HomeMy WebLinkAboutAGENDA REPORT 1997 0507 CC REG ITEM 10DITEM %0 •
AGENDA REPORT
C = TY O F MOORPARK
TO: The Honorable City Council
FROM: Kenneth C. Gilbert, Director of Public Works
DATE: April 21, 1997 (Council Meeting 5 -7 -97)
SUBJECT: Consider 1) Approval of Cooperative Agreement No. 4374
Between the City of Moorpark and Caltrans, Pertaining to
the Preparation of the Design for a Project to Widen the
New Los Angeles Avenue Bridge Across the Arroyo Simi, and
2) Authorizing the City Manager to Sign Said Agreement
1. The City Engineer has been working on the plans and
specifications for a project to widen the New Los Angeles Avenue
Bridge across the Arroyo Simi. That design is almost completed.
2. The City Engineer has also been working with Caltrans over the
past several months on the Project Study Report (PSR) for this
project. A PSR is required by Caltrans for any projects on
State Highways which exceed $300,000, even if the project is
totally funded by the local agency. It should be noted that
this is the first time the City has undertaken a project within
Caltrans right -of -way with a construction cost exceeding
$300,000. This is the first time, therefore, that the City has
had to prepare a PSR.
3. One of the requirements of a PSR is that Caltrans and the City
enter into a Cooperative Agreement relative to the development
and approval of the project design. In that this is the first
PSR the City has prepared, this is the first time the City has
entered into this type of Cooperative Agreement.
A. Project Scope
The proposed project provides for the widening of the New Los
Angeles Avenue bridge across the Arroyo Simi, generally
described as follows:
1. Bridge Width (outside)-
CiTY OF MOORPARK. CALIFORNIA • Current: 82'
• Proposed: City COU4d Meeting
Of 191
ACTION: �� ASS
la_brg.agr
BY:.
Cooperative Agreement:
New Los Angeles Avenue
May 7, 1997
Page 2
2. Curb -to -Curb
• Current:
sidewalk.
rail).
• Proposed:
Caltrans
Bridge Widening: Design
Width at Bridge:
80' (There is
This dimension
1.02'.
no existing curb, gutter or
is from bridge rail to bridge
3. Eastbound Bridge Approach: Construction includes an
eastbound bridge approach approximately 120' long. This will
result in a curb -to -curb width of 102' from Spring Road
easterly to the east side of the bridge.
4. Eastbound Bridge Departure: Construction includes a 60' long
transition east of the bridge to allow the proposed new curb
on the south side of the bridge to transition to an existing
asphalt berm located approximately 28' north of the proposed
new curb.
5. Median: Construction of a 14' wide painted median. This
painted median can be converted to a raised median at some
point in the future. Due to the proposed future realignment
of the roadway to the east of the bridge, it is not
appropriate to construct a raised prior to the completion of
those street improvements.
6. Street Striping: The PSR states that, subsequent to the
bridge widening, Caltrans will re -strip New Los Angeles
Avenue between Spring Road and the east side of the bridge,
to provide three lanes in each direction, plus a painted
median.
7. Future Street Widening East of Bridge: A separate project,
to be constructed by the developer of the Carlsberg Specific
Pan, will widen the south side of New Los Angeles Avenue
between the bridge and the freeway. That project will
realign the roadway to the south to provide for the 102'
curb -to -curb improvements and the restriping of the roadway
to provide six travel lanes all the way to the freeway.
...- T• I UTIMIM
It is necessary for the City and Caltrans to document the
responsibilities and obligations of each agency with respect to
the development and approval of the design for this project.
The subject Cooperative Agreement (a copy of which is attached)
sets forth those understandings.
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Cooperative Agreement:
New Los Angeles Avenue
May 7, 1997
Page 3
Caltrans
Bridge Widening: Design
Prior to advertising for receipt of bids for the construction of
this project, it will also be necessary for the City and
Caltrans to jointly approve a separate Cooperative Agreement
pertaining to construction.
Approve the attached Cooperative Agreement between the City and
Caltrans, subject to final language approval by the City Attorney
and the City Manager, and authorize the City Manager to sign said
document.
