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HomeMy WebLinkAboutAG RPTS 2016 1108 LB REG CITY OF MOORPARK Ok �^ ADMINISTRATIVE SERVICES DEPT. I 799 Moorpark Avenue,Moorpark,CA 93021 ,$p ,VY 4" Main City Phone Number(805)517-6200 I Fax(805)532-2550 I moorpark@moorparkca.gov LIBRARY BOARD REGULAR MEETING AGENDA November 8, 2016 6:00 p.m. Moorpark Community Center 799 Moorpark Avenue 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. SPECIAL AGENDA ITEMS: A. Introduction of New City Librarian Christine Conwell. 5. PUBLIC COMMENT: 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: (Items to be pulled from the Consent Calendar shall be identified under this section.) 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY THE BOARD MEMBERS: 8. PRESENTATIONS/ACTION/DISCUSSION: A. Consider the Moorpark City Library Quarterly Report for the First Quarter of Fiscal Year 2016-17 (July, August, and September 2016). Staff Recommendation: Receive and file report. (Staff: Jennifer Mellon) B. Consider the Moorpark City Library Annual Report for Fiscal Year 2015-16. Staff Recommendation: Receive the Moorpark City Library Annual Report for Fiscal Year 2015-16 and direct staff to submit the report to City Council as an informational item. (Staff: Jennifer Mellon) 9. CONSENT CALENDAR: A. Approval of Minutes from Library Board's Regular Meeting of September 13, 2016. Staff Recommendation: Approve the minutes as presented. B. Friends of the Library Report. Staff Recommendation: Receive and file report. 10. ADJOURNMENT: JANICE S PARVIN ROSEANN MIKOS,Ph D. KEITH F.MILLHOUSE DAVID POLLOCK MARK VAN DAM Mayor Councilmember Councilmember Councilmember Councilmember Regular Library Board Meeting Agenda November 8, 2016 Page 2 All writings and documents provided to the majority of the Library Board regarding all agenda items are available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours. The agenda packet for all Library Board meetings is available on the City's website at www.moorparkca.qov. Any member of the public may address the Board during the Public Comments portion of the Agenda, unless it is a Discussion item. Speakers who wish to address the Board concerning a Discussion item must do so during the Discussion portion of the Agenda for that item. Speaker cards must be received by the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any questions concerning any agenda item may be directed to the Parks, Recreation, and Community Services Department at(805)517-6227. In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this meeting, including auxiliary aids or services, please contact the Parks, Recreation, and Community Services Department at (805) 517-6227. Upon request, the agenda can be made available in appropriate alternative formats to persons with a disability. Any request for disability- related modification or accommodation should be made at least 48 hours prior to the scheduled meeting to assist the City staff in assuring reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104; ADA Title II). Regular Library Board Meeting Agenda November 8, 2016 Page 3 STATE OF CALIFORNIA ) COUNTY OF VENTURA ) § CITY OF MOORPARK ) AFFIDAVIT OF POSTING I, Patty Anderson, Administrative Assistant II of the City of Moorpark, County of Ventura, State of California, do hereby certify under penalty of perjury, that I posted a copy of the Notice of Regular Meeting of the Library Board for November 8, 2016. Executed this 3rd day of November 2016, at Moorpark, California. iliple-Vr4 Patty And;rson Administrative Assistant II Parks, Recreation and Community Services Department ITEM 8.A CITY OF MOORPARK MOORPARK LIBRARY BOARD AGENDA REPORT TO: Moorpark Library Board FROM: Jennifer Mellon, Recreation/Community Services Manager Christine Conwell, City Librarian, Library Systems & Services, LLC DATE: October 18, 2016 (Meeting of 11/08/16) SUBJECT: Consider the Moorpark City Library Quarterly Report for the First Quarter of Fiscal Year 2016 -2017 (July -September 2016) DISCUSSION Library Board: The Library Board met on July 12 to consider the annual nomination and selection of the Library Board President (Heather McGregor) and President Pro Tem (David Landry). The motion carried unanimously for both nominations. The Library Collections Allocation Report for FY 2016-2017 was discussed and received. Questions and interests in developing streaming media services will be reconsidered when the CENIC Broadband project is complete. Cancellation of the regular August meeting of the Library Board was approved. The Library Board also met on September 13. The Board discussed and asked questions about the Library Summer Reading Report for 2016. Cancellation of the regular October meeting of the Library Board was approved in order to let the new City Librarian adjust to her position. Moorpark Friends of the Library (MFOTL): The MFOTL Board met on July 14. The City Librarian's report was delivered by Meg Thackoorie, Youth Services Librarian. It consisted of information regarding upcoming programs and the progress of the Summer Reading Club sign ups. Laura Burnett, Regional Manager for Library Systems & Services (LS&S) was also present at the meeting. Cancellation of the regular August meeting of the MOFTL was approved. The MOFTL Board met on September 8. The upcoming Clean Comedy fundraiser and Country Days book sale were discussed. The City Librarian's report was delivered by Emily Appleton, Interim City Librarian. It consisted of information regarding upcoming programs such as the Harry Potter Festival. Library Facilities and Initiatives: The following improvements were made during this reporting period: a) 4 new PC's were installed in July and have replaced the laptops in the Teen Zone. b) Several items including the remaining red wheeled chairs, documents, and unused display.and box files were removed to storage by City staff. This freed up 1 Library Board November 8, 2016 Page 2 space for incoming materials and so the drawers in the office could be re- organized to accommodate paperwork for the new fiscal year. c) The public PC terms of use disclaimer and Java updates were addressed and updated by City IT staff in July. d) Several of the parking lot car bumpers were repaired in September. Library Service: • On July 20, the library received a new 3D