HomeMy WebLinkAboutBGT 1992-1993 Budget Message M E M O R A N D U M
TO: The Honorable City Council
FROM: Steven Rueny, City Manager
DATE: June 5, 1992
SUBJECT: CITY MANAGER'S BUDGET MESSAGE FY 1992/93
Enclosed is the proposed Budget for Fiscal Year 1992-93 . For the
third consecutive year, the State is projecting a multi-billion
deficit. The Legislature and Governor are again expected to engage
in prolonged discussions on revenue and expenditure alternatives
for balancing the State Budget. The impact on City revenues and
expenditures is not known at this time. During the past two years,
the State has authorized the County to impose booking fees and
property tax administration fees, phased in a two year elimination
of the cigarette tax subvention, diverted 50% of the non-parking
violation court fines and reduced the vehicle license fee (VLF)
subvention by 18 . 75%. The combined loss in revenue and increase in
fees is $360, 000 each year.
In addition, Proposition 111 from 1990 imposed a maintenance of
effort (MOE) mandate on the City to spend a specified amount of
discretionary funds, other than gas tax and LTF funds, for street
purposes. The amount must equal the average of such expenditures
over the three year period of 1987/88 - 1989/90. The City' s
obligation is $68, 197 . The City previously used the Traffic Safety
Fund for a portion of street maintenance. When combined with a 50%
reduction in court fines, which is the 'revenue source for the
Traffic Safety Fund, the MOE burden falls on the General Fund. The
annual amount of Traffic Safety Fund revenue is only sufficient to
fund the current crossing guard staffing with about $13 , 000 left
over. In past years, the City funded as much as $53 , 000 of street
maintenance each year from the Traffic Safety Fund. This must now
be funded by Gas Tax funds.
The proposed 1992/93 Budget takes all of these items into
consideration. It does not consider any other proposed additional
revenue losses or new expenditure mandates from the State. One of
the ways used to balance the proposed budget was to draw down the
Traffic Safety Fund reserve by $64 , 650 to support the law
enforcement program. In last year' s budget message I stated that
this option would probably have to be considered. The projected
Traffic Safety Fund balance at June 30, 1993 is $100, 000.
The Honorable City Council
City Manager 's Budget Message - FY 1992/93
June 5, 1992
Page 2
General Fund Revenue
General Fund revenue of $3 , 750, 582 is a decline of about $138 , 000
from the 1991/92 projections of $3 , 888, 535. Interest earnings are
expected to decline by $80,000 in the General Fund as average
earnings dip below 4%. The City's three largest sources of revenue
-- Property Tax, Sales Tax and VLF -- are all projected to be flat
and cumulatively show only a slight increase.
Gann Limit
The City' s 1992/93 Gann Limit is $3 , 174 , 321. No excess proceeds of
taxes is projected for either 1991/92 or 1992/93 . The City had
Gann excess proceeds of taxes of $265, 633 in 1990/91. This is not
covered by the June 1988 voter approved authority to spend excess
proceeds of taxes. This action covered the four year period of
1986/87 - 1989/90. The Council has five options to consider.
1 . Seek voter approval to increase Gann Limit.
2 . Increase its initial Gann Limit and seek court validation.
3 . Return the excess proceeds of taxes by reduced or suspended
fees, assessments or taxes.
4 . Refunds to taxpayers.
5. Pursuant to Proposition 111, expend the amount of any excess
proceeds of taxes on capital purchases or projects that cost
at least $100, 000 and have a life of 10 or more years.
The Council will be asked to consider a report on these options on
June 17 . The Budget and Finance Committee and Staff recommend the
last option. City staff has reviewed the Gann excess proceeds of
taxes for the four year period covered by the voter approved
spending limit increase. The four year total Gann Fund is
$1, 619 , 245. This is $190, 000 more than the $1, 429 , 175 estimated in
June 1991 as a result of interest accruals to the Gann Fund. This
interest was earned on the investment of the Gann funds held in
reserve in Fund 51. The attached exhibit illustrates the Gann Fund
projected expenditures through June 30, 1992 and the proposed use
The Honorable City Council
City Manager' s Budget Message - FY 1992/93
June 5, 1992
Page 3
of $885, 527 that is available for appropriation. It is recommended
that the available Gann Funds be reserved and appropriated as
follows:
GANN FUND
Appropriation
Reserved FY 92/93
Arroyo Vista Park $100, 000
Paramedics 75, 000
Youth Services 20, 000 $ 20, 000
Emergency Generator 23 , 000
Charles Street 134 , 500
General Fund Reserve and Capital Replacement Fund
As in past years, I recommend that the City Council maintain an
adequate General Fund Reserve and establish a formal policy for
using or designating a portion of the current year General Fund
revenue to fund future capital needs and equipment replacement.