OI.GO
la_brg.agr
U 1- .'EN -2.i KF T19 . 5
07273- 16540K
New Los Angeles Avenue OC
District Agreement No. 4374
COO ERATTW AG REEtMNT
This AGREEMENT entered into on , 1997 is between
the STATE OF CALIFORNIA, acting by and through its Department of
Transportation, referred Lo herein as STATE, and the
CITY OF MOORPARK, a body politic and
a municipal corporation of the State
of California of the State of
California, referred to herein as
"'(-TTY".
District Agreement No. 07 -4374
RECITALS
1. STATE, and CITY, pursuant to Streets and Highways Code
Section 130, are authorized to enter into a Cooperative Agreement for
improvements to State highways within CITY.
2. CITY desires State highway improvements consisting of
widening the New Los Angeles Avenue Bridge (Bridge No. 52 -341) over
the Arroyo Simi, referred to herein as "PROJECT," and is willing to
fund one hundred (1000 percent of all capital-outlay and staffing
costs, except for costs of STATE's oversight of design and right of
way activities.
3. This Agreement supersedes any prior Memorandum of
Understanding (MOU) relating to PROJECT.
4. Construction of said PROJECT will be the subject of a
separate future Agreement.
S. The parties hereto intend to define herein the terms and
conditions under which PROJECT is to be developed, designed and
financed.
O V:L(;2
District Agreement No. 07 -4374
SECTION I
CITY AGREES:
1. To fund one hundred (100 %) percent of all design engineering
costs, including, but not limited to, costs for preparation of
contract documents and advertising and awarding the PROJECT
construction contract.
2. To have detailed Plans, Specifications, and Estimate (PS &E)
prepared at no cost to STATE, and to submit the PS &E to STATE for
review and approval at appropriate stages of development. Project
Report, final plans and standard special provisions shall be signed
by a Civil Engineer registered in the State of California.
3. To permit STATE to monitor and
of personnel who will prepare the PS &E,
engineering services, and perform right
agrees to consider any request by STATE
of any personnel considered by STATE to
of credentials, professional expertise,
accordance with scope of work and /or otl
participate in the selection
provide the right of way
of way activities. CITY
to discontinue the services
be unqualified on the basis
failure to perform in
-ier pertinent criteria.
4. Personnel who prepare the PS &E and right of way maps shall
be available to STATE, at no cost to STATE, through completion of
construction of PROJECT to discuss problems which may arise during
construction and /or to make design revisions for contract change
orders.
5. Not to use funds from any Federal -aid program for design or
acquisition of rights of way for PROJECT..
6. To make written application to STATE for necessary
encroachment permits authorizing entry onto STATE's right of way to
perform surveying and other investigative activities required for
preparation of the PS &E.
7. To identify and locate all utility facilities within the
PROJECT area as part of its PROJECT design responsibility. All
utility facilities not relocated or removed in advance of
construction shall be identified on the PROJECT plans and
specifications.
8. T
facilities
provide for
on High and
Way." CITY
and Low Ris
To
identify and locate all high and low risk underground
within the PROJECT area, and to protect or otherwise
such facilities, all in accordance with STATE's "Manual
Low Risk Underground Facilities Within Highway Rights of
hereby acknowledge receipt of STATE's "Manual on High
k Underground Facilities Within Highway Rights of Way ".
'�iQUIG3
District Agreement No. 07 -4374
9. If any existing public and /or private utility facilities
conflict with PROJECT construction or violate STATE's encroachment
policy, CITY shall make all necessary arrangements with the owners
of such facilities for their protection, relocation, or removal in
accordance with STATE policy and procedure for those facilities
located within the limits of work providing for the improvement to
the State highway and in accordance with CITY policy for those
facilities located outside of the limits of work for the State
highway. Total costs of such protection, relocation or removal shall
be in accordance with STATE policy and procedure.
10. To furnish evidence to STATE, in a form acceptable to
STATE, that arrangements have been made for the protection,
relocation, or removal of all conflicting facilities within STATE's
right of way and that such work will be completed prior to the award
of the contract to construct PROJECT or as covered in the Special
Provisions for said contract. This evidence shall include a
reference to all required State highway encroachment permits.