printer that will reside permanently at the library in the meeting room. The printer was purchased with remaining funds from the Makerbox Collective project adding to the 6 that had already been incorporated into the program by the 7 libraries in the collective. • The 2016 Summer Reading Club concluded during the first week of August with the Children and Teen Finales. Regular school year library programs resumed in August and September. • The library materials inventory project has resumed after the completion of the summer reading programs. The project should be completed by mid-December. • The library was closed in commemoration of Independence Day on July 4 and Labor Day on September 5. Signs and messages were posted on social media and the library gates as usual. • All Staff Training Day took place on August 19. It was a wonderful opportunity for the staff to come together for training and team building and we were delighted to welcome Paul Colangelo, CEO of LS&S, and Greg Lucas, State Librarian of California, who took the opportunity to express appreciation for all the library programs and services we offer. The library was closed for the event and signs and messages were posted on social media and the library gates. Library Outreach and Collaborations • August 12: Community partners First 5 and Gold Coast Health hosted a K Roundup event to prepare children and families for the Kindergarten school year. Attendance: 300 • August 16: the Youth Services Librarian and Young Adult Librarian hosted the district school librarians with a tour and review of the library's materials and resources. Attendance: 8 • August 16: The Mountain Meadows School PTA hosted a welcome event to assist families with the coming school year. Attendance: 40 • September 9: Emily Appleton, Young Adult Librarian, met with English teachers at Chaparral Middle School to demonstrate services at the Moorpark Library for students and teachers such as Brainfuse and Gale. Attendance: 5 • Summer School Class Visits: Grades 3 and 4 from Flory Elementary School came to the library on Tuesdays and Fridays in July to read and check out books. • 2 Library Board November 8, 2016 Page 3 Library Programs —July 2016 Children's Programs and Events with daily/monthly attendance 9 Summer Reading Programs: o Preshow Games: Three Mondays, 2:30 —3 p.m. Attendance: 125 o LEGO Time: Tuesdays, 3 —4:30 p.m. Attendance: 285 o Preschool Learning Time: Wednesdays, 10:30 — 11:15 a.m. Attendance: 128 o Magic Tree House Book Club: Wednesdays, 2 —3 p.m. Attendance: 38 o Read to a Dog: Thursdays, 10:30 a.m. — 12 p.m. Attendance: 85 o PJ Storytime in the Parks: Thursdays, 6:30 —7:15 p.m. Attendance: 160 o SRC Performances: Mondays, 3 —4 p.m. Attendance: 400 o Summer Reading Club July Sign-Ups: 89 Teen and Adult Programs and Events with daily/monthly attendance © Special Events: o The Tiny Book Show: One Thursday, 3 —6 p.m. Attendance: 113 o Getting Fiscally Fit: One Wednesday, 6 -7 p.m. Attendance: 7 6 Summer Reading Programs: o Teen Tuesdays: Tuesdays, 3 —4 p.m. Attendance: 82 o Teen Wii U: Wednesdays, 3—5 p.m. Attendance: 35 o Teen Makerspace: Thursdays, 3 -4 p.m. Attendance: 25 o Board Game Fridays: Fridays, all day. Attendance: 49 o Teen Book Reviews: All summer. Participants: 48 o Teen Draw for the Win: All summer. Entries: 4 • Regular Programs: o Teen Book Club: first Monday of each month, 4:30—5:30 p.m. Book: VVhen You Reach Me by Rebecca Stead. Attendance: 7 o Adult Coloring and Cookies: Two Fridays, 2 —4 p.m. Attendance: 8 Library Programs —August 2016 Children's Programs and Events with daily/monthly attendance • Summer Reading Programs: o LEGO Time: One Tuesday, 3 —4:30 p.m. Attendance: 33 o Preschool Learning Time: One Wednesday, 10:30 — 11:15 p.m. Attendance: 41 o Magic Tree House Book Club: One Wednesday, 2 —3 p.m. Attendance: 10 o Read to a Dog: One Thursday, 10:30 a.m. — 12 p.m. Attendance: 22 o PJ Storytime in the Parks: One Thursday, 6:30 —7:15 p.m. Attendance: 30 o Game Time: One Friday, 1:30 —3 p.m. Attendance: 10 3 Library Board November 8, 2016 Page 4 . • Regular Programs: o Family Storytime: Three Wednesdays, 10:30 — 11:15 a.m. Attendance: 115 o Preschool Learning Time: One Wednesday, 10:30 — 11:15 a.m. Attendance: 35 o PJ Storytime: Three Thursdays, 6:30 —7 p.m. Attendance: 22 o Game Time: One Friday, 1:30 —3 p.m. Attendance: 4 Teen and Adult Programs and Events with daily/monthly attendance • Special Event: o Teen SRC Finale: The Chocolate Olympics: One Tuesday, 3 — 4 p.m. Attendance: 35 • Regular Programs: o Teen Book Club: first Monday of each month, 4:30 —5:30 p.m. Book: City of Bones by Cassandra Clare. Attendance: 6 o Teen Wii U: Two Wednesdays, 4 - 6 p.m. Attendance: 3 o Teen Volunteer Training (Grades 7-12): Twice a month. Attendance: 4 o Teen Makerspace: One Tuesday, 4—5 p.m. Attendance: 7 o Adult Coloring and Cookies: Two Fridays, 2 —4 p.m. Attendance: 6 Library Programs —September 2016 Children's Programs and Events with daily/monthly attendance • Special Event: o Martial Arts Empowerment Workshop: One Wednesday, 4 — 5 p.m. Attendance: 10 • Regular Programs: o Little Bilingual Readers Storytime: Three Tuesdays, 11 a.m. — 12 p.m. Attendance: 80 o Family Storytime: Three Wednesdays, 10:30— 11:15 a.m. Attendance: 139 o PJ Storytime: Three Thursdays, 6:30 —7 p.m. Attendance: 19 o Read to a Dog: First Saturday of each month, 1:30 —3 p.m. Attendance: 16 o Preschool Learning Time: One Wednesday, 10:30 — 11:15 a.m. Attendance: 35 o LEGO Time: One Friday, 1:30—3 p.m. Attendance: 16 o Game Time: One Friday, 1:30 —3 p.m. Attendance: 17 o Class Visits & Tours. Attendance: 85 Teen and Adult Programs and Events with daily/monthly attendance • Special Events: o Martial Arts Empowerment Workshop: One Tuesday, 4 - 5 p.m. Attendance: 4 o Banned Books Week Wanted Posters: All of September. Participation: 10 • Regular Programs: o Teen Book Club: first Monday of each month, 4:30 —5:30 p.m. Book: I Am Number Four by Pittacus Lore. Attendance: 6 4 Library Board November 8, 2016 Page 5 o Teen Wii U: Two Wednesdays, 3 -5 p.m. Attendance: 4 o Teen Volunteer Training (Grades 7-12) twice a month. Attendance: 7 o Teen Makerspace: One Tuesday, 4 -5 p.m. Attendance: 7 o Adult Coloring and Cookies: One Thursday, 6 -8 p.m. Attendance: 1 Annual Statistical Chart Fiscal Year(FY) 2016-17: