HomeMy WebLinkAboutAGENDA REPORT 2007 0418 CC REG ITEM 09DTO:
FROM:
DATE:
SUBJECT:
SUMMARY
MOORPARK CITY COUNCIL
AGENDA REPORT
The Honorable City Council
ITEM
- l •7b •
�jt,y CouncU M*sting
°,CTI N:
-07
Mary K. Lindley, Director of Parks, Recreation, and Community
Services
March 29, 2007 (Meeting of April 18, 2007)
Consider Arroyo Vista Recreation Center and Gymnasium
Expansion Construction Plans, Specifications and Scope of
Work
The City Council is being asked to approve construction plans and specifications
for the expansion of the Arroyo Vista Recreation Center (AVRC) and gymnasium
as presented by staff. Additionally, it is recommended that the Council narrow the
construction Scope of Work of the project, proceeding with the expansion of the
recreation center, and leaving the gymnasium expansion to a future date when
there is greater demand for gym space and sufficient Park Improvement Funds
available to complete the work.
BACKGROUND
On October 5, 2005, the City Council approved the scope of work for the design
of the Arroyo Vista Recreation Center (AVRC) and Gymnasium Expansion
Project and authorized staff to solicit proposals. The stated estimated project
costs were $5,760,000. On January 18, 2006, the Council awarded an
agreement to WLC Architects in the amount of $550,510 for design of the
expansion. On April 26, 2006, the Council amended the project's Scope of Work,
eliminating the then proposed shower /locker rooms. It was determined that there
is little demand for shower /locker rooms and that, if constructed, they would be
under utilized. The time to construct a shower /locker rooms facility would be if the
City were to proceed with a community pool at this location.
With the amended Scope of Work (elimination of the shower /locker rooms), the
Council approved a conceptual plan that included men's and women's restrooms
attached to the east side of the proposed gymnasium expansion; a new
conference room; additional equipment storage; a new activity room, with a room
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Honorable City Council
April 18, 2007
Page 2
divider; and interior staff office space across from the existing pubic counter (See
Attachment A). In the April 26, 2006, Agenda Report, staff also recommended
improvements to existing structures including the two covered walkways between
the recreation center and gym, replace the gym wall mats and lights, adding a
hand sink in the existing activity room, and repairs to the interior activity room
wall.
DISCUSSION
The design and specification previously provided to the Council under separate
cover is consistent with the approved conceptual plan. As designed, the total
project cost estimate is $6,237,680 broken down as follows:
Original Scope of Work
Description — Total Proiect Costs
Cost Est.
Soils, survey, design, project coordination
$ 447,310
Construction costs (includes $170,000
$5,154,600
for improvements to existing structures)
Construction soft costs (permits, soils and lab
$ 455,770
testing, architect field services, project
coordination, $250,000 contingency)
...............
Total
$6,237,680
Project Funding
The City typically funds capital park improvement projects from its Park
Improvement Fund. This fund is comprised of park development fees also
referred to as Quimby Fees. Arroyo Vista Community Park and AVRC are in the
Community Zone of the Park Improvement Fund. The Zone currently has an
available fund balance of $2 million and it is anticipated that an additional $1.1
million will be generated in FY 2007/08. Over the next ten years or at build -out, it
is estimated that additional funds in the amount of $8 million will be generated in
the Community Zone.
In addition to the Arroyo Vista Recreation Center and Gymnasium Expansion
($6.2 million), the Council should be aware of other potential cost demands on
the Park Improvement Fund - Community Zone:
1) Swing set at east end of AVCP ($15,000)*
2) Lighted basketball courts at AVCP ($100,000)*
3) Installation of lights in the east AVCP parking lot ($200,000)'
4) Lighted soccer field at AVCP ($60,000)*
5) Community pool complex ($4 million)
('proposed in the FY 2007/08 draft budget)
FACommunity Services\ADMINISTRATIVE \CC Reports \2007 \4 -18 -07 (AVRC Design and Scope of
Work).doc
UDU01sb
Honorable City Council
April 18, 2007
Page 3
All combined, the potential funding demand on the Park Improvement Fund —
Community Zone — is $10.6 million. If the Council elects to proceed with the
construction of the entire project (AVRC and gymnasium) now, it would need to
consider a loan from the City's Endowment Fund, General Fund, or
Redevelopment Agency in the amount of approximately $4,000,000. This loan
would be repaid as revenue is generated in the Community Zone. Regardless of
the loan source, a loan of this size costs the City about $50,000 in unearned
interest, which would otherwise be available for City operational costs.