While much of the City' s infrastructure is relatively new, as it
ages there will be a greater demand to supplement restricted funds
such as Gas Tax and the Park Improvement Fund with the General
Fund. Four facilities need funding: 1) public works yard; 2) City
Hall expansion; 3) Teen Center; and 4) Arroyo Vista Community Park.
Another reason to have an adequate reserve is to offset the
financial impact of natural disasters, litigation, the changes in
the economy, unilateral State action affecting the City' s budget,
and reduced development activity.
Recreation and Senior Citizens Center
In 1991/92 , the Council responded to the need for more emphasis on
recreation. The full-time position of Recreation Coordinator was
established and $40, 000 set aside for at-risk youth programming.
In addition, over $16, 500 was budgeted from the General Fund to
enhance recreation programming and special events. This year the
Council is asked to consider staffing and management of the Senior
Citizens Center. The Center is currently leased to the Moorpark
Senior Citizen Club who staff, operate and maintain the facility.
They have a three year grant to fund a portion of the funding for
a Center Director. The Club has proposed to assign the $12 , 000
annual grant to the City and terminate the lease in favor of the
City performing these functions. It's estimated to cost about
$20 , 000 per year above the $12 , 000 grant to assume this
responsibility. Since discussions are ongoing with the Club, these
possible revenue and expenditure items have not been shown in the
proposed budget.
i
The Honorable City Council
City Manager' s Budget Message - FY 1992/93
June 5, 1992
Page 4
Budget Overview
The following overview highlights the more significant points and
changes contained in the proposed Budget:
1 . Modification to the percentage spread of certain operations
and maintenance items to the four primary departments. The
Administrative Services Department supports most of the other
Departments funded by the General Fund and not specifically
listed.
Current Proposed
Administrative Services 40 25
Recreation 10 20
Community Development 40 35
Public Works 10 20
2 . The Community Center operations are again funded by the
General Fund and not the Park Maintenance Assessment District
(AD 85-1) .
3 . The salaries and benefits of the two Code Enforcement Officer
positions and the Secretary position in the Community
Development Department are again funded by the General Fund
and not the Community Development Fund.
4 . Even though the rates for City Attorney services have
increased about 10% on average, we believe this will be offset
by reduced hours. In addition, funding for litigation from
the General Fund has been reduced by $10, 000 from the 1991/92
amount. We believe there will be less activity than in past
years. In the event additional litigation occurs, funds would
need to be drawn from the General Fund Reserve.
5. The County Cities and County of Ventura are in the process of
forming a Council of Governments (COG) . As this develops
there may need to be an expenditure of funds. No funds have
been budgeted since transition to a fully operating COG is not
expected to occur before 1993/94 . The City is now apparently
obliged to join SLAG to be eligible to participate in SCAG 's
district level activities. The annual SCAG membership is
about $1800.
6. The County Cities and County of Ventura have been discussing
the formation of a County Solid Waste Authority. The Council
recently appropriated about $8, 000 to participate in the
funding of an organizational study as a preliminary step in
I
The Honorable City Council
City Manager 's Budget Message - FY 1992/93
June 5, 1992
Page 5
this process. No additional expenditures for this purpose
have been planned in 1992/93 , though a portion of the AB939
fee enacted by the Council on June 3 could be used, if needed.
7 . The City contribution to the Chamber of Commerce is proposed
for $6, 000. This is $3 , 000 less than in 1991/92 and in line
with the original intent of providing funds to help the
Chamber get started with its objective of providing a full
time staff person. The City has contributed $21, 000 to the
Chamber in the last two years.
8 . The proposed budget has reduced capital spending funded by the
General Fund in Administrative Services - 117 from $114 , 900 in
1991/92 to $25, 300 in 1992/93 . This can be accomplished since
all office personnel now have computers and the City Hall
interior has been remodeled.
9 . A 6% increase in the Sheriff contract rates has been budgeted.
In addition, an Administrative Analyst position at a cost of
about $58 , 000 has been proposed. The Budget and Finance
Committee and City staff recommends utilization of a cadet for
this purpose. A savings of $26, 000 is projected for their
proposal. In 1991/92 , the City used $150, 000 in Gann Funds
and $103 , 000 in Traffic Safety Funds to help fund the law
enforcement service. For 1992/93 it is expected that $135, 650
of Traffic Safety Funds be used to help fund this activity.
The total law enforcement cost is $2 , 223 , 671, which is about
60% of the total estimated General Fund Revenue.
10 . The National Pollutant Discharge Elimination System (NPDES) is
a federal mandate to establish a storm water management
program. This program is expected to be expensive in future
years. As authorized by the Council, the City is
participating jointly with the County of Ventura and Cities of
Simi Valley, Thousand Oaks and Camarillo to comply with the
NPDES provisions. The City declined to participate in the
assessment district to fund Moorpark' s cost of participation.