Website Public Patron Circ- Cards Holds #of #of Event Brainfuse e-Material Month Count ulation Issued Placed Events Attendees Unique Computer Sessions Circulation Views* log-ins July 10,382 10,000 123 1,843 60 1,747 2,202 1,047 4 175 Aug 9,357 9,088 178 1,476 26 846 2,093 1,086 71 134 Sept 9,058 9,635 172 1,355 34 485 1,904 1,116 254 144 YTD 28,797 28,723 473 4,314 120 3,078 6,199 3,249 329 453 FY 15-16 113,548 106,566 1,427 15,189 489 11,535 25,948 13,147 1,288 2,031 FY 14-15 132,55 107,125 1,255 12,099 518 9,800 24,283 15,525 1,912 1,789 Quarterly Report Observations and Conclusions: During this reporting period which covers July, August, and September 2016, the library has offered 120 programs and welcomed 3,078 attendees. In addition to regular programming and enhanced outreach activities, as described earlier in this report, Librarians and library staff worked hard on concluding our annual Summer Reading Program. This summer, we saw a decrease in sign-ups and participation amongst children and teens. While the exact reason for this decline is unknown, the extreme heat of this summer may have contributed to these numbers as many families stated that they could not walk to the library due to the temperatures. However, our adult program participation skyrocketed with our first ever Ticket to Read weekly prize drawing. This innovative program allowed adult patrons to participate in our Summer Reading Program through everyday library activity. This quarter was also one of transition and change. At the end of our participation in the MakerBox Collective, we received our own 3D Printer for the library. Four computers were installed in the Teen Zone to provide students with more access to technology for homework and study. We continued our outreach to the Moorpark Unified School District by hosting the Librarians and furthering our collaborations. STAFF RECOMMENDATION Receive and file the Moorpark City Library Quarterly Report for the first quarter of FY 2016/17 (July- September 2016) Attachments: Monthly Calendars for July, August, September 2016 5 MOORPARK CITY LIBRARY JULY 2016 Sun Mon Tues Wed Thur Fri Sat Adult SRC—Get Your 1 2 Fax Children's \`V� �'' \, ifgl • Ticket to Read! Read-a-Thon 1 = r" Over 18s—Pick up your hold, or check out All Day 411, ,� Summer ReadingClub (SRC) one of our 7-Day Loans and discover your "Ticket". A super fun prize drawing takes Teen Board Elit 1 -.3Games All Day Sign Ups through July 29 place each week this month. t. 3 4 LIBRARY CLOSED 5 6 7 Read to a Dog 8 Children's 9 Lego Time 3 m Preschool Learning Time 10:30-12pm Read-a-Thon * 4( g P 10:30-11:15am Teen Makerspace All Day / * ,I L Teen SRC Magic Tree House Book Club: 3pm Ka P� �1U��f -i 1) Obstacle Course Soccer on Sunday p pm p Teen Board Games i� s Teen Wii U 3-5pm PJ Storytime at All Da _ * and Mini Games Gettin Fiscally Fit Campus Canyon Park ,I� * Adult ColoringClub I I,. l * ;,.t * at CC 3pm bpm 6:30-7:15pm 2-4pm `__ _- -. 7.1 10 Book Club for 11 Children's SRC 12 13 Preschool 14 Read to a Dog 15 16 p Learning Time 10:30-12p m Children's Friends of the AdultsNoteworthy_Puppets Lego Time 3 m 10:30-11:15am Read-a-Thon Time of My Life:A at CC Spm Teen SRC Magic Tree House Teen Makerspace All Day Library Novel by Allison Teen Book Club Yoga Class with Book Club:Soccer on Spm Teen Board Games Book Sale Winn Scotch When You Reach Me Kelly Kennedy Sunday 2pm PJ Storytime at 2pm by Rebecca Stead Teen Wii U Mountain Meadows All Day 6th-18th 4:30pm at CC Spm 3-5pm Park 6:30-7:15pm 17 18 19 20 Preschool 21 Read to a Dog 22 Children's 23 Lego Time 3pm Learning Time 10:30-12pm Read-a-Thon 10:30-11:15am Children's SRC Teen SRC Magic Tree House Teen Makerspace All Day Comedy Magician Real Life Library Book Club:Soccer on 3pm Teen Board Games at Community Game of Clue Sunday 2pm PJ Storytime at All Day in ,-.114 Center 3pm at CC 3pm Teen Wii U Peach Hill Park Adult Coloring Club 3-5pm 6:30-7:15pm 2-4pm le 1.24 25 26 27 Preschool 28 Read to a Dog 29 30 ''',f-* 1E.::- • ' Lego Time 3pm LearningB Time 10:30-12pm Children's •, r 10:30-11:15am Read-a-Thon r r - Teen SRC All ages—Tiny Book ` -r- �\ Children's SRC Magic Tree House Show&workshop All Day r'. `\ Found Oblect Book Club: Soccer on ' 3-6 m +A�,�. Tropical Birds Comedy Juggler Sunday 2pm p Teen Board '', R k PJStorytimeat , +,IE.+i:Me at CC 3pm Michael Rayner Teen Wii U Tierra Rejada Park All Days at CC 3pm 3-5pm 6:30-7:15pm ' 31 T erring for Eve . c"oC la ,,1 �.-c. MoorparkLibrary.org Mon-Thur 10am - 8pm t' V' —7, 699 Moorpark Avenue p p Fri& Sat 10am- 5 m tigt Moorpark Moorpark, CA 93021 p1151 %/r rill - 41) ' i)..4,;..- CITY LIBRARYSun 1 - 5 m j (805) 517-6370 p __I MOORPARK CITY LIBRARY AUGUST 2016 Mon Wed Fri 2 Lego Time 3pm 4 5 6 �hildren s SRC Finale 3 Preschool Read to a Do Teen SRC Finale g 46 Reptile Family at Chocolate Olympics Learning Time 10:30am-12pm KEEP HSAC 3pm at CC 3-4pm 10:30-11:15am Game Time Teen Book Club Adult Read Review Magic Tree House PJ Storytme at 1:30-3pm CALM AND City of Bones & Win, winner Book Club: Soccer Poindexter Park ASK A by Cassandra Clare announced on on Sunday p m 2 6:30-7:15pm , 4:30pm Facebook! LIBRARIAN 7 ik , 8 9 10 11 12 13 it " Family Storytime Teen Volunteer 10:30-11:15am PJ Storytime Adult Coloring Club Training 2-3pm ,: �� 2-4pm 'II/Ziallit R.e)tI.,rl 1 6:30-7pm ` ,. ` 4 14 15 ,1'' - 16 17 18 19 LIBRARY CLOSED 20 Book Club for Family Storytime maintenance & Adults 10:30-11:15am staff training6 The Rejected i� ?A kWriters'Book Club ` �I' by Suzanne Kelman ' `; Wii U Wednesday PJ Storytme -����_� Sc � 2pm ( 'a\-,( 4-6pm 6:30-7pm _ C 1 21 22 23 24 25 26 �i4 '*+..`� Game Time ., Teen Tuesday Family Storytime 1:30-3pm ...a,.Teen Volunteer y 10:30-11:15am Training 4-5pm Ma�eprsnpace PJ Storytime Adult Coloring Club 6:30-7pm 2-4pm 28 29 30 31 V1CQID® i i.... I �iL,11L Preschool �, y ' Roe - +�• dou Learning Time .Y , `� ar.���a�., �' f 10:30-11:15am f14 '1'3"....'._‘‘ � L. is-,l� s r ' �1- `/�1 _ 4.°41 ‘i II ii ii liLIBRARIAN *1'4 4 �Iea&Ha : - if e. I1 ej o�led,,inb for Eve,J., � - '1,, W ,4 ?' MoorparkLibrary.org Mon-Thur 10am - 8pm 699 Moorpark Avenue Fri & Sat 10am- 5pm �;� }' JSt�ilt Moorpark f0 Moorpark, CA 93021 fICI J ��_= CITYL113RARYSun 1 - Spm •' ,�- ' Y --- n_- (805) 517-6370 - °, ' MOORPARK CITY LIBRARY September 2016 iiiiiii _ ..... . ,.. f . , n Mon Wed Fri Golden Grades 1 2 Ask us about 3 Airp (I) Tutoring by High !