11. CITY shall require the utility owner and /or its contractors
performing the relocation work within STATE's right of way to obtain
a STATE encroachment permit prior to the performance of said
relocation work.
12. To perform ail right of way activities, including all
eminent domain activities, if necessary, at no cost to STATE, in
accordance with procedures acceptable to STATE, and in compliance
with all applicable State and Federal laws and regulations, subject
to STATE oversight to .insure that the completed work is acceptable
for incorporation into the State highway right of way.
13. To utilize the services of a qualified public agency or a
qualified consultant in all right of way acquisition related matters
in accordance with STATE procedures as contained in Right of Way
Procedural Handbook, Volume 9. Private sector consultants are deemed
qualified when they meet the Consultant Selection Criteria contained
in Right of Way Local Programs LARF 96 -1. Whenever consultants are
used, the administration of the consultant contract shall be
performed by a qualified Right. >f Way person, employed or retained by
CITY.
14. To certify legal and physical control of right of way ready
for construction and that all rights of way were acquired in
accordance with applicable State and Federal laws and regulations
subject to review and concurrence by STATE prior to the advertisement
for bids for construction of PROJECT.
1.64
District Agreement No. 07 -4374
15. To deliver to STATE legal title to the right of way,
including access rights, free and clear of all encumbrances
detrimental to STATE's present and future uses not later than the
date of acceptance by STATE of maintenance and operation of the
highway facility. Acceptance of said title by STATE is subject to a
review of a Policy of Title Insurance in STATE's name to be provided
and paid for by CITY.
16. To be responsible, at CITY expense, for the investigation
of potential hazardous waste sites outside of the existing State
highway right of way that would impact PROJECT.
17. To be responsible, at no cost to STATE, for remediation.of
hazardous waste found on proposed State highway right of way to be
acquired for PROJECT.
18. If CITY desires to have STATE advertise, award and
administer the construction contract for PROJECT, CITY shall provide
all plans prepared by CITY or CITY's consultant on either 4 or 8 mm
magnetic tape using Microstation release 5.0 dgn files in UNIX TAR
or CPIO format. One copy of the data on the magnetic tape, including
the Engineer's electronic signature and seal, shall be provided to
STATE upon completion of the final PS &E for PROJECT. STATE reserves
the right to modify the magnetic tape requirements and STATE shall
provide CITY advance etotice of any such modifications.
urwzss
District Agreement No. 07 -4374
SECTION II
STATE AGREES:
1. To provide, at no cost to CITY, oversight of PROJECT and to
provide prompt reviews and approvals, as appropriate, of submittals
by CITY, and to cooperate in timely processing of PROJECT.
2. To provide, at no cost to CITY, oversight of all right of
way activities undertaken by CITY, or its designee, pursuant to this
Agreement.
3. To issue, at no cost to CITY, upon proper application by
CITY, an encroachment permit to CITY authorizing entry onto STATE's
right of way to perform survey and other investigative activities
required for preparation of the PS &E. If CITY uses consultants rather
than it's own staff to perform required work, the consultants will
also be required to obtain an encroachment permit. The permit will
be issued at no cost upon proper application by the consultants.
4. To be responsible, at STATE expense, for the investigation of
potential hazardous waste sites within the existing State highway
right of way that would impart PROJECT.
' MA;
District Agreement No. 07 -4374
SECTION III
IT IS MUTUALLY AGREED:
1. All obligations of STATE under the terms of this Agreement
are subject to the appropriation of resources by the Legislature and
the allocation of resources by the California Transportation
commission.
2. The parties hereto will carry out PROJECT in accordance with
the Scope of Work, attached and made a part of this Agreement, which
outlines the specific responsibilities of the parties hereto. The
attached Scope of Work may in the future be modified in writing to
reflect changes in the responsibilities of the respective parties.
Such modifications shall be concurred with by CITY's Director of
Public Works or other official designated by CITY and STATE's
District Director for District 7 and become a part of this Agreement
after execution by the respective officials of the parties.
3. The Project Study Report /Project Report (PSR /PR) for PROJECT
approved on by this reference, shall become part of
this Agreement.
4. The basic design features shall comply with those addressed
in the approved PSR /PR, unless modified as required for environmental
clearance and /or FHWA approval of PROJECT.