$10, 000 from Gas Tax and $10, 000 from General Fund have been
budgeted for potential first year costs.
11 . The Community Development Fund receives revenue from
development activity from planning, building and safety and
engineering services, which in turn supports these three
activities. The Fund Reserve has decreased over the last
three years as development activity decreased. It is
projected that with an existing reserve and activity in
1992/93 that this Fund will have a modest reserve at June 30,
1993 . The level of Building and Safety activity has resulted
I
The Honorable City Council
City Manager' s Budget Message - FY 1992/93
June 5, 1992
Page 6
in it costing more than the revenue generated. The Council
approved a General Fund appropriation to subsidize this
function through June 30, 1992 . This continues to be a
concern and must continue to be closely monitored.
12 . The recently enacted AB939 fee is expected to generate about
$109 , 000 in 1992/93 . Of this, about $82 , 000 is expected to be
expended. The balance of $27 , 000 should be held in reserve
for program implementation in 1993/94 .
13 . The City will celebrate its 10th anniversary of incorporation
on July 1 , 1993 . Five thousand dollars has been included to
help fund an event or series of events to commemorate this
milestone. The Council should consider how to organize such
an event. One option is to have the Parks and Recreation
Commission and designated City staff plan the event. It is
hoped that Phase I of Arroyo Vista Community Park could be
officially dedicated as part of an overall special event.
14 . The General Fund was used to fund the Recreation special
events in 1991/92 . This was necessitated by the uncertainty
of revenues in the Recreation Fund and having depleted the
fund balance in 1990/91 . The Recreation Fund is expected to
have a balance of $13 , 000 on June 30, 1992 . The 1992/93
budget proposes to utilize the balance except for about
$10, 000 held in reserve for any unforeseen shortfall and/or
repairs to ballfield or basketball court lighting.
15. Commuter rail service is expected to start in October 1992 .
As part of this, the City will have the obligation to maintain
the parking lots, lighting, platform and related facilities.
Most of this will be performed by the Public Works Department
personnel .
16 . The City also has the responsibility to manage the property on
the north side of High Street now owned by VCTC/Rail
Authority. It ' s anticipated that increases in rents will
offset this expense as well as the debt service obligation
assumed by the City as a condition of obtaining an option to
purchase the property at the set price of $800, 000 . No net
expenditure for the activity is included in the budget .
1 / . Other than the AB939 fee necessitated by the State imposed
mandate, no other new fees are proposed. During 19112/93 ,
staff wi l l be evaluating for presentation to the Council i
Business License program and alarm ordinance with related
fees.
The Honorable City Council
City Manager' s Budget Message - FY 1992/93
June 5, 1992
Page 7
18 . The following are proposed changes to personnel :
A. An additional 200 hours for the Records Clerk position
assigned to the City Clerk ' s Office for an average of 24
hours per week. This is recommended to offset the hours
spent providing switchboard relief and performing special
work for other departments. The extra time will also be
beneficial during the set up and initiation of the
optical disk system.
B. In 1991/92 the City budgeted for, but did not fill an
Associate Planner position. The City utilized a part
time position to provide assistance with certain planning
activities including participation in the General Plan
Update during the Senior Planner ' s leave of absence.
With the volume of work as follow up to and
implementation of the General Plan Update, it ' s necessary
to fill this position. Projected cost recovery from
chargeable time should offset much of the cost.
C. Presently the Public Works (General) and Community
Services (Parks) Departments share one Maintenance Worker
position. It ' s proposed that each department receive an
additional one-half position. This would give Public
Works three full time maintenance employees and Community
Services two. In Public Works the current one-half
position is funded by the General Fund. It ' s proposed
that the balance of the position be funded by an
offsetting reduction in the number of part time laborer
hours funded by Gas Tax. In 1991/92 there were 1680
laborer hours. In addition to the above adjustment, 208
hours would be dedicated to fund 25% of the weekend
staffing. This would leave 432 hours to supplement the
three full time positions for certain assignment. This
adjustment will make stable, better trained employees and
enable the department to more safely perform more tasks
such as pavement markings, shoulder work and pavement
repairs and maintenance of commuter rail facilities. The
additional one-half position in Parks will add about
$14 , 000 in costs . There is not the same opportunity to
offset this with a reduction in laborer hours . In fact ,
the part time laborers ' hours need to increase from 416
to 1500. This increase would cost about $8 , 400 . This
will provide for 3/4 of the weekend hours and 2 manhourF;
"360 days per year to close the restrooms at six parks .
