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HomeMy WebLinkAboutAGENDA REPORT 2017 0118 CCSA REG ITEM 10B CITY OF MOORPARK,CALIFORNIA City Council Meeting ofITEM 10.B. MINUTES OF THE CITY COUNCIL AND a�: SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK Moorpark, California December 7, 2016 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on December 7, 2016, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 6:52 p.m. 2. PLEDGE OF ALLEGIANCE: Councilmember-elect, Ken Simons led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Mikos, Millhouse, Pollock, Van Dam, and Mayor Parvin. Staff Present: Steven Kueny, City Manager; Kevin Ennis, City Attorney; Deborah Traffenstedt, Assistant City Manager; Ron Ahlers, Finance Director; David Bobardt, Community Development Director; Jeremy Laurentowski, Parks and Recreation Director; Sean Corrigan, City Engineer/Public Works Department; Joseph Fiss, Economic Development and Planning Manager; Shaun Kroes, Program Manager; Jessica Sandifer, Program Manager; Brian Chong, Administrative Services Manager; Captain Reilly, Sheriffs Department; and Maureen Benson, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: A. Consider City Council Resolution Reciting the Fact of the General Municipal Election Held on November 8, 2016, and Declaring the Election Results and Such Other Matters as Required by Law. Staff Recommendation: Adopt Resolution No. 2016-3562 (as revised to incorporate the certified election results). Ms. Benson provided a supplemental staff report documenting the results of the election, as received on December 6, 2016, from the County Elections Division. There were no speakers. 32 Minutes of the City Council/Successor Agency Moorpark, California Page 2 December 7, 2016 MOTION: Councilmember Millhouse moved and Councilmember Van Dam seconded a motion to adopt Resolution No. 2016-3561, reciting the fact of the General Municipal election held on November 8, 2016, as revised to incorporate the certified election results and such other matters as required by law. The motion carried by unanimous voice vote. B. Comments from Councilmember Millhouse. Councilmember Millhouse thanked everyone for the opportunity to have served the City of Moorpark for the past 16 years. C. Presentation to Councilmember Millhouse. Jason Barnes, Field Representative for U.S. Congresswoman Julia Brownley, presented Councilmember Millhouse with a Certificate of Recognition. Mayor Parvin read a letter from U.S. Senator Dianne Feinstein recognizing Councilmember Millhouse for his 16 years of service to the community of Moorpark. Julia Justus, Field Representative for State Assemblymember Jackie Irwin presented Councilmember Millhouse with a Resolution from the State. Mayor Parvin read a Certificate of Recognition from State Senator Fran Pavley. Supervisor Peter Foy representing the Ventura County Board of Supervisors presented Councilmember Millhouse with a Certificate of Recognition from the Ventura County Board of Supervisors. Captain John Reilly presented a Certificate of Recognition from the Ventura County Sheriffs Department and showed a video from Sheriff Geoff Dean honoring Councilmember Millhouse. Darren Kettle, Executive Director of the Ventura County Transportation Commission spoke in honor of all the accomplishments Councilmember Millhouse performed while representing the City of Moorpark on transportation issues. Joseph Briglio, Regional Affairs Officer for Southern California Association of Governments, spoke in honor of Councilmember Millhouse. Mayor Parvin read a Certificate of Recognition from the Ventura County Community College District Board of Trustees, Chancellor, Presidents, 33 Minutes of the City Council/Successor Agency Moorpark, California Page 3 December 7, 2016 Faculty, and Staff of Moorpark College, Oxnard College and Ventura County College and the District Administrative Center honoring Councilmember Millhouse for his service. Mayor Bob Huber and Councilmember Steve Sojka of the City of Simi Valley presented Councilmember Millhouse with a Resolution recognizing him for his many years of service. Mayor Parvin read a Commendation from the City of Thousand Oaks to Councilmember Millhouse for his 16 years of service to the City of Moorpark. Councilmember Carl Morehouse presented Councilmember Millhouse with a Certificate of Recognition from the City of San Buenaventura. Mayor Parvin presented Councilmember Millhouse with a Certificate of Appreciation from the Kiwanis Club of Moorpark. Celina Zacarias, representing California State University at Channel Islands, presented Councilmember Millhouse with a plaque in honor of his service. Hugh Riley, representing the Ventura Council of Governments, presented Councilmember Millhouse with a Certificate of Recognition. Bruce Rokos, Executive Director of