5. The design and right of way acquisition, for PROJECT shall
be performed in accordance with STATE standards and practices current
as of the date of execution of this Agreement. Any exceptions to
applicable design standards shall be approved by STATE via the
process outlined in STATE's Highway Design Manual and appropriate
memorandums and design bulletins published by STATE. In the event
that STATE proposes and /or requires a change in design standards,
implementation of new or revised design standards shall be done in
accordance with STATE's memorandum "Effective Date for Implementing
Revisions to Design Standards ", dated February 8, 1991. STATE shall
consult with CITY in a timely manner regarding effect of proposed
and /or required changes on PROJECT.
6. CITY's share of all changes in development and construction
costs associated with modifications to the basic design features as
described above shall be in the same proportion as described in this
Agreement, unless mutually agreed by STATE and CITY in a subsequent
amendment to this Agreement.
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District Agreement No. 07 -4374
7. If a finding is made that Federal and State regulations do
not require mitigation of contaminated material in it's present
condition within the existing State highway right of way, CITY shall
be responsible, at CITY expense, for any remedial action required as
a result of proceeding with PROJECT. Locations subject to cleanup
include utility relocation work required for PROJECT.
8. If Federal and State regulations indicate contaminated
material within the existing State highway right of way presents a
threat to public health or the environment, regardless of whether it
is disturbed or not, STATE shall be responsible for the cleanup, at
STATE expense. If STATE's cost to mitigate is increased due to
project, the additional cost shall be borne by CITY.
9. The party responsible for funding the cleanup shall be
responsible for the development of the necessary mitigation and
remedial plans and designs. Remedial actions proposed by CITY shall
be approved by STATE and shall be performed in accordance with
standards and practices of STATE and other Federal and State
regulatory agencies.
10. A separate Cooperative Agreement will be required to cover
responsibilities and funding for the PROJECT construction phase.
11. Nothing in the provisions of this agreement is intended to
create duties or obligations to or rights in third parties not
parties to this agreement or affect the legal liability of either
party to the agreement by imposing any standard of care with respect
to the maintenance of State highways different from the standard of
care imposed by law.
12. Neither STATE nor any officer or employee thereof is
responsible for any damage or liability occurring by reason of
anything done or omitted to be done by CITY under or in connection
with any work, authority or jurisdiction delegated to CITY under this
Agreement. It is understood and agreed that, pursuant to Government
Code Section 895.4, CITY shall fully defend, indemnify and save
harmless the State of California, all officers and employees from all
claims, suits or actions of every name, kind and description brought
for or on account of injury (as defined in Government Code Section
810.8) occurring by reason'of anything done or omitted to be done by
CITY under or in connection with any work, authority or jurisdiction
delegated to CITY under this Agreement.
V
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District Agreement No. 07 -4374
13. Neither CITY nor any officer or employee thereof is
responsible for any damage or liability occurring by reason of
anything done or omitted to be done by STATE under or in connection
with any work, authority or jurisdiction delegated to STATE under
this Agreement. It is understood and agreed that, pursuant to
Government Code Section 895.4, STATE shall fully defend, indemnify
and save harmless CITY, from all claims, suits or actions of every
name, kind and description brought for or on account of injury (as
defined in Government Code Section 810.8) occurring by reason of
anything done or omitted to be done by STATE under or in connection
with any work, authority or jurisdiction delegated to STATE under
this Agreement.
14. This Agreement may be terminated or provisions contained
herein may be altered, changed, or amended by mutual consent of the
parties hereto.
15. Except as otherwise provided in Article (14) above, this
Agreement shall terminate upon completion and acceptance of the
construction contract for PROJECT or on whichever is
earlier in time.
0WiCAS
STATE OF CALIFORNIA
Department of Transportation
JAMES W. VAN LOBEN SELS
By:
District Director
Approved as to form and procedure
By:
Attorney
Department of Transportation
Certified as to funds
District Resource Manager
Certified as to Procedure
Accounting Administrator
District Agreement No. 07 -4374
CITY OF MOORPARK
By:
City Manager
Attest:
CITY Clerk
By:
Approved as to Form:
CITY Attorney
District Agreement No. 07 -4374
07- VEN -23 KP T19.5
07279- 16540K
New Los Angeles Avenue OC
SCOPE OF WORK
This Scope of Work outlines the specific areas of responsibility for
various project development activities for the proposed widening of
the New Los Angeles Avenue Bridge (Bridge No 53 -541) over the Arroyo
Simi.
