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Home My WebLink AboutAGENDA REPORT 2016 1116 CCSA REG JNT DC ITEM 10A CM OF MOORPARK,CALIFORNIA City Council Meeting a //-/G -�o,� ITEM 10.A. MINUTES OF THE CITY COUNCIL AND R AGENCY OF THE REDEVELOPMENT AGENCY BY: OF THE CITY OF MOORPARK Moorpark, California November 2, 2016 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on November 2, 2016, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 6:44 p.m. 2. PLEDGE OF ALLEGIANCE: Recreation/Community Services Manager, Jennifer Mellon led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Mikos, Millhouse, Pollock, Van Dam, and Mayor Parvin. Staff Present: Steven Kueny, City Manager; Ron Ahlers, Finance Director; David Bobardt, Community Development Director; Jeremy Laurentowski, Parks and Recreation Director; Sean Corrigan, City Engineer/Public Works Department; Captain Reilly, Sheriffs Department; and Maureen Benson, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: A. Introduction of Christine Conwell, New Librarian with Library Systems & Services, for the Moorpark City Library. Mayor Parvin introduced Christine Conwell, new Librarian with Library Systems & Services, for the Moorpark City Library. 5. PUBLIC COMMENT: Lieutenant Susan May of the California Highway Patrol gave a presentation on Commercial Vehicle Enforcement. Michael Winters, author of "Moorpark California" gave a brief presentation on his book and as the Vice President of the Moorpark Historical Society provided an update on their activities. 132 Minutes of the City Council/Successor Agency • Moorpark, California Page 2 November 2, 2016 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Pollock reported on November 1 he attended a ribbon cutting ceremony for the completion of Highway 101 and State Route 23 interchange expansion with Councilmember Millhouse, Chair of the Ventura County Transportation Commission (VCTC). He stated if Measure AA on the November ballot does not pass, the 101/23 interchange expansion may be the last capital improvement project for Ventura County for a long time. Councilmember Millhouse reported that the interchange project was a special collaboration between the City of Thousand Oaks, VCTC and Caltrans due to the lack of local funding source so the project could get started. Councilmember Millhouse reported he was a keynote speaker at the Mobility 21 Conference in Anaheim on October 21 where he spoke about Measure AA. Mayor Parvin announced on November 11, Moorpark City Transit and Dial-A- Ride services will join other transit agencies in Ventura County will allow passengers who show US Military identification or other Veteran designated identification to ride for the bus for free. Mayor Parvin announced on December 3 at the Public Services Facility, the City will be hosing it first "used-cooking oil" drop-off event for those who deep fry their Thanksgiving turkeys. Mayor Parvin reported on the success of the fourth annual Moorpark Food Pantry fund raiser she attended on October 21. • Mayor Parvin reported she attended the California Local Agency Formation Commission annual conference in Santa Barbara on October 26-28. Mayor Parvin announced she had participated in Literacy Month at the Moorpark City Library by reading to youngsters. 8. PUBLIC HEARINGS: None. 133 Minutes of the City Council/Successor Agency Moorpark, California Page 3 November 2, 2016 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Resolution Ratifying Chapter 9 of Ventura County Fire Protection District Ordinance No. 30, Pertaining to Building Standards for Application within the Jurisdictional Boundaries of the City of Moorpark, and Rescinding Resolution No. 2013-3251. Staff Recommendation: 1) Adopt Resolution No. 2016-3552, ratifying Chapter 9 of Ventura County Fire Protection District Ordinance No. 30, pertaining to building standards for application with the jurisdictional boundaries of the City of Moorpark and rescinding Resolution No. 2013-3251; and 2) Direct the Building Official to file a copy of the findings of the Ventura County Fire Protection District together with a copy of Chapter 9 of Ordinance No. 30 with the California Department of Housing and Community Development and California Building Standards Commission. Mr. Bobardt gave the staff report and stated Ryan Kraai from the Ventura County Fire Protection District was present for any questions. There were no speakers. MOTION: Councilmember Pollock moved and Councilmember Millhouse seconded a motion to 1) Adopt Resolution No. 2016-3552, ratifying Chapter 9 of Ventura County Fire Protection District Ordinance No. 30, pertaining to building standards for application with the jurisdictional boundaries of the City of Moorpark and rescinding Resolution No. 2013-3251; and 2) Direct the Building Official to file a copy of the findings of the Ventura County Fire Protection District together with a copy of Chapter 9 of Ordinance No. 30 with the California Department of Housing and Community Development and California Building Standards Commission. The motion carried by unanimous voice vote. B. Consider Award of Agreement to Oakridge Landscape, Inc. for Tierra Rejada Road Streetscape Revitalization Project — Phase 1 (Project No. 7901); Approval of Amendment No. 3 to Agreement with Architerra, Inc.; and Resolution Amending the Budget for Fiscal Year 2016/17 Appropriating $265,010.50 from the General Fund (1000) and $2,237.50 from the 