HomeMy WebLinkAboutAGENDA REPORT 2007 0516 CC REG ITEM 10ETO:
FROM:
Prepared by:
DATE:
MOORPARK CITY COUNCIL
AGENDA REPORT
The Honorable City Council
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10. E.
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Mary Lindley, Parks, Recreation, and Community
Director
Shaun Kroes, Management Analyst 0
May 3, 2007 (CC meeting of May 16, 2007)
Services /C
SUBJECT: Consider Award of Contract for Installation of a Surveillance
Security System at the Moorpark Metrolink Station and
Appurtenant Work
SUMMARY
The City Council is being asked to approve a Contract with Direct AN Sound and
Communication for Installation of a surveillance security system at the Moorpark Metrolink
Station and appurtenant work.
BACKGROUND
As part of the City Council's Goals and Objectives for FY 2005/06, staff evaluated the use
of a digital camera surveillance system at the Metrolink Station to increase security. On
March 1, 2006, the City Council approved an agreement with Schirmer Engineering
Corporation (SEC) to design a surveillance system for the Metrolink Station. On July 19,
2007, the City Council approved the conceptual design. On January 17, 2007, the City
Council approved specification and construction plans and directed staff to proceed with
bid processes. At that time, the City Council also approved a record retention policy for
images recorded by the security camera system. The Notice Inviting Bids was published
January 26, 2007. There was a mandatory pre -bid meeting on February 13, 2007.
Approximately fourteen (14) vendors attended the pre -bid meeting. The original bid due
date was February 27, 2007. Unfortunately, delays in a soils report necessitated extending
the due date to April 12, 2007.
S \Community Servtces\ADMINISTRATIVE \CC Reports\2007\5 -16- 2007 (Metrolink Security Construction) doc 000130
Honorable City Council
5 -16 -2007
Page 2
DISCUSSION
The City received lump sum bids from three firms by the due date of April 12, 2007. The
results are as follows:
Direct A/V Sound & Communication $163,242
Economy Electric $231,765
Taft Electric Company $250,475
The proposals were evaluated on their proposal completeness, ability to meet
requirements, references and cost. The low bidder is Direct A/V Sound & Communication.
Direct A/V possesses the necessary qualifications and experience to perform the work and
additionally, is a responsive and responsible bidder. Direct AN has performed multiple
security camera installation projects, including assisting in the design and installation of
security camera systems at Los Angeles International Airport. Direct AN's references gave
high remarks about the work that they performed. Representatives of Metrolink also gave
their approval of Direct AN, citing previous work experiences with the company on multiple
projects. If approved, Direct AN will have 120 days to complete the installation of the
security camera system, from the date that it receives the City's Notice to Proceed. The
City has obtained $250,000 in funding for the security camera system project ($200,000
FTA; $50,000 Local TDA), including the consultant SEC security camera poles, computer
station at the Police Services Center, soils report, and inspection.
STAFF RECOMMENDATION
Award contract and authorize the City Manager to execute the contract with Direct A/V
Sound & Communication.
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