HomeMy WebLinkAboutAGENDA REPORT 2016 1116 CCSA REG JNT DC ITEM 10C ITEM 10.C.
CITY of MOORPARK,C JFORNiiwA
City CounC°ii Meotin
MOORPARK CITY COUNCIL` cTio�' 4.--
AGENDA REPORT NC
TO: Honorable City Council �®
FROM: Joseph Fiss, Economic Development and Planning Manager
DATE: November 3, 2016 (CC Meeting of 11/16/2016)
SUBJECT: Consider Resolution Amending the Fiscal Year 2016/17 Budget to
Fund the Procurement of Code Compliance Division and Pool
Vehicles
DISCUSSION
The Code Compliance Division currently utilizes a leased vehicle to carry out its
assigned duties and responsibilities. This lease is scheduled to expire on December
12, 2016. In addition, the oldest vehicle in the City's vehicle pool is beyond the normally
expected useful life span. These vehicles are described as follows:
Vehicle No. Description Mileage
94 2014 Chevrolet Volt 6,000
29 2000 Pontiac Grand Am 42,594
The purchase of Vehicle No. 94, was previously budgeted for $25,000.00, based upon
on a residual value of $20,853.45. Should this budget amendment be approved, the
plan is to place this vehicle into the City vehicle pool, replacing Vehicle No. 29. Vehicle
No. 29 would be retired, and sent to surplus auction.
Staff proposes to purchase a mid-size truck (Chevrolet Colorado, Nissan Frontier, or
Toyota Tacoma) for the Code Compliance Division. Such a vehicle will allow the
Community Development Department flexibility because it can be used to carry up to 5
passengers, as well as allow staff to carry cargo as necessary. Fuel savings and
reliability will increase in the vehicle pool, due to the fact Vehicle No. 94 is newer, and is
a "plug-in hybrid", operating mostly on electricity. However, any fuel savings will be
offset because of the change from a hybrid to a gas vehicle for Code Compliance.
The new vehicle can be purchased either from a current State of California fleet vehicle
purchasing contract, or through a sealed bid request for quote from local vehicle
dealers.
143
Honorable City Council
November 16, 2016
Page 2
FISCAL IMPACT
The estimated cost is shown below:
Description Estimated Cost
Truck Purchase Price, $ 30,000.00
Including.Shipping, Taxes, Fees
A budget expenditure increase of $30,000.00 is requested from the Equipment
Replacement Fund (4003) to cover the purchase price and any contingency costs.
Upon City Council approval, the new vehicles will be purchased either by "piggy
backing" on an existing State of California purchase contract established via competitive
bidding or through a sealed bid request for quote from local vehicle dealers.
A resolution amending the Fiscal Year 2016/17 budget (Attachment 1) is required to
appropriate funding from the Equipment Replacement Fund to purchase the vehicles.
STAFF RECOMMENDATION ROLL CALL VOTE
Adopt Resolution No. 2016- , amending the Fiscal Year 2016/17 budget to
appropriate $30,000.00 from the Equipment Replacement Fund (4003).
Attachment 1: Resolution No. 2016 -
144
RESOLUTION NO. 2016 —
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL
YEAR 2016/17 BUDGET TO APPROPRIATE $30,000.00
FROM EQUIPMENT REPLACEMENT FUND (4003) FOR
THE PURCHASE OF A NEW CODE COMPLIANCE
VEHICLE
WHEREAS, on June 15, 2016, the City Council adopted the Operating and
Capital Improvements Projects budget for Fiscal Year 2016/17; and
WHEREAS, the adopted budget includes the purchase of a leased vehicle; and
WHEREAS, the adopted budget does not include the purchase of a new Code
Compliance vehicle; and
WHEREAS, Public Contract Code Sections 10298 and 10299 authorizes local
government agencies to use the State of California Department of General Services —
Procurement Division's (State DGS) established contracts, master agreements, multiple
award schedules, and cooperative agreements without further competitive bidding. The
state's California Multiple Award Schedule (CMAS) Program offers a variety of goods
and services assessed to be fair, reasonable, and competitive; and
WHEREAS, a staff report has been presented to the City Council recommending
the purchase of a new Code Compliance vehicle and requesting a budget adjustment to
appropriate $30,000.00 from Equipment Replacement Fund (4003); and
WHEREAS, Exhibit A, attached hereto and made a part hereof, describes said
budget amendment and its resultant impact to the budget line items.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a budget amendment in the aggregate increase of$30,000.00
as more particularly described in Exhibit A, is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
CC ATTACHMENT NO. 1 145
PASSED AND ADOPTED this 16th day of November, 2016.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
Exhibit A: Budget Amendment
146
EXHIBIT A
BUDGET AMENDMENT FOR
EQUIPMENT REPLACEMENT FUND(4003)TO APPROPRIATE$30,000.00 FOR
THE PURCHASE OF CODE COMPLIANCE VEHICLE
FY 2016/17
FUND ALLOCATION FROM:
Fund Account Number Amount
Equipment Replacement 4003-5500 $ 30,000.00
Total $ 30,000.00
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
Account Number Current Budget Revision Amended Budget
4003.6430.0000.9505 $ - $ 30,000.00 $ 30,000.00
$
Total $ - $ 30,000.00 $ 30,000.00
Approved as to Form:(;21,1 --241.i.J.--
147