the Moorpark Chamber of Commerce, presented Councilmember Millhouse with a Certificate of Recognition and a bottle of wine. Councilmember Mikos spoke in honor of Councilmember Millhouse. Councilmember Van Dam spoke in honor of Councilmember Millhouse. Councilmember Pollock spoke in honor of Councilmember Millhouse. Mayor Parvin spoke in honor of Councilmember Millhouse described many of his accomplishments over the past 16 years and presented him with the City of Moorpark tile plaque and his Council badge memorialized as a paper weight for his desk. Councilmember Millhouse thanked everyone for attending and wished the City of Moorpark well. 34 Minutes of the City Council/Successor Agency Moorpark, California Page 4 December 7, 2016 D. City Clerk Administers Oath of Office to Councilmember Roseann Mikos. City Clerk Maureen Benson administered the oath of office to Councilmember Roseann Mikos. E. City Clerk Administers Oath of Office to Councilmember-elect Ken Simons. City Clerk Maureen Benson administered the oath of office to Councilmember-elect Ken Simons. F. City Clerk Administers Oath of Office to Mayor Janice S. Parvin. City Clerk Maureen. Benson administered the oath of office to Mayor Janice S. Parvin. G. Comments from Newly Seated Councilmembers and Mayor. Councilmember Mikos thanked the residents of Moorpark for re-electing her. Councilmember Simons stated he is excited to become a councilmember. He thanked the voters and his family for their support. Mayor Parvin thanked the voters for another term and the opportunity to continue working to make Moorpark the best it can be. H. Nomination and Selection of Mayor Pro Tempore. MOTION: Councilmember Pollock moved and Mayor Parvin seconded the motion to nominate Councilmember Van Dam to serve as Mayor Pro Tempore. The motion carried by unanimous voice vote. AT THIS POINT in the meeting, the Council recessed for a reception. The time was 7:56 p.m. The City Council meeting reconvened at 8:42 p.m. with Councilmembers Mikos, Pollock, Simons, Van Dam, and Mayor Parvin present. 5. PUBLIC COMMENT: None. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 35 Minutes of the City Council/Successor Agency Moorpark, California Page 5 December 7, 2016 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Mikos reported on December 5 she attended the Ventura County Women's Political Caucus honoring Ventura County Board of Supervisor, Kathy Long. Councilmember Pollock reported he and the Mayor had attended a Moorpark Chamber Mixer at the remodeled Waterstone Apartment Homes on Park Lane. Councilmember Pollock reported he was appointed to serve on the Environmental Quality Committee this coming year for the League of California Cities. Mayor Parvin announced applications are being accepted for the six-week Community Emergency Response Team (CERT) course begins on January 26th at the EOC Room at the Moorpark Police Services Center. Mayor Parvin announced the Moorpark City Library is proud to present its traditional Holiday PJ Party on December 8th. Mayor Parvin reported on the success of the Moorpark Boys and Girls Club Community Breakfast fundraiser. In response to Mayor Parvin, Mr. Bobardt stated that the zoning ordinance currently prohibits any commercial activities throughout the City related to both medical and recreational marijuana sales, distribution, warehousing, and cultivation. He also stated that Proposition 64 does allow for making some provision for personal cultivation of marijuana for up to six plants, and that the City Council initiated a zoning ordinance amendment on November 16 that includes getting a recommendation from the Planning Commission on marijuana cultivation regulations. Councilmember Van Dam announced "Christmas Magic" playing at the High Street Arts Center is where you can find out about one of the most popular Christmas characters ever created, which was developed for a department store sports campaign. Councilmember Mikos stated this version of Christmas Magic is the best she has ever seen. Councilmember Pollock reported a large Disney production will be taking place in January at the High Street Arts Center with filming inside the theater. 