HomeMy WebLinkAboutAG RPTS 2017 0206 PR REG A1C qC�
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a�V ti .7�: PARKS,RECREATION&COMMUNITY SERVICES DEPT 1799 Moorpark Avenue,Moorpark,CA 93021
°o/ ,,4 Main City Phone Number(805)517-6200 I Fax(805)532-2550 I moorpark@moorparkCA gov
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PARKS AND RECREATION COMMISSION
REGULAR MEETING AGENDA
February 6, 2017
6:30 P.M.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER:
The City Clerk will administer the Oath of Office to the newly appointed Parks and
Recreation Commission.
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. SPECIAL AGENDA ITEMS:
A. Consider Nomination and Selection of Chair and Vice Chair.
B. Review of the California Public Meeting Law (attachment: The Brown Act).
5. PUBLIC COMMENTS:
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
(Items to be pulled from the Consent Calendar shall be identified under this section)
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Review Current Goals and Objectives for Fiscal Years 2015/16 and 2016/17.
Staff Recommendation: Review and discuss current Parks and Recreation
Objectives.
B. Breakfast With Santa Event Report. Staff Recommendation: Receive and file
report.
C. Schedule 2017 Spring Park Tour. Staff Recommendation: Select a date and time
for a 2017 Spring Park Tour and provide recommendations to staff on parks to be
toured.
JANICE S PARVIN ROSEANN MIKOS,PhD DAVID POLLOCK KEN SIMONS MARK VAN DAM
Mayor Councilmember Councilmember Councilmember Councilmember
Parks and Recreation Commission
February 6, 2017
Page 2
9. CONSENT CALENDAR:
A. Approval of Minutes for the Parks and Recreation Commission Regular Meeting
of December 5, 2016. Staff Recommendation: Approve as presented.
10. ADJOURNMENT:
All writings and documents provided to the majority of the Commission regarding all agenda items are available for public '
inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours.The agenda packet for all
regular Commission meetings is also available on the City's website at wuvitv.moorparkca.qov.
Any member of the public may address the Commission during the Public Comments portion of the Agenda, unless it is a
Discussion item. Speakers who wish to address the Commission concerning a Discussion item must do so during the Discussion
portion of the Agenda for that item. Speaker cards must be received by the Recording Secretary for Public Comment prior to the
beginning of the Public Comments portion of the meeting; and for a Discussion item, prior to the Chair's call for speaker cards for
each Discussion agenda item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item
speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any questions concerning any
agenda item may be directed to the Parks and Recreation Department at 517-6227.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this
meeting, including auxiliary aids or services, please contact the Parks and Recreation Department at(805)517-6227. Upon request,
the agenda can be made available in appropriate alternative formats to persons with a disability. Upon advance notification of the
need for disability-related modification or accommodation, reasonable arrangements will be made by City staff to provide
accessibility to the meeting(28 CFR 35.102-35.104;ADA Title II).
City of Moorpark )
County of Ventura ) ss.
State of California )
I, Patty Anderson, Administrative Assistant of the City of Moorpark, County of Ventura,
State of California, do hereby certify under penalty of perjury that I posted a copy of the
agenda for the regularly scheduled meeting of the Parks and Recreation Commission
for February 6, 2017.
Executed this 2nd day of February 2017, at Moorpark, California.
atty A derson
Administrative Assistant II
Parks, Recreation & Community Services Department
1 ne tsrown Hct Page 1 of 33
ITEM 4.6
The Brown Act
r - California Codes Government Code Section 54950-54963
updated 8-28-04
This is the law that requires public access to meeting and
requires the elected officials to let the public speak. We have
added the Index
California Attorney General comments and explanations on the Brown Act
The First Amendment Collocation and its version of the Brown Act
Here is the link to the California Government Code 94950 If it is critical,
check the source
■Title and definitions
■Adjourned or continued meetings •
■ Closed sessions
• Documents at meetings are public
IN Emergency situations
■ Electronic Communications
■ Public is not required to provide their name or any information
IN No action or discussion shall be undertaken on any item not on the
agenda
■ Notice of meetings
■ Open Meetings
■ Penalty to deprive the public of information
■ Public comment
■Public criticism allowed
■ Recording the proceedings -You have the right
■ Reports of closed session actions
IN Special meetings
■Taxes
■Time limits for public testimony
■When is does apply
!!When it does not apply
■Willfully interrupting a meeting
54950 In enacting this chapter, the Legislature finds and declares that the
public commissions, boards and councils and the other public, agencies in
this State exist to aid in the conduct of the people's business. It is the intent
of the law that their actions be taken openly and that their deliberations be
r conducted openly.
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The people of this State do not yield their sovereignty to the agencies
which serve them. The people, in delegating authority, do not give
their public servants the right to decide what is good for the people toza .
know and what is not good for them to know. The people insist on
remaining 'i so that they may retain control over the
instruments they have created.
54950.5. This chapter shall be known as the Ralph M. Brown Act.
54951. As used in this chapter, "local agency" means, a county, city,
whether general law or chartered, city and county, town, school district,
municipal corporation, district, political subdivision, or any board,
commission or agency thereof, or other local public agency.
54952. As used in this chapter, "legislative body" means:
(a) The governing body of a local agency or any other local body created by
state or federal statute.
(b) A commission, committee, board, or .other body of a local agency,
whether permanent or temporary, decision making or advisory, created by
charter, ordinance; resolution, or formal action of a legislative body.
However, advisory committees, composed solely of the ,members of the
legislative body which are less than a quorum of the legislative body are not
legislative bodies, except that standing committees of a legislative body,
irrespective of their composition, which have a continuing subject matter
jurisdiction, or a meeting schedule fixed by charter, ordinance, resolution, or
formal action of a legislative body are legislative bodies for purposes of this
chapter.
(c)(1) A board, commission, committee, or other multimember body that
governs a private corporation or entity that either:
(A) Is created by the elected legislative body in order to exercise authority
that may lawfully be delegated by the elected governing body to a private
corporation or entity.
(B) Receives funds from a local agency and the membership of whose
governing body includes a member of the legislative body •of the local
agency appointed to that governing body by the legislative body of the local
agency.
(2) Notwithstanding subparagraph (B) of paragraph (1), no board,
commission, committee, or other multimember body that governs a private
corporation, limited liability company, or other entity that receives funds from
a local agency and, as of February 9, 1996, has a member of the legislative
bodyof the local agency as. a full votingmember of the governingof
9 Y body �-�
that private corporation, limited liability company, or other entity shall be
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'the Brown Act Page 3 of 33
relieved from the public meeting requirements of this chapter by virtue of a
change in status of the full voting member to a nonvoting member.
• gg, (d) The lessee of any hospital the whole or part of which is first leased
pursuant to subdivision (p) of Section 32121 of the Health and Safety Code
after January 1, 1994, where the lessee.exercises any material authority of
a legislative body of a local agency delegated to it by that legislative body
whether the lessee is organized and operated by the local agency or by a
delegated authority. ®Return to Index
54952.1. Any person elected to serve as a member of a legislative body
who has not yet assumed the duties of office shall conform his or her •
conduct to the requirements of this chapter and shall be treated for
purposes of enforcement of this chapter as if he or she has already
assumed office.
54952.2. (a) As used in this chapter, "meeting" includes any congregation of
a majority of the members of a legislative body at the same time and place
to hear, discuss, or deliberate upon.any item that is within the subject matter
jurisdiction of the legislative body or the local agency to which it pertains.
(b) Except as authorized pursuant -to Section 54953, any use of direct
communication, personal intermediaries, or technological devices that is
employed by a majority of the members of the legislative body to develop a
collective concurrence as to action to be taken on an item by the members
of the legislative body is prohibited. UReturn to Index
(c) Nothing in this section shall impose the requirements of this chapter
upon any of the following:
(1) Individual contacts or conversations between a member of a legislative
body and any other person.
(2) The attendance of a majority of the members of a legislative body at a
conference or similar gathering open to the public that involves a discussion
of issues of general interest to the public or to public agencies of the type
represented by the legislative body, provided that a majority of the members
do not discuss among themselves, other than as part of the scheduled
program, business of a specified nature that is within the subject matter
jurisdiction of the local agency. Nothing in this paragraph is intended to
allow members of the public free admission to a conference or similar
gathering at which the organizers have required other participants or
registrants to pay fees or charges as a condition of attendance.
(3) The attendance of a majority of the members of a legislative body at an
open and publicized meeting organized to address a topic of local
community concern by a person or organization other than the local agency,
provided that a majority of the members do not discuss among themselves,
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other than as part of the scheduled program, business of a specific nature
that is within the subject matter jurisdiction of the legislative body of the local
agency. 0
_;
(4) The attendance of a majority of the members of a legislative body at an R.
open and noticed meeting of another body of the local agency, provided that
a majority of the members do not discuss among themselves, other than as
part of the scheduled meeting, business of a specific nature that is within =�
the subject matter jurisdiction of the legislative body ofthe local agency.
(5) The attendance of a majority of the members of a legislative body at a
purely social or ceremonial occasion, provided that a majority of the
members do not discuss among themselves business of a specific nature
that is within the subject matter jurisdiction of the legislative body of the local
agency.
ti
(6) The attendance of a majority of the members of a legislative body at an
open and noticed meeting of a standing committee of that body, provided -{
that the members of the legislative body who' are not members of the
standing committee attend'only as observers. ' '
54952.6. As used in this chapter, "action taken" means a collective decision
made by a majority of the members of a 'legislative body, a collective
commitment or promise by a majority of the members of a legislative body
to make.a positive or a negative decision, or an actual vote by a majority of 0
the members of a legislative body when sitting as a body or entity, upon a
motion,.proposal, resolution, order or ordinance.
54952.7. A legislative body of a local agency may require that a copy of this
chapter be given to each member of the legislative body and any person
elected to serve as a member'of the legislative body who has not assumed '{
the duties of office. An elected legislative body of a local agency may
require that a copy of this chapter be given to each membelr of each
legislative body all or a majority of whose members are appointed by or
under the authority of the elected legislative body ®Return to Index
54953. (a) All meetings of the legislative body of a local agency shall be
open and public, and all persons°shall be permitted to attend any meeting of
the legislative body of a local agency, except as otherwise provided in'this
chapter.
(b) (1) Notwithstanding any other provision of law, the legislative body of a
local agency may use teleconferencing for the benefit of the public and the
legislative body of a local agency in connection with any meeting or
proceeding authorized by law. The teleconferenced meeting or.proceeding
shall comply with 'all requirements of this chapter and all otherwise
applicable provisions of law relating to a specific type of meeting or '
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The Brown Act Page 5 of 33
proceeding.
(2) Teleconferencing, as authorized by this section, may be used for all
z - purposes in connection with any meeting within the subject .matter
jurisdiction of the legislative body. All votes taken during teleconferenced
meeting shall be by rollcall.
(3) If the legislative body of a local agency elects to use teleconferencing, it
shall post agendas at all teleconference locations and conduct
teleconference meetings in amanner that protects the statutory and
constitutional rights of the parties or the public appearing before the
legislative, body of a local agency. Each teleconference location shall be
identified in the notice and agenda of the meeting or proceeding, and each
teleconference location shall be accessible to the public.
During the teleconference, at least a quorum of the members of the
legislative body shall participate from locations within the boundaries of the
territory over which the local agency exercises jurisdiction. The agenda shall
provide an opportunity for members of the public to address the legislative
body directly pursuant to Section 54954.3 at each teleconference location. •
(4) The term "video teleconference" shall mean a system which provides for
both audio and visual participation between all members of the legislative
body and the public attending a meeting or hearing at any video
teleconference location.
(c) No legislative body shall take action by secret ballot, whether preliminary
or final. RReturn to Index
54953.1. The provisions of this chapter shall not be construed to prohibit the
members of the legislative body of a local agency from giving testimony in
private before a grand jury, either as individuals or as a body.
54953.3. A member of the public shall not be required, as a condition to
attendance at a meeting of a legislative body of a local agency, to register
his or her name, to provide other information, to complete a questionnaire,
or otherwise to fulfill any condition precedent to his or her attendance.
If an attendance list, register, questionnaire, or other similar document is
posted at or near the entrance to the room where the meeting is to be held,
or is circulated to the persons present during the meeting, it shall state
clearly that the signing, registering, or completion of the document is
voluntary, and that all persons may attend the meeting regardless of
whether a person signs, registers, or completes the document. ■Return to
Index
, 54953.5. (a) Any person attending an open and public meeting of a
legislative body of a local agency shall have the right to record the
proceedings with an audio or video tape,recorder or a still or motion picture
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camera in the absence of a reasonable finding by the legislative body of the
local agency that the recording cannot continue without noise, illumination,
or obstruction of view that constitutes, or would constitute, a persistent
disruption of the proceedings. V
(b) Any tape or film record of an open and 'public meeting made for
whatever purpose by or at the direction of the local agency shall be subject
to inspection pursuant to the California Public Records Act (Chapter 3.5
. (commencing with Section 6250) of Division 7. of Title 1), but,
notwithstanding Section 34090, may be erased or destroyed 30 days after
the taping or recording.
Any inspection of a video or tape recording shall be provided without charge
on a video or tape player made available by the local agency.
54953.6. No legislative body of a local agency shall prohibit or otherwise
restrict the broadcast of its open and public meetings in the absence of a
reasonable finding that the broadcast cannot be accomplished without
noise, illumination, or obstrui tion of view that would constitute a persistent
disruption of the proceedings. Return to Index
54953.7. Notwithstanding any other provision of law, legislative bodies of
. local agencies may impose requirements upon themselves which allow
greater access to their meetings than prescribed by the minimal standards
) set forth in this chapter. In addition thereto, an elected legislative body of a y;
local agency may impose such requirements on those appointed
legislative bodies of the local agency of which all or a majority of the
members are appointed .by or under the authority of the elected legislative
body. .
54954. (a) Each legislative body of a local agency, except for advisory
committees or standing committees, shall provide, by ordinance, resolution,
. bylaws, or by whatever other rule is required for the conduct of business by
that body, the time and place for holding regular meetings. Meetings of
advisory committees or standing committees, for which an agenda is posted
at least 72 hours in advance of the meeting pursuant to subdivision (a) of
Section54954.2, shall be considered for purposes of this chapter as regular
meetings of the legislative body.
