HomeMy WebLinkAboutAGENDA REPORT 2017 0215 CCSA REG ITEM 10C ITEM 10.C.
CITY of MOORPARK,CALIFORNIA
City Council `eeting
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MOORPARK CITY COUNCIL
AGENDA REPORT 77,7
TO: Honorable City Council
FROM: Brian Chong, Administrative Services ManageriX
DATE: February 7, 2017 (CC Meeting of 2/15/17)
SUBJECT: Consider Request from the Santa Monica Mountains Conservancy to
Waive the City's Facility Rental Fee for the Arroyo Vista Recreation
Center Sycamore Room for Its Board and Advisory Committee
Meeting on February 27, 2017
DISCUSSION
The City has received a request from the Santa Monica Mountains Conservancy
(SMMC) for use of the Arroyo Vista Recreation Center's Sycamore Room and kitchen to
hold a Board and Advisory Committee meeting on February 27, 2017. The City
previously hosted an SMMC Board and Advisory Committee meeting in the City's
Community Center on September 26, 2016, and waived the Facility Rental Fee.
On September 9, 2016, Governor Jerry Brown signed AB 2189, a City-sponsored bill
that directs the SMMC to complete a study to determine appropriate areas in and
around the City of Moorpark to be added to the SMMC's Rim of the Valley Corridor.
Inclusion in the Corridor will make the City eligible to apply for grants and otherwise
coordinate with the SMMC on areas of mutual concern, particularly the provision and
use of open space.
On February 6, 2017, SMMC staff proposed scheduling an SMMC Board and Advisory
Committee meeting at the Arroyo Vista Recreation Center so that the SMMC can
complete a hearing regarding the study, as required by AB 2189. Insofar as the
meeting topic affects the Moorpark community, the SMMC has requested use of the
Arroyo Vista Recreation Center's Sycamore Room and kitchen, from 4:00 p.m. to
10:00 p.m. The SMMC estimates that up to 65 people, including members of the public,
will be present for the meeting. There may be some direct costs to the City for the
setup and take-down of the chairs and tables; however, staff is recommending waiving
approximately $53 for the staff time since the City is part of the SMMC. Waiving the
rental fees would result in $661.25 of.lost revenue.
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Honorable City Council
February 15, 2017, Regular Meeting
Page 2
STAFF RECOMMENDATION
Approve the request and waive the City's Facility Rental Fee for the Arroyo Vista
Recreation Center's Sycamore Room and kitchen for a Santa Monica Mountains
Conservancy Board and Advisory Committee meeting on February 27, 2017.
Attachment: Rental Application
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Honorable City Council
February 15, 2017, Regular Meeting
Page 3
City of Moorpark, Recreation Division
INPit: i ARROYO VISTA RECREATION CENTER
FACILITY RESERVATION APPLICATION
All areas of the application must be completed. Please print neatly.
Applications must be received a minimum of 30 days prior to requested rental date.A$125 deposit is payable at time of
application to hold reservations. Full payment is due 30 days prior to rental date to confirm reservation. Reservation dates on
a Rental Permit may not span a time period of more than ninety(90)calendar days. If application is approved,a permit will be
emailed or mailed to you. If application is not approved,you will be contacted by phone. THIS 1S NOT A PERMIT.
APPLICANT INFORMATION
Last Name: Yeramian First Name: James
Date of Birth(MMDDYY):
Organization Name(if applicable): Santa Monica Mountains Conservancy
El Business 1 Government agency 0 For-profit organization
❑Non-profit organization:501 (C)Number(required):
Address: 5750 Ramirez Canyon Road City/zip: Malibu,CA 90265
Home Phone: Cell Phone: (310)589-3200 x118
E-mail Address: yeramian@smmc.ca.gov
RESERVATION INFORMATION
Reservation Dates(s): 2/27/2017(Monday) Day(s)of the Week:(circle): M T W TH F S SU
Start Time: 4:00 AM/PM End Time: 10:00 AM/PM
Set up and clean up times must be included in reservation.Rooms will not be unlocked until reservation start time.
Is the activity: 0 private function(invited guests only) -OR- INOpen to the public(admission charged: Yes X No)
Type of Activity: Birthday Party Baptismal Party Fund Raiser Meeting Other: Board Meeting
Estimated Total Attendance(including adults and children): 65
Rooms Requested:
®Sycamore Room ❑Jacaranda Room ®Kitchen ❑Gymnasium ❑Magnolia Conference Room
Equipment Requested: Subject to approval;additional fees apply
❑NONE Convection Oven Stage Risers(number ) Other:
®Chairs: 65 ['Tables:60"Rounds 6'Rectangle 15
Special Conditions: Subject to approval.Restrictions and certain requirements may apply,including security deposits and insurance.
❑NONE ❑ Disc Jockey/Band(s) Dance Floor/Stage 0 Concessions/Food Vendors
I!Caterer ❑Sales/Vendors(describe): it Other(describe) Setup for 30 eating in kitchen
Insurance Requirement:Insurance is required for all facility rentals.
II I will provide a Certificate of Liability Insurance and Endorsement through the organization's policy
❑I will purchase insurance through the City.(Required for organizations without general liability insurance and all individuals.)
9.1.16
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