36 Minutes of the City Council/Successor Agency Moorpark, California Page 6 December 7, 2016 8. PUBLIC HEARINGS: None. 9. PRESENTATION/ACTION/DISCUSSION: A. Presentation on Water Rates by Michaela Brown, Director, Water and Sanitation, Ventura County Public Works Agency. Director Michaela Brown of Water and Sanitation for Ventura County and Jeff Pratt, Public Works Agency Director gave a presentation on water rates for Water Works District 1 and responded to Council questions. B. Consider Recommended Route Changes for Moorpark City Transit. (continued from October 19, 2016) Staff Recommendation: Approve Revised Option C as described in the agenda report and direct staff to move forward with completing the transit study. Mr. Kroes gave the staff report and summarized late correspondence received from four individuals. Geraldine Rawlings, a Moorpark resident currently using the Christian Barrett Drive bus stop requested the Council reconsider keeping that location available as she needs it to get to work and to Moorpark College. Ludwiga Mauff, a resident of Moorpark on Christian Barrett Drive stated discontinuing the Christian Barrett bus stop would adversely impact her life as she uses the bus almost every day to go to the doctor, senior center, shopping, and to visit friends. A discussion followed among the Councilmembers and staff resulting in a request for staff to evaluate alternatives to cancelling the Christian Barrett Drive stop. MOTION: Councilmember Pollock moved and Mayor Parvin seconded a motion to approve Revised Option C as described in the agenda report and direction for staff to move forward with completing the transit study with evaluation of alternatives for the Christian Barrett Drive stop. The motion carried by unanimous voice vote. C. Consider Locations for New City Library. Staff Recommendation: 1) Select Site A as depicted in the agenda report for the new City Library; and 2) Direct staff to prepare and release a Request for Qualifications/Request for Proposal for a library specific Architect for the new City library, subject to final language approval of the City Manager. 37 Minutes of the City Council/Successor Agency Moorpark, California Page 7 December 7, 2016 Councilmember Simons stated he would recuse himself from this item as he previously had a client located on High Street, which is one of the locations under consideration. He left the dais at 10:13 p.m. Mr. Laurentowski gave the staff report. Hugh Riley, representing the Moorpark Foundation for the Arts, stated they are in support of the Civic Center site for the new library so as not to use limited commercial space on High Street. MOTION: Mayor Parvin moved and Councilmember Mikos seconded a motion to: 1) Select Site A as depicted in the agenda report for the new City Library; and 2) Direct staff to prepare and release a Request for Qualifications/Request for Proposal for a library specific Architect for the new City library, subject to final language approval of the City Manager. The motion carried by voice vote 4-0, Councilmember Simons absent. Councilmember Simons returned to the dais at 10:28 p.m. D. Consider City Council Standing and Ad Hoc Committee Appointments and Other Assignments. Staff Recommendation: Determine City Council Standing Committee and Ad Hoc Committee appointments, and other assignments. Ms. Benson gave the staff report. There were no speakers. A discussion followed among the Councilmembers and staff regarding changes and additions to the Standing Committee and Ad Hoc Committee appointments and other assignments that included the following: STANDING COMMITTEES 1. Community and Economic Development Committee B. Eliminate the Greenbelt Ad Hoc Committee and add that subject to the Oscar Element for the Community and Economic Development Committee; C. Eliminate the Second Alternate position for the Economic Development Collaborative of Ventura County. 2. Finance, Administration and Public Safety Committee Members: Newly appointed Mayor Pro Tern Van Dam will serve on the Finance, Administration and Public Safety 38 Minutes of the City Council/Successor Agency Moorpark, California Page 8 December 7, 2016 Committee with Immediate Past Mayor Pro Tern Pollock to serve as Alternate. C. Remove Revenue Enhancement Options as it is a duplicate subject matter of Item E.; F. Eliminate Statement on Auditing Standards No. 99 Audit Committee; G. Eliminate Review Business Registration Requirements. 3. Transportation and Public Works Committee Members: Councilmember Simons to serve with Councilmember Van Dam; C. Eliminate VISTA Board as it no longer meets; H. Eliminate working with Ventura County on reduction of maintenance costs for Home Acres Buffer as there is no further work to be done; E. Move Ad Hoc Committee No. 2. Development of Goals Pertaining to Reduction or Eliminating Truck Traffic on SR 118 through Moorpark to become Item E on Transportation and Public Works Committee. AD HOC COMMITTEES 2. Move Development of Goals Pertaining to Reduction or Eliminating Truck Traffic on SR 118 through Moorpark to Transportation and Public Works Committee and delete this Ad Hoc Committee; 3. Eliminate Greenbelt Ad Hoc Committee and move to Item B. Oscar Element under Community and Economic Development Committee; 4. Councilmember Pollock to serve with Councilmember Mikos on the Hitch Ranch Property Owners Development Agreement Ad Hoc; 5. Councilmember Simons to serve with Councilmember Van Dam on the John Chiu FLPN Development