(b) Regular and special meetings of the legislative body shall be held within
the boundaries of the territory over which the local agency exercises
jurisdiction, except to do any of the following:
(1) Comply with state or federal law or court order, or attend a judicial or
administrative proceeding to which the local agency is a party.
{ ? (2) Inspect real or personal property which cannot be conveniently brought
within the boundaries of the territory over which the local agency exercises
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.1 he_Brown Act Page 7 0133
jurisdiction provided that the topic of the meeting is limited to items directly 1
09 related to the real or personal property.
(3) Participate in meetings or discussions of multi-agency significance that
are outside the boundaries of a local agency's jurisdiction. However, any
meeting or discussion held pursuant to this subdivision shall take place •
within .the jurisdiction of one of the participating local agencies and be
noticed by all participating agencies as provided for in this chapter.
(4) Meet in the closest meeting facility if the local agency has no meeting
facility within the boundaries of the territory over which the local agency
exercises jurisdiction, or at the principal office of the local agency if that
office is located outside the territory over which the agency exercises
jurisdiction.
(5) Meet outside their immediate jurisdiction with elected or appointed
officials of the United States or the State of California when a local meeting
would be impractical, solely to discuss a legislative or regulatory issue
affecting the local agency and over which the federal or state officials have
jurisdiction.
(6) Meet outside their immediate jurisdiction if the meeting takes place in or
nearby a facility owned by the agency, provided that the topic of the meeting
is limited to items directly related to the facility.
*1 (7) Visit the office of the local agency's legal counsel for a closed session on
pending litigation held pursuant to Section 54956.9, when to do so would
reduce legal fees or costs.
(c) Meetings of the governing board of a school district shall be held within
the district except under the circumstances enumerated in subdivision (b),
or to do any of the following:
(1) Attend a conference on non-adversarial collective bargaining techniques.
(2) Interview members of the public residing in another district with
reference to the trustees' potential employment of the superintendent of that
district.
(3) Interview a potential employee from another district.
(d) Meetings of a joint powers authority shall occur within the territory of at
least one of its member agencies, or as provided in subdivision (b).
However, a joint powers authority which has members throughout the state
may meet at any facility in the state which complies with the requirements of
Section 54961.
(e) If, by reason of fire, flood, earthquake, or other emergency, it shall be
) unsafe to meet in the place designated, the meetings shall be held for the
0-
" duration of the emergency at the place designated by the presiding officer of
the legislative body or his or her designee in a notice to the local media that
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have requested notice pursuant to Section 54956, by the most rapid means
of communication available at the time.
.:.
54954.1. Any person may request that a copy of the agenda, or a copy,of all 0
ti
the documents constituting the agenda packet, of any meeting of a ,.
legislative body be mailed to that person. if requested, the agenda and =
documents in the agenda packet shall be made available in appropriate =
alternative formats to persons with a disability, as required by Section 202 of
the Americans with Disabilities.Act of 1990 (42 U.S.C. Sec. 12132), and the
federal rules and regulations adopted in implementation thereof. Upon
' receipt of the written request, the legislative body or its designee shall cause s-
.the requested materials to be mailed at the time the. agenda is posted `
pursuant to Section 54954.2 and 54956 or upon distribution to all, or a ---
majority of all, of the members of a legislative body, whichever occurs first.
Any request for mailed copies of agendas or agenda packets shall be valid
for the calendar year in which it is filed, and must be renewed following
January 1 of each year. The legislative body may establish a fee for mailing
•the agenda or agenda packet, which fee shall not exceed the cost of r_
providing the service. Failure of the requesting person to receive the agenda
or agenda packet pursuant to this section shall not constitute grounds for
invalidation of the actions of the legislative.body taken at the meeting for
which the agenda or agenda packet was not received.
4
_ 54954.2. (a) At least 72 hours before a regular meeting, the legislative body
of the local agency, or its designee, shall post an agenda containing a brief s;
general description of each item of business to be transacted or discussed
at the meeting, including items to be discussed in closed session. A brief
general description of an item generally need not exceed 20 words. The
agenda shall specify the time and location of the regular meeting and shall .
be posted in a location that is freely accessible.to members of the public. If
requested, the agenda shall be made available inappropriate alternative -
formats to persons with adisability, as required by Section 202 of the
Americans with Disabilities Act of1990 (42 U.S.C. Sec. 12132), and the
federal rules and regulations adopted in implementation thereof. The
agenda shall include information regarding how, to whom, and when a
• request for disability-related modification or accommodation, including -
auxiliary aids or services may be made by a person with a disability who - ,
requires a modification or accommodation in order to participate in the
public meeting. '
No action or discussion shall be undertaken on any item not appearing on
' the posted agenda, except that members of a legislative body or its staff
may briefly respond to statements made or questions posed by persons
exercising their public testimony rights under Section 54954.3. In addition,
on their own initiative or in response to questions posed by the public, a
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member of a legislative body or its staff may ask a question for clarification,
make a brief announcement, or make a brief report on his or her own
yactivities. Furthermore, a member of a legislative body, or the body itself,
subject to rules or procedures of the legislative body, may provide a
reference to staff or other resources for factual information, request staff to
report back to the body at a subsequent meeting concerning any matter, or
take action to direct staff to place a matter of business on a future agenda.®
Return to Index
(b) Notwithstanding subdivision (a), the legislative body may take action on
items of business not appearing on the posted agenda under any of the
conditions stated below. Prior to discussing, any item pursuant to this
subdivision, the legislative body shall publicly identify the item.
(1) Upon a determination by a majority vote of the legislative body that an
emergency situation exists, as defined in Section 54956.5.
(2) Upon a determination by a two-thirds vote of the legislative body, or, if
less than two-thirds of the members are present, a unanimous vote of those
members present, that there is a need to take immediate action and that the
need for action came to the attention of the local agency subsequent to the
agenda being,posted as specified in subdivision (a).
(3) The item was posted pursuant to subdivision (a) for a prior meeting of
the legislative body occurring not more than five calendar days prior to the
date action is taken on the item, and at the prior meeting the item was
continued to the meeting at which action is being taken. UReturn to Index
54954.3. (a) Every agenda for regular meetings shall provide.an opportunity
for members of the public to directly address the legislative body on any
item of interest to the public, before or during the legislative body's
• consideration of the item, that is within the subject matter jurisdiction of
the legislative body, provided that no action shall be taken on any item not
appearing on the agenda unless the action is otherwise authorized by
subdivision (b) of Section 54954.2. However, the agenda need not provide
an opportunity for members of the public to address the legislative body on
any item that has already been considered by a committee, composed
exclusively of members of the legislative body, at a public meeting wherein
all interested members of the public were afforded the opportunity to
address the committee on the item, before or during the committee's
consideration of the item, unless the item has been substantially changed
since the committee heard the item, as determined by the legislative body.
Every notice for a special meeting,shall provide an opportunity for members
oi of the public to directly address the legislative body concerning any item that
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has been described in the notice for the meeting before or during
consideration of that item. ®Return to Index
-— - .--- ---- - - - _
(b) The legislative body of a local agency may adopt reasonable
regulations to ensure that the intent of subdivision (a) is carried out,
including, but not limited to, regulations limiting the total amount of lime
allocated for public testimony on particular issues and for each individual
speaker. ®Return to Index
(c) The legislative body of a local agency shall not prohibit public criticism of
the policies, procedures, programs, or services of the agency, or of the acts
or omissions of the legislative body. Nothing in this subdivision shall confer
any privilege or protection for expression beyond that otherwise provided by
law. ®Return to Index
54954.4. (a) The Legislature hereby finds and declares that Section 12 of
Chapter 641 of the Statutes of 1986, authorizing reimbursement to local
agencies and school districts for costs mandated by the state pursuant to
that act, shall be interpreted strictly. The intent of the Legislature is to
provide reimbursement for only those costs which are clearly and
unequivocally incurred as the direct and necessary result of compliance with
Chapter 641 of the Statutes of 1986.
(b) In this'regard, the Legislature directs all state employees and officials
involved in reviewing or authorizing claims for reimbursement, or otherwise
participating in the reimbursement process,.to rigorously review each claim
and authorize only those claims, or parts thereof, which represent costs •
which are clearly and unequivocally incurred as the direct and necessary
result of compliance'with Chapter 641 of the Statutes of 1986 and for which
complete documentation exists. For purposes of Section 54954.2, costs
eligible for reimbursement shall only include the actual cost to post a single
agenda for any one meeting.
(c) The Legislature hereby finds and declares that complete, faithful, and
uninterrupted compliance with the Ralph M. Brown Act (Chapter 9
(commencing with Section 54950) of Part 1 of Division 2 of Title 5 of the
Government Code) is a matter of overriding public importance. Unless
specifically stated, no future Budget Act, or related budget enactments,
shall, in any manner, be interpreted to suspend, eliminate, or otherwise
modify the legal obligation and duty of local agencies to fully comply with
Chapter 641 of the Statutes of 1986 in a complete, faithful, and
uninterrupted manner.
54954.5. For purposes of describing closed session items pursuant to 0
Section 549541, the agenda may describe closed sessions as provided
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below. No legislative body or elected official shall be in violation of Section
54954.2 or 54956 if the closed session items were described in substantial
compliance with this section.
Substantial compliance is satisfied by including the information provided
below, irrespective of its format.
(a) With respect to a closed session held pursuant to Section 54956.7:
License/Permit Determination Applicant(s): (Specify number of
applicants)
(b) With respect to every item of business to be discussed in closed session
pursuant to Section 54956.8:
Conference With Real Property Negotiator Property: (Specify street
address, or if no street address, the parcel number' or other unique
reference, of the real property under negotiation) Negotiating parties:
(Specify name of party (not agent)) Under negotiation: (Specify whether
instruction to negotiator will concern price, terms of payment, or both)
(c) With respect to every item of business to be discussed in closed session
pursuant to Section 54956.9: -
Conference With Legal Counsel--Existing Litigation (Subdivision (a) of
Section 54956.9) Name of case: (Specify by reference to claimant's name,
names of parties, case or claim numbers) or Case name unspecified:
(Specify whether disclosure would jeopardize service of process or existing
settlement negotiations)
Conference With Legal Counsel Anticipated Litigation Significant
exposure to litigation pursuant to subdivision (b) of Section 54956.9:
(Specify number'of potential cases)
(In addition to the information noticed above, the agency may be required to
provide additional information on the agenda or in an oral statement prior to
the closed 'session pursuant to subparagraphs (B) to (E), inclusive, of
paragraph (3) of subdivision (b) of Section.54956.9.)
Initiation Of Litigation Pursuant To Subdivision (C) of Section 54956.9:
(Specify number of potential cases
• (d) With respect to every item of business to be discussed in closed session
pursuant to Section 54956.95: •
,Liability Claims Claimant: (Specify name unless unspecified pursuant to
Section 54961) Agency claimed against: (Specify name) (e) With respect to
every item of business to be discussed in closed session pursuant to
Section 54957:
Cy Threat To Public Services Or Facilities Consultation with: (Specify name
of law enforcement agency g y an d title of officer)
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Public Employee Appointment Title: (Specify description of position to be
filled).
Public Employment Title: (Specify description of position to be filled)
Public Employee Performance Evaluation Title: (Specify position title of
employee being reviewed)
Public Employee DlsciplinelDismissal/Release (No additional information
is required in connection with a closed session to consider discipline,
dismissal, or release of a public employee. Discipline includes potential
reduction of compensation.)
(f) With respect to every item of business to be discussed in closed session
pursuant to Section 54957.6:
• Conference With Labor Negotiator Agency negotiator: (Specify name)
Employee organization: (Specify name of organization representing
employee or employees in question) or Unrepresented employee: (Specify
position title of unrepresented -employee who is the subject of the
negotiations)
(g) With respect to closed sessions called pursuant to Section 54957.8
: Case Review/Planning (No additional information is required in
connection with a dosed session to consider case review or planning.)
) (h) With respect to every item of business to be discussed in dosed session
pursuant to Sections 1461, 32106, and 32155 of the Health and Safety
Code or Sections 37606 and 37624.3 of the Government Code:
Report Involving Trade Secret Discussion will concern: (Specify whether
discussion will concern proposed new service, program, or facility)
Estimated date of public disclosure:.(Specify month and year)
Hearings Subject matter. (Specify whether testimony/deliberation will
concern staff privileges, report of medical audit committee, or report of
quality assurance committee)
(i) With respect to every item of business to be discussed in closed session
pursuant to Section 54956.86:
Charge Or Complaint Involving Information Protected By Federal Law
(No additional information is required in connection with a closed session to
discuss a charge or complaint pursuant to Section 54956.86.)®Return to
Index
54954.6. (a) (1) Before adopting any new or increased general tax or-any
new or increased assessment, the legislative body of a local agency shall
conduct at least one public meeting at which local officials must allow public
testimony regarding the proposed new or increased general tax or new or Li
increased assessment in addition to the noticed public hearing at which the
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legislative body proposes to enact or increase the general tax or
assessment.
For purposes of this section, the term "new or increased assessment" does
not include any of the following:
(A) A fee which does not exceed the reasonable cost of providing the
services, facilities, or regulatory activity for which the fee is charged.
(B) A service charge, rate, or charge, unless a special district's principal act
requires the service charge, rate, or charge to conform to the requirements
of this section.
(C) An ongoing annual assessment if it is imposed at the same or lower
amount as any previous year.
(D) An assessment which does not exceed an assessment formula or range
of assessments previously specified in the notice given to the public
pursuant to subparagraph (G) of paragraph (2) of subdivision (c) of Section
54954.6 and which was previously adopted by the agency or approved by
the voters in the area where the assessment is imposed.
(E) Standby or immediate availability charges.
(2) The legislative body shall provide at least 45 days' public notice of the
public hearing at which the legislative body proposes to enact or increase
) the general tax or assessment. The legislative body shall provide notice for
the public meeting ,at the same time and, in the same document as the
notice for the public hearing, but the meeting shall occur prior to the hearing.
