HomeMy WebLinkAboutAGENDA REPORT 2007 0502 CC REG ITEM 10G ITEM
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City Council Meeting
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MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Yugal K. Lail, City Engineer/Public Works Director
DATE: April 20, 2007 (CC Meeting of 05/02/07)
SUBJECT: Consider Notice of Completion for the Moorpark Public Services
Facility Project (MPSF)
DISCUSSION
A. Background
• In December of 2002, the City Council retained an architect to prepare the
design for the City's new maintenance facility. The project is to be constructed
on property located adjacent to the Caltrans Maintenance Yard, at the east end
of Fitch Avenue (see Exhibit 1).
• In April of 2004, the City Council approved the final conceptual design.
• In June of 2004, the City Council approved the Negative Declaration for the
project.
• In January of 2005, notices were published requesting qualified firms to prepare
and submit Pre-Qualification application packages to the City for review and
evaluation. The initial Pre-Qualification process was completed in March of
2005.
• In April of 2005, the City Council approved the project plans and specifications
and authorized staff to invite bids from the list of pre-qualified contractors.
• The initial bids received were considered on June 1 and again on June 15.
These bids were rejected by the City Council and staff was directed to revise
the plans to lower costs, pre-qualify additional contractors and invite new bids.
• Subsequent to a second bidding process, the City Council awarded a
construction contract to Soltek-Pacific, Inc. on October 5, 2005.
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Honorable City Council
May 2, 2007
Page 2
B. Project Location and Scope
The new Public Services Facility is located at the end of Fitch Avenue. A location
map, site diagram and floor plan have been attached as Attachment 1. A
description of the new facility is attached as Attachment 2.
C. Change Orders
A list of change orders is attached as Attachment 3. The total aggregate value of all
change orders is $234,742.20, 4.2% of the bid price.
D. Fiscal Impact
1. Construction Contract Cost. The total cost of the Soltek-Pacific contract is
summarized as follows:
[Description — Amount
Bid Amount 5,542,000.00
Change Orders 234,742.20
Total 5,776,742.20
2. Total Construction Cost: Total cost of all construction efforts, including work
by other contractors, is summarized as follows:
---- ----- ._...--------- ---—----
.........
Description Amount
Soltek-Pacific 5,776,742
Other construction costs 145,000
Total 5,921,742
3. Total Project Cost. Total project costs are summarized as follows:
.......----............-..._.__...--------------...---- —-------
Description Amount($)
Design 413,082
Land Acquisition 520,792
Construction 5,921,742
Inspection 335,448
sub-total 7,191,064
Furniture 117,720
Equipment 45,450
Total 7,354,234
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Honorable City Council
May 2, 2007
Page 3
4. Budget Recap: The project budget is re-capped as follows:
Project 8041
Prior Year FY 00/07 Total
Element Costs ($1 Budget Agproo.
:9601 -Design 353,082 96,919 450,001
:9610-Land Acquisition 920,792 920,792
9620-Construction 3,406,239 2,689,960 6,096,199
9650- Inspection 217,586 62,414 280,000
Sub-Total 4,897,699 2,849,293 7,746,992
9502 Furniture 109,882 109,882
19504- Equipment 100,000 100,000
4,897,699 3,059,175 7,956,874
5. Total Actual Cost Summary. The total actual cost for the project is
summarized as follows:
1 Project 8041
Prior Year FY 00/07 Total
i Element Costs Est. Actual($) Cost
19601 -Design 353,082 60,000 413,082
19610-Land Acquisition 920,792 (400,000) - 520,792
9620-Construction 3,406,239 2,515,503 51921,742
19650- Inspection 217,586 117,862 335,448
Total 4,897,699 2,293,365 7,191,064
9502-Furniture 117,720 117,720
19504-Equipment 45,450 45,450 i,
1 4,897,699 2,456,535 7,354,234 1
..........
Future proceeds of sale of the west lot.
6. Budget Surplus: The estimated budget surplus for the project is summarized
as follows:
,Project 8041
FY 06/07 Less FY 00/07 Est. Budget
Element Budget($) Est. Actual ($) Surplus ($)
9601 -Design 96,919 (60,000) 36,919
19610-Land Acquisition - 400,000 400,000
9620-Construction 2,689,960 (2,515,503) 174,457
9650- Inspection 62,414 (117,862) (55,448)
Total 2,849,293 (2,293,365) 555,928
9502- Furniture 109,882.00 (117,720) (7,838)
9504- Equipment 100,000.00 (45,450) 54,550
3,059,175 (2,456,535) 602,640
Negative expense.
This includes the $400,000 proceeds of sale from the west parcel.
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Honorable City Council
May 2, 2007
Page 4
E. Final Inspection and Acceptance
The City has completed a final inspection of the project and has found the work to
be acceptable. At this time it would be appropriate for the City Council to accept
the project as complete so that the City Clerk may record the Notice of Completion
to start the final lien period. If no Stop Notices are received from subcontractors or
suppliers, the ten percent retention will be released thirty-five (35) days after the
date of the recordation of that notice.
STAFF RECOMMENDATION
Accept the work as complete and direct the City Clerk to record the Notice of
Completion.
Attachments:
1: Location Map / Site Plan / Floor Plan
2: Project Description
3: List of Change Orders
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Attachment 1 (Page 1 ): Location Map
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Attachment 2: Project Description
Page 1
1. Site Plan:
• Site Utilization: The project developed 2.16 acres of the 3.86 acre site.
