HomeMy WebLinkAboutAGENDA REPORT 2007 0404 CC REG ITEM 10FTo:
From:
Date:
ACTION:
`na Ov7 - 77.
MOORPARK CITY COUNCIL
AGENDA REPORT
The Honorable City Council
Yugal K. Lail, City Engineer/ Public Works Director
March 22, 2007 (Council Meeting of 4 -4-07)
SUBJECT: Resolution Amending the FY 2006/07 Budget to Fund the
Procurement of a New Pick -up Truck
DISCUSSION
A. Background
Public Works Vehicle No. 2, a 1994 F -350 Super Duty extended bed utility truck,
has out - lasted its useable life span and is in need of replacement. Two weeks
ago the transmission failed and the estimated cost for repairs is $3,000.
B. Summary of Condition of Vehicle No. 2
A summary of the condition of Vehicle No. 2 is as follows:
• Total Miles: 89,000 (149,000 including operational idle time)
• Mileage: 5.25 MPG
• Transmission: inoperative (needs replacing)
The estimated cost of replacing the transmission is $3,000.
C. Estimated Cost of New Vehicle
A breakdown of the estimated cost of a replacement vehicle for Vehicle No. 2, is
as follows:
Description Est. Cost ($)
Purchase Price 43,825
Cost of auxilary equipment 5,000
sub -total 48,825
Sales tax & fees 4,000
52,825
'" including transfer of crane to new truck
city sharelpuWc worksJeveryone)sW reponsJ200TAp0budget_truck
000022
Honorable City Council
April 4, 2007
Page 2
If approved, it is the intent of staff to purchase the new vehicle by "piggy- backing"
on an existing State of California purchase contract which was established via
competitive bidding. Staff was advised that the local dealers have trucks in stock
configured to meet the City's needs. The estimated delivery time for a new
vehicle is approximately two (2) weeks.
The existing crane mounted on Vehicle No. 2 will be transferred to the new truck.
The 1994 truck will be sold in its `as -is' condition after the crane is removed.
D. Budget Amendment
Attached is a Resolution amending the FY 2006/07 Budget to fund the purchase
of a replacement vehicle for Vehicle Number 2. Funding for this vehicle will be
from the Equipment Replacement Fund.
STAFF RECOMMENDATION (ROLL CALL VOTE)
Adopt Resolution No 2007-
Attachments
1: Resolution
city share/public worksleveryone/staff reporW2007 /ApriUbudget_truck 000023
Attachment 1
RESOLUTION NO. 2007-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FY 2006/07
BUDGET TO FUND THE PROCUREMENT OF A NEW TRUCK
[EQUIPMENT REPLACEMENT FUND (FUND 4003)]
WHEREAS, on June 21, 2006, the City Council adopted the Budget for Fiscal
Year 2006/07; and
WHEREAS, a staff report has been presented to the City Council requesting a
budget adjustments in the aggregate amount of $52,825; and
WHEREAS, Exhibit "A ", attached hereto and made a part hereof, describe said
budget amendments and their resultant impacts to the budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a Budget amendment in the aggregate increase of $52,825 as
more particularly described in Exhibit "A ", is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 4h day of April, 2007.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment:
Exhibit 'A': Appropriation and Budget Detail
city sharetpublic works/everyone/staff reports/2007 /April/budget_truck
000024
Resolution No. 2007-
EXHIBIT A
BUDGET AMENDMENT FOR
Division 8310: Street Maintenance
FY 2006 -2007
FUND ALLOCATION FROM:
Fund
Account Number
Amount
Equipment Re lacement
4003 -5500
$ 52,825.00
$ 52,825.00
$ 52,825.00
Total
$ 52,825-00
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
Account Number
Current Budget
Revision
Amended Budget
4003 - 8310 - 0000 -9505: Vehicles
$ -
$ 52,825.00
$ 52,825.00
Total
$ -
$ 52,825.00
$ 52 825.00
Approved as to Form: j�;�
000025
city share /public works /everyone /staff reports/ 2007 /April /Budget_Truck_Budget_A