(b)(1) The joint notice of both the public meeting and the public hearing
required by subdivision (a) with respect to a proposal for a new or increased
general tax shall be accomplished by placing a display advertisement of at
-least one-eighth page in a newspaper of general circulation for three weeks
pursuant to Section 6063 and by a first-class mailing to those interested
parties who have filed a written request with the local agency for mailed
notice of public meetings or hearings on new or increased general taxes.
The public meeting pursuant to subdivision (a) shall take place no earlier
than 10 days after the first publication of the joint notice pursuant to this
subdivision. The public hearing shall take place no earlier than seven days
after the public meeting pursuant to this subdivision. Notwithstanding
paragraph (2) of subdivision (a), the joint notice need not-include notice of
the public meeting after the meeting has taken place. The public hearing
pursuant to subdivision (a) shall take place no earlier than 45 days after the
first publication of the joint notice pursuant to this subdivision. Any written
request for mailed notices shall be effective for one year from the date on
which it is filed unless a renewal request is filed.
•
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Renewal requests for mailed notices shall be filed on or before April 1 of
each. year. The legislative body may establish a reasonable annual charge
9 for sending notices based on the estimated cost of providing the service.
(2) The notice required by paragraph (1) of this subdivision shall include, but
not be limited.to, the following:.
(A) The amount or rate of the tax. If the tax is proposed to be increased from
any previous year, the joint notice shall separately state both the existing tax
rate and the proposed tax rate increase.
(B) The activity to be taxed.
(C) The estimated amount of revenue to be raised by the tax annually.
(D) The method and frequency for collecting the tax.
(E) The dates, times; and locations of the public meeting and hearing
described in subdivision (a). '
(F) The phone number and address of an individual, office, or organization
that interested persons may contact to receive additional information about
the tax.
(c) (1) The joint notice of both the public meeting and the public hearing
required by subdivision (a) with respect to a proposal for a new or increased
assessment on real property shall be .accomplished through a mailing,
) postage prepaid, in the United States mail and shall be deemed given when .�.
so deposited. The public .meeting pursuant to subdivision (a) shall take
place no earlier than 10 days after the joint -mailing pursuant to'this
subdivision. The public hearing shall take place no earlier than seven days
after the public meeting pursuant to this subdivision. The envelope or the
• cover of the mailing shall include the name of the local agency and the
return address of the sender. This mailed notice shall be in at least 10-point
type and shall be given to all property owners proposed to be subject to the
new or increased assessment by.a mailing by name to those persons
whose names and addresses appear on the last equalized county
assessment roll or the State Board of Equalization assessment roll, as the
case may be.
(2) The joint notice required by paragraph (1) of this subdivision shall
include, but not be limited to, the following:.
(A) The estimated amount of the assessment per parcel. If the assessment
. is proposed to be increased from any previous year, the joint notice shall
separately state both the amount of the existing assessment and the
proposed assessment increase.
, • (B) A general description of the purpose or improvements that the
assessment will fund.
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(C) The address to which property owners may mail a protest against the
assessment.
:=A (D) The phone number and address of an individual, office, or organization
that interested persons may contact to receive additional information about
the assessment.
(E) A statement that a majority protest will cause the assessment to be
abandoned if the assessment act used to levy the assessment so provides.
Notice must also state the percentage of protests required to trigger an
election, if applicable.
(F) The dates, times, and locations of the public meeting and hearing
described in subdivision (a).
(G) A proposed assessment formula or range as described in subparagraph
(D) of paragraph (1) of subdivision (a) if applicable and that is noticed
pursuant to this section.
(3) Notwithstanding paragraph_ (1), in the case of an assessment which is
proposed exclusively for operation and maintenance expenses imposed •
throughout the entire local agency, or exclusively for operation and
maintenance , assessments proposed to be levied on 50,000 parcels or
more, notice may be provided .pursuant to this subdivision or pursuant to
paragraph (1) of subdivision (b) and shall include the estimated amount of
eithe assessment of various types, amounts, or uses of property and the
information required by subparagraphs (B) to (G), inclusive, of paragraph (2)
of subdivision (c). .
(4) Notwithstanding paragraph (1), in the case of_an assessment proposed r.
to be levied pursuant to Part 2 (commencing with Section 22500) of Division
2 of the Streets and Highways code by a regional park district, regional park
and open-space district, or regional open-space district formed pursuant to
Article 3 (commencing with Section 5500) of Chapter 3 of Division 5 of, or
pursuant to Division 26 (commencing with Section 35100) of, the Public
Resources Code, notice may be provided pursuant to paragraph (1) of
subdivision (b).
(d) The notice requirements imposed by this section shall be construed as •
additional to, and not to supersede, existing provisions of law, and shall be
applied concurrently with the existing provisions so as to not delay or •
prolong the governmental decision making process.
(e) This section shall not apply to any new or increased general tax or any
new or increased assessment that requires an election of either of the
following:
(1) The property owners subject to the assessment. •
(2) The voters within the local agency imposing the tax or assessment.
9 Y p 9
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rage to OI
(f) Nothing in this section shall prohibit a local agency from holding a
consolidated meeting or hearing at which the legislative body discusses
3. multiple tax or assessment proposals. v�
(g) The local agency may recover the reasonable costs of public meetings,
public hearings, and notice required by this section from the proceeds of the
tax or assessment. The costs recovered for these purposes, whether
recovered pursuant to this subdivision or any other provision of law, shall
not.exceed the reasonable costs of the public meetings, public hearings,
and notice. •
(h) Any new or increased assessment that is subject to the notice and
hearing provisions of Article XIIIC or XIIIQ of the California Constitution is
not subject to the notice and hearing requirements of this section. Return
to Index
54955. The legislative body of a local agency may adjourn any regular,
adjourned regular, special or adjourned special meeting to'a time and place
. specified in the order of adjournment. Less than a quorum may so adjourn
from time to time. If all members are absent from any regular or adjourned
regular meeting the clerk or secretary•of the legislative body may declare
the meeting adjourned to a stated time -and place and he shall cause a
.written notice of the adjoumment: to be given in the same manner as
provided in Section 54956 for, special meetings, unless such notice is 0
waived as provided for special meetings. A copy.of the order or notice of
adjournment shall be conspicuously posted on or near the.door of the place
where the regular, adjourned regular, special or adjourned special meeting .
was held within 24 hours after the time of the adjournment. When a regular
or adjourned regular meeting is adjourned as provided in this section, the
resulting adjourned regular meeting is a regular meeting for all purposes.
When an order of adjournment of any meeting fails to state the hour at
Which the adjourned meeting is to be held, it shall be held at the hour
specified for regular meetings by ordinance, resolution, bylaw, or other rule.
54955.1. Any hearing being held, or noticed or ordered to be held, by a
legislative body of a local agency at any meeting may by order or notice of
continuance be continued or recontinued to any subsequent meeting of the
legislative body in the same manner and to the same extent set forth in •
Section 54955 for the adjournment of meetings; provided, that if the hearing •
is continued to a time less than 24 hours-after the time specified in the order
or notice of hearing, a copy of the-order or notice of continuance of hearing
shall be posted immediately following the meeting at which the order or
declaration of continuance was adopted or made. Return to Index
i J \
f
1
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The Brown Act Page 17 of 33
54956. A special meeting may be called at any time by the presiding officer
of the legislative body of a local agency, or by a majority of the members of
the legislative body, by delivering personally or by mail written notice to
each member of the legislative body and to each local newspaper of general
circulation, radio or television station requesting notice in writing. The notice
shall be delivered personally or by mail and shall be' received at least 24 •
hours before the time of the meeting as specified in the notice. The call and
notice shall specify the time and place of the special meeting and the
business to be transacted or discussed. No other business shall be
considered at these meetings by the legislative body. The written notice
may be dispensed with as to any member who at or prior to the time the
meeting convenes files with the clerk or secretary of the legislative body a
written waiver of notice. The waiver may be given by telegram. The written
notice may also be dispensed with as to any member who is actually
present at the meeting at the time it convenes.
The call and •notice shall be posted at least 24 hours prior to the special
meeting in a location that is freely'accessible to members of the public.
54956.5. (a) For purposes of•this section, "emergency situation" means both
of the following: •
(1) An emergency, which shall be defined as a work stoppage, crippling
activity, or other activity that severely impairs public health, safety, or both,
as determined by a majority of the members of the legislative body.
(2) A dire emergency, which shall be defined as a crippling disaster, mass
destruction, terrorist act, or threatened terrorist activity that poses peril so
immediate and significant that requiring legislative body to provide one-hour
notice before holding an emergency meeting under this section may
endanger the public health, safety, or both, as determined by a majority of
the members of the legislative body.
(b) (1) Subject to paragraph (2), in the case of an emergency situation
involving matters upon Which prompt action is necessary due to the
disruption or threatened disruption of public facilities, a legislative body may
hold an emergency meeting without complying with either the 24-hour notice
requirement or the 24-hour posting requirement of Section 54956 or both of
the notice and posting requirements
(2) Each local newspaper of general circulation and radio or television
station that has requested notice of special meetings pursuant to Section
54956 shall be notified by the presiding officer of the legislative body, or
• designee thereof, one hour prior to the emergency meeting, or, in the case
of a dire emergency, at ,or near the time that the presiding officer or
C. designee notifies the members of the legislative body of the emergency
meeting. This notice shall be given by telephone and all telephone numbers
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provided in the most recent request of a newspaper or station for notification
of special meetings shall be exhausted. In the.event that telephone services
are not functioning, the notice requirements of this section shall be deemed
waived, and the legislative body, or designee of the legislative body, shall
notify those newspapers, radio stations; or television stations of the fact of
the holding of the emergency meeting, the purpose of the meeting, and any
action taken at the meeting as soon after the meeting as possible.
(c) During a meeting held pursuant to this section, the legislative body may
meet in closed session pursuant to Section 54957 if agreed to by a two-
thirds vote of the members of the legislative body present, or, if less than
two-thirds of the members are present, by a unanimous vote of the •
members present.
(d) All special meeting requirements, as prescribed in Section 54956 shall
be applicable to.a meeting called pursuant to:this section, with the exception
of the 24-hour notice requirement:
(e) The minutes of a meeting ,called pursuant to this section, a list of
persons who the presiding officer of the legislative body, or designee of the
legislative body, notified or attempted to- notify, -a copy of the rollcall vote,
and any actions taken at the meeting shall be posted for a minimum of 10
days in a public place as soon after the meeting as possible.
54956.6. No fees may.be charged by the legislative body of a local agency
for carrying out any provision of this chapter, except as specifically
authorized by this chapter. •
54956.7. Whenever a legislative body of a local agency determines that it is
necessary to discuss and determine whether an applicant for a license or
license renewal, who has a criminal record, is sufficiently rehabilitated to
obtain the license, the legislative body may,Bold a dosed-session with the
applicant and the applicants attorney, if any, for the purpose of holding the
discussion and making the determination. If the legislative body determines,
as a result of the closed session, that the issuance or renewal of the license
-should be denied, the.applicant shall be offered the opportunity to withdraw
the application. If the applicant withdraws the application, no record shall be •
kept of the discussions or decisions made at the closed session and all
matters relating to the closed session shall be confidential. If the applicant
does not withdraw the application, the legislative. body shall take action at
the public meeting during which the closed session is held or at its next
public meeting denying the application for-the license but all matters relating
to the closed session are confidential and shall not be disclosed without the
consent of the applicant, except in an action by an applicant who has been
denied a license challenging the denial of the license. Return to Index
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i ne tsrown Hci Page 19 of 33
54956.8. Notwithstanding any other provision of this chapter, a legislative
body of a local agency.may hold a closed session with its negotiator prior to
the purchase, sale, exchange, or lease of real property by or for the local
agency to grant authority to.its negotiator regarding the price and terms of
payment for the purchase, sale, exchange, or lease.
However, prior to the closed session, the legislative body of the local
agency shall hold an open and'public session in which it identifies the real
property or real properties which the negotiations may concern and the
person or persons with whom its negotiator may negotiate.
For the purpose of this section, the `negotiator may be a member of the
legislative body of the local agency.
For purposes of this section, "lease" includes renewal or renegotiation of a
lease.
Nothing in this section shall preclude a local agency from holding a closed
session for discussions regarding eminent domain proceedings pursuant to
Section 54956.9. . . . .
! 4
1 ,
54956.86. Notwithstanding any other provision of this chapter, a legislative
body of a local agency which provides services pursuant to Section 14087.3
• of the Welfare and Institutions Code may hold a closed session to hear a
charge or complaint from a member enrolled in its health plan if the member
k` does not wish to have his or her name, medical status, or other information
that is protected by federal law publicly disclosed. Prior to holding a closed
session pursuant to this section, the legislative body shall inform the
member, in writing, of his.or her right to have the charge or complaint heard
in an open session rather than a closed session.
54956.87. ,(a) Notwithstanding any other provision of this chapter, the
records of a health plan that is licensed pursuant to-the Knox-Keene Health
Care Service Plan Act of 1975 (Chapter 22(commencing with Section 1340)
of Division 2 of the Health .and Safety Code) and that is governed by a
county board of supervisors, whether paper records, records maintained in
the management information system, or records in any other form, that
relate to provider rate or payment determinations, allocation or distribution
methodologies for provider payments, formulae or calculations for these
payments, and contract negotiations with providers of health care for
alternative rates are exempt from disclosure for a period of three years after
the contract is fully executed. The transmission of the records, or the
information contained therein in an alternative form, to the board of
supervisors shall not constitute a waiver of exemption from disclosure, and
the records and information once transmitted to the board of supervisors
(-1 shall be subject to this same exemption.