-, ,, , Beginnin8 Library Card Sign-Up Month! School Students for live online home- f • T, °0rPari"I all grades work help with g 9/ Free card replacements during September Mondays & PJ Storytime brainfuse kt‘it'r 'A' Wednesdays 6:30-7pm 0 ,-, _ 4,1 ,.. , ___A_ 4-6pm hinthr,CAP tr111,0 Happy 9 10 6 Little Bilingual / Family Storytime 8 Lego Time Read to a Dog - Readers 11am-12pm 10:30-11:15am 1:30pm 1:30-3pm 0,0000000 Teen Volunteer boi La --4,-- PJ Storytime Training 2-3pm 6:30-7pm ti 12 14 15 16 Book Club for 13 Little Bilingual 17 Right to Read Adults Readers Family Storytime Class visits by Kitchens of the Teen Book Club llam-12pm 10:30-11:15am Adult Coloring Club appointment All month: Defend your Great Midwest by I Am Number Four Teen Tuesday4Wii U Wednesday 6pm favorite banned book 4,91.1.---1*-) 1. Ryan Strada! by Pittacus Lore Makerspace: 4-6pm PJ Storytime kx a leltirl by having a photo 2pm c?— ,i taken with it! 4:30-5:30pm Metal Tooling 4pm 6:30-7pm 18 IP A /(Olt 19 20 Little Bilingual Readers 21 Family Storytime 22 10:30-11:15am I 23 24 ll1m V !Tr am- 2p Kids Special Event: 7,14i »k Teen Special Event: Teen Volunteer Martial Arts ,: o Training 4-5pm Martial Arts Empowerment PJ Storytime Empowerment 6:30-7pm Workshop 4pm 4, Workshop 4pm 25 Banned Books 26 27 28 29 30 Week Sept Preschool fp,. e'0 ii U Game •Time '9i' ir art Learning Time 25-Oct 1 10:30-11:15am 1:30pm Wii U Wednesday 17' I t CliuTION 44 4-6pm PJ Storytime 6:30-7pm ii 0 bra/nit/se ,:coymg,Fol loves f,. 0 ..... c: MoorparkLibrary.org '' librortesi ;‘ ' '-' -.TO' 699 Moorpark Avenue r-401 :4,1 Moorpark ! Moorpark, CA 93021 f 0 ,I• .A1, L4_4 7. i. OD (805) 517-6370 _ ... ITEM 8.B CITY OF MOORPARK MOORPARK LIBRARY BOARD AGENDA REPORT TO: Moorpark Library Board FROM: Jennifer Mellon, Recreation/Community Services Manager DATE: October 31, 2016 (Meeting of 11/08/16) SUBJECT: Consider the Moorpark City Library Annual Report for Fiscal Year 2015-16 BACKGROUND AND DISCUSSION Section 2.70.080.F of Chapter 2.70 Moorpark City Library, of the Moorpark Municipal Code states, "The board shall on or before August 31st of each year review and submit a written report to the city council and state librarian on the condition of the library for the fiscal year ending June 30 preceding..." The August Library Board meeting was cancelled and staff had not completed the report for review in September. The October meeting was cancelled so staff is presenting the annual report at the regular November meeting. Attached is the prepared Annual Report for Fiscal Year 2015-16. STAFF RECOMMENDATION Receive and file the Moorpark City Library Annual Report for Fiscal Year 2015-16 and direct staff to submit the report to City Council as an informational item. Attachment: Moorpark City Library Annual Report for Fiscal Year 2015-16 9 Moorpark City Library ppK c 0 141' mai, mat 0 de to i 9 Op4TEp Annual Report 2015 - 2016 Moorpark City Library Annual Report 2015-2016 TABLE OF CONTENTS City Librarian's Message 3 Moorpark City Library Metrics and Statistics 5 Monthly Highlights 7 Special Projects and Additional Funding 10 Moorpark Library Board and Moorpark Friends of the Library 10 Page 2 of 11 11 Moorpark City Library Annual Report 2015-2016 From the Desk of the City Librarian — It was an amazing year full of innovation and inspiration! Looking back at the many activities, programs and services that the community has enjoyed it is clear that the Moorpark City Library presented wonderful opportunities for learning and collaboration. During the year, Moorpark City Library collaborated with seven other libraries in Southern California to implement the grant funded Maker Box Collective. Our Young Adult Librarian, Emily Appleton, created lesson plans filled with STEM (Science, Technology, Engineering, and Math) and STEAM (added Art to STEM) curriculum and using interactive program supplies, including four 3D printers. The Maker boxes rotated around each of the participating libraries for all ages to enjoy creative experiential learning and play. When the period of the grant ended, we were able to purchase additional 3D printers so that each of the libraries in the Collective could benefit from a permanent addition to our creative Maker Space programming. During the summer of 2015, Library staff joined with the Rotary Club of Moorpark and the Friends of the Library to promote the "Library cards for Kids Campaign". The Rotary Club rallied local school support to get Moorpark's children equipped with the best school supply—a Library Card! This collaboration went hand in hand with Library Card Sign Up Month and the unveiling of three new library card design offerings. The "City Panorama" library card design is especially popular with adults. The new children's card "Colorful Crayons" has a whimsical theme and the simple but striking "Black and White" card is proving to be a favorite choice for teens. Library Patrons were thrilled with the new carpets that were installed throughout the library in August 2015. And in September new furniture arrived for the homework area between the adult fiction and new books areas. Two round tables with integrated charging stations and new seating along with 2 lounge chairs with integrated electrical outlets for patrons wishing to charge their mobile devices are now being consistently used and appreciated every day. So much rich and exciting innovation in Library service has brought smiles to the faces of our customers, as demonstrated in the year of our social media posts. You can find photos and Library announcements on Facebook, Twitter and Instagram. Please like and share our pages and posts, and tell your friends that we do have books - and now there's so much more! Our Library truly has Something for Everyone! We hope to see you at the Library soon. Jo Rolfe Library Director, Library Systems & Services, Inc. Moorpark City Library Page 3 of 11 12 "'T F `fr"' fir. / '''-"!."`"4:47 / If ; t VtM ! F ':e a+ --. ilk. ,1�1,z-,,,,_,L ' - 7,-,'-''- i ....., ' ( , P V ,} It .. - ,. 1 ff -:-:!.-4, ''''''; --- _ •fir 217...7/ler1 * t.;. _ ( I I % fikr, f tts + 1r _ v F r -.14-,,,,: /iillikr, . ', .. , ,:r: 110$11.13,400)&100,1„m„. ::: le---''...,. '"'..• ., ''.4-S . 