• Expansion Area: The east end of the site remains undeveloped for possible
future expansion. Interim use for this area will be for temporary storage, rental
to contractors and/or utility companies and construction staging for City
construction contracts. Independent access to this area is provided along the
south line of the property.
• Material/Equipment/Vehicle Storage: Ample area has been provided for
the outside storage.
• Covered Parking[North Property Line]: There is covered parking along the
north property line.
• Emergency Generator. Although the contract did not include installation of
an emergency generator, conduits have been place to facilitate future
installation, if needed.
• Temporary Emergency Power. Temporary power to certain key equipment
and emergency lighting is provided by battery.
• Refuse Handling Area: Ramps to the large refuse bins have been provided
to facilitate efficient handling of refuse and refuse bins. Bin covers and drains
have been provided.
• CNG Refueling: Pipes have been installed to the location of a future
Compressed Liquid Natural Gas re-fueling station. There are no gasoline
fueling facilities on the site.
• Electrical Charging Station: Conduits have been installed to facilitate the
possible future installation of an electric vehicle re-charging station, should it
ever be determined necessary.
• Animal Containment The project includes an animal containment facility.
• Parking: Ample area has been provided for guest and employee parking.
• Circulation: The site plans provides for good circulation in, through and out
of the facility.
• Landscaping: Landscaped areas have been provided.
• Security. Ample security gates have been provided.
• Fencing: Wrought iron fencing has been installed along the south and west
lines, and a block wall has been constructed along the north line and the east
side of the main yard area.
• Grading/Drainage: The finished floor elevation is five and one-half feet (5'/2')
above the elevation of the top of curb at the entry driveway. The elevation of
the building was established based on a recently prepared drainage study.
The site has been graded to convey flood water away from and around the
building.
• Storm Water Quality. Grassy swales will be constructed to filter pollutants
from the site run-off.
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Attachment 2: Project Description
Page 2
2. Floor Plan:
• Building Size — The floor area of the enclosed building is 9,456 square feet
(sf), plus a covered parking and work area along the north side of the building
of approximately 5,000 s.f.
• Main Entry— The south side entry will serve the public and will also be used
for employee access to and from the employee/guest parking area.
• Security—The main entry door and the gates to the yard will be locked during
business hours.
• Public Counter—A public reception / waiting area has been provided. There
are no plans to have anyone work in the reception area. A door bell or
telephone "ring-in" system has been provided to facilitate public access.
• Public Restroom — There is a "unisex" public restroom near the reception
area.
• Office Space—Ample offices and work stations have been provided for staff.
• Men's & Women's Restroom / Shower/Locker Room — Staff restroom /
shower/ locker rooms have been provided.
• West Access — There is a main doorway at the west end of the building to
provide access to and from the yard.
• Covered Parking— Covered truck parking is provided along the north facade
of the building with locked storage units and access to inside storage and
staging rooms.
• Access to Truck Parking Area — An access hallway and door to parking
area is provided to facilitate easy re-stocking of trucks from the material
storage areas.
• Employee Break/Lunch Room — There is an employee meeting / break /
training room.
• Meeting/Conference Room—There is a large meeting/conference room.
• Animal Control / Vector Control — Office space and facilities have been
provides for the vector control /animal control functions.
• Storage Rooms—Ample storage rooms have been provided.
• Emergency Supply Storage—An emergency supply storage room has been
provided. This room could also be converted to other uses in the future,
should the need arise.
3. Buildiric i Design:
• Materials — The building has been constructed of masonry block and metal
studs.
• Roof Design—Components of the roof design include:
,,�> Materials: "Raised-seam", light weight, metal roof.
• Energy efficiency: Skylights and roof vents have be provided.
• Roof mounted equipment.
• Photo-Voltaic: The design provides for the possible future installation of
photo-voltaic panels.
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Attachment 3: List of Change Orders
Page 1 of 1
No. Description Cost
1 Fire Line design change 22,957.00
Add ATS switch and cabnet 3,532.00
26,489.00
2 Add air line to Yard Structure 1,383.00
Piping for CNG Station 7,984.00
Add slab dowls on site walls 513.00
Change to parking area 1,180.00
Add weld plate to top of wall 1,325.00
Add beam seats to top of wall 1,115.00
Add down spout drain line 21,773.00
35,273.00
3 Revise added down spout drain (518.00)
Revise gas piping (1,772.00)
Change finish hardware 3,979.00
Add data and telephone wiring 35,713.00
Room 109 office modifications 64,587.00
101,989.00
4 Fire Alarm system change (9,900.00)
Full penetration welding at yard structure 0.00
Add chanin link fence at east gate 1,299.00
Add HVAC and electrical to computer equipment room 20,133.00
Revise HVAC to computer equipment room 4,879.00
Delete steel fence (1,270.00)
Additional overhead charges 28,276.20
43,417.20
5 Paint exterior fire sprinkler pipes 2,853.00
Delete concrete pad (564.00)
Add anti-graffiti sealer 1,515.00
Add building letters 749.00
Credit for cracked concrete (9,170.00)
Additional overhead 28,276.00
23,659.00
6 Regrading near structure 1,054.00
Clarify framing requirements at roof line 0.00
Add steel plates to guard rails 494.00
Replace kitchen sink with proper sized sink 688.00
Add Knox Boxes at sliding gates 1,679.00
3,915.00
Total 234,742.20
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