The City util ize<s two crossing quards to lock 3 restrc>om�;
ea(-h . They each receive one hour of compenss.jt i on forthis work . This fi is proven to be the least, cost l y met lho<i
The Honorable City Council
City Manager's Budget Message - FY 1992/93
June 5, 1992
Page 8
to keep the restrooms open beyond the regular 8 hour work
shift. With the addition of South Meadows Park the City
now has 52 acres of park. The maintenance workers
perform tasks not part of the landscape maintenance
contract including safety checks, graffiti removal , tree
trimming, painting, repairs to drinking fountains and
other basic plumbing and electrical repairs. With the
addition of picnic shelters and restrooms in particular,
City parks are receiving more use and requiring more
maintenance.
D. The potential for a Senior Citizen Coordinator was
previously discussed.
E. Additional part time hours in the Recreation Department.
The number of class offerings and special events require
more help. In particular, the success of special events
is dependent on having an adequate number of our staff .
Five hundred and twenty (520) hours for part time
Recreation Leader is proposed.
19 . As a result of changes in CDBG related to fair housing
concerns, the City will have about $1800 less for
administration of CDBG programs. This will be funded by the
General Fund.
20. The City ' s in house task force is still evaluating the impact
for compliance with the Americans With Disabilities Act (ADA)
mandated by the federal government. No funds have been
included in the proposed budget for this purpose .
21 . While not in the proposed Budget, the Transportation Committee
and Staff recommend consideration of extended bus service to
complement the commuter rail service. The cost for this
service will be provided at the budget workshop.
Summary
The Budget and Finance Committee and staff have developed the
proposed Budget with the constraints and assumptions discussed in
this report. Unlike some other public agencies, I am not proposing
any reduction in staff . As the Council knows, the City has faced
a number of new mandates and has introduced several new activities
to meet the interests and demands for additional and improved
services. The City already operates at minimum staffing levels .
The 'add it ion of one maintenance position is needed to the
needs of a newly established Public Workf; Department and i n(-I ea,,ed
1� rk:s maintenance responsibilities . The t i l l i ng of i pi ,,v i our, l i
The Honorable City Council
City Manager ' s Budget Message - FY 1992/93
June 5, 1992
Page 9
authorized Associate Planner position is needed to follow up on the
General Plan and related expected increase in development
processing.
The proposed Budget is based on no further cuts in State
subventions or imposition of new mandates. The use of available
Gann funds and major portions of the existing balances in the
Traffic Safety Fund and Recreation Fund help balance the budget.
The City needs to maintain an adequate reserve and plan for future
capital needs. The City has assumed or is about to assume and/or
is required to perform several new responsibilities including
expanded recreation services, 8 acres of additional developed park,
cable tv government channel programming, commuter rail service, at-
risk youth services , senior citizen center staffing, solid
waste/recycling programs and storm water management activities
among others.
c:\wp51\budget
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F � . , MOORPARK
799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864
09L'
TO: Honorable City Council
FROM: Richard Hare, Deputy City Manag�r V/
DATE: June 25, 1992
SUBJECT: Consider Adoption of FY 92/93 Budget
Background
The proposed FY 92/93 budget presented to the City Council by the
City Manager on June 5 , 1992 , has been reviewed and amended by
the City Council through a series of budget meetings held on June
8 , 10 , 15, and 20 . Public comment was invited at each of these
meetings .
The original proposed budget consisted of thirty-one ( 31 ) funds
and twenty- five (25 ) operational departments . The budget as
amended consists of thirty ( 30 ) funds and the same number of
departments .
The annual budget , as amended by the City Council , is presented
for final approval pending State action regarding local
government revenues and any salary and benefit adjustments . The
highlights of some of the elements of this budget are reviewed
below.
Funds and Chart of Accounts
It is recommended that Fund 45 for construction of a municipal
pool and Fund 47 for construction of a bicycle and equestrian
trail be consolidated with Fund 5 which is for the purpose of
construction of park improvements . Each of these purposes would
be tracked separately within Fund 5 as departments within the
chart of accounts . Further, within Fund 5 the construction zones
for neighborhood parks and for the community at-large would be
tracked separately .
within the assessment district funds (Fund 23 and Fund 25 ) zones
of benefit and each park site will also be tracked as separate
departments . This will facilitate reporting on expenditures and
revenues when appropriate and assist in cost accounting. The
department numbers have been changed for each district . The
Lighting & Landscaping department reference number has been
changed from 143 to 400 and the Parks Maintenance department
reference number has been changed from 147 to 500 .
PAUL W I AWRASON JH JOHN E WOZNIAK SCOT 1 MONTGOMF RY BFRNARno M 1'F RC! ROY C IAI I l v MI
Mavor Mayor Pro rem Councilmember Coun(Amernber :.ouncJ m.tnrt*r
Personnel Changes
The following personnel changes were discussed and approved in
the budget meetings and are included in the calculation of the
personnel salaries .
All laborer hours were calculated at a rate of $7 . 41 per hour.
Laborer hours were reduced in Public Works-142 to 660 hours .