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(bj Notwithstanding any other provision of law, the governing board of a
health plan that is licensed pursuant to the Knox-Keene Health Care Service
Plan Act of 1975 (Chapter 2.2 (commencing with Section 1340) of Division 2
of the Health and Safety Code) and that is governed by a county board of
• supervisors may order that a meeting held solely for the purpose of
discussion or taking action on -health plan trade secrets, as defined in
subdivision (c) of Section 32106of the Health and Safety Code, shall be held
in closed session. The requirements of making a public report of action
taken in dosed session, and the vote or abstention of every member
present, may be limited to a brief general description without the'information
constituting the trade secret
(c) The governing board may delete the portion or portions containing trade
secrets from any documents that were finally approved in the closed
session held pursuant to subdivision (b) that are provided to persons who
have made the timely or standing request.
(d) Nothing in this section shall be construed as preventing the governing
board from meeting in dosed session as otherwise provided by law.
(e) The provisions of this section'shall not prevent access to any records by
the Joint Legislative Audit Committee in the exercise of its powers pursuant
to, Article 1 (commencing. with Section 10500) of. Chapter 4 of Part 2 of
Division 2 of Title 2. The provisions of this section also shall not prevent
) access to any records by the Department of Corporations in the exercise of 0
its powers pursuant to Article 1 (commencing with Section 1340) of Chapter •
2.2 of Division 2of the Health and Safety Code Return to Index
54956.9. Nothing in this chapter*shall be cohstrued to prevent a legislative .
body of a local agency, based on advice of its legal counsel, from holding a
closed session to confer with,• or receive advice from, its legal 'counsel
regarding pending litigation when -discussion in open session concerning
those matters would prejudice :the position of the local agency in the
litigation. •
For purposes of this chapter, ell expressions of the lawyer-client privilege
other than those provided in this section are hereby abrogated. This section .
is the exclusive expression of the lawyer-client privilege for purposes of
conducting closed-session meetings pursuant to this chapter.
For purposes of this section; "litigation" -includes, any adjudicatory
proceeding, including.eminent domain, before a court, administrative body
exercising its adjudicatory authority, hearing officer, or arbitrator.
For purposes of this section, litigation shall be considered pending when
any of the following circumstances exist:
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The Brown Act Page 21 of 33
•
(a) Litigation, to which the local agency is a party, has been initiated
`-� formally. .
(b) (1) A point has been reached where, in the opinion of the legislative
body of the local agency on the advice of its legal counsel, based on
existing facts and circumstances, there is a significant exposure to litigation
against the local agency.
(2) Based on existing facts and circumstances, the legislative body of the
local agency is meeting only to decide whether a closed session is
authorized pursuant to paragraph (1) of this subdivision.
(3) For purposes of paragraphs (1) and (2), "existing facts and
circumstances" shall consist only of one of the following:
• (A) Facts and circumstances that might result in litigation against the local
agency but which the local agency believes are not yet known to a potential
plaintiff or plaintiffs, which facts and circumstances need not be disclosed.
(B) Facts and circumstances, including, but. not limited to, an accident,
disaster, incident, or transactional occurrence that might result in litigation
against the agency and that are known to a potential plaintiff or plaintiffs,
which facts or circumstances shall be publicly "stated on the agenda or
announced.
(C) The receipt of a claim pursuant to the Tort Claims Act or some other
U-1 written communication from a potential plaintiff threatening litigation, which
claim or communication shall be available for public inspection pursuant to
Section 54957.5.
(D) A statement made by a person in an open and public meeting
threatening litigation on a specific.matter within the responsibility of the
legislative body. •
(E) A statement threatening litigation made by a person outside an open
and public meeting on a specific 'matter within the responsibility of the
legislative body so long as the official or employee of the local agency
receiving knowledge of the threat makes a contemporaneous or other
record of the statement prior to the meeting, which record shall.be available
for public inspection pursuant to Section 54957.5. The records so created
need not identify the alleged victim of unlawful or tortious sexual conduct or
anyone making the threat on their behalf, or identify a public employee who
is the alleged perpetrator of any unlawful or tortious conduct upon which a
threat of litigation is based, unless the identity of the 'person has been
publicly disclosed.
(F) Nothing in this section shall require disclosure of written communications
that are privileged and not subject to disclosure pursuant to the California
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a.gc41, Ji
Public Records *Act (Chapter 3.5 (commencing with Section 6250) of
Division 7 of Title 1).
(c) Based on existing facts and circumstances, the legislative body of the
local agency has decided to initiate or• is deciding whether to initiate
litigation.
Prior to holding a closed session pursuant to this section, the legislative
body of the local agency shall state on the agenda or publicly announce the
subdivision of this section that authorizes the closed session. If the session
is closed pursuant to subdivision. (a), the body shall state the title of or
otherwise specifically identify the litigation to be discussed, unless the body
states that to do so would jeopardize the agency's ability ,to effectuate
service of process upon one or more unserved parties, or that to do so
would jeopardize its ability to conclude existing settlement negotiations to its
advantage.
A local agency shall be considered to be a "party" or to have a "significant
exposure to litigation" if an officer or employee of the local agency is a party
or has significant exposure to litigation concerning prior or prospective
activities or alleged activities during the course and scope of that office or
employment, including litigation in which it is an issue whether an activity is
outside the course and scope of the office or employment.
) 54956.95. {a) Nothing in this chapter shall be construed to prevent a joint
powers- agency formed pursuant to Article 1 (commencing with Section
6500) of Chapter 5 of Division 7 of Title 1, for purposes of insurance -
pooling, or a local agency member of the joint powers agency, from holding
a closed session to discuss a claim.for the payment of tort liability losses,
public liability losses, or workers" compensation liability incurred by the joint
- powers agency or a local agency member of the joint powers agency. -
(b) Nothing in this chapter shall be construed to prevent the Local Agency
Self-Insurance Authority formed pursuant to Chapter 5.5 (commencing with
Section 6599.01) of Division 7 of Title 1, or a local agency member of the
authority, from holding a closed session to discuss a claim for the payment
of tort liability losses, public-liability losses, or workers' compensation liability
incurred by the authority or a local agency member of the authority.
(c) Nothing in this section shall be construed to affect Section 54956.9 with
respect to any other local agency. •
54957.(a)Nothing contained in this chapter shall be construed to prevent the legislative body of a
local agency from holding closed sessions with the Attorney General,district attorney,agency
counsel,sheriff,or chief of police,or their respective deputies,or a security consultant or a security
operations manager,on matters posing a threat to the security of public buildings,a threat to the
security of essential public services,including water,drinking water,wastewater treatment,natural
gas service, and electric service,or a threat to the public's right of access to public services or public
facilities. '
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The Brown Act Page 23 of 33
(b) (1) Subject to paragraph (2), nothing contained in this chapter shall be
y construed to prevent the legislative body of a local agency from holding
closed sessions during a regular or special meeting to consider the
appointment, employment, evaluation of performance, discipline, or .
dismissal of a public employee or to hear complaints or charges brought
against the employee by another person or employee unless the employee
requests a public session. Y+
(2) As a condition to holding a closed session on specific complaints or
charges brought against an employee by another person or employee, the
employee shall be given written notice of his or her right to have the
complaints or charges heard in an open session rather than a closed k;
session, which notice shall be delivered to the employee personally or by
mail at least 24 hours before the time for holding the session. If notice is not
given, any disciplinary or other action taken by the legislative body against -_
the employee based on the specific complaints or charges in the closed
session shall be null and void.
(3) The legislative body also may exclude from the public or closed meeting,
during the examination of a witness, any or all other witnesses in the matter
being investigated by the legislative body.
(4) For the purposes of this subdivision, the term "employee" shall include
an officer or an independent contractor who functions as an officer or an
employee but shall not include any elected official, member of a legislative
body or other independent contractors. Nothing in this subdivision shall limit
local officials' ability to hold closed session meetings pursuant to Sections
1461, 32106, and 32155 of the Health and Safety Code or Sections 37606
and 37624.3 of.the Government Code . Closed sessions held pursuant to
this subdivision shall not include discussion or action on proposed
compensation except for a reduction of compensation that results from the
imposition of discipline. *Return to Index
54957.1. (a) The legislative body of any local agency shall publicly report
any action taken in closed session and the vote or abstention of every
member present thereon, as follows:
(1) Approval of an agreement concluding real estate negotiations pursuant
to Section 54956.8 shall be reported after the agreement is final, as
specified below:
(A) If its own approval renders the agreement final, the body shall report that
approval and the substance of the agreement in open session at the public
meeting during which the closed session is held.
(B) If final approval rests with the other party to the negotiations, the local
agency shall disclose the fact of that approval and the substance of the
•
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agreement upon inquiry by any person, as soon as the other party or its
agent has informed the local agency of its approval.
(2) Approval given to its legal counsel. to defend, or seek or refrain from R'.
seeking appellate review"or relief, -or to enter as an amicus curiae in any
• form of litigation as the result of a consultation under Section 54956.9 shall
be reported in open session at the public.meeting during which the dosed
session is held. The report shall identify, if-known, the adverse party or
parties and-the substance of-the litigation. In the case of approval given to
initiate or intervene in an action, the announcement need not identify the
action, the defendants, or other particulars, but shall specify that the
direction to initiate or intervene in an action has been given and that the
action, the defendants, and the other- particulars shall, once formally
commenced, be disclosed to any person upon inquiry, unless to do so
would jeopardize the agency's ability to effectuate service of process on one
or more unserved parties, of that to do so would jeopardize its ability to
condude existing settlement-negotiations to its advantage.
(3) Approval given to its legal counsel of a settlement of pending litigation,
as defined in Section 54956.9, at any stage prior to or during a judicial or
quasi-judicial proceeding shall be reported after the settlement is final, as
specified below:
(A) If the legislative body accepts a settlement offer signed by the opposing
party, the body shall report its acceptance and identify the substance of the
agreement in open session at the public meeting during which the closed
session is held.-
(B) If final approval rests with some other party to the litigation or with the
court, then as soon as the settlement becomes final, and upon inquiry by
any person, the local agency shall disclose-the fact of that approval, and
identify the substance of the agreement. -
(4) Disposition reached as to claims discussed in closed session pursuant to
Section 54956.95 shall be reported as soon as reached in a manner that
identifies the name of the claimant, the name of the local agency claimed
against, the substance of the claim, and any monetary amount approved for
payment and agreed upon by the claimant.
(5) Action taken to appoint, employ, dismiss, accept the resignation of, or
otherwise affect the employment status of a public employee in closed
session pursuant to Section 54957-shall be-reported at the public meeting
during which the closed session is held. Any report required by this
paragraph shall identify the title of the position. The general requirement of
this paragraph notwithstanding, the -report of a dismissal or of the non-
renewable of an employment contract shall be deferred until the first public c-s)
meeting following the exhaustion of administrative remedies, if any.
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(6) Approval of an agreement concluding labor negotiations with
represented employees pursuant to Section 54957.6 shall be reported after
the agreement is final and has been accepted or ratified by the other party.
{..roe.
The report shall identify the item approved and the other party or parties to
the negotiation.
(b) Reports that are required_ to be made pursuant to this section may be
• made orally or in writing. The legislative body shall provide to any person
who has submitted a written request to the legislative body within 24 hours }.
of the posting of the agenda, or to any person who has made a standing
request for all documentation as part of a request for notice of meetings
pursuant to Section 54954.1 or 54956, if the requester is present at the time
the closed session ends, copies of any contracts, settlement agreements, or
other documents that were finally approved or adopted in the closed
session. If the action taken results in one or more substantive amendments
to the related documents requiring retyping, the documents need not be
released until the retyping is -completed during normal business hours,.
provided that the presiding officer of the legislative body or his or her
designee orally summarizes the substance of the amendments for the
benefit of the document 'requester or any other person present and fir.
requesting the information.
(c) The documentation referred to in paragraph (b) shall be available to any •
',
person on the next business day following the meeting in which the action
referred to is taken or, in the case of substantial amendments, when any
necessary retyping is complete. 3�
(d) Nothing in this section shall be construed to require that the legislative
body approve actions not otherwise subject to legislative body approval.
(e) No action for injury to a reputational, liberty, or other personal interest
may be commenced by or on behalf of any employee or former employee
with respect to whom a disclosure is made by a legislative bodyin an effort
9
to comply with this section.
54957.2. (a) The legislative body of a local agency may, by ordinance or
resolution, designate a clerk or other officer or employee of the local agency
who shall then attend each closed session of the legislative body and keep
and enter in a minute book a record of topics discussed and decisions made
at the meeting. The minute book made pursuant to this section is not a
public record subject to inspection pursuant to the California Public Records
Act (Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1),
and shall be kept confidential. The minute book shall be available only to
members of the legislative body or, if a violation of this chapter is alleged to
have occurred at a closed session, to a court of general jurisdiction wherein
the local agency lies. Such minute book may, but need not, consist of a
recording of the closed session.
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(b) An elected legislative body of a local agency may require that each
legislative body all or a majority of whose members are appointed by or •
under the authority of the elected legislative body keep a minute book as
prescribed under subdivision (a). IffiReturn to Index
54957.5. (a) Notwithstanding Section 6255 or any other provisions of law,
agendas of public meetings and any other writings, when distributed to all,
or a majority of all, of the members of a legislative body of a local agency by
any person in connection with a matter subject to discussion or
consideration at a public meeting of the body, are disclosable public records
under the California Public Records Act (Chapter 3.5 (commencing with
Section 6250) of Division 7 of Title 1), and shall be made available upon
request without delay. However, this section shall -not include any writing
exempt from public disclosure under Section 6253.5, 6254, 6254.7, or
6254.22.. . -
(b) Writings that are public records under subdivision (a) and that are
distributed during a public meeting shall be made available for public
inspection at the meeting if prepared-by the local agency or a member of its
legislative body, or after the meeting if prepared by some other person.
These writings shall be made available inappropriate alternative formats
upon request by a person with a disability, as required by Sec tion_202 of the
Americans with Disabilities Act-of 1990 (42 U.S.C. Sec. , 12132), and' the
federal rules and regulations adopted in implementation thereof. -
(c) Nothing in this chapter shall be construed to prevent the legislative body
of a local agency from charging a fee or deposit for a copy of a public record
pursuant to Section 6253, except that no surcharge shall be imposed on
persons with disabilities 'in violation of Section 202 of the Americans with
Disabilities Act of 1990 (42U.S.C, Sec. 12132), and the federal rules and
regulations adopted in implementation thereof.