Agreement Ad Hoc; 6. Councilmember Mikos to serve with Mayor Parvin on the Solid Waste Franchise Ad Hoc; 7. Councilmember Mikos to serve with Mayor Parvin on the Aquatic Facility in conjunction with MUSD Ad Hoc; 8. Disband the SOAR Board Ad Hoc due to the recent election results; 9. Councilmember Simons to serve with Mayor Parvin on the Pacific Communities Development Agreement Ad Hoc. 39 • Minutes of the City Council/Successor Agency Moorpark, California Page 9 December 7, 2016 OTHER ASSIGNMENTS Moorpark City Council Appointments 7. Delete Alternate on the Santa Monica Mountains Conservancy Advisory Committee. Other Agency Appointments 2. Eliminate Metrolink Board of Directors; 7. Eliminate Southern California Association of Governments Regional Council and Transportation Committee. MOTION: Mayor Parvin moved and Councilmember Mikos seconded a motion to make appointments to the Standing Committees, Ad Hoc Committees, and Other Moorpark City Council Appointments with the changes as noted above, except for appointments to the Ventura County Animal Regulation Commission and the Ventura County Transportation Commission. The motion carried by unanimous voice vote. Councilmember Mikos requested consideration for Councilmember Pollock to serve on the Ventura County Transportation Commission. Mayor Parvin stated Councilmember Simons has a history of involvement in transportation issues and this would give him an opportunity to share his experience in this area. Mayor Parvin nominated Councilmember Simons to serve on the Ventura County Transportation Commission. Councilmember Simons recused himself and left the dais. The time was 10:58 p.m. The nomination was ratified by voice vote 4:0, Councilmember Simons absent. Councilmember Simons returned to the dais. The time was 10:59 p.m. Mayor Parvin nominated Councilmember Van Dam to serve as a member of the Ventura County Animal Regulation Commission. Councilmember Van Dam recused herself and left the dais. The time was 11:00 p.m. The nomination was ratified by voice vote 4:0, Councilmember Van Dam absent. Councilmember Van Dam returned to the dais. The time was 11:01 p.m. 40 Minutes of the City Council/Successor Agency Moorpark, California Page 10 December 7, 2016 E. Consider Scheduling Mandatory Ethics Training and Sexual Harassment Prevention Training for City of Moorpark Local Agency Officials and Management Staff. Staff Recommendation: Direct staff to schedule the two-hour Ethics Training on February 8, 2017, with the meeting time as determined by the City Council and direct staff as deemed appropriate for scheduling the two-hour Sexual Harassment Prevention Training prior to June 2017. Ms. Benson gave the staff report. There were no speakers. CONSENSUS: It was the unanimous consensus of the Council schedule both training sessions for February 8, 2017 with Ethics from 5:00 p.m. to 7:00 p.m. Harassment Prevention for February 8, 2017 from 7:00 p.m. to 9:00 p.m. with staff directed to send a "Save the Date" message to all who must participate including potential Commission appointees. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Van Dam moved and Mayor Parvin seconded a motion to approve the Consent Calendar with the exception of Item 10.E, which was pulled for individual consideration upon the request of Councilmember Simons. The motion carried by unanimous roll call vote. A. Consider Minutes of Special City Council Meeting of November 11, 2016. Staff Recommendation: Approve the minutes B. Consider Warrant Register for Fiscal Year 2015/16 — December 7, 2016. Staff Recommendation: Approve the warrant register. C. Consider Amendment No. 1 to Agreement with RJR Engineering Group, LLC, for Implementation of a Post Construction Best Management Practices (BMP) Program. Staff Recommendation: Authorize the City Manager to sign Amendment No. 1, extending the Agreement until June 30, 2017, subject to final language approval by the City Manager. D. Consider Amendment No. 15 to Agreement with David S. Hopkins (Pacific Sweep) for Street Sweeping Services. Staff Recommendation: Authorize the City Manager to sign Amendment No. 15, extending the Agreement until June 30, 2017, and changing the name to Pacific Sweep LLC, subject to final language approval by the City Manager. F. Consider Report on the Measures Taken to Alleviate the Conditions Which Led the City to Enact the Interim Urgency Ordinance Regarding Massage Establishments (Ordinance No. 441) on November 11, 2016. Staff 41 Minutes of the City Council/Successor Agency Moorpark, California Page 11 December 7, 2016 Recommendation: Approve the 10-Day Report regarding Ordinance No. 441 pertaining to the Massage Establishment Moratorium and issue the Report on December 16, 2016. The following item was pulled for individual consideration. E. Consider Resolution Amending