrk Packers are now in e
only youth club In'town without a home field. W are looking to the
our Olty for assislanco.
and. thank
we PpP clate your review of the following proposal
you tor'the s�ecomodatlons the oontmi"alon mmy
prdvido to our Prgr=tm.
slneoroly.
Moorpark P40kers Board of DirOctora
000 -083
Pro oss!
For DOvelopement
The football sits Is estimated to require 6 as c
OWr attached t rea�
bleachers and snack bard area with a r�,� e!1 field
+e�nei additional p field
parking should It be required.
the football did dimentions are Igo yrds• by SS
yrde. side !in requirements are 20 yrds Such aide.
abur ,rogra Is prepared to bring to the project:
Inl�)nd Donau s Donations
st�RDV�rons BLEBOHERg CMUSD)
Q URS CQOAL POSTS (musd)
LANDSOAPL DEVELOPERS LIGHTS CMUSD)
SOD or SLED
A Hat of the IC: sit contractor BUILDINCI WMTERIAN
to 'you upon y r request. P dell
THK PAoM
AIRS OAPARf„S Ol
R1iQUS8T MWr
FAMILIES HaL.P!
MANY RE OURO1
THE OITY AND T'L
BUILD THIS BITE
R BOARD OF DIRSOTOwe AND OOWMAOTORa
RBPIDITING THIS PROJR07, 611OULJO OUR
OUR APPROVAL. MANY OF OUR PACKER
oRVULOPRO MAOC STADIUM. Ws MAVIR,
In TO DRAW PROM AND BKLUNK THAT ToGWNKR
19 MOORPARK PACKKR FOCTUALL PROGRAM CAN
IN A COOT lFFLOTIM WAY.
000.084
fi
Minutes of thpar,rCouncil x.' a
Moorpark, CP:lifo Page 2 X :'March 13, 1996
r.
B. Consider Donation of Park Improvements / _ from Moorpark
y Packer Youth Football. Staff Recommendation: 1) Accept
the donation from Moorpark Packer Youth Football to fund
and make improv,-�tr�ents t() six acres of land to the
immediate east of r_he developed portion of Arroyo Vista
Community Park, consistent with City specifications and
requirements; 2) direct staff to work with Packer
Football in scheduling and implementing the necessary
work; 3) direct staff tc prepare an agreement between the
City and Moorpark Packer Youth Football to recognize
donation, provide hold harmless, indemnification, and
insurance for the construction period including their
contractors and during the annual use by Moorpark Packer
Youth Football and memorialize use priorities and
restrictions, to be approved and signed by the City
Manager on behalf of the City, and 4) direct staff on
possible City financial contribution of $2,500 and waiver
of city administr,� t i for any required professional
services,
Ms. Adams gave the staff report.
In response to Councilmember Wozniak, Ms. Adams indicated
that the liability for the bleachers was being assigned
to the Packers.
I
Brad Doiliver, 12416 Willow Hill Drive, indicated he was
present tc answer any questions the Council might have.
In response to Councilmember Hunter, Ms. Adams said the
$2,500.00 possible City financial contribution was a cap
on any expenses t. }-,t- C i t y might bear.
MOTION: Councilmember Hunter moved and Councilmember Wozniak
seconded a motion to accept the donation from the Moorpark
Packer Youth Footba-''. organization to fund and make
improvements to six acres of land to the immediate east of the
developed port.ion of the Arroyo Vista Community Park
consistent wish City specifications and requirements; to
direct staff 1,s work with the Packer Football organization in
scheduling anc i i.mplementA ng the necessary work; to direct
staff to prepare an agreement: between the City and the
Moorpark Packer Yout1- Football Organization to recognize
donation, pr. vide l;ic rarmless, indemnification, and
insurance f0j the ;r stru:,t ion period, including their
contractors �r; durina :e annual use by the Moorpark Packer
Youth Footb.:l an(" memorialize use priorities and
restrictions, -.he agreement ':r; be signed by the Ci
on behalf of he Ci.t �Y Manager
direct staff to use savings from
other pro-jecl ,, t Arrc .0 Tis ('ommunity Park up to a ca
0085
c % h c r
Minutes of the eil
Moorpark, Califora1a r ".. ". Page 3 March 13, 196
$2,500.00 for possible costs and to waive the City
administrative costs for any required professional services.
The motion carried by roll. call vote 4 -0.
C. Consider Minor Modification No. 3 to Planned Development
Permit 769 (Simi Valley Bank), request for driveway for
teller window at 256 W. Los Angeles Avenue. Staff
Recommendation: Direct staff as deemed appropriate.
Mr. Kueny gave the staff report.
Tony Palmer, 1475 E. Los Angeles Avenue, Simi Valley,
addressed the Council in behalf of Simi Valley Bank. He
indicated that the proposed conditions for the Minor
Modification were satisfactory.
Mr. Kueny went over the conditions of approval and
requested they be adopted with the following changes:
No. 4 to be revised to read, "the southern and northern
curb cuts on Park Lane shall each be marked with a Do Not
Enter sign facing Park Lane ".
No. 8 to be revised to read, "an approximate 15, foot
northern driveway (actual width to be determined by the
City Engineer) on Park Lane shall be allowed for a period
of three years...'"
MOTION: Councilmember Perez moved and Mayor Lawrason
seconded a motion to approve the Minor Modification as
presented in. the staff report dated March 4, 1996 with the
conditions as amended h�� the C'i'y Manager above. The motion
carried by vn:i ;,e vote
5. ADJOURNMENT:
Mayor Lawrason adjourned the meeting at 7 :44 p.m.
Paul W. Lawrason Jr., Mayor
ATTEST:
Lillian E. Hare, City Clerk0(;00s