(d) This section shall not be construed to limit or delay the public's right to
inspect or obtain a copy of any,record required to be disclosed under the
- requirements of the California Public Records ' Act (Chapter 3.5
(commencing with Section 6250) of Division 7 of Title 1). 'Nothing in this
chapter shall be construed to require a legislative body of a local agency to
place any paid advertisement or any other paid notice in any publication.®
Return to Index,
• 54957.6. (a) Notwithstanding any other provision of law, a legislative body of
a local agency may hold closed sessions with the local agency's designated
representatives regarding the salaries, salary schedules, or compensation
I paid in the- form of fringe benefits of its represented and unrepresented
employees, and, for represented employees, any other matter within the
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1 ill,1111/W11 11014. Page 27 of 33
statutorily-provided scope of representation. Closed sessions of a legislative
body of a local agency, as permitted in this section, shall be for the purpose
of reviewing its position, and instructing the local agency's designated
representatives. Closed sessions, as permitted in this section, may take
place prior to and during consultations and discussions with representatives
of employee organizations and unrepresented employees.
Closed sessions with the local agency's designated representative
regarding the salaries, salary schedules, or compensation paid in the form
of fringe benefits may include discussion of an agency's available funds.and
funding priorities, but only insofar as these discussions relate to providing
instructions to the local agency's designated representative.
Closed sessions held pursuant to this section shall not include final action
on the proposed compensation of one or more unrepresented employees.
For'the purposes enumerated in this section, a legislative-body of a local
,agency may also meet with a state conciliator who has intervened in the
proceedings.
(b) For the purposes of this section, the term "employee" shall include an
officer or an independent contractor who functions as an officer or an
employee, but shall not include any elected official, member of a legislative
body, or other independent contractors. -
54957.7. (a) Prior to holding any closed session, the legislative body of the
local agency shalldisclose, in an open meeting, the item or items to be
discussed in the closed session. The disclosure may' take the form of a
reference to the item or items as they are listed by number'or letter on the
agenda. In the closed session, the legislative body may consider only those
matters covered in its statement. Nothing in this section shall require or
authorize a disclosure of information prohibited by state or federal law.
(b) After any closed session, the legislative body shall reconvene into open
session prior to adjournment and shall make any disclosures required by
Section 54957.1 of action taken in the closed session.
• (c) The announcements required to be made in open session pursuant to
this section may be made at the location announced in the agenda for the
closed session, as long as the public is allowed to be present at that
location for the purpose of hearing the announcements.
54957.8. Nothing contained in this chapter shall be construed to prevent the
legislative body of a multi jurisdictional drug law enforcement agency, or an
advisory body of a multi jurisdictional drug law enforcement agency, from
holding closed sessions to discuss the case records of any ongoing criminal
investigation of the, multi jurisdictional drug law enforcement agency or of
(„) any party to the joint powers"agreement, to hear testimony from persons
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--a--- . i
involved in the investigation, and to discuss courses of action in particular
cases.
"Multi jurisdictional drug law enforcement agency," for purposes of this
section, means a -joint powers entity formed pursuant to Article 1
(commencing with Section 6500) of Chapter 5 of Division 7 of Tule 1, which
provides drug law enforcement services for the parties to the joint powers
agreement.
The Legislature finds and declares that this section is within the public
interest, •in that its provisions are necessary to prevent the impairment of
ongoing law enforcement investigations, to protect witnesses and
informants, and to permit the discussion of effective courses of action in
particular cases. Return to Index
54957.9. In the event that any meeting is willfully interrupted by a group or
groups of persons so as to render,the orderly conduct of such meeting
unfeasible and order cannot be restored by the removal of individuals who
are willfully-interrupting the meeting, the members of the legislative body •
conducting the meeting may order the meeting room cleared and continue
in session. Only matters appearing .on the agenda may be considered in
such a session. Representatives of the press or other news. media,
except those participating in the disturbance, shall be allowed to attend any
) session held pursuant to this. section. Nothing in this section shall prohibit *;
the legislative body from establishing a procedure for readmitting an
individual or individuals not responsible for willfully disturbing the orderly
conduct of the meeting.
54958. The provisions of this chapter shall apply to the legislative body of
every local agency notwithstanding the conflicting provisions of any other
state law. 9Return to Index -
•
54959. Each member of a legislative body who attends a meeting of that
legislative body where action is taken in violation of any provision of this
chapter, and where the member intends to deprive the public of information
to which the member knows or has reason to know the public is entitled
under this chapter, is guilty of a misdemeanor.
54960. (a) The district attorney or any interested person may commence an
action by mandamus, injunction or declaratory relief for the purpose of
stopping.or preventing violations or threatened violations of this chapter by
members of the legislative body of a local agency or to determine the
applicability of this chapter to actions or threatened future action of the
legislative body, or to determine whether any rule or action by the legislative
body to penalize or otherwise discourage the expression of one or more of n
its members is valid or invalid under the laws of this state or of the United
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28
I In,L AU W11 I'a�+l rage Lyor3_i
States, or to compel the legislative body to-tape record its closed sessions
as hereinafter provided.
(b) The court in its discretion may, upon a judgment of a violation of Section
54956.7, 54956.8, 54956.9, 54956.95; 54957, or 54957.6, order the
legislative body to tape record-.its closed sessions and preserve the tape
recordings for the period and under the terms of security and confidentiality
the court deems appropriate.
(c) (1) Each recording so kept shall be immediately labeled with the date of
the closed session recorded and the title of the clerk or other officer who
shall be custodian of the recording.
(2) The tapes shall be subject to the following discovery procedures:
(A) In any case in which discovery or disclosure of the tape is sought by
either the district attorney or the plaintiff in a civil action pursuant to Section
54959, 54960, or 54960.1 alleging that a violation of this chapter has
occurred in a closed session which has been recorded pursuant to this
section, the party seeking discovery or disclosure shall file a written notice
of motion with the appropriate court with,notice.to the governmental agency
which has custody and control of the tape recording. The notice shall be
given ,pursuant to subdivision (b) of Section 1005 of the Code of Civil
Procedure.
(B) The notice shall include, in addition to the items required by Section
1010 of the Code of Civil Procedure, all of the following:
(i) Identification of the proceeding in which discovery or disclosure is sought,
the party seeking discovery or disclosure, the date and time of the meeting
recorded, and the governmental agency which has custody and control of
the recording.
(ii) An affidavit which contains specific facts indicating that a violation of the
act occurred in the closed session.
(3) If the court, following a 'review of the motion, finds that there is good
cause to believe that a-violation has occurred, the court may review, in
camera, the recording of that portion of the closed session alleged to have
violated the act.
(4) If, following the in camera review, the court concludes that disclosure of
a portion of the recording would be likely to materially assist in the resolution
of the litigation alleging violation of this chapter, the court shall, in .its
discretion, make a certified transcript of the portion of the recording a public
exhibit in the proceeding.
(5) Nothing in this section shall permit discovery of communications which
' are protected by the attorney-client privilege.
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54960.1. (a) The district attorney or any interested person may commence
an action by mandamus or injunction for the purpose of obtaining a judicial
• determination that an action taken by a legislative body of a local agency in
}
violation of Section 54953, 54954.2, 54954.5, 54954.6, or 54956 is null and
void under this section. Nothing in this chapter shall be construed to prevent
a legislative body from curing or correcting an action challenged pursuant to
this section.
(b) Prior to any action being commenced pursuant to subdivision (a), the
district attorney or interested person shall make a demand of the legislative
body to cure or correct the action alleged to have.been taken in violation of _
Section 54953, 54954.2, -54954.5, 54954.6, or 54956. The demand shall be
in writing and clearly describe the challenged action of the legislative body
and nature of the alleged violation.
(c) (1) The written demand shall be made within 90 days from the date the
action. was taken unless the action was,taken in an open session but in
violation of Section 54954.2, in which case the written demand shall be
. made within 30 days from the date the action was taken.
(2) Within 30 days of receipt of the demand, the legislative body shall cure
or correct the challenged action and informthe demanding party in writing of
its actions to cure or correct Or inform the demanding party in writing of its
\ decision not to cure or correct the challenged action. .
(3) If the legislative. body takes no action within the 30-day period, the 0
inaction shall be deemed a decision not to cure or correct the challenged
action, and the 15-day period to• commence the action described in
subdivision (a) shall commence to run the day after the 30-day period to
cure or correct expires.
(4) Within 15 days of receipt of the written notice of the legislative body's
decision to cure or'cor ect, or not to cure or correct, or within 15 days of the
expiration of the 30-day period to cure or correct, whichever is earlier, the
demanding party shall be required to commence the action pursuant to
subdivision (a) or thereafter be barred from commencing the action.
(d) An action taken that is alleged to have been taken in violation of Section
54953, 54954.2, 54954.5, 54954.6, or 54956 shall not be determined to be
null and void if any of the following conditions exist:
(1) The action taken was in substantial compliance with Sections 54953,
54954.2, 54954.5, 54954.6, and 54956.
(2) The action taken was in connection with the sale or issuance of notes,
bonds, or other evidences of indebtedness or any contract, instrument, or
agreement thereto.
•
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ITEM 8.A
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: Jeremy Laurentowski, Parks and Recreation Director
DATE: February 3, 2017 (Meeting of February 6, 2017)
SUBJECT: Consider Fiscal Year 2015/16 and 2016/17 Mission Statement,
Priorities, Goals and Objectives
BACKGROUND AND DISCUSSION
On May 20, 2015, the City Council adopted the Mission Statement, Priorities, Goals and
Objectives (Objectives) for Fiscal Years 2015/16 and 2016/17. The recently adopted
Goals and Objectives were approved by the City Council to cover a two year time frame
and will not be updated until May of 2017. In prior years, this document was updated
annually. The purpose of the document is to prioritize objectives relevant to each City
department. Objectives are grouped by an estimated timeline: 0 — 2 years, 2 — 5 years, .
and 5+ years. At the front of each Objective are initials noting the funding status: "F" —
meaning funded, "NE" — not funded, and "SE" — staff effort, not requiring funding. A
number of the Objectives fall within the Parks, Recreation and Community Services
(PRCS) Department's area of responsibility.
The Goals and Objectives are available on the City's website at the following link
http://www.moorparkca.qov/DocumentCenterNiew/2472 should the Commission wish to
review the document in its entirety.
The purpose of this review is for the Commission to familiarize itself with the Goals and
Objectives that relate to the Commission's area of responsibility and request information
and an update from staff if appropriate, prior to the annual joint meeting of the City
Council and the Parks.and Recreation Commission. It is anticipated that this year's joint
meeting will be scheduled at the end of March.
Attachment A is the staff report that was presented to the City Council on February 1,
2017. The purpose of the report was to provide a status report on the Objectives prior ,
to the final update that will be completed in May. For the purpose of this report, the
discussion will be limited to the objectives that fall within the Parks and Recreation
Commission's areas of responsibility, specifically those items that are listed under the
31
Parks and Recreation Commission
February 6, 2017
Page 2
PRCS Department. As mentioned previously, the Objectives will not be updated until
the spring of 2017 and new objectives will not be considered until the next update.
The PRCS Department manages a wide variety of projects and programs. The
Department's areas of responsibility include park maintenance, facility maintenance of
all City owned buildings, maintenance of the City's landscape maintenance districts
(median islands and streetscapes), property maintenance of many City owned lots and
open space, affordable housing, property acquisition, sustainability, capital improvement
projects such as the new City Library and the trail project at Arroyo Vista Community
Park, Recreation, the Active Adult Center, City Library, and animal and vector control.
The Department takes primary direction from the City Council and the City Manager and
prioritizes its work schedule around the City Council's approved objectives. However, in
addition to running the day-to-day tasks associated with the demands of the
department, many unanticipated projects are completed annually based on the needs of
the City. The following is a list of several projects that have taken significant staff time
in FY 2015/16 and F& 2016/17:
1. Recycled water line (Championship Zone 15)
2. Ventura County Water Works District water rate increase
3. Implementation of Fox Canyon Emergency Ordinance E
4. Implementation of Drought Action Plan
5. Agreement with Tri Valley Roller Hockey League
6. Agreement with American Legion
7. Redwood trees on Tierra Rejada Road
8. Skate Park repairs
9. Retaining Wall at Arroyo Vista Community Park (AVCP)
10.Turf renovation and trail installation at Tierra Rejada Park
11.Sport field renovation and removal of football field at AVCP
12.Poindexter Park playground replacement
13.Parking lot repaving at various parks/facilities
14.Community pool
15.Various volunteer projects (Boy Scouts/Helping Hands)
16.ADA compliant walkway from Moorpark Ave to Community Center/City Hall
and bus stop relocation
17.Park Rules Reso update
18.Park Fees Reso update
19.Library CENIC project
20.Library self-check station
21.Card reader installation at all City facilities
22.Electric vehicle charging stations
23.Community Choice Aggregation
24.PACE programs
25.First Five shade structure
26.Acquisition of various properties
27.Apricot Lane development
32
Parks and Recreation Commission
February 6, 2017
Page 3
28.Area Housing Authority project
29.Lindstrum RV
30.LMD Zone 20 (Resmark- Meridian Hills) turnover
31.LMD Zone 22 (Pardee— Living Smart) turnover
32.First Time Home Buyer Program (Meridian Hills)—excessive workshops
33.Community Center beam repair
STAFF RECOMMENDATION
Review and discuss current Parks and Recreation Objectives.
Attachment A: Item 9.C., City Council staff report 2/1/17
33
I Attachment A
• ITEM 9.C.
•
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: The Honorable City Council
FROM: Steven Kueny, City Manager Z
DATE: January 20, 2017,(CC Meeting of 02/01/17)
SUBJECT: Consider Status Report on Mission Statement, Priorities, Goals and
Objectives for Fiscal Year 2015/2016 and Fiscal Year 2016/2017
Attached are the City Council's approved Mission Statement, Priorities, Goals and
Objectives for FY 2015/2016 and FY 2016/2017. In approving this document in May 2015,
the City Council adopted it, for the first time, for a two-year period. A formal review of the
document only occurs in odd numbered years. New objectives can be added as scheduled
in May 2017. All objectives are placed in one of three categories (0 to 2 years; 2 to 5
years;and 5+years)based on their estimated time for completion with all objectives under
each category grouped by the department that has primary responsibility for the objective.