Consequently, Maintenance Worker I position was authorized in
Parks-147 which is an increase of 1020 hours over the previous
year. There was also a decrease in the Community Center-149
budget of part-time Laborer hours from 500 hours to 200 .
Additional Recreation Leader hours (520) were authorized in
Recreation-148 anticipating the absence of the Recreation
Supervisor who will be on maternity leave. During the Recreation
Supervisor ' s absence the Recreation Coordinator will assume the
responsibilities of the position and will receive acting pay.
With the additional Recreation Leader hours there will be some
additional support for the Recreation Coordinator. The
Recreation Coordinator position will be in a new range with a
change of 15%, based on an analysis of the local labor market for
this position. The Community Services Director position has been
budgeted at step D of the pay range for eleven months of the
fiscal year.
Public Employees Retirement System ( PERS) employer contributions
were reduced to take into account surplus contributions in the
system in excess of $25, 000 . The employer portion of the
contribution will be reduced each payperiod until the credit
eliminated.
The Management Analyst position in the Administrative Services
Department is proposed to be reclassified to the position of
Administrative Services Manager, a 5% range adjustment .
Corrections to the rates of the Deputy City Clerk and the
Assistant to the City Manager have also been made in the latest
update of the personnel listing to show both of them at their
correct rate .
All of the personnel calculations include the continuation of the
raises for performance for eligible employees when applicable.
Also included is the cost for an extra week of administrative
leave for eligible management employees . Exercise of this option
is dependent upon performance and review by the City Manager and
the City Council .
Part -time hours were increased in the City Clerk ' s department
adding 200 hours to the records clerk position and 100 hours to
the clerical aide position.
Honorable City Council
June 26, 1992
3
Part-time hours were also increased 200 hours for clerical aides
in the Administrative Services department where high school
students are employed for after school and summer office support .
The salaries for the Code Enforcement Officers and the Secretary
in the Planning Department have been transferred to the Community
Development Fund (41 ) . Last year was the first year that these
salaries were carried in the General Fund ( 01 ) and this action
returns these charges to Fund 41 . The Director of Community
Development position has been budgeted at step E of the pay range
for ten months of the fiscal year.
Within the Police Services budget which is a contract cost and
not listed with regular personnel services, the department
requested a Administrative Assistant II position which was
rejected by the City Council and 2040 cadet hours were added to
provide assistance with administrative and clerical tasks .
Departmental Operational Budaets
Through the budget process various expenditure line items were
clarified and either increased or decreased as required. The
following listing is not inclusive but highlights the more
significant items :
City Manager-112 : Membership & Dues-634 were reduced $400 .
City Clerk 113 : Software maintenance and recorder maintenance
costs-642 ( $2 , 300) were transferred to the Administrative
services budget . A portion of the cost for updating the
Municipal Code-642 ($1, 000 ) , was transferred to Community
Development-41 . 642 . The election expense 649, was reduced
$2 , 500 . Capital Outlay-906, was reduced $1, 500 .
City Attorney-114 : No changes were made . Even though the hourly
rate for the City Attorney is projected to increase during the
year it is felt that decreasing litigation will offset the
increased rate.
Finance-116 : This line item was initially increased with the
addition of $1 , 800 for ADS software support which was formerly
charged to Administrative Services . Miscellaneous professional
services was reduced $3 , 000 . The net change to this line item
was a reduction of $1 , 200 . The Capital Outlay for this budget
was reduced $5 , 000 .
Administrative Services-117 : Books & subscriptions 633 , was
reduced $500 . As noted previously, ADS software service costs
were transferred to Finance. Professional services was increased
$1 , 000 to include support for the Handicapped Equestrian Learning
Honorable City Council
June 26, 1992
4
Program. In Specialized Equipment-906, the requested postage
machine was changed and the budgeted was reduced by $2 , 000 .
A review of the telephone line item 653 in this department and
other associated departments indicated that adequate funds were
not budgeted to cover the cost of the equipment lease ( $5, 067 ) ,
and use ( $21, 763 ) . The total impact was $16, 900 across all
funds . The adjustments have been entered in the appropriate line
item 653 in this department Community Development-131, Public
Works-142 , and Recreation-148 .
Cable Services-118 : This will be the first full year of
operation of the cable channel . The Council reduced equipment
rental 661 by $2 , 000 .
Public Safety-121 : This budget accounts for police services .
Computer Supplies-620, were reduced $2 , 000 . Office Supplies 621,
were reduced $1, 000 . Printing-626, was reduced $450 . Overtime
listed in Contractual Services-642 , was reduced $14 , 963 .