Project Scope of Work
The Council first considered the expansion of the AVRC gymnasium prior to the
construction of the second gym at the Moorpark High School (MHS). At that time,
there was significant demand for gym space among City recreation programs,
MHS, and Moorpark Basketball Association (MBA- the youth basketball program
sponsored by the Boys and Girls Club). With the completion of the second MHS
gym, MHS is no longer renting time in the AVRC gym and there is more rental
availability in the first MHS gym for MBA. As a result, demand for the AVRC gym
is decreased to a manageable level and the City is able to accommodate all of its
recreation programs. Additionally, the Parks and Recreation Commission and
staff will be proposing the installation of lights at several outdoor park basketball
courts, and the construction of lighted basketball courts on the Multipurpose court
at AVCP, in the FY 2007/08 budget. If approved, these improvements would
further reduce the demand for evening gym time.
While demands on the gym have leveled off, the need for more activity and office
space in the recreation center remains high. Staff is evaluating the feasibility of
expanding the City's very successful preschool program, which has had a waiting
list of approximately 50 children for the past five years. Meeting space for
community groups and ARVC staff is very limited and must compete for space
with recreation classes and programs. The addition of a second activity room and
a new conference room will go a long way in addressing existing and future
demand.
Due to the demands on the project's funding source (Park Improvement Fund —
Community Zone), the project can be constructed in two phases: Phase 1,
recreation center expansion; and Phase 2, gymnasium expansion. The
improvements included in the two Phases is more specifically described as
follows:
Phase 1 — Recreation Center Expansion
• Addition of a 1,596 sq. ft. activity room with a hand sink,
cabinets /counters, and room divider (matches existing
Activity Room)
F: \Community ServiceslADMINISTRATIVE \CC Reports \2007 \4 -18 -07 (AVRC Design and Scope of
Work).doc 000081-01
Honorable City Council
April 18, 2007
Page 4
• Addition of a 487 sq. ft. conference room with a hand sink,
cabinets, and counters.
• Addition of a 300 sq. ft. storage room for chairs /tables and
other recreation equipment.
• Two 92 sq. ft. staff offices within the existing building.
• The addition of a hand sink in the existing activity room.
• Repairs to one wall in the existing activity room due to water
damage.
Replacement of the carpeting throughout the recreation
center.
• Replacement of the roofs over the two existing covered
walkways between the recreation center and gym.
Phase 2 — Gymnasium Expansion
• Addition of 7,715 sq. ft. of gym space. Double the size of the
existing gym by adding an additional full -sized basketball
court.
• Add City Seal to the center of each basketball court.
• New basketball backboards, timer, and room divider.
• Addition of men's and women's restrooms for a total of 396
sq. ft.
• Addition of a 130 sq. ft. janitor /electrical room.
• Addition of a 137 sq. ft. staff /storage room.
• Replacement of the existing gym lights, linoleum floor, and
wall pads.
• New set of bleachers.
The cost breakdown for each Phase is as follows:
Phase 1 - (Recreation Center)
Description — Total Project Costs
Cost Est.
Construction hard costs (includes $80,000
$1,774,851
for improvements to existing structures)
Construction soft costs (permits, soils and lab
$ 404,882
Testing, architect field services, project
coordination, $200,000 contingency)
Costs to revise plans
$ 22,500
Total
$2,202,173*
Phase 2 - (Gymnasium)
Description — Total Project Costs Cost Est.
Construction hard costs (includes $90,000 $3,979,750
for improvements to existing structures)
F: \Community Services\ADMINISTRATIVE \CC Reports \2007 \4 -18 -07 (AVRC Design and Scope of
Work).doc 000088
Honorable City Council
April 18, 2007
Page 5
Construction soft costs (permits, soils and lab $ 518,546
Testing, architect field services, project
coordination, $250,000 contingency)
Costs to revise plans $ 22,500
Total $4,554,796*
(* In addition to the aforementioned, the City will have spent $447,310 for the
design phase for design, soils testing, survey, permits & project coordination)
Balancing program needs and the availability of funding, staff recommends that
the City Council approve the construction of the recreation center (Phase 1). The
City could then proceed with the expansion of the gymnasium (Phase 2) in the
future when demand warrants it and funding is readily available, avoiding the
need for a significant monetary loan.
The estimated project cost of the recreation center expansion (excluding the gym
expansion) and improvements to existing structures is $2,202,173. This Scope of
Work may require a small loan from the City's Endowment Fund, General Fund,
or Redevelopment Agency, depending on the level of residential and commercial
development activities in FY 2007/08.
It's important to note that if the Council elects to construct the project in phases
as recommended, the cost to proceed with the construction of the gym (Phase 2)
at a later date would most likely increase the total project cost by approximately
$900,000. The increase would be attributed to the loss of any economy of scale
provided by constructing both Phases simultaneously and the possible need for
additional plan revisions (code updates), plan check, new solids and lab testing,
bidding, project coordination.
STAFF RECOMMENDATION
Approve the plans and specifications for the Arroyo Vista Recreation Center and
Gymnasium Expansion Project and direct staff to reduce the Scope of Work for
construction to the expansion of the recreation center and improvements to
existing structures (Phase 1).
F: \Community Services\ADMINISTRATIVE \CC Reports \2007 \4 -18 -07 (AVRC Design and Scope of
Work).doc OOOOS9
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