HomeMy WebLinkAboutAGENDA REPORT 1997 0507 CC REG ITEM 10EAGENDA REPORT
CITY OF MOORPA�
TO: The Honorable City Council
ITEM ��� E•
CITY OF MOORPAR& CALIFORNIA
City Council Mecting
Of— — 199„Z
By: % __
FROM: Kenneth C. Gilbert, Director of Public Works
DATE: April 22, 1997 (Council Meeting 5 -7 -97)
SUBJECT: Consider Approval of an Increase to the Project Costs for
the Construction of a Paved Road, Bike Path and Related
Improvements at Arroyo Vista Community Park.
PEN Tff IT-61h 116
On February 19, 1997, the City Council awarded a contract in the
amount $187,347.91 to Mendez Concrete, Inc. for the construction of
a paved roadway at Arroyo Vista Community Park, to extend from the
easterly end of the existing paved road, easterly to connect to a
paved road to be constructed as a part of pedestrian bridge
project. That action included the approval of a construction
contingency in the amount of ten percent (10 %) of the bid.
A. Additional Work
1. Additional Quantities: Actual construction required more
quantities of bid items than initially estimated by the
design engineer. The cost of the additional quantities
required is $5,001.32.
2. Change orders
Change Order 11 [$880.00]: Construction of a block wall
around certain relocated water facilities. The work was
not required, therefore, the actual final amount of this
change order was zero.
Change Order 12 [$1,350.00]: Removal and replacement of
a certain amount of pavement at the west end of the
project to provide for better drainage.
Change Order 13 [$2,716.00]:
the back of the sidewalk.
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Placement of fill dirt at
Arroyo Vista Community Park Bike Path
May 7, 1997
Page 2
Change Order 14 [$11,484.00]: Re- grading of the parking
lot near the football field to provide positive drainage
of this are to the new dirt swale along the south side of
the paved road.
Change Order #5 [$835.05]: Replacement of the water
service per County Waterworks requirements.
Change Order 16 [$10,000.00]: Replacement of the water
line serving the satellite rest rooms, and the
replacement of the water line extending easterly from the
satellite rest rooms to the football field. These
facilities had to be relocated so that they are no longer
under the new concrete and asphalt improvements.
B. Fiscal Impact
1. Construction cost: Ar.
construction costs is as
Bid Amount:
Additional Quantities
Sub-Total
Change Orders
estimate of the revised final
follows:
No.
1:
$
0.00
No.
2:
$
1,350.00
No.
3:
$
2,716.00
No.
4:
$
11,484.00
No.
5:
$
835.05
No.
6:
$_10000.00
Total
$187,347.91
$ 5,001.32
$192,349.23
$ 26,385.05
$218,734.28
2. Total Project Cost Estimate: A summary of the total project
cost is as follows:
Element
—Total ($)
Construction
218,734
Contingency (50)
_ 10,936
Sub-total
229,670
Design
14,220
Admin i Insp
24,780
Total
268,670
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Arroyo Vista Community Park Bike Path
May 7, 1997
Page 3
3. Revised Project Cost & Contingency: A comparison of the
prior approved project cost and contingency and the
recommended revised project cost and contingency is as
follows:
4. Bicycle Facilities Grant (Project Related): The City's SB-
821 grant states that grant fund shall be restricted to one -
third (331M) of the construction costs related to the Bike
Path improvements, not to exceed $54,000. Based on the bids
received, a calculation of the anticipated expenditures
eligible for grant funding is as follows:
Descrintion Amount
Area of Bike :Path; 29,300 sf
Divided by: - 69,100 sf
Percent of Construction Related to Bike 42%
Path:
Estimated Construction Costs Related to $96,461
Bike Path [$229,670 x 42 %]
Grant Funded Project Expenses [331/3 %] $32,150
Other Grant Funded Costs $21,850
[$54,000-$32,1501