0 S 4 . . » a, tfiGH tARpytp rrtaNGRXA 7 ,,,,.,<z€. tit"".G-ss_7_ cf ,„- R f4Q. ,,-,-,.:::.:::!".1....,,,c. 4NL1i1R tRYRMi 11-� 11q SER NiGyrs MSR 1r, ' lrtiga 4 ,F` 4.1±4,,,,...,. ...... Page 4 of 11 13 Moorpark City Library Annual Report 2015-2016 The Moorpark City Library offers more than 400 programs annually, serving everyone from toddlers to teens to adults and seniors. All events and programs are free and can be found on the library monthly calendar of events both online and printed in the library. Some of the popular regularly scheduled programs include: the teen and adult book clubs, Adult Coloring Club, Baby Book Bunnies, Family Storytime, Game Time, Lego Time, Wii Wednesdays, and Teen Makerspace. Popular special events in Fiscal Year 2015-16 included: author visits and panel discussions; Day of the Child, Day of the Book/Dia de los Ninos, Dia de los Libros; Big Truck Big Read; Summer Reading Club with the kickoff Petting Zoo; Teen Tech Week; Holistic Lifestyle; Local Ghost Hunting; Makerbox programs for all ages, Self-Defense Workshops; and so much more! To strengthen community relationships, the library partnered with local non-profits, businesses, and civic organizations, including First 5 Ventura County, the Boys and Girls Club, the Rotary Club of Moorpark, the Moorpark Chamber of Commerce and Paws for Healing. Through our partnership with First 5, the library is able to offer the community a weekly "Little Bilingual Readers Storytime" where books are read and songs are song in both English and Spanish. Once a month, children have an opportunity to practice their reading fluency with a non judgmental furry friend from Paws for Healing that won't laugh at them if they make a mistake or stumble over a word. Thanks to the SAGE grant, each "Read to a Dog" participant is then invited to take a book home. The library is committed to working with local schools to support curriculum and to promote reading, books and libraries. Each month, the library hosts class visits and tours for elementary aged children. These children are treated to a story, craft or activity, and an opportunity to learn about the services offered at the library. Library staff also makes monthly class visits to schools and after school enrichment programs. This last spring, the librarians collaborated with the Rotary Club of Moorpark and the Moorpark Friends of the Library to participate in the Literacy Nights at the local schools. At this event, library staff signed students up for library cards, passed out calendars of upcoming events, and talked to students about what programs and events they would want to see at our library. It was a big year for technological enhancements and additions at the Moorpark City Library. It is our aim to evaluate, redevelop and upgrade technology and technological services to better meet the needs of today's library user. In 2015-2016, the library upgraded the teen computers, added two new printers, added a new print management vending machine and mobile print solutions, and was WIFI hotspots for community outreach through a California State Library Grant. Library Visits— Door Count and Virtual Use Approximately 113,548 people visited the Library during FY 2015-2016. This is a slight decrease from last year's total. These visits only take into consideration patrons who physically enter the library building. Library events that happen at the Community Page 5 of 11 14 Moorpark City Library Annual Report 2015-2016 Center, i.e. large Summer Reading Club events, or events in the community, i.e. storytime in the park attendance numbers are counted separately. Our website was visited by 25,948 unique users. This reflects an increase in virtual library use. Checkouts — Print and E-materials While print circulation decreased slightly this year (.5%), e-materials saw a significant increase of 13% more checkouts than last year. Library Cards Issued The library card campaign brought to the schools helped us grow by 1,427 new patrons this year. This is a 14% increase from 2014. Public Computer and Wireless Sessions Current trends seem to reflect the fact that wireless usage has begun to outpace in- house public computer usage. Without historical data this is hard to confirm, however the decline of in-house computer use coupled with the high wireless usage suggests that many users may have transitioned from public PCs to the use of mobile devices. Hold Service use 16000 Many more patrons took advantage of the ability to 14000 place a hold on items this year. Holds increased 12000 from 12,099 to 15,189 showing that patrons are 10000 making great use of our catalogs expansive reach 8000 to include other libraries in our network. This 6000 service increased by 25% from last year with 4000 patrons requesting materials from other libraries in 2000 the Inland Library Network. 0 2012-2013 2013-2014 2014-2015 2015-2016 Program Attendance The number of people attending programs increased by18% this fiscal year. This is a reflection of the community's continued enjoyment of the diverse selection of Library programs being offered every week. Expenditures 2015-2016 2014-2015 2013-2014 $658,535 $606,936 $616,957 The Moorpark City Library expenditures have remained consistent over the past three years. Expenditures for contractual services, professional services, collection, computer equipment, and miscellaneous expenses such as conferences and meetings, training, postage, advertising and printing have remained flat. Expenditures for building improvements increased in Fiscal Year 2015-16 due to installation of new carpeting throughout the building and purchase of wired furniture. Page 6 of 11 15 Moorpark City Library Annual Report 2015-2016 Revenue 2015-2016 2014-2015 2013-2014 $23,297 $24,647 $24,227 The revenues above reflect the total of fines/fees collected, printing and copy charges. Revenue from these avenues has remained consistent over the past few years. In Fiscal Year 2016-17, a permanent 3D printer will be installed and with that fees for use will be established. It is anticipated that this addition will provide enhanced service to the public as well as increase revenue slightly. Statistical History and Statistics. The chart below details the statistical history of the Moorpark City Library for the last five years. LIBRARY STATISTICS- FISCAL YEAR 2015-2016 and