CDBG-18 . 131 : This budget was amended to note the repayment of
the loan of $150, 000 to the Boys & Girls Club. The entire amount
would be appropriated to the Charles Street Phase I construction
project . Only $30, 000 would therefore be necessary from the GANN
Fund (51) to supplement this project . This would leave $96, 303
of the $250, 000 of GANN appropriated for other street
improvements or other uses . This decreased line item 901 by
$50, 000 and increased line item 903 by $150, 000 . The total cost
of the Charles Street Project for this fiscal year therefore is
$390, 000 . It is removed from Public Works-142 . 903 Capital
Outlays .
Planning-41 . 131 : Expenses of $1 , 000 for sphere of influence
public hearings was removed from the budget , Advertising 625 .
Departmental Supplies-629, was reduced by $400 eliminating the
purchase of a camera and some supplies . Travel & Mileage-637 ,
was reduced $600 . Uniforms were reduced by $600 . In
Professional Services-641 a Traffic System Management Study
replaced a landscape study. The development of landscape design
standards was added for $5, 000 . Legal services-643 , were cut in
half to $2 , 500 . As noted above, the personnel costs for Code
Enforcement Officers and a Secretary were transferred to Fund 41 .
Public Works General-141 : Half of the cost of a NPDES study of
$10, 000 was added to line item 641 Professional Services .
Public Works Street Improvements-142 : As noted above, the hours
for Maintenance Workers were decreased to 660 hours and
calculated at $7 . 41 per hour. Specialized Equipment 906 was
amended after Council review of equipment estimates . The total
Honorable City Council
June 26, 1992
5
for this line item was reduced $1 , 100 . In Automotive Equipment
904 , the Council authorized the purchase of a stencil truck and a
3/4 ton pickup truck with service body . The total for this line
item is $65 , 000 .
Lighting & Landscaping-400 : This department reference number was
formerly 143 . Water audit cost estimates in this budget and
Parks Maintenance were reduced by $4 , 000 in line item 641
Professional Services . The Vehicle Maintenance-654 was reduced
$1 , 000 and the High Street Landscaping project which was already
funded elsewhere was removed from the project list in line item
903 The $19 , 000 for this project was assigned to the
Princeton/Campus Park Drive Parkway Improvement project .
Parks Maintenance-500 : This department reference number was
formerly 147 . As noted above the water audit was adjusted. A
Maintenance Worker II position was previously listed for this
department and was removed from this budget . A Maintenance
Worker I position was increased from half-time to full-time to
improve the maintenance of parks and playgrounds and to account
for 6 of the 8 hours per day for weekend and holidays and locking
of park restrooms . Automotive-904 also contains a $20 , 000
appropriation for a replacement pick-up truck.
Recreation-148 : After review of special programs the Council
directed staff to add $5, 000 to Contract Services 642 for
Moorpark - s ten year anniversary celebration, and $5, 000 for use
of the Boys & Girls Club gym. Another $2 , 400 was added to
Utilities to cover the cost of using the Boys & Girls Club
basketball courts at night for recreation programs . Additionally,
the HELP program was moved from this budget to the Administrative
Services budget and reduced from $3 , 000 to $1 , 000 . The funding
for excursions such as trips to Dodgers ' baseball games was
eliminated.
Community Center-149 : Education-636 was reduced $575 and
Maintenance-658 was reduced $500 .
Transit-151 : Community Promotion-631 was first increased $1 , 000
and later decreased $1 , 000 upon further consideration . This line
item stands at $3 , 000 . Contractual Services-642 was amended to
include the extended bus service for the commuter rail which
added $30 , 000 to this budget . Additionally, all of the commuter
rail construction costs were added to this budget which are
funded by a variety of grants and other sources . They total
$816, 000 .
Solid Waste-160 : Minor increases across several line items were
made to account for the additional costs of the AB939 programs .
These adjustments added $3 , 500 to this budget . In Contract
Honorable City Council
June 26, 1992
6
Services-642 $7, 000 was added for the Green Waste Pilot Project
and $4, 000 more was added to the cost of the Simi Hazardous
Household Waste facility. There is $100, 000 in revenue
anticipated from the adoption of a $1 . 00 AB939 fee. It is
intended that this fee be used to support AB939 programs . The
program Operation & Maintenance costs for this year are $37, 200 .
The remaining $62 , 800 should be reserved for future AB939 program
costs or it could be applied, if the Council so directed, to the
remaining personnel costs of the Solid Waste Department which are
$59, 274 .
GANN Fund
The GANN Fund which has been established to record the
expenditures of proceeds of tax funds above the appropriation
limit . The City has authorization to expend all of these funds
with the exception of $173 , 814 in excess proceeds of taxes and
interest earned from FY 90/91 . In FY 90/91 $73 , 043 was expended
in-lieu of assessments for Parks Maintenance. Within this budget
staff has applied $37, 127 of the FY 90/91 excess proceeds of tax
to construction work done in that fiscal year. This increases
the available GANN funds by an equal amount . Remaining excess
proceeds of taxes that fiscal year plus interest equal $67, 704
at the beginning of fiscal year 92/93 . It is recommended in this
budget that the entire amount be transferred into the Parks
Maintenance Assessment District to reduce the assessment .