the Fiscal Year 2016/17 Budget to Accept Grant Funds Received for the California Public Library Broadband Project. Staff Recommendation: Adopt Resolution No. 2016-3563 approving an amendment to the Fiscal Year 2016/17 Budget accepting grant funds. (ROLL CALL VOTE REQUIRED) In response to Councilmember Simons, Mr. Laurentowski confirmed all the equipment being purchased with these grant funds would transfer to the new library. Councilmember Simons recommended staff contact the County of Ventura, which has surplus equipment that may be of use to Moorpark. Councilmember Simons requested a future agenda item to discuss considering the option of installing low-cost high speed broadband capability at the same time the fibroid is installed. In response to Councilmember Simons, Mr. Laurentowski stated the E- Rate program is a guaranteed 5-year contract. MOTION: Councilmember Simons moved and Councilmember Van Dam seconded a motion to adopt Resolution No. 2016-3563 approving an amendment to the Fiscal Year 2016/17 Budget accepting grant funds for the California Public Library Broadband Project. The motion carried by unanimous roll call vote. 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) None. 12. CLOSED SESSION: Mr. Kueny requested the City Council go into closed session for discussion of three cases under Item 12.B. and Items 12.C, 12.E, and 12.1. on the agenda. MOTION: Mayor Parvin moved and Councilmember Mikos seconded a motion to adjourn to closed session for a discussion of three cases under Item 12.B. and Items 12.C, 12.E, and 12.1. on the agenda. The motion carried by unanimous voice vote. The time was 11:11 p.m. 42 Minutes of the City Council/Successor Agency Moorpark, California Page 12 December 7, 2016 B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation (Pursuant to Paragraph (4) of Subdivision (d) of Government Code Section 54956.9: (Number of cases to be discussed — 4) C. CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION (Pursuant to Paragraph (1) of subdivision (d) of Government Code Section 54956.9) County of Ventura and City of Fillmore vs City of Moorpark and Broad Beach Geologic Hazard Abatement District (Case No. 56-2016-00479937- CU-WM-VTA) E. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Pursuant to Government Code Section 54956.8) Property: APNs 500-0-281-465, 500-0-281-545, 500-0-292-015, 500-0-292-035, and 500-0-292-195 East of Moorpark College and North of the SR-118 in the City of Moorpark, CA City Negotiator: Steven Kueny, City Manager Negotiating Parties: The City of Moorpark and Waste Management of CA Under Negotiation: Price and terms of payment I. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Pursuant to Government Code Section 54956.8) Property: APNs 500-0-281-165, 500-0-180-145, 500-0-180-155, 500-0- 180-195, 500-0-292-135, 500-0-292-215, 500-0-292-225, 500-0-120-065, 500-0-170-135, 500-0-180-125, 500-0-180-135, 500-0-180-165, 500-0- 180-175, 500-0-180-185, 500-0-180-205, 500-0-180-215, 500-0-180-225, 500-0-180-235, 500-0-180-255, 615-0-110-205, 615-0-110-215, and 615- 0-150-185, North and East of Moorpark College and North of the SR-118 City Negotiator: Steven Kueny, City Manager Negotiating Parties: The City of Moorpark and Coastline RE Holdings Under Negotiation: Price and terms of payment Present in closed session were Councilmembers Mikos, Pollock, Simons, Van Dam, and Mayor Parvin; Steven Kueny, City Manager; Kevin Ennis, City Attorney; Deborah Traffenstedt, Assistant City Manager; David Bobardt, Community Development Director; Jeremy Laurentowski, Parks and Recreation Director; Sean Corrigan, City Engineer/Public Works Director; Jessica Sandifer, Program Manager, and Brian Chong, Administrative Services Manager. Councilmember Simons left the closed session at 11:20 p.m. due to the potential for a conflict of interest, and returned at 11:24 p.m. Mr. Laurentowski and Ms. Sandifer left the meeting at 11:24 p.m. 43 Minutes of the City Council/Successor Agency Moorpark, California Page 13 December 7, 2016 The City Council reconvened into open session at 11:35 p.m. Mr. Ennis announced the City Council would be considering one case under Item 12.A, and pursuant to Paragraph (2) of Subdivision (d) of Government Code Section 54956.9 that the facts and circumstances creating significant exposure to litigation need not be disclosed. The Council reconvened into closed session at 11:36 p.m. Mr. Chong left the meeting at 11:50 p.m. The Council reconvened into open session at 12:14 a.m. December 8, 2016. Mr. Kueny stated one case under Item 12.A, three cases under Item 12.B. and Items 12.C, 12.E, and 12.1. on the agenda were discussed and there was no action to report. 13. ADJOURNMENT: Mayor Parvin adjourned the meeting at 12:14 a.m. December 8, 2016. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk 44