1. CITY will provide the necessary environmental documentation
for this PROJECT. CITY will perform all studies to document the
Categorical Exemption /Categorical Exclusion (CE /CE) determination.
STATE will sign the CE /CE determination sheet. If, during
preparation of the PS &E, new information is obtained which requires
the preparation of any additional environmental documents, this
Agreement will be amended to include completion of these additional
tasks by CITY.
2. CITY and STATE concur that the proposal is a Category 5 as
defined in STATE's Project Development Procedures Manual.
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1
District Agreement No. 07 -4374
3. CITY will submit drafts of the PS &E documents to STATE, as
they are developed, for review and comment. Traffic counts and
projections to be used in the various reports shall be supplied by
STATE if available, or by CITY. Existing traffic data shall be
furnished by CITY.
4. STATE will review, monitor, and approve all project
development reports, studies, and plans, and provide all necessary
implementation activities up tc but not including advertising of
PROJECT.
5. The existing freeway agreement need not be revised.
6. All phases of the PROJECT, from inception through
construction, whether done by CITY or STATE, will be developed in
accordance with all policies, procedures, practices, and standards
that STATE would normally follow,
7. Detailed steps in the project development process are
attached to this Scope of Work. These Attachments are intended as a
guide to STATE and CITY staff.
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District Agreement No. 07 -4374
APPENDIX A: PLANNING PHASE ACTIVITIES
RESPONSIBILITY
PROJECT ACTIVITY STATE CITY
1. ENVIRONMENTAL ANALYSIS & DOCUMENT PREPARATION
Establish Project. Development Team (PDT) X X
Approve PDT X
Project Category Determination X
Prepare Preliminary Environmental Assessment X
Identify Preliminary Alternatives and Costs X
2. PROJECT GEOMETRICS DEVELOPMENT
Prepare Existing Traffic Analysis X
Prepare Future Traffic Volumes for Alternatives X
Prepare Project Geometrics and Profiles X
Prepare Layouts and Estimates for Alternatives X
Prepare Operational Analysis for Alternatives X
Review and Approve Project Geometrics and
Operational Analysis X
Prepare Advance Planning Studies X
Review and Approve Advance Planning Studies X
3. PROJECT APPROVAL
Lead agency for Environment Clearance Certifies
ED in accordance with it's procedures X X
Prepare Dot Project Study Report /Project Report
(PSR /PR)) X
Review and—Approve PSR /PR X
i
District Agreement No. 07 -4374
APPENDIX B: DESIGN PHASE ACTIVITIES
RESPONSIBILITY
PROJECT ACTIVITY STATE CITY
1. PRELIMINARY COORDINATION
Request 1 - Phase EA
X
Field Review of Site
X
X
Provide Geometrics
X
Approve Geometrics
X
Obtain Surveys & Aerial Mapping
X
Obtain Copies of Assessor Maps and Other R/W Maps
X
Obtain Copies of As- Builts
X
Send Approved Geometrics to CITY for Review
X
Revise Approved Geometrics if required
X
Approve Final Geometrics
X
Determine Need for Permits from Other
Agencies
X
X
Request Permits
X
Initial Hydraulics Discussion with District Staff
X
Initial Electrical Design Discussion
with District Staff
X
Initial Traffic & Signing Discussion
with District Staff
X
Initial Landscape Design Discussion.