The document also indicates which objectives were Funded (F), Not Funded(NF), or only
require Staff Effort (SE).
The approved document includes a total of 122 objectives of which 84 were expected to be
completed within 2 years. As of the date of this report and as noted in the attachment
thirteen (13) objectives are completed and three (3) are partially completed. Good
progress has been made on a number of objectives and as noted in this report(noted by
*** on right margin), staff is optimistic that thirty-five (35) objectives can be completed by
June 30, 2018. In addition four(4) objectives were deleted from this list.
As a result of the recent reassignment of affordable housing programs, animal and vector
control programs, and disposition of former Redevelopment Agency-owned real property
from the Community Development Department to the Parks, Recreation and Community
Services Department, certain objectives have also been reassigned. These changes will
be noted when the document is modified in May 2017.
A written status report on the various priorities and objectives is not included as part of this
report. The City Council Quarterly Report provides a status on most of these items as well
as other staff work efforts. Staff will respond to specific Council questions when this matter
13
34
City Council Agenda Report
February 1, 2017, Regular Meeting
Page 2
is considered.
Since 2001,the Council has reviewed the objectives prior to preparation of the budget with
the purpose of having more correlation between the Council approved objectives and City
Manager proposed budget.
It has been our practice to maintain a secondary list of objectives. In prior years, several
items have been elevated from this list to approved objectives by the Council. On May 20,
2015, the Council approved 61 items to remain on a list of Potential Objectives. The
Potential Objectives are attached to this report. At this time, no additional Objectives are
proposed for City Council consideration. This will be considered in May 2017.
STAFF RECOMMENDATION:
Direct staff as deemed appropriate.
SK:vf
Attachments:
1. Approved Mission Statement, Priorities, Goals and Objectives for FY 2015/2016 and •
FY 2016/2017
2. Potential Objectives Approved by City Council 5/20/15
S City Manager1City Manager Files Shared AccesslCity CouncillAgenda Reports\Goals and Obi Status Rpt 01 20 17.doc
14
35
ATTACHMENT 1
CITY OF MOORPARK
Mission Statement, Priorities, Goals, and Objectives
FY 2015/2016 and FY 2016/2017
(Approved by City Council 5-20-16)
15
36
CITY'OF MOORPARK
Mission Statement, Priorities, Goals, and Objectives
For FY 2015/2016 and FY 2016/2017
CITY MISSION STATEMENT
Striving to preserve and improve the quality of life in Moorpark.
TOP TEN (10) PRIORITIES
(The listed items are considered to have equal priority.)
• Improve City's watershed protection and flood control capabilities. (V.A.4., 6. &
7.; V.C.1.)
• Comprehensive update of General Plan Land Use and Circulation Elements, and
then update the OSCAR Element to insure internal consistency among all
, elements of the General Plan. (V.A.10. & 12.)
• Widen Los-Angeles Avenue (SR 118) to six travel lanes from Tierra Rejada ,
Road to SR 23 Freeway with a raised median and bus turnouts, and improve
Princeton Avenue from Condor Drive west to 1500 feet east of Spring Road.
(II.A.1.a), b), c), &d); II.A.2.; II.B.4.; II.C.3.)
• Construct a permanent truck scale facility west of the City. (II.C.1.)
• Widening of Moorpark Avenue/Walnut Canyon Road from Los Angeles Avenue
(SR 118) to north City limits and prepare plans for an alternate route for
north/south truck traffic through the City. (II.A.3. & 10.; II.B.1., 2. &3.; II.C.4.)
• Facilitate new commercial development on High Street. Develop and implement
program to encourage new multi and single family housing on underutilized sites
within the Downtown Specific Plan area and increase the number of affordable
housing units. (l.A.1., 2., 3., 5.; I.C.2. &3.)
• Increase City's General Fund revenue through enhancement of existing revenue
sources including business attraction and retention programs and establishment
of additional revenue sources. (III.A.1. &2.)
• Enhance open space and greenbelt areas, continue efforts to establish a trail
system along the Arroyo Simi, and work with other public agencies to develop a
• comprehensive Arroyo Simi Management Plan that incorporates flood control,
habitat preservation/restoration, and recreation components. (II.B.B; III.A.2.;
V.A.10. &29.; V.B.2. &4.)
• Promote sustainability and environmental protection in City programs and
facilities and inform residents, business owners, developers and contractors
about best practices and opportunities for recycling, reuse, water quality, green
construction techniques,water and energy conservation, and other sustainability
efforts. (IV.A.8., 19., 27. &30.; IV.B.2., V.A.4., 10., 23., &30.)
Construct new City Hall and Library. (IV.A.13. &26.)
16
37
DEPARTMENTAL GOALS AND OBJECTIVES
The abbreviation used after each objective indicates which department has
responsibility for it. If more than one abbreviation is used, the first one shown
has primary responsibility for that objective. The abbreviations and
corresponding departments used are as follows:
(AS) Administrative Services
(CA) City Attorney
(CE/PW) City Engineer/Public Works
(CM) City Manager
(CD) Community Development
(F) Finance
(PRCS) Parks, Recreation and Community Services
(PD) Police Department
** Denotes those objectives related to an identified Top Ten Priority.
The notations in the left margin indicate whether funding for an objective is included in
the budget, as follows: ,
F Funded
NF Not Funded
SE Staff Effort (Staff effort only without need for additional funding)
I. Revitalize downtown Moorpark with a focus on High Street and the
surrounding business district and residential neighborhoods,
which includes consideration of public rail transit, potential for
increased residential density, and governmental and related public
uses.
A. Oto 2 Years
CITY MANAGER (CM)
SE** 1. Develop high density residential project for Successor Housing Agency 'E''f'F
owned property at Moorpark Avenue and Everett Street by June 30, 2017.
(CM & CD)
17
38
COMMUNITY DEVELOPMENT(CD)
NF"'k 2. Develop program to encourage new multi and single family housing
projects on underutilized residential and commercial sites within the
Downtown Specific Plan area. (CD) •
SE** 3. Evaluate a potential mixed use (residential/commercial) zone within the ***
Downtown Specific Plan area. (CD)
SE 4. Develop Spending Plan for use of former Moorpark Redevelopment ***
Agency 2006 Tax Allocation Bonds for presentation to City Council by
December 31, 2015. (CD, CM, F, CE/PW& PRCS)
NE' 5. Install new street furniture (benches, planters, and trash receptacles) on
High Street by June 30, 2017. (CD, PRCS & CE/PW)
B. 2to5Years: NONE.
C. 5+Years
CITY ENGINEER/PUBLIC WORKS (CE/PW)
NF 1. Install raised median with landscaping on Princeton Avenue from Spring
' Road to approximately 1,500 feet east of Spring Road. (CE/PW&CD)
COMMUNITY DEVELOPMENT (CD)
NF** 2. Prepare a Commercial Façade Improvement Program to assist with
architectural improvements within the Downtown Specific Plan area. (CD)
NFA" 3. Develop phasing plan and construct selected portions of the High Street
Streetscape Plan. (CD, CE/PW& PRCS)
II. Improve traffic circulation and mitigate impacts on the movement
of traffic through the City and enhance trail, bicycle and pedestrian
facilities.
A. 0to2Years
18
39
CITY ENGINEER/PUBLIC WORKS (CE/PW)
** 1. Work with Caltrans to complete a number of projects including: (CE/PW)
F** a) Obtain Caltrans approval for phased construction of a raised ***
median on Los Angeles Avenue from west city limits to SR 23
Freeway.
SE** b) Improve traffic signal synchronization for Princeton Avenue at SR
118 ramps and Condor Drive.
F** C) A et - - ':• - -. - • . - __
- — - - ' - - _ Liz-- •- e- Completed
F** d) Complete design and acquire right-of-way to widen Los Angeles ***
Avenue between Spring Road and Moorpark Avenue.
Fe) - - - - - - - - - - _
(Caltrans awarded contract to
construct).
THIS OBJECTIVE IS PARTIALLY COMPLETE
F** 2. Acquire right-of-way, prepare design and commence construction of ***
Princeton Avenue widening from Condor Drive west to 1,500 feet east of
Spring Road by June 30, 2016. (CE/PW)
F** 3. Confer with Caltrans and prepare required Project Study Reports (PSRs)
and environmental document for North Hills Parkway. Evaluate potential
funding options for portion of improvements not developer funded.
Proceed with preliminary design of planned railroad undercrossing.
(CE/PW & CD)
F 4. Determine feasibility of constructing a sidewalk on Arroyo Drive from ***
Collins Drive to east City limits, and in conjunction with City of Simi Valley
and County of Ventura, pedestrian and bike connections between Collins
Drive and Madera Road by December 31, 2015. (CE/PW)
SE 5. Develop a plan and cost estimates to comply with Federal Traffic Sign
law. (CE/PW)
SE 6. Evaluate options to provide a continuous Class II bike lane on Campus ***
Park Drive between Princeton Avenue and Beragan Street. (CE/PW)
F 7. Complete the right-of-way acquisition needed for the east side Spring ***
Road widening project from south of Flinn Avenue to a point south of Los
Angeles Avenue and then proceed with project construction by December
31, 2016. (CE/PW)
19
40
•
F8. - - • - - - - - - - . ..
- ..- . - . . _ it i
COMPLETED
NF 9. Prepare a Traffic Study of the Los Angeles Avenue (SR 118) corridor to ***
• determine ultimate locations for traffic signals and other improvements to
optimize traffic flow and minimize impacts on adjacent residential streets.
(CE/PW, CD & CM)
COMMUNITY DEVELOPMENT (CD)
F** 10. Confer with Caltrans and work with developer to complete grading of ***
Alternate SR 23 and North Hills Parkway within Specific Plan No. 2. or
accept cash in-lieu of grading. Grading of Alternate SR 23 will include trail
linkage between City and Happy Camp Canyon Regional Park. (CD &
CE/PW)
B. 2 to 5 Years
CITY ENGINEER/PUBLIC WORKS (CE/PW)
SE** 1. Coordinate..developer efforts to construct improvements to Walnut
Canyon Road (SR 23) between Casey Road and Meridian Hills Drive and
to provide lane widening, paved shoulders, sidewalks, and striped median
by June 30, 2016. (CE/PW)
SE** 2. Confer with Caltrans and evaluate potential funding options for
improvement of Alternate SR 23. (CE/PW& CD)
F** 3. Determine the feasibility of new and/or revised connections to the SR
23/118 freeways west of Princeton Avenue to facilitate the possible
construction of roadways to connect to Broadway Road and/or North Hills
Parkway. (CEIPW)
SE** 4. Develop conceptual design plans to modify the intersection of Condor
Drive (south), Princeton Avenue and Virginia Colony Place. (CE/PW)
NF 5. Evaluate feasibility of constructing an additional travel lane on northbound
Princeton Avenue between Condor Drive and SR 118 to allow two travel
lanes to enter eastbound SR 118 freeway ramp. (CE/PW)
20
41
•
NF 6. Evaluate feasibility of modifying southbound Collins Drive at westbound
SR 118 freeway ramp to allow two travel lanes to enter the freeway ramp.
(CE/PW)
NF 7. Evaluate feasibility of adding second southbound travel lane on Collins
Drive from University Drive traffic signal to Benwood Drive. (CE/PW)
PARKS, RECREATION AND COMMUNITY SERVICES (PRCS)
SE** 8. Evaluate feasibility of constructing an improved bicycle path on the north
side of the Arroyo Simi,from the pedestrian bridge at Arroyo Vista
Community Park to the east side of Spring Road, including a bridge
undercrossing and connections to existing bike lanes on Spring Road.
(PRCS and CE/PW).
C. 5+Years
CITY ENGINEER/PUBLIC WORKS (CE/PW)
SE''' 1. Work with VCTC, CHP, Caltrans, and County of Ventura to site a
permanent truck scale facility west of the City. (CE/PW)
F 2. Work with Caltrans to construct improvements at the eastbound and
westbound Collins Drive at SR 118 freeway ramps. (CE/PW)
SE** 3. Consider feasibility of pedestrian bridge on Los Angeles Avenue (SR 118)
in vicinity of Moorpark Avenue. (CE/PW)
NF** 4. Realign the intersection of Poindexter Avenue/ First Street at Moorpark
Avenue (SR 23). (CE/PW& CD)
SE 5. Assist SCRRA with construction of modifications to the Arroyo Drive
railroad crossing. (CE/PW)
SE 6. .Work with VCTC, SCAG, and Caltrans to process environmental review
and complete project design for widening of SR 118 and SR 118/SR 23
connection bridges east of Los Angeles Avenue. (CE/PW, CD & CM)
III. Strengthen the City's fiscal stability and long-range financial
growth.
A. 0to2Years
•
21
42
CITY MANAGER (CM)
SE*' 1. Evaluate options and strategies for enhancement of General Fund ***
revenue including but not limited to potential tax measures for sales,
business license, oil extraction and utility users; mail ballot for increase in
assessments for parks, street lighting and landscaping; and community
outreach. (CM & F)
SE" 2. Evaluate potential uses for parcels on the north side of the Arroyo Simi
that were deeded to City by SDI. (CM, CD, CE/PW& PRCS)
COMMUNITY DEVELOPMENT (CD)
SE 3. Develop an equitable basis for requiring all new development projects to
provide Affordable Housing units and/or pay in lieu fees. (CD &CM)
SE 4. - . - - - - - - • --
COMPLETED
. PARKS, RECREATION AND COMMUNITY SERVICES (PRCS)
SE 5.
-4A) COMPLETED
B. 2 to 5 Years: NONE.
C. 5+Years: NONE.
IV. Enhance the delivery of services and expand program efficiencies.
A. Oto 2 Years
ADMINISTRATIVE SERVICES (AS)
NF 1. Complete initial phase of a unified filing system for all City files, consisting
of a complete listing of all departmental files, and an updated electronic
records retention schedule that conforms to federal and state law by June
30, 2016. (AS)
22
43
SE 2. Develop plan to expand City's GIS information layers, including estimated
cost to create the data base and layer(s) by June 30, 2016. (AS, CE/PW,
CD, CM & PRCS)
F3. _ _ .._ . •- . . - _ . . •_ ! - - - • .