The City Manager is preparing a separate memo regarding the
possible uses of the GANN funds available for appropriation. The
Council has taken actions in previous years to reserve GANN Funds
for specific purposes . The attached spreadsheet indicates that
of the $783 , 857 available $399, 303 has been reserved for certain
Purposes . This leaves and unreserved amount of $384, 554 .
Street Improv _ments
The City has typically funded street maintenance and improvements
from the Local Transportation Fund-11 before using the Gas Tax
Fund-03 . In anticipation of eligibility for a State and Local
Partnership Grant it is recommended that this approach be
reversed starting with the current fiscal year (91/92 ) because
Gas Tax funds are not eligible matching funds . We would reverse
entries and charge all appropriate expenses to the Gas Tax Fund-
03 first depleting that balance and then using LTF-11 funds . In
this manner we will maintain the LTF-11 fund balance at its
highest possible level allowing us to use the funds to match
funds available through the State and Local Partnership Grant
Program.
Honorable City Council
June 26, 1992
7
Recommendation
It is recommended that the City Council take the following
actions :
1 . Use of the FY 90/91 GANN Funds .
Vc��v 2 . Establishment of a Capital Projects Fund.
3 . Contribution level to the existing Equipment Fund.
4 . Adoption of the FY 92/93 Budget and authorization of the
City Manager to implement the budget as amended.
Cl1tc �u 5 . Authorize reversing entries for Gas Tax expense to increase
the fund balance of the LTF Fund-11 .
6 . Establish use of unreserved GANN funds pending State action.
7 . Direct any other changes not noted in this memo.
70 r->
MOORPARK
799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864
a
00
MEMORANDUM
TO: The Honorable City Council /
FROM: Steven Rueny, City Manager ,j/�—
DATE: June 26, 1992
SUBJECT: Available Gann Funds
City staff has calculated the amount of money available in the Gann
Fund as of June 30, 1992 . The amount is estimated at $783 ,857 . A
copy of staff ' s Gann recap is attached. This amount is exclusive
of Council 's recent action designating $50, 000 for the Boys and
Girls Club •as well as other 1991/92 expenditures.
Of the estimated $783 , 857 available at June 30, 1992 , $399, 303 is
part of the amount previously appropriated by the City Council . As
a result of the recent Council action designating an additional
$150, 000 of CDBG funds for Charles Street, only an estimated
$30, 000 of additional Gann Funds is needed for Phase 1 of this
project. This leaves an estimated $96, 303 of the original $250, 000
appropriated for streets available for other street improvements or
for other uses as determined by the Council. As you are aware, the
Council has the option of extending the appropriations as
previously approved or designating different uses for these funds.
I recommend extending these appropriations with the possible
exception of the $96, 303 shown as available for other street
improvements.
PAUI W I AWIIASON J47 JOHN f WO/NIAF SCOT I MON IGOtdf ily W IINAkOC M Pi 10 ! I+_ • �.i -
Mayry 1.!nyt,r I'rr1rm C•>u ncJmem brr CrnrnJni••m h•r
Corrected Page 2 6/27/92
The Honorable City Council
June 26, 1992
Page 2
I recommend use of the estimated $384 , 554 remaining Gann Funds as
follows:
1 . Arroyo Vista Community Park $200, 000
2 . Youth Services (3rd yr. ) 25, 000
3 . Senior Citizen Coordinator 92/93 1 20, 000
4 . Senior Citizen Coordinator 93/94 1 22 , 000
5. Economic Development Coordinator 2 30, 000
6. North Meadows Park Play Equipment 5, 000
7 . Police Services 80, 000
8 . Un-designated 2 , 554
TOTAL $384 , 554
As of this date, the State has not adopted its budget nor taken
other actions impacting the City' s VLF or other revenue. If the
City of Moorpark is not adversely impacted by the State 's action,
the above recommendations can be considered by the Council. In the
event State actions impact the City' s budget, I recommend that the
available Gann funds be used to address any revenue reductions or
new expenditure mandates.
During the CDBG hearings, it was mentioned that the requests for
funding AIDS and Alzheimers programs would be considered during the
budget deliberations. The Council has not previously discussed
this matter. Gann Funds could fund such programs. Alzheimers
requested $5, 000 and AIDS $25, 000 in their formal CDBG requests.
Staff Recommendation:
Defer action on allocation of Gann Funds until the impact of State
budget action is known.