OW LSO
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Current
Suggested
Revised
Description
_Amount
Chan a
Total
Construction
187,348
31,386
218,734
Contingency
18,652
(7,7161
10,936
Sub -Total
206,000
23,670
229,670
Design
14,220
0
14,220
Admin /Insp
24,780
0
24,780
Total
245,000
23,670
268,670
4. Bicycle Facilities Grant (Project Related): The City's SB-
821 grant states that grant fund shall be restricted to one -
third (331M) of the construction costs related to the Bike
Path improvements, not to exceed $54,000. Based on the bids
received, a calculation of the anticipated expenditures
eligible for grant funding is as follows:
Descrintion Amount
Area of Bike :Path; 29,300 sf
Divided by: - 69,100 sf
Percent of Construction Related to Bike 42%
Path:
Estimated Construction Costs Related to $96,461
Bike Path [$229,670 x 42 %]
Grant Funded Project Expenses [331/3 %] $32,150
Other Grant Funded Costs $21,850
[$54,000-$32,1501
OW LSO
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Arroyo Vista Community Park Bike Path
May 7, 1997
Page 4
5. Project Funding: Based on the above analysis, a summary of
the recommended funding for this project is as follows:
Construction
Funding Source
201: Traffic System Management
[201.801.8003.000.9903'
212: Park Improvement
[212.710.7218.000.990
242: SB -821 [Project]
[242.801.8003.000.9903'
Sub -Total
242: SB -821 [Non- Project]
[242.801.8003.000.9903
Total
Bike Other Non -
Path Costs ($) Con tr Total Notes
64,3,11 66,605 19,500 150,416 a
66,605 19,500 86,105 b
32,150 0 0 32,150 c
96,461 133,209 39,000 268,670
-. - -- ._ 0 -- 0 0 21,850 d
96,461 133,209 39,000 290,520
Notes: a • Bike Path Costs: Total Cost [$96,461] less grant funds [$32,150] = Local Share
[$64,311]
• Non -Bike Path Costs: One -half non -Bike Path construction costs, plus one -half of all
non - construction costs.
b One -half non -Bike Path construction costs, plus one -half non - construction costs. The
other one -half of these costs are charged to TSM funds.
c Project related Bicycle Facilities grant funds.
d Non - Project related Bicycle Facilities grant funds to be transferred to other projects
at a future date
6. Budget: Based on
the above
analysis, a
summary of the
recommended funding
for this project
is as
follows:
Funding Source
Bud et
Chance
Total Notes
201: Traffic System Management
140,000
10,800
150,800
[201.801.8003.000.9903'
212: Park Improvement
80,000
6,200
86,200 a
[212.710.7218.000.9903'
242: SB -821
54,000
0
54,000 b
[242.801.8003.000.9903
Total
274,000
17,000
291,000
Notes: a Original amount funded from the Park Improvement fund was $100,000.
b Non - Project related SB -821 funds to be transferred to other projects at a later date.
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Arroyo Vista Community Park Bike Path
May 7, 1997
Page 5
7. Budget Amendment: A resolution has been prepared amending
the budget to reflect the adjusted funding sources shown
above.
RECONICOW&TION (ROLL CALL VOTE)
Staff recommends that the City Council take the following actions:
1. Approve an increase to the construction costs (including change
orders) from $187,347.91 to $218,734 ($31,386.09 increase).
2. Approve a revised project contingency in the amount of $10,936
(approximately 50 of the revised construction costs) and
authorize the City Manager to approve additional work, if
required, for an amount not to exceed said amount.
3. Adopt the attached Resolution (Exhibit 1) amending the budget
as described in this report.,
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RESOLUTION NO. 97 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, AUTHORIZING A
BUDGET AMENDMENT TO THE FISCAL YEAR 1996/97
ADOPTED BUDGET FOR THE ARROYO VISTA PARK
ACCESS ROAD / BIKE PATH PROJECT [PROJECT NO.