2016. (AS & PRCS) DELETED
SE 4. Develop a plan to update portions of the Moorpark Municipal Code. (AS,
CM & CA)
CITY ENGINEER/PUBLIC WORKS (CE/PW)
F 5. Complete construction of second access to south Metrolink parking lot ***
from First Street by June 30, 2016. (CE/PW&CD)
NF 6. Evaluate feasibility including legal,financial, and operational issues for City
to consider possible provision of water and wastewater services. (CE/PW&
CM)
SE 7. Upon approval of Parks/Facilities Capital Improvement Program, prepare a ***
comprehensive City Capital Improvement Program document for
consideration by December 31, 2016. (CE/PW& PRCS)
SE** 8. Evaluate a policy and standards for use of more energy efficient street lights ***
on public and private streets in new developments. (CE/PW& CD)
F 9. Prepare an updated Pavement Management System and• associated ***
projections for maintenance and improvement costs b'y March 31, 2016.
(CE/PW)
SE 10. Update City's Engineering Policies and Standards by December 31, 2015. ***
(CE/PW&AS)
F 11. Develop program to construct sidewalks on one side of certain streets in
industrial zoned areas to provide a safe path for pedestrians and to -
encourage walking by June 30, 2016. (CE/PW, PRCS & CD)
SE 12. Complete preparation of Solid Waste Franchise Agreements for ***
presentation to the City Council by October 31, 2015. (CE/PW, AS, CM &
CA)
-
23
44
COMMUNITY DEVELOPMENT (CD)
F** 13. Develop conceptual design proposal and process Civic Center Master x-*x-
Plan including EIR for new City Hall, council chambers, and other
government offices and Library by June 30, 2016. (CD, PRCS, & CM)
SE 14. Adopt City Film Ordinance by December 31, 2015. (CD, CE/PW & CM) ***
FINANCE (F)
SE 15. Evaluate existing financial policies and procedures and consolidate them as ***
part of City Council Policies Resolution by January 31, 2016. (F & CM)
F16. - - - - - _ - - - - - - , ' - - - -- - - -
December 31, 2016. (F, AS, CD) COMPLETED
PARKS, RECREATION AND COMMUNITY SERVICES (PRCS)
NF 17. Install lighting at east parking lots, soccer fields, and multi-purpose court
at Arroyo Vista Community Park[AVCP]. (PRCS)
SE 18. Prepare a Parks/Facilities Capital Improvement Program for presentation ***
to City Council by June 30, 2016. (PRCS)
F** 19. Install the second phase of a centralized irrigation system for City facilities, ***
parks and landscape maintenance districts by September 30,2015. (PRCS)
•. . . . e . . . . .
COMPLETED
SE 21. Seek grant funding for installation of universally accessible play equipment.
(PRCS)
SE 22. Develop a policy for parkway tree maintenance on residential streets and
guidelines for all tree removals administered by City by March 31, 2016.
(PRCS & CE/PW)
SE 23. Develop options and potential funding sources to provide a facility for either
or both free-style bicycle and BMX riders as part of Capital Improvement
Program adoption. (PRCS)
SE 24. Develop rules for use of Country Club Estates and Meridian Hills equestrian
staging areas. (PRCS)
24
45
F 25. Construct ADA compliant pedestrian access from Moorpark Avenue to all ***
buildings at City's Community Center and improve the bus stop by December
31, 2015. (PRCS& CE/PW)
F** 26. - - - - • = - - - . - •- '• - - - • - _. • -
(PRCS & CM) COMPLETED
SE** 27. Evaluate potential requirement for use of pervious pavement on new private
and public projects. (PRCS, CD & CE/PW)
NF 28. Install a disc golf course at a city park. (PRCS) •
SE 29.
COMPLETED
SE** 30. - - - ' - - - - • - - •- - - - -- .- ._ • - - • _ ••-
•
•
. _ . . - • - - • - . - - • - - e, '
{PRCS) COMPLETED
- -. - - , 2. . . - - - ' - DELETED
SE 32. Evaluate feasibility of adding office space at Arroyo Vista Recreation ***
Center. (PRCS)
SE 33. - - - - ._ - - _ • - _ _ -_
•
• • - - -- • • • . - -, DELETED
NF 34. - -- -- • • - - ' - ' - - •- - .. - • ' - -
COMPLETED
D. 2 to 5 Years
ADMINISTRATIVE SERVICES (AS)
NF 1. - - - _ - • - - -- - ' -
{AS) DELETED
25
46
CITY ENGINEER/PUBLIC WORKS (CE/PW)
SE*" 2. Determine feasibility of purchasing existing City street lights and converting ***
them to a more energy efficient lighting source. (CE/PW& F)
SE 3. Vacate excess street right of way on Laurelhurst Road. (CE/PW)
PARKS, RECREATION AND COMMUNITY SERVICES (PRCS)
SE 4. Consider options for funding construction and maintenance of a ***
community aquatic facility. (PRCS)
NF 5. Purchase and install electrical generators to serve the Active Adult Center,
Arroyo Vista Recreation Center offices, and the Moorpark Public Services
Facility. (PRCS)
NF 6. Construct a wood ball wall at a selected City park. (PRCS) x-**
SE 7. Prepare a Senior Adult Master Plan. (PRCS)
SE 8. Evaluate options for re-use of City Hall Administration Building. (PRCS &
CM)
SE 9. Evaluate feasibility of connecting the Moorpark Country Club equestrian
staging area and the Meridian Hills equestrian staging area with a loop multi-
use trail. (PRCS, CD & CE/PW)
C. 5+Years ,
PARKS, RECREATION AND COMMUNITY SERVICES(PRCS)
NF 1. Expand Arroyo Vista Community Park gym. (PRCS)
NF 2. Install outdoor fitness equipment at various parks. (PRCS)
V. Reinforce and enhance Moorpark's safe and attractive community
character, safeguard its desirable resources and promote
community involvement and awareness, and sustainable and
Healthy City activities.
A. Oto 2 Years
26
47
ADMINISTRATIVE SERVICES (AS)
SE 1. ' - - - - .•- '- - - = - - -
31, 2016. (AS & PD) COMPLETED
SE 2. Develop initial work to create an electronic inventory to recognize
significant contributions to the City by individuals and organizations. (AS)
CITY ENGINEER/PUBLIC WORKS (CE/PW)
SE 3. Evaluate funding sources for undergrounding of utility lines throughout the
City. (CE/PW)
F** 4. Update City's 1995 Master Drainage Plan and incorporate needed
improvements into Capital Improvement Program. (CE/PW& CD)
F 5. Underground existing electrical lines on north side of Los Angeles Avenue ***
in the vicinity of the Arroyo Simi Bridge by June 30, 2016. (CE/PW)
SE** 6. In conjunction with the Ventura County Watershed Protection District,
prepare conceptual plans and evaluate potential funding for Arroyo Simi
improvements determined necessary by the FIRM update; and evaluate
theadequacy of existing facilities, determine what improvements are
needed, and develop a funding program to protect downstream properties
during 100 year storm events for:
a) Happy Camp Canyon Drain
b) Stratheam Drain
c) Canyon No. 2 Drain
d) Gabbert Canyon Drain, and
e) Walnut Canyon Drain
(CE/PW)
SE`' 7. Work with owner of Villa Del Arroyo Mobile Home Park to resolve
drainage issues. (CE/PW)
SE 8. Determine feasibility and interest from property owners for a possible
property-owner funded sound wall on south side of Los Angeles Avenue
(SR 118) between Buttercreek Road and Maureen Lane by December 31,
2016. (CE/PW)
27
48
CITY MANAGER (CM)
F 9.. Acquire property and easements for open space purposes to meet City's ***
obligation as part of Sustainability Fee Memorandum of Understanding
with County of Ventura by September 30, 2017. (CM & PRCS)
COMMUNITY DEVELOPMENT(CD)
F** 10. Prepare a comprehensive update of Land Use, OSCAR, and Circulation ***
Elements including environmental documentation and insure internal
consistency among all General Plan Elements. Consider creation of a
Natural Open Space land use designation and the city's vision for land
within the City's Area of Interest as part of the Land Use Element.
Present Land Use and Circulation Elements including possible
designation of Moorpark Avenue (SR 23) between Casey Road and Los
Angeles Avenue (SR 118) as an arterial street to the City Council by
March 31, 2016. Present OSCAR Element including a Trails Master Plan
to City Council by December 31, 2016. Upon adoption of any General
Plan Amendments, prepare necessary changes to the Zoning Ordinance
to insure conformity and consistency with the General Plan. (CD, PRCS &
CE/PW)
SE 11. Process amendments to City Zoning Ordinance including definitions, non- ***
conforming uses, and overall internal consistency for presentation to the
City Council by December 31, 2016. (CD)
F*"'` 12. = = •• •• - -•- - • - - - - - - . . • • - — • — e . •.. .
December 34, 2015 (CD Q CM) COMPLETED
VV
F 13. Dispose of applicable former Moorpark Redevelopment Agency owned ***
properties by June 30, 2016. (CD, CM, & F)
SE 14. Consider ordinance to update smoking restrictions in public places, 'E''f•X'
including electronic cigarette use, and in multi-family residential units by
March 31, 2016. (CD&AS)
SE 15. Consider Zoning Ordinance Amendment to regulate sales of tobacco ***
products including electronic cigarettes. (CD&AS)
SE 16. Evaluate potential impacts of projects under jurisdiction of other public
agencies including Moorpark Desalter Project, Broad Beach Geological
Hazards Abatement District, and extensions of quarry operations, and
make recommendations for possible City Council action. (CD, CM &
CE/PW)
28
49
PARKS, RECREATION AND COMMUNITY SERVICES (PRCS)
SE 17. Develop policies and program guidelines for use of Art in Public Places
and Tree and Landscape fees by June 30, 2016. (PRCS &CD)
NF 18. Install public art on the back side of the Magnolia Park monument sign.
(PRCS)
NF 19. Consider recommendation for location, design and construction of a water
spray attraction at a City Park by October 31, 2015. (PRCS)
(PRCS) COMPLETED
NF 21. Modify and upgrade wall treatment and enhance landscaping on north
side of Los Angeles Avenue (SR 118) between Millard Avenue and Spring
Road. (PRCS & CD)
NF 22. Landscape excess right-of-way on southeast corner of Tierra Rejada
Road and Moorpark Road and install standard curb and gutter. (PRCS &
CE/PW)
NFT` 23. Develop a Tree Master Plan and Maintenance Plan including tree inventory
and mapping by June 30, 2016. (PRCS)
SE 24. Evaluate feasibility of expanding security camera systems to additional
locations. (PRCS, AS, CM & PD)
SE 25. Evaluate options for partial development, sale or continued lease of
Buttercreek Park by June 30, 2016. (PRCS & CM)
SE 26. Evaluate feasibility of constructing park facilities on remnant property west
of post office. (PRCS & CM)
F27. _ . . - - -- - . • = -- - - - - - - • - - --
COMPLETED
SE 28. Work with Ventura County Fire Protection District to consider siting a fire
station in the Campus Park area of the City. (PRCS & CM)
29
50
SE** 29. Develop options for use of 80-acre City owned open space parcel in the
Tierra Rejada Valley for consideration by the City Council by June 30,
2016, . •- = = - - - • - .. -
(-R &SRM PARTIALLY COMPLETED.
NF** 30. Develop design plan to refurbish median landscaping and hardscape on
e • - •• - - -• - -- ' - ' - Campus
Park Drive from Princeton Avenue to Collins Drive, and Princeton Avenue
from Condor Drive to Campus Park Drive including cost estimates,
financing, phasing and water conservation measures by December 31,
2015. (PRCS & CE/PW) PARTIALLY COMPLETED
•
B. 2to5Years
CITY ENGINEER/PUBLIC WORKS (CE/PW)
NF 1. Establish Underground Utility District to underground electrical
transmission lines on Los Angeles Avenue (SR 118)from Shasta Avenue
to Millard Street. (CE/PW)
COMMUNITY DEVELOPMENT (CD)
SE** 2. Work with property owners within the unincorporated area on both sides
of Los Angeles Avenue to improve west City entry. (CD & CM)
SE 3. Evaluate feasibility of relocating the Metrolink layover facility and,
alternatively, to screen its east,west, and north perimeters. (CD &
CE/PW)
SE** 4. Develop options to enhance open space and greenbelt areas to include at
a minimum: (1) strengthening the Tierra Rejada greenbelt agreement;
and (2) consideration of adding new formal greenbelt(s) and agreement(s)
for the areas north and south of the Ronald Reagan Freeway(SR 118)
near the east end of the City of Moorpark and the west end of the City of
Simi Valley plus contiguous unincorporated Ventura County and west of
the City limits (Los Posas) for consideration by the City Council. (CD &
CM)
30
51
PARKS,RECREATION AND COMMUNITY SERVICES (PRCS)
SE 5. Evaluate feasibility of establishing a community garden program including
identification of a preferred location. (PRCS)
NF 6. Work with Caltrans to install additional landscape improvements at the SR
23/Tierra Rejada Road interchange and Princeton Avenue SR 118
freeway ramps. (PRCS & CE/PW)
NF 7. Develop a Youth Master Plan in collaboration with the various agencies
that serve Moorpark youth, including MUSD and Moorpark Boys and Girls
Club, and interested residents to identify existing needs, services and
programs, including but not limited to the expansion needs of the
Moorpark Boys and Girls Club. (PRCS)
C. 5+Years
CITY ENGINEER/PUBLIC WORKS (CE/PW) •
NF*" 1. Prepare design for extension of Fremont drain north of Los Angeles
Avenue. (CE/PW)
PARKS, RECREATION AND COMMUNITY SERVICES (PRCS)
NF 2. Landscape north side of Poindexter Avenue from Gabbert Road east to
vicinity of Chaparral School. (PRCS, CE/PW &CD)
NF 3. Update Parks and Recreation Master Plan. (PRCS)
S-1City Manager\Cdy Manager Files Shared Access\City CouncallAgenda Reports\Obtechves 2015-2016 and 2016-2017 FINAL-
Approved by HCC 2015 0520-Listed by Dept Draft doc
•
31
52
ATTACHMENT 2
Potential Objectives
(Approved by City Council May 20, 2015)
1. Tape a minimum of two (2)special City-sponsored events or meetings for
replay supporting public information and community promotion efforts and
evaluate the feasibility of taping a video about Moorpark City government.