Historical Comparison Website Public Month Patron Circulation Cards Holds #of #of Event Unique Computer Brainfuse e-Material Count Issued Placed Events Attendees Sessions Circulation Views* log-ins 2015-16 113,548 106,566 11,427 15,189 489 11,535 25,948 13,147 1,288 2,031 Mo.Avg. 9,462 8,881 119 1,266 41 961 2,162 1,096 107 169 Last FY 132,255 107,125 1,255 12,099 518 9,800 24,283 15,525 1,912 1,789 2014-15 Mo.Avg. 11,021 8,927 105 1,008 43 817 2,024 1,294 159 149 FY 2013-14 137,136 126,065 1,556 9,317 423 9,642 N/A 16,866 1,575 855 Mo.Avg. 11,428 10,505 130 776 35 804 N/A 1,406 131 71 FY 2012-13 126,145 124,151 1,573 6,182 344 8,134 N/A 19,395 2,072 N/A Mo Avg. 10,512 10,346 131 515 29 678 N/A 1,616 173 N/A FY 2011-12 131,099 132,314 1,787 6,882 352 8,027 N/A 19,525 3,223 N/A Mo.Avg. 10,925 11,026 149 574 29 669 N/A 1,627 269 N/A Monthly Highlights tivpr Julyx New Library Board member Linda Goble was sworn in and accepted the official oath of office. President McGregor was reelected to her position as Library K',. ;,.:!'" Board President. August This was the month of interior design enhancements at the library. Carpet was installed and new furniture was Page 7 of 11 16 Moorpark City Library Annual Report 2015-2016 delivered to place in the primary homework area between the fiction and new books. Two new printers, one for the public PCs printing and the other for the staff area were also installed and have made a huge impact on the speed of retrieving prints. September Bruce Thomas President of the Rotary Club of Moorpark took the lead in the Library Cards for Kids campaign by contacting the School District and local school Principals to rally support for getting all Moorpark children a Library Card. October for p Moorpark City Library launched three new styles of library cards! o��t�� � ` -i3O The new cards were designed to appeal to different age groups r and interests. They all include the library's catch phrase 1 "Something for Everyone" and graphics reflecting our community ' engaged in a wide variety of library activities The new cards were ti Moorpark CITY LIBRARN launched at Country Days. The Library booth was extremely popular with well over 300 visits. November A critical review of attendance statistics resulted in dropping movie screenings from our program offerings going forward. This will mean that a movie license will not need to be purchased saving $400 of Moorpark Friends of the Library sponsorship funds that can be diverted to a Summer Reading Program performance or other well-attended programming. The Librarians have also determined that restricting the number of programs to a maximum of 25 per month will enable a greater degree of staff focus on outreach and the more popular in-house activities. December The Family Holiday PJ Party held on December 3, 2015 was a grand success with over 420 attendees. The location was expanded to two rooms in the Community Center in addition to the Library. Santa and storytelling was held in the library with Library Board Member Rios acting as Santa's agent. There was a Holiday Card Passport for families to know what activities were available. January FREE The City Librarian was selected by ALA's President-Elect Julie Todaro, PEOPLE to serve as a member of the ALA Intellectual Freedom Committee. READ This honor is a volunteer appointment to the standing council serving libraries and policy makers at the national level. FREELY February Following the discussions at recent meetings of the Library Board, Library staff has redoubled their efforts to reach out to the community more frequently and in more diverse ways. Activities include successful collaborations with the Rotary Club of Moorpark and the Moorpark Friends of the Library who participated jointly in local school literacy nights in order to encourage new library card registrations as a part of Page 8 of 11 17 Moorpark City Library Annual Report 2015-2016 the Library Cards for Kids Campaign, as well as to recruit parents into membership of the Friends group. In addition, it is anticipated that joining the Chamber of Commerce this quarter will help develop future relationships with local businesses and improved insight into how the Library can better serve the business community. March Five new lockers in 2 different sizes were purchased, delivered and installed on the Library porch. Patrons were invited to store skateboards, helmets, folding scooters, and other potential trip hazards in the lockers by obtaining a free token from Library staff. There is a one-day limit on storage. April Moorpark City Library was a Southern California Library Cooperative (SCLC) Grant sponsorship recipient. We werea,. awarded the use of a WiFi Hotspot including all data charges ,,."�` ,:1-, Y, ;,,„ ' f for one year. State Librarian Greg Lucas asked SCLC to , „ 1r ,,j manage this new part of the statewide Technology and _ Testing Grant. Funding was provided for Wi-Fi hotspots to be F. deployed to rural and underserved library communities. Also, . in April, the Library hosted the annual Dia de los Ninos/ Dia ') t 41 de los Libros (Day of the Book/ Day of the Child) event. Native American Tribal Dance & Culture was presented by Ben Hale who, in brilliant authentic regalia, introduced a variety of g.., dances and culture stories from different tribes across North "` `'� America. May Each May the Library hosts the Big Truck/Big Read event. This very popular event was once again a big hit with over 200 families attending to see safety vehicles, City work vehicles, and other large trucks and visit with those who operate them. Meg Thackoorie, Youth Services Librarian, was presented a certificate of recognition and appreciation from the Moorpark Chamber of Commerce for being nominated for the honor of Educator of the Year, Legend Award, and Woman of the Year. Emily Appleton, Young Adult Librarian, was also presented a certificate of recognition from the Moorpark Chamber of Commerce for being nominated for the honor of Educator of the Year. June A Library value calculator was added to the library �' i.i�rar� Value Calctrlator website to allow patrons to easily calculate their costs saved by using the library. This is an advocacy tool used IFind out the value by many libraries in the US to demonstrate to users their ....... of your tihrary use± return on