80031 FOR THE TRAFFIC SYSTEM MANAGEMENT
FUND [FUND 2011 AND THE PARK IMPROVEMENT
FUND [FUND 2121
WHEREAS, on June 19, 1996, the City Council adopted the Budget for Fiscal Year
1996/97; and,
WHEREAS, on February 19, 1997, the City Council adopted Resolution No. 97 -1286B
revising the funding for a project to construct a paved roadway/ bike path at Arroyo Vista
Community Park; and,
WHEREAS, a staff report has been presented to the City Council requesting another budget
amendment for the Arroyo Vista Community Park Access Road / Bike Path Project to increase
the aggregate amount $17,000; and,
WHEREAS, Exhibit "A," attached hereto and made a part hereof, describes said budget
amendment and its resultant impacts to the budget line item(s) for the project and projected year
end fund balance(s) for the Traffic System Management Fund [Fund 2011 and the Park
Improvement Fund [Fund 2121
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK,
CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a Budget amendment in the amount of $17,000 to the funding sources
described in Exhibit "A," is hereby approved.
SECTION 2. That a change in the amount of an interfund loan, in the amount of $6,200,
from Fund 100 to Fund 212, as described in Exhibit "B," is hereby approved.
PASSED AND ADOPTED this 7th day of May, 1997.
ATTESTED:
City Clerk
Mayor, City of Moorpark, California
X1.83
Arroyo Vista Community Park Bike Path
May 7 , 1997
Page 5
7 . Budget Amendment: A resolution has been prepared amending
the budget to reflect the adjusted funding sources shown
above.
RECOMMENDATION (ROLL CALL VOTE)
Staff recommends that the City Council take the following actions:
1 . Approve an increase to the construction costs (including change
orders) from $187 , 347.91 to $218,734 ($31 ,386.09 increase) .
2 . Approve a revised project contingency in the amount of $10,936
(approximately 5% of the revised construction costs) and
authorize the City Manager to approve additional work, if
required, for an amount not to exceed said amount.
3 . Adopt the attached Resolution (Exhibit 1) amending the budget
as described in this report.
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Resolution No. 97 -
Exhibit "A"
SUPPLEMENTAL APPROPRIATIONS BY ACCOUNT NUMBER
ACCOUNT
CURRENT
SUBJECT
REVISED
NUMBER
APPROPRIATION
APPROPRIATION
APPROPRIATION
FY 96/97 YEAR END
/ (REDUCTION)
FY 96/97 YEAR
Traffic System
$140,000.00
$10,800.00
$150,800.00
Management
$864,020
$10,800
$853,220
201.801.8003.000.9903
$527,870
$6,200
$521,670
Park Improvement
$80,000.00
$6,200.00
$86,200.00
212.801.8003.804.9903
TOTALS:
$220,000.00
$17,000.00
$237,000.00
EFFECT OF PROPOSED SUPPLEMENTAL APPROPRIATIONS TO FUND BALANCES
FUND / ACCOUNT
CURRENT
SUPPLEMENTAL
REVISED
PROJECTED
APPROPRIATION
PROJECTED
FY 96/97 YEAR END
FY 96/97 YEAR
BALANCE
END BALANCE
201: Traf Sys Mngmnt
$864,020
$10,800
$853,220
212: Park Impr
$527,870
$6,200
$521,670
TOTALS:
$17,000
1 '•
Resolution No. 97 -
Exhibit "B"
RECOGNITION OF INTER -FUND LOAN
LENDING FUND
FUND
NUMBER
CURRENT
LOAN AMOUNT
ADDITIONAL
PRINCIPAL
INCREASE/
DECREASE
REVISED
REVISED
LOAN AMOUNT
100 (General)
$80,000.00
$6,200.00
$86,200.00
TOTALS:
INCREASE/
$6,200.00
BORROWING FUND
FUND
CURRENT
ADDITIONAL
REVISED
NUMBER
LOAN AMOUNT
PRINCIPAL
LOAN AMOUNT
INCREASE/
DECREASE
212
$80,000
$6,200
$86,200
(Park Improvement)
TOTALS:
$6,200
Note: Original $100,000 loan was approved via Resolution No. 96 -1207 (the Budget
adoption Resolution) on June 19, 1996. Revised to $80,000 by Resolution No.
97 -1287B on February 19, 1997.