2. Conduct an Organization and Management Study and prepare an
implementation plan. t
3. Evaluate feasibility of establishing a teen center.
4. Install winter holiday decorations on street light poles at various locations
in the City.
5. Adopt formal traffic policies.
. 6. Develop plan for recreational use of detention basin in Specific Plan No. 1.
7. Work with Historical Society on finalizing a site for its proposed facility.
8. Establish apricot orchard at one or more locations for community's
historical purposes.
9. Evaluate feasibility of establishing an equestrian center on a publicly
owned site with privately funded improvements and operations.
10. Consider feasibility of pedestrian bridge over Poindexter Avenue and
Union Pacific Railroad (UPRR)from Specific Plan No. 1.
11. Evaluate feasibility and cost for modifying traffic signal pedestrian crossing
devices for use by vision impaired and physically disabled persons as well
as upgrading to include time display.
12. Install parkway landscaping and enhanced pavement on collector and
arterial streets that lack such improvements, including the south side of
Peach Hill Road west of Rolling Knoll Road and north side of Peach Hill
Road west of Bella Vista Drive and consider possible use of Xeriscape
landscaping.
13. Prepare a City Vision Statement.
14. Evaluate the establishment of a policy for installation of speed humps on
City streets.
32
53
Potential Objectives
Page 2
15. Develop new design for City street name signs and a standard design for
street identification signs in medians.
16. Work with U.S. Postal Service and homeowners' associations to relocate
group mail boxes to maximize on-street parking.
17. Consider name change for Spring Road from Tierra Rejada Road to
Walnut Canyon Road.
18. Install parkway trees on the west side of Spring Road north of Peach Hill
Road.
19. Construct raised landscaped median on Collins Drive from Campus Park
Drive to University Drive.
20. Consider providing youth employment services in conjunction with existing
services in adjacent cities.
21. Evaluate feasibility of using a two-year Budget process.
22. Plant parkway trees on both sides of Princeton Avenue, east of Spring
Road.
, 23. Evaluate feasibility of City serving as authorized agent for commercial/
industrial centers to deter after hours/weekend commercial truck parking.
24. Evaluate feasibility of constructing a small lake in a City park.
25. Construct enhanced entry statements at Spring Road and Roberts Street
and Spring Road and Second Street.
26. Establish a downtown area farmers' market.
27. Evaluate options for a park ranger program for City parks and open space.
28. Evaluate feasibility of installing raised median on Poindexter Avenue and
Gabbert Road south of Poindexter Avenue.
29. Evaluate construction of Lassen Avenue from Park Lane to Moorpark
Avenue to create a four-way intersection at Third street.
30. Evaluate need for traffic signal at Campus Canyon Drive and Collins
Drive.
33
54
Potential Objectives
Page 3
31. In conjunction with Historical Society, develop or modify existing walking
tour of Moorpark to promote community's historical, cultural heritage and
public art resources.
32. Prepare an Arts Master Plan which shall include guidelines for fine and
cultural arts expenditures.
33. Evaluate benefits of participating in a Sister City Program.
34. Evaluate feasibility of modifying certain existing streets to increase
landscaping and reduce the amount of asphalt to be maintained.
35. Evaluate benefits of revising current street standards to narrow the street
width but not the right-of-way to encourage more landscaping and reduce
future pavement maintenance costs.
36. Widen Science Drive at Los Angeles Avenue (SR-118)to provide a
dedicated right turn lane.
37. Evaluate cost benefit for potential use of cold in place recycling of asphalt
concrete (AC) and warm mix AC for streets and parking lots, and
permeable surfaces for parking lots and bike paths.
38. As part of the City's General Plan update, establish a policy to protect and
enhance, where possible, the City's viewshed of County unincorporated
areas within the City's Area of Interest.
39. Partner with another city or contract with a private sector electronic file
storage company for electronic transfer of City files to continue essential
City operations in the event of a catastrophic disaster involving loss of
equipment and/or facilities.
40. Work with artists and other interested community members in the
Moorpark area to form a formal arts organization to support the arts.
41. Develop cost estimate to acquire temporary, collapsible outfield fencing at
Arroyo Vista Community Park for one of the softball fields.
42. Evaluate the need for a mural ordinance
43. Fund a City volunteer coordinator position.
44. Work with Caltrans to permit installation of City identification sign on
Collins Drive overpass bridge and City entry statements in Caltrans right-
of-way at selected locations.
-
34
55
Potential Objectives
Page 4
45. Evaluate and develop plan to update traffic signal equipment and software
programming.
46. Consider citywide prohibition on use of rodenticides.
47. Develop an Employee Development Program.
48. Evaluate feasibility and cost for installation of"Blue Lights"(also known as
'Tattletale Lights") on selected traffic signals to enhance traffic
enforcement of red light violations.
49. Require electric vehicle charging capability for new homes and
businesses.
50. Install monument sign at southwest corner of High Street and Moorpark
Avenue for post office and public parking. ,
51. Evaluate potential uses for APN 513-0-010-225 (formerly referred to as
Crawford Canyon)on north side of Princeton Drive including possible trail
connection to Moorpark Highlands. .
52. Evaluate feasibility of a multi-use trail between Spring Road, Calleguas
Water District Pump Station, and Miller Parkway through Tract 4980 /
Serenata HOA.
53. Evaluate feasibility of trail from Valley Road to Waterworks District No. 1
offices at Spring Road / Elk Run Loop intersection (will require ability to go
under future North Hills Parkway to be constructed by Tract 5130, City
Ventures).
54. Evaluate need for traffic signal at Princeton Avenue and Nogales Street.
55. Evaluate options for Bus turn-outs on Los Angeles Avenue (SRI 18).
56. Evaluate need for ordinance mandating spaying and neutering of dogs
and cats.
57. Consider revisions to Education Code and other applicable State laws to
recognize differences between City operated libraries and special districts.
58. Evaluate feasibility of trail from connection from College Heights Drive
across future SR 23 Alternate Route to Moorpark Highlands' trails.
59. Evaluate feasibility of adding a parking lot at Campus Canyon Park. ,
-
35
56
Potential Objectives
Page 5
60. Evaluate feasibility of a walkway and bike path from Mountain Trail Street
(through portion of Moorpark High School) to Arroyo Vista Community
Park.
61. Work with Waterworks District No. 1 to screen its maintenance yard from
Walnut Canyon area.
M.\\CITYMGR1Potential Objectives APPROVED by HCC 2015 0520-FINAL.doc
36
•
57
ITEM 8.6
CITY OF MOORPARK
PARKS & RECREATION COMMISSION
AGENDA REPORT
TO: The Parks & Recreation Commission
FROM: Michael Ramirez, Recreation Supervisor
DATE: February 2, 2017 (Meeting of February 6, 2017)
SUBJECT: Breakfast with-Santa 2016 Event Report
BACKGROUND
Since 2010, the Parks, Recreation & Community Services Department has organized
its annual Breakfast with Santa event at the Arroyo Vista Recreation Center. The event
typically takes place the second or third weekend in December and features a pancake
breakfast, crafts, and photos with Santa.
DISCUSSION
The 2016 Breakfast with Santa event was held on Saturday, December 17, 2016, in the
Arroyo Vista Recreation Center, Sycamore Room. There were two sessions, one at
8:30 a.m. and a second at 10:00 a.m. Both sessions sold out with 102 people
registered for each. There was an increase of 47 attendees over the 2015 event. In
addition, approximately 25-30 people attempted to register after tickets had sold out.
Staff discussed possible adjustments for 2017 to help accommodate more attendees.
Tickets to the event were $10 per person and children one and under were admitted
free with a paid adult. This year's breakfast included pancakes, eggs, sausage, juice,
and Starbucks coffee and tea. The room was decorated in a Winter Wonderland theme
with Santa's stage as the focal point, complete with a bag full of toys, two Christmas
trees, a fire place and stockings. Each dining table included a centerpiece, juice
carafes, breakfast needs such as syrup and butter, and holiday themed activity
placemats with crayons for the children. During breakfast, holiday music filled the room
while attendees took pictures at an event photo booth and interacted with Santa who
mingled throughout the dining room before taking his place on stage. After breakfast,
each child lined up cheerfully to take a picture with Santa before exiting to Santa's
Workshop to design their unique snowflake ornament and photo frame. During the
event, City staff managed check-in and worked in the kitchen preparing food; teen
volunteers, many from Moorpark's Teen Council, worked as hosts, hostesses, arts &
crafts helpers and servers. City staff received several compliments regarding the teen
volunteers, including two anonymous donations totaling $25. Staff and volunteers
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dressed uniformly in black pants and white shirts, and kitchen staff added winter blue
aprons. The event was publicized through local schools, the Arroyo Vista Recreation
Center marquee, flyers, the City website, the quarterly recreation guide, email blasts,
and advertisement through Facebook. Registration for the event was taken online, by
phone and in person at the Arroyo Vista Recreation Center. The event was able to
cover 87% of its direct costs.
A budget summary is included below:
Budget Summary
Breakfast with Santa 2014 2015 2016
Attendance 199 157 204
Revenue $1,920 $1,530 $1,930
Direct Costs $2,089 $3,027 $2,218
Indirect Costs $3,879 $4,271 $3,585
F/T Staff $3,485 $3,790 $3,105
Overhead Costs $394 $481 $480
Total Costs $5,968 $7,298 $5,803
Gross Profit/(Loss) ($169) ($1,497) ($288)
Net Profit I(Loss) ($4,048) ($5,767) ($3,873)
Net Profit/(Loss) Per Participant ($20.34) ($36.73) ($18.99)
Cost Recovery summary (Category: Special Event)
Recovered Minimum Target
Percent Direct Costs Recovered: 87% 50% 100%
Percent Division Indirect Costs Recovered 0% 0% 50%
Minimum Recovery Met: Yes
Target Recovery Met: No
Demographic summary (estimated):
Ages Served Preschool Youth Tween Teen Adult
(under 5) (5-10) (11-13) (14-17) (18+)
Participants 50 37 2 0 115
Staff Recommendation
Receive and file report.
2
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ITEM 8.0
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Jeremy Laurentowski, Parks and Recreation Director
DATE: February 2, 2017 (Meeting of February 6, 2017)
SUBJECT: Schedule Parks and Recreation Commission's 2017 Spring Park Tour
DISCUSSION
The Commission typically tours 10 to 12 of the City'sparks each year (5-6 each tour) in
the spring and fall for the purpose of discussing and identifying enhancements and
improvements it may wish to consider and recommend to the City Council, and
including recommendations for use of the parks for recreation programs and sports.
The Commission is being asked to select a date and time to conduct a 2017 Spring
Park Tour, which will be conducted as a special meeting. Staff will publish an agenda
identifying the parks on the tour and estimated arrival times for the public. The special
meeting will be called to order at the City's Community Center, and at the conclusion of
the tour, the meeting is reconvened and then adjourned also at the Community Center.
Commissioners may submit recommendations to staff for the parks to be included on
the 2017 Spring Park Tour. As a reminder, identifying maintenance issues is not an
objective of the tour.
STAFF RECOMMENDATION
Select a date and time for a 2017 Spring Park Tour and provide recommendations to
staff on parks to be toured.
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ITEM 9.A
MINUTES OF THE PARKS AND RECREATION COMMISSION
Moorpark, California December 5, 2016
A Regular Meeting of the Parks and Recreation Commission of the City of Moorpark
was held on December 5, 2016, in the Council Chambers of said City located at 799
Moorpark Avenue, Moorpark, California.
1. CALL TO ORDER:
Chair Doria called the meeting to order at 6:34 p.m.
2. PLEDGE OF ALLEGIANCE:
Patty Anderson led the Pledge of Allegiance.
3. ROLL CALL:
Present: Commissioners Adam Haverstock, Steve Morgan, Thomas
Pflaumer, Sandra Thompson, and Chair Terri Doria.
Staff Present: Parks and Recreation Director Jeremy Laurentowski and
Administrative Assistant Patty Anderson.
4. SPECIAL AGENDA ITEMS:
None.
5. PUBLIC COMMENTS:
None.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
Chair Doria inquired as to the status of the installation of the Pickleball courts.
Jeremy Laurentowski stated that a report is scheduled to go to the City Council
for their consideration hopefully in the next month.
8. PRESENTATION/ACTION/DISCUSSION:
A. Consider Recreation Programs Cost Recovery Annual Report. Staff
Recommendation: Provide feedback on cost recovery report and direct
staff to present the report to the City Council.
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P&R Commission Meeting
December 5, 2016
Page 2
Jeremy Laurentowski gave staffs report.
The Commission and staff discussed the lower attendance numbers for
some of the classes and sports leagues. One issue discussed was the
large turn over in recreation staffing that has taken place over the last few
years. Also, coordinating with the City's Library teen programs, as well as
attempting to utilize volunteers more to help with offsetting staff costs.
MOTION: Commissioner Haverstock moved and Commissioner Thompson
seconded a motion to approve staffs recommendation to present the report to
the City Council. The motion was carried by unanimous voice vote.
9. CONSENT CALENDAR:
A. Approval of Minutes for the Parks and Recreation Commission Regular
Meeting of October 3, 2016. Staff Recommendation: Approve as
presented.
MOTION: Commissioner Haverstock moved and Commissioner Pflaumer
seconded a motion to approve the Consent Calendar as presented. The motion
was carried by unanimous voice vote.
10. ADJOURNMENT:
The meeting was adjourned at 6:55 p.m.
APPROVED:
Respectfully submitted CHAIR
Patty Anderson, Administrative Assistant II
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