84-2 Steeple Hill T2865 Fund (2302). Staff Recommendation: 1) Award bid to Oakridge Landscape, Inc. for $224,607.00, plus a $33,691.00 contingency for a total contract amount of $258,298.00 and authorize execution of the Agreement by the City Manager, subject to final language approval by the City Manager; 2) Approve Amendment No. 3 with Architerra, Inc. for $8,950.00 for irrigation plans and specifications, and authorize execution of the Amendment by the City Manager, subject to final language approval by the City Manager; and 3) Adopt Resolution No. 2016-3553, amending the FY 2016/17 Budget to fund construction of 134 Minutes of the City Council/Successor Agency Moorpark, California Page 4 November 2, 2016 initial Tierra Rejada Road project area and for additional irrigation plans and specifications. ROLL CALL VOTE REQUIRED Mr. Laurentowski gave the staff report. There were no speakers. MOTION: Councilmember Mikos moved and Councilmember Van Dam seconded a motion to: 1) Award bid to Oakridge Landscape, Inc. for $224,607.00, plus a $33,691.00 contingency for a total contract amount of $258,298.00 and authorize execution of the Agreement by the City Manager, subject to final language approval by the City Manager; 2) Approve Amendment No. 3 with Architerra, Inc. for $8,950.00 for irrigation plans and specifications, and authorize execution of the Amendment by the City Manager, subject to final language approval by the City Manager; and 3) Adopt Resolution No. 2016-3553, amending the FY 2016/17 Budget to fund construction of initial Tierra Rejada Road project area and for additional irrigation plans and specifications. The motion carried by unanimous roll call vote. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Millhouse moved and Councilmember Pollock seconded a motion to approve the Consent Calendar. The motion carried by unanimous roll call vote. A. Consider Minutes of Regular City Council/Successor Agency Meeting of October 19, 2016 Staff Recommendation: Approve the minutes. B. Consider Minutes of Special City Council/Successor Agency Meeting of October 19, 2016. Staff Recommendation: Approve the minutes. C. Consider Warrant Register for Fiscal Year 2016/17 — November 2, 2016. Staff Recommendation: Approve the warrant register. D. Consider Position Change from Assistant Engineer to Senior Civil Engineer in the Public Works Department. Staff Recommendation: 1) Approve a Public Works Department position change from Assistant Engineer at Range 62 to Senior Civil Engineer at Range 75; and 2) Direct staff to schedule a budget amendment for the additional salary and benefit costs when the hiring is completed and the actual difference can be calculated. E. Consider Entering into an Agreement with Scripps NP Operating, LLC dba Ventura County Star and Resolution Amending the Fiscal Year 2016/17 Budget for Printing Services for the City of Moorpark Newsletter and Recreation Guide. Staff Recommendation: 1) Approve Agreement, 135 Minutes of the City Council/Successor Agency Moorpark, California Page 5 November 2, 2016 subject to final language approval of the City Manager; and 2) Adopt Resolution No. 2016-3554, amending the FY 2016/17 Budget to appropriate $3,634.00 from the General Fund (1000) to fund this work. ROLL CALL VOTE REQUIRED 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) None. 12. CLOSED SESSION: Mr. Kueny requested the City Council go into closed session for discussion of one case under Item 12.B. and Items 12.F, 12.G, and 12.H. on the agenda. MOTION: Councilmember Millhouse moved and Councilmember Pollock seconded a motion to adjourn to closed session for a discussion of one case under Item 12.B. and Items 12.F, 12.G, and 12.H. on the agenda. The motion carried by unanimous voice vote. The time was 7:40 p.m. B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation (Pursuant to Paragraph (4) of Subdivision (d) of Government Code Section 54956.9: (Number of cases to be discussed — 4) F. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Pursuant to Government Code Section 54956.8) Property: APN 511-0-090-200, 31 Poindexter Avenue, Moorpark, CA 93021 City Negotiator: Steven Kueny, City Manager Negotiating Parties: The City of Moorpark and Poindexter Properties, LLC Under Negotiation: Price and terms of payment G. (SUCCESSOR AGENCY) (Pursuant to Government Code Section 54956.8) Property: APN 512-0-090-115 City Negotiator: Steven Kueny, City Manager Negotiating Parties: The City of Moorpark and Apricot Lane Farms Under Negotiation: Price and terms of payment H. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Pursuant to Paragraph (1) of Subdivision (b) of Government Code Section 54957) Title: City Manager and City Attorney 136 Minutes of the City Council/Successor Agency Moorpark, California Page 6 November 2, 2016 Present in closed session were Councilmembers Mikos, Millhouse, Pollock, Van Dam, and Mayor Parvin; Steven Kueny, City Manager; Kevin Ennis, City Attorney (via conference call at 7:53 p.m.); David Bobardt, Community Development Director; and Jessica Sandifer, Program Manager. Mr. Ennis, Mr. Bobardt, and Ms. Sandifer left the meeting at 8:03 p.m. The Council reconvened into open session at 8:57 p.m. Mr. Kueny stated one case under Item 12.B. and Items 12.F, 12.G, and 12.H. were discussed and there was no action to report. 13. ADJOURNMENT: Mayor Parvin adjourned the meeting at 8:57 p.m. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk 137