Attachment
C:920626.mem
1 To supplement available grant funding proposed to
be assigned to City
2 Part-time staff for 10 months in 1992/93 .
GANN FUND 26-Jun-92
1986/81 RECOHPUTATION 1983/84 - 1991/92
1987/88 RECOHPUTATION
1988/89 RECOHPUTATION
1989/90 UMMPUTATION
1990/91 RECOHPUTATION
1983 / 84 1984 / 85 1985 / 86 1986 / 87 1987 / 88 1988 / 89 1989 / 90 1990 / 91 1991 / 92
--------- --------- --------- --------- --------- --------- --------- --------- ---------
Beginning Gann Fund balance 0 0 53,379 0 245,377 812,489 965,762 1,197,196 1,222,348
--------- --------- --------- --------- --------- --------- --------- --------- ---------
Proceeds of tax non interest) 397,440 1,071,771 1,386,164 1,768,451 2,286,796 2,581,951 3,023,085 3,104,434 3,040,250
Proceeds of tax (interest) 65,384 136,315 305 12,470 4,490 1,382 10,008 1,170
------- --------- --------- --------- --------- --------- --------- --------- ---------
Total proceeds of tax 397,440 1,137,155 1,522,479 1,768,756 2,299,266 2,586,441 3,024,467 3,114,442 3,041,420
Gann limit 900,000 1,083,776 1,320,501 1,523,379 1,751,146 2,337,201 2,707,050 2,940,628 3,142,910
--------- --------- --------- --------- --------- --------- --------- --------- --------
Excess proceeds of tax 0 53,379 201,978 245,377 548,120 249,240 317,417 173,814 0
Fund 51 interest 0 18,992 62,805 90,685 98,888 50,828
Expenditures 0 0 (255,357) 0 0 (158,773) (176,668) (137,380) (425,615)(estimate)
Restricted balance expended (110,170)
Ending Gann Fund balance - NOT AVAILABLE (63,644) (67,704)
--------- ---- --- --------- --------- --------- --------- --------- --------- ---------
Ending Gann Fund balance - AVAILABLE 0 53,379 0 245,377 812,489 965,762 1,197,196 1,158,704 783,857
Ending Gann Fund balance - AVAILABLE / RESERVED
Charles Street improvements 30,000
Other street improvements 96,303
Arroyo Vista Park 100,000
Paramedics 15,000
Youth Services 40,000
Disaster services 35,000
Wrgency generator 23,000
Total Gann Funds - AVAILABLE / RESERVED 399,303
Ending Gann Fund balance - AVAILABLE / UNRESERVED 384,554
GANN FUND 2E-Jun-92
1986/81 RECOHPUTATION
1983/84 - 1991/92
1987/88 RECOHPUTATION
1988/89 RECOHPUTATION
1989/90 RECOHPUTATION
1990/91 RECOMPUTATION
1983 / 84 1984 / 85 1985 / 86 1986 / 87 1987 / 88 1988 / 89 1989 / 90 1990 / 91 1991 / 92
--------- --------- --------- --------- --------- --------- --------- --------- ---------
Beginning Gann Fund balance 0 0 53,379 0 245,377 812,489 965,762 1,197,196 1,222,348
--------- --------- --------- --------- --------- --------- --------- --------- ---------
Proceeds of tax non interest) 397,440 11071,771 1,386,164 1,768,451 2,286,796 2,581,951 3,023,085 3,104,434 3,040,250
Proceeds of tax �interest) 65,384 136,315 305 12,470 4,490 11382 10,008 1,170
------- --------- --------- --------- --------- --------- --------- --------- ---------
Total proceeds of tax 397,440 1,137,155 1,522,479 1,768,756 2,299,266 2,586,441 3,024,467 3,114,442 3,041,420
Gann limit 900,000 1,083,776 1,320,501 1,523,379 1,751,146 2,337,201 2,707,050 2,940,628 3,142,910
--------- -----;--- --------- --------- --------- --------- --------- --------- --------- -
Excess proceeds of tax 0 53,379 201,978 245,377 548,120 249,240 317,411 173,814 0
Fund 51 interest 0 18,992 62,805 90,685 98,888 50,828
Expenditures 0 0 (255,357) 0 0 (158,773) (176,668) (137,380) (425,675)(estimate)
Restricted balance expended (110,170)
Ending Gann Fund balance - NOT AVAILABLE (63,644) (67,704)
--------- --------- --------- ---------
--------- --------- --------- --------- ---------
Ending Gann Fund balance - AVAILABLE 0 53,379 0 245,377 812,489 965,762 1,197,196 1,158,704 783,857
Ending Gann Fund balance - AVAILABLE / RESERVED
Charles Street improvements 30,000
Other street improvements 96,303
Arroyo Vista Park 100,000
Paramedics 75,000
Youth Services 40,000
Disaster services 35,000
Emergency generator 23,000
Total Gann Funds - AVAILABLE / RESERVED 399,303
Ending Gann Fund balance - AVAILABLE / UNRESERVED 384,554