HomeMy WebLinkAboutAGENDA REPORT 2016 1019 CCSA REG ITEM 10G ITEM 10.G.
CITY OF MOORPARK,CALIFORNIA
City Council Meeting
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MOORPARK CITY COUNCIL -.. ---
AGENDA REPORT
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TO: Honorable City Council
FROM: Deborah S. Traffenstedt, Assistant City Manager
DATE: October 12, 2016 (CC Meeting of 10/19/16)
SUBJECT: Consider Position Change from Regular Part-Time Executive Secretary
to Full-Time Administrative Assistant I or II in the City Manager's Office
BACKGROUND AND DISCUSSION
The current regular part-time Executive Secretary position in the, City Manager's Office is
budgeted at Salary Range 53($4,555 to$6,127 monthly),for 30 hours per week,with pro-
rated benefits.With the retirement of the current Executive Secretary in the City Manager's
Office this month, staff is proposing to utilize the current Administrative Specialist in the
Administrative Services Department to primarily provide the higher-level administrative
services needed for the City Manager's Office. The Administrative Specialist is also at
Range 53 on the Salary Plan and has similar essential functions in comparison to the
Executive Secretary job description. The position vacancy is then proposed to be filled
with the hiring of a full-time Administrative Assistant I or II to assume those combined
responsibilities of the Executive Secretary and Administrative Specialist positions that are
more consistent with the Administrative Assistant I or II job description. The Administrative
Assistant I has a Range 45 salary level($3,737 to$5,028 monthly), and the Administrative
Assistant II has a Range 48 salary level($4,028 to$5,415 monthly).The intent is that both
the Administrative Specialist and Administrative Assistant positions will perform job duties
for both the Administrative Services Department and the City Manager's Office as needed,
consistent with the collaboration that has been occurring for many years. With the next
fiscal year budget,the funding for both the Administrative Specialist and the Administrative
Assistant position may be included in the Administrative Services Department to reflect the
shared supervision responsibility.The additional 10 hours per week that will be the result of
changing the City Manager's Office position from regular part time to full time will help
provide additional support for the human resources/risk management responsibilities and
also public information (City website and government channel).
The additional cost for increasing one position from 30 hours per week to full-time at 40
hours per week, and the related increased cost for benefits, is estimated to initially be less
than approximately $5,000 for the next fiscal year if the new hire receives the "NeW'
CaIPERS retirement benefit. If the new Administrative Assistant position is filled with the
hiring of an employee with a "Classic" CaIPERS retirement benefit (such as if we hire an
employee who has been working for another city), then the additional cost is estimated to
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Honorable City Council
Regular Meeting of October 19, 2016
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be a maximum of approximately$8,000 for the next fiscal year, if the salary rate was at the
mid-step level for the Administrative Assistant II Salary Range.
Since we anticipate salary savings in the current fiscal year from a position vacancy while
the recruitment is conducted for the Administrative Assistant position, no budget
amendment is requested at this time. Staff can re-evaluate the need for a budget
amendment for salary and benefits at the time that the mid-year budget amendment report
is scheduled for City Council consideration in the Spring of 2017.
Also, the Administrative Specialist Range 53 position is already budgeted; therefore, we
are requesting Council approval to fill the Executive Secretary vacancy with a full-time
Administrative Assistant I or II position. As previously discussed, we may select an
Administrative Assistant I candidate(at Salary Range 45), but we will request authorization
to hire an Administrative Assistant II (at the higher Salary Range 48), to retain flexibility.
STAFF RECOMMENDATION
Approve position change from regular part-time(30 hours per week)Executive Secretary at
Range 53 to full-time (40 hours per week) Administrative Assistant II at Range 48 in the
City Manager's Office.
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