investment for funding these services. The _ _ kick-off events for summer reading club were a huge success in June with Page 9 of 11 18 Moorpark City Library Annual Report 2015-2016 approximately 450 attendees visiting the petting zoo and signing up to participate in the "Read for the Win" summer reading programs. Special Projects and Additional Funding The special projects and additional funding that was received this year greatly helped the Library to update its look and provide more modern conveniences to our patrons. Through the funding the Library was able to offer a number of new services. MakerBox Collective Grant Moorpark City Library was part of a seven library collective that won a grant-funded MakerBox $riron Project from the California State Library with funding from the federal LSTA programs. As part of a joint MakersBox Grant, the Library r >.., has access to a 3D Printer as well as many other ' / r — a ' J technology tools and supplies for hands on c • .a. v E ;•,, learning and play. The programs generated from this project have raised awareness and interest in LI { STEM (Science, Technology, and Engineering & rueuur �. cueenc �yo o.-No,.„4c,:e.,_. Math) activities in the library. PUBLIC LIBRARY Sage Publications Grant Sage Publications grant funded the children of Moorpark's Read to a Dog program once again. They provided $2000.00 to purchase books for our popular program in 2016. SCLC grant for Mobile Wi-Fi Hotspot Library staffs were awarded the use of a Wi-Fi Hotspot including all data charges for one year. We were asked to test the hotspots with staff to become more familiar with the product. The device ownership will transfer to the Library on July 1, and we will have data paid for until March 31, 2017. Librarians and Library staff will be able to use the hotspot with a laptop and go to outreach events, such as back to school and literacy nights to register students and families with library cards. CENIC grant The $29,179 grant application to increase Broadband infrastructure for the library was successful. Reporting and expenditure is subject to award CENIC guidelines. It is anticipated that the project installation will begin during or soon after July 2016. The grant application was submitted by City staff to Connecting California the Southern California Library Cooperative. Moorpark Library Board The Moorpark Library Board continued to be a force for innovation and change as it supported the implementation of new and interesting ways for people to discover, learn Page 10 of 11 19 Moorpark City Library Annual Report 2015-2016 and grow at the library. Proving that libraries contain so much more than just books, the Moorpark Library Board encouraged the staff to pioneer new programs, break attendance records with annual recurring program favorites and new Maker activities. Throughout the year, the Moorpark Library Board reviewed library policies, procedures, and collection development criteria that allow the staff to expand the library collection to contain the unique, the useful and the interesting. Moorpark Friends of the Library The Moorpark Friends of the Library continue to do amazing things for our Library. Our Friends members and volunteers are strong and successful advocates for public support of the library. They provided over $10,000 in financial support in Fiscal Year 2015-16, and have contributed to some of the Library's most popular events. Hundreds of families turn out every year for the Summer Reading Club and the Holiday Pajama Party. The MFOTL were also integral to the Moorpark City Library's participation in the MakerBox Collective Grant. Several Friends members wrote letters of recommendations and the MFOTL provided in kind donations to support related programming. The Friends largest fundraiser was their Clean Comedy Night at the High Street Arts Center in October which was a great success. 1 Page 11 of 11 20 ITEM 9.A MINUTES OF THE LIBRARY BOARD REGULAR MEETING Moorpark, California September 13, 2016 A Regular Meeting of the Library Board of the City of Moorpark was held on September 13, 2016, in the Community Center of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: President McGregor called the meeting to order at 6:07 p.m. 2. PLEDGE OF ALLEGIANCE: Board Member Rios led the Pledge of Allegiance. 3. ROLL CALL: Present: Board Members Linda Goble, David Landry, Jose Rios, Candice Sunseri, and President Heather McGregor. Staff Present: Jennifer Mellon, Recreation & Community Services Manager; Emily Appleton, Young Adult Librarian, Library Systems & Services, LLC (LS&S); and Patty Anderson, Administrative Assistant. 4. SPECIAL AGENDA ITEMS: None. 5. PUBLIC COMMENTS: None. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: President McGregor requested Item 9.0 be pulled for discussion. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY BOARD MEMBERS: Board Member Rios stated that he was at the Library when a class from Walnut Canyon School was there visiting and he was very impressed with Library staffs interaction with the children. 21 Minutes of the Library Board September 13, 2016 Page 2 President McGregor announced the following upcoming Library events: Book signing event "Frazzled"; free tutoring offered through the Library; Banned Books Week event; Country Days event, which will include a Library booth; Harry Potter Festival; free library card month; and, Legoland coupons available at the Library. Board Member Rios inquired as to who should be contacted if someone would like to volunteer at the Library. Staff stated that a volunteer can contact any of the Librarians directly by phone or through the Library's webpage. 