with District Staff
X
Plan Sheet Format: Discussion
X
X
2. ENGINEERING STUDIES AND REPORTS
Prepare & Submit Materials
Report & Typical Section X
Review & Approve Materials Report and Typical Section X
Prepare & Submit Landscaping Recommendation X
Review & Approve Landscaping Recommendation X
Prepare & Submit Hydraulic Design Studies X
Review & Approve Hydraulic Design Studies X
Prepare & Submit Bridge General Plan and
Structure Type Selection X
Review & Approve Bridge General Plan and
Structure Type Selection X
000174
PROJECT ACTIVITY
3. R/W ACQUISITION & UTILITIES
District Agreement No. 07 -4374
RESPONSIBILITY
STATE CITY
Request Utility Verification
X
Request Preliminary Utility
Relocation Plans from,Utilities
X
Prepare R/W Requirements
X
Prepare R/W and Utility Relocation Cost Estimates
X
Submit R/W Requirements & Utility Relocation Plans
for
Review
X
Review and Comment on R/W Requirements
X
Longitudinal Encroachment Review
X
Longitudinal Encroachment Application to District
X
Approve Longitudinal Encroachment Application
X
Request Final Utility Relocation Plans
X
Check Utility Relocation Plans
X
Submit Utility Relocation Plans for Approval
X
Approve Utility Relocation Plans
X
Submit Final R/W Requirements
for Review and Approval
X
Fence and Excess Land Review
X
R/W Layout Review
X
Approve R/W Requirements
X
Obtain Title Reports
X
Complete Appraisals
X
Review and Approve Appraisals for Setting
Just Compensation
X
Prepare Acquisit::i�n Documents
X
Acquire R/W
X
- Open Escrows and Make Payments
X
- Obtain Resolution of Necessity
X
- Perform Eminent Domain Proceedings
X
Provide Displacee Relocation Services
X
Prepare Relocation Payment Valuations
X
Provide Displacee Relocation Payments
X
Perform Property Management Activities
X
Perform R/W Clearance Activities
X
Prepare and Submit Certification of R/W
X
Review and Approve Certification of R/W
X
Transfer R/W to STATE- Approve and Record
Title Transfer Documents
X
Prepare R/W Recc: r J Maps
X
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4.
District Agreement No. 07 -4374
PROJECT ACTIVITY
PREPARATION OF PLANS, SPECIFICATIONS AND ESTIMATES
Prepare and Submit Preliminary
Stage Construction Plans
Review Preliminary Stage Construction Plans
Calculate and Plot Geometrics
Cross - Sections & Earthwork Quantities Calculation
Prepare and Submit BEES Estimate
Put Estimate in BEES
Local Review of Preliminary Drainage Plans
and Sanitary Sewer and Adjustment Details
Prepare & Submit Preliminary Drainage Plans
Review Preliminary Drainage Plans
Prepare Traffic Striping and Roadside
Delineation Plans and Submit for Review
Review Traffic Striping and Roadside
Delineation Plans
Prepare & Submit Landscaping and /or Erosion
Control Plans
Review Landscaping and /or Erosion Control
Plans
Prepare & Submit Preliminary Electrical Plans
Review Preliminary Electrical Plans
Prepare & Submit Preliminary Signing Plans
Review Preliminary Signing Pans
Quantity Calculations
Safety Review
Prepare Specifications
Prepare & Submit. Checked Structure Plans
Review & Approve Checked Structure Plans
Prepare Final Contract Plans
Prepare Lane Closure Requirements
Review & Approve Lane Closure Requirements
Prepare & Submit Striping Plan
Review & Approve Striping Plan
Prepare Final Estimate
Prepare & Submit Draft PS &E
Review Draft PS &E
Finalize & Submit PS &E to District
RESPONSIBILITY
STATE CITY
X
X
X
P
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
District Agreement No. 07 -4374
ATTACHMENT C
DEFINITIONS
Basic Design Features
The proposed design speed of New Los Angeles Avenue is 70 kp /hr.
The proposed facility will accommodate 3 through lanes and 1
bike lane in the northerly portion of the structure. The
southerly portion of the bridge will accomnfodate 3 through
lanes, and 1 bike lane.
The widths of the proposed future will be, from north to south,
2.3m bike lane, 3 through lanes of 3.7m minimum widths, 4.9m
wide median, 3 -3.7m through lanes,
and a 2.4m bike lane.
The proposed bridge widening project is required to accommodate
the 33,000 vehicles per day and the 50,000 vpd projected in 20
years. Existing facility operates at LOS C and D. With the
increase in traffic volumes forecasted in twenty years, the LOS
will be F.
Mandatory and Advisory Design Standards - See Index 82.3 of State's Highway
Design Manual for the definition and listing of these items.
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