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Home My WebLink AboutAGENDA REPORT 2016 1207 CCSA REG ITEM 10D ITEM 10.D. CITY OF P61OORPARK,CAIFOr.� city Council Meeting MOORPARK CITY COUNCIL ACTION.r�, AGENDA REPORT TO: Honorable City Council FROM: Sean Corrigan, City Engineer/Public Works Director „Or Prepared by: Shaun Kroes, Program Manager DATE: November 18, 2016 (CC Meeting of 12/07/16) SUBJECT: Consider Amendment No. 15 to Agreement with David S. Hopkins (Pacific Sweep) for Street Sweeping Services BACKGROUND/DISCUSSION On January 5, 2000, the City entered into an Agreement with Pacific Sweep for street sweeping services. Pacific Sweep sweeps City-owned streets, the Metrolink parking lots, and State-owned streets that are within the city limits (Los Angeles Avenue, Moorpark Avenue, and Walnut Canyon Road). The City receives reimbursement from the California Department of Transportation for State-owned streets swept by Pacific Sweep. The current Agreement with Pacific Sweep is set to expire on December 31, 2016. Future street sweeping costs may be reimbursed to the City from the City's franchise solid waste haulers. The City's existing solid waste Franchise Agreements have been extended to June 30, 2017 and staff is requesting to extend the street sweeping Agreement an additional six months,to June 30, 2017,while the City's solid waste Franchise Agreements' negotiations continue. Staff is requesting that the City Manager be authorized to extend Pacific Sweep's Agreement an additional six months from December 31, 2016 to June 30, 2017. In addition, staff from Pacific Sweep has informed the City that they are changing their company name from David S. Hopkins dba Pacific Sweep to Pacific Sweep LLC. Amendment No. 15 includes the name change in the document. FISCAL IMPACT Amendment No. 15 will include the extension of street sweeping services until June 30, 2017. Compensation for this Amendment for services provided between January 1, 2017 66 Honorable City Council December 7, 2016 Page 2 and June 30, 2017 shall not exceed $58,350.00. The City's FY 2016/17 budget has sufficient funds to cover the extension of street sweeping services. STAFF RECOMMENDATION Authorize the City Manager to sign Amendment No. 15 to the Agreement with David S. Hopkins (Pacific Sweep)for Street Sweeping Services, extending the Agreement until June 30, 2017, and changing the name to Pacific Sweep LLC, subject to final language approval by the City Manager. Attachment: Draft Amendment No. 15 for Street Sweeping Services S:\Public Works\Everyone\Reports\Staff Reports\2016\12_December\12-7-16(Pacific Sweep Amendment No.15).doc 6 7 AMENDMENT NO. 15 TO AGREEMENT BETWEEN THE CITY OF MOORPARK AND DAVID S. HOPKINS dba PACIFIC SWEEP, FOR STREET SWEEPING SERVICES This Amendment No. 15 to the Agreement between the City of Moorpark, a municipal corporation ("City"), and David S. Hopkins dba Pacific Sweep., a sole proprietor ("Contractor"), for street sweeping services ("Agreement"), is made and entered into the day of , 2016. Whereas, on January 5, 2000, the City and Pacific Sweep entered into an Agreement for certain street sweeping services to be provided to City by Pacific Sweep; and Whereas, Amendment No. 1 to the Agreement extended the Term to December 31, 2010; Amendment No. 2 to the Agreement changed Contractor's name from Pacific Sweep to David S. Hopkins doing business as Pacific Sweep; Amendment No. 3 to the Agreement permitted storage of a street sweeping vehicle on City property and extended the Term to June 30, 2011; Amendment No. 4 to the Agreement extended the Term to December 31, 2011, Amendment No. 5 to the Agreement extended the Term to June 30, 2012; Amendment No. 6 to the Agreement adjusted the cost-of-living increase formula detailed in Section 111.13.4 of the Agreement from seven percent (7%) to five percent (5%), and extended the Term to December 31, 2012; Amendment No. 7 to the Agreement extended the Term to June 30, 2013; Amendment No. 8 to the Agreement extended the Term to December 31, 2013; Amendment No. 9 to the Agreement extended the Term to June 30, 2014, and incorporated Exhibit 'C', establishing a new curb-mile rate of $18.53; Amendment No. 10 to the Agreement extended the Term to December 31, 2014, and incorporated Exhibit 'D'; Amendment No. 11 to the Agreement extended the Term to June 30, 2015, and incorporated Exhibit `E'; Amendment No. 12 to the Agreement extended the Term to December 31, 2015, and incorporated Exhibit 'F'; Amendment No. 13 to the Agreement extended the Term to June 30, 2016, and incorporated Exhibit `G'; Amendment No. 14 to the Agreement extended the Term to December 31, 2016, and incorporated Exhibit 'H' ; and Whereas, Contractor's name is changed from David S. Hopkins doing business as Pacific Sweep to Pacific Sweep LLC; and Whereas, the City Council declares its intention to further extend the Term of the Agreement from December 31, 2016 to June 30, 2017 and incorporate Exhibit 'I'. Now, THEREFORE, it is mutually agreed by and between the parties to the Agreement as follows: I. Contractor Name: Contractor's name is hereby changed from David S. Hopkins doing business as Pacific Sweep to Pacific Sweep LLC. 68 II. Section I, TERM, is amended by replacing this section in its entirety as follows: "The term of the Agreement shall be to June 30, 2017, unless sooner terminated as provided in Section IV, Part 24, Termination of , Agreement." III. Section III, COMPENSATION, Part A, Contract Amount, is amended by replacing this section in its entirety as follows: "In consideration of the performance of this Agreement, the City agrees to pay to Contractor, and Contractor agrees to accept full satisfaction for the work done hereunder, the amount of compensation set forth in Exhibit 'A' and Exhibit `I'." IV. Remaining Provisions: Except as revised by this Amendment No. 15, all of the provisions of the Agreement shall remain in full force and effect. In Witness Whereof, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF MOORPARK PACIFIC SWEEP LLC By: By: Steven Kueny, City Manager David S. Hopkins, Owner Attest: Maureen Benson, City Clerk Amendment No. 15 to Agreement between City of Moorpark and David S. Hopkins doing business as Pacific Sweep Page 2 6 9 EXHIBIT SCOPE OF WORK Contractor shall invoice the City a curb-mile rate of eighteen dollars and fifty-three cents ($18.53) based on the number of actual curb miles swept on a monthly basis. Compensation shall not exceed a maximum of fifty-eight thousand three hundred fifty dollars ($58,350.00) for the January 1, 2017 through June 30, 2017 service period, without a written Amendment to this Agreement executed by both parties. Amendment No. 15 to Agreement between City of Moorpark and David S. Hopkins doing business as Pacific Sweep Page 3 70