8. PRESENTATIONS/ACTION/DISCUSSION: A. Consider the Moorpark City Library Quarterly Report for the Fourth Quarter of Fiscal Year 2015-16 (April, May, and June 2016). Staff Recommendation: Receive and file report. Jennifer Mellon gave staffs report. She also announced that the City's Librarian Jo Rolfe has taken a position with another city and her replacement will be starting at the beginning of October. Board Member Landry congratulated Librarians Emily Appleton and Meg Thackoorie who were recognized recently by the Chamber of Commerce. Board Members and staff discussed the current statistics, which included the cost of the programs; attendance totals at the Library and other venues where Library events are held; and how library contract staff assists patrons with instruction processes for Library ,amenities and services such as how to download books onto their devices and self- service printing. MOTION: Board Member Goble moved and Board Member Sunseri seconded a motion to receive and file the report. The motion carried by voice vote 5-0. B. Consider the Moorpark City Library Summer Reading Club Report for Summer of 2016. Staff Recommendation: Receive and file report. Jennifer Mellon gave staffs report. Board Members and staff discussed 2016 attendance as compared to previous years, possible reasons why attendance was down, as well as ways to improve the program for next year. 22 Minutes of the Library Board September 13, 2016 Page 3 MOTION: Board Member Rios moved and Board Member Landry seconded a motion to receive and file the report. The motion carried by voice vote 5-0. 9. CONSENT CALENDAR: A. Approval of Minutes from Library Board's Regular Meeting of July 12, 2016. Staff Recommendation: Approve the minutes as presented. B. Friends of the Library Report. Staff Recommendation: Receive and file report. C. Consider Cancellation of October 11, 2016, Regular Library Board Meeting. Staff Recommendation: For staff to post a notice of meeting cancellation for the October 11, 2016, regular Library Board meeting. President McGregor had requested Item 9.0 be pulled for discussion. The Board and staff discussed issues regarding whether to schedule or cancel the October 11th regular meeting. MOTION: Board Member Landry moved and Board Member Goble seconded a motion to approve staff's recommendation for Item 9.0 to cancel October's regularly scheduled meeting. The motion carried by voice vote 4-1. Board Member Rios opposed. - MOTION: Board Member Goble moved and Board Member Landry seconded a motion to approve staffs recommendations for the two remaining Items in the Consent Calendar. The motion carried by voice vote 5-0. 10. ADJOURNMENT: MOTION: Board Member Sunseri moved and Board Member Landry seconded a motion to adjourn the meeting. The motion carried by voice vote 5-0. APPROVED: Heather McGregor, President ATTEST: Patty Anderson, Administrative Assistant II 23 ITEM 9.B CITY OF MOORPARK MOORPARK LIBRARY BOARD AGENDA REPORT TO: Moorpark Library Board FROM: Jennifer Mellon, Recreation & Community Services Manager DATE: October 31, 2016 (Meeting of 11/8/2016) SUBJECT: Friends of the Library Report DISCUSSION Attached is the Friends of the Library President's Report for September and October 2016. STAFF RECOMMENDATION Receive and file the report. Attachment: Friends of the Library Report 24 Moorpark Friends of the Library (1VIFOTL) President's Report for September and October 2016 Moorpark Library Board November Meeting The current Board of the MFOTL comprises the following members: President and Newsletter Coordinator Rosalie Barili Vice President and Volunteer Match Coordinator Theresa Tardif Secretary Dona Pugh Treasurer Arianne Kha Assistant Treasurer Madison Kha Book Sales Coordinator Mike Fenerin Social Media Coordinator Sandi Thompson Policies and Procedures Coordinator Lou Langkusch ➢ Moorpark Friends of the Library board update: o By vote of the board,Arianne Kha has been appointed to complete the term of Mike Fenerin as Treasurer,with Madison Kha as Assistant Treasurer. o Our next Board meeting is scheduled for Tuesday,November 15,from 4 to 6 PM in the Library. > Outreach o VolunteerMatch.org continues to attract potential volunteers at a surprisingly good rate, and a draft procedure for placing these volunteers into a suitable position has been developed by Mike Fenerin, and continues to be reviewed and revised by Teresa Tardif. o Our monthly articles for the MWFC newsletter continue as a standard feature, promoting our activities,membership in the Friends, and mutual interests. o Clipboards for volunteer signups for service to the Library and MFOTL will be maintained at monthly meetings of the Moorpark Women's Fortnightly Club as a part of their Helping Hands program. o We are receiving regular book donations at the MWFC monthly meetings. o We continue to fill the gap between Newsletters with eblasts promoting Library and Friends' events. ➢ Finances remain in good shape with over$50,000 in checking and savings. In accordance with our July meeting approval that we will transfer funds into our Vanguard Balanced Index Fund,the first of four installments of$2500 was made in mid-October. ➢ Our October book sale held at Moorpark Country Days was a financial success. Including the follow-up porch sale, our income was $536,an increase over last year. > According to feedback from attendees,the Fourth Annual Comedy Night fundraiser on October 23rd was a comedic success. Our accounting is not yet complete,but it appears 25 that gross income is about 40%higher than last year—so a financial success as well. Big thanks are due to the city and the HSAC for their support before and during the show, with special bows to the Library staff for publicizing the event, selling tickets, and answering patron questions. It was truly a joint effort. ➢ Initiatives under development/consideration: o Potential Girl Scout reading program remains a desired future activity, but is not currently under development ➢ Grant awards o Unfortunately, our funding application to 4Imprint was not successful,wherein we requested a donation of$500 in MFOTL-logo-printed product,to be used as marketing giveaways at the Holiday PJ party. We will continue to pursue this source of funding for other Library events. o Preliminary discussion at Union Bank revealed that a request at the end of the year for$1000 to fund our proposed bus trip to the LA Times Book Fair in April would fit the bank's guidelines. We will therefore continue to pursue this project as a fundraising event. ➢ MFOTL priorities for 2016 o Build endowment and provide continuing level of donations for the library o Research innovative and less labor-intensive fundraising activities. Current research is focusing on the possibility of a bus trip to the LA Times Book Fair in April 2017. o Continue to strengthen volunteer base o Improve book store sales,book sales, on-line sales, membership revenues, donations o Continue a strong community and school outreach. 26