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Home My WebLink AboutAGENDA REPORT 2017 0215 CCSA REG ITEM 10I ITEM 10.1. CITY OF MOORPARK,C LIFO! City Council Meeting of 02-/5-,1?0/ '7 ACTION: , �., • MOORPARK CITY COUNCIL , i — AGENDA REPORT TO: Honorable City Council FROM: Ron Ahlers, Finance Director (P-A--- DATE: `vimDATE: February 7, 2017 (City Council meeting of February 15, 2017) SUBJECT: Consider Resolution Authorizing Mid-Year Amendments to Fiscal Year 2016/2017 Budget BACKGROUND The City Council adopted a budget for fiscal year 2016/2017 on June 15, 2016, and periodically has amended it by resolution for various projects and programs. After a review of the current budget status, in anticipation of developing a budget recommendation for the new fiscal year, staff has compiled additional recommended budget amendments for the City Council's consideration. DISCUSSION The attached resolution makes several revenue and expenditure adjustments to the currently adopted 2016/2017 fiscal year budget, with an explanation for each item. Exhibit "A" summarizes the projected changes to revenues and expenditures and the net fiscal impact by fund. Revenue adjustments (Exhibit B) reflect increases and decreases, mainly in the General Fund and the Successor Agency funds. Expenditure adjustments (Exhibit C) are cost increases, omissions, or items that will not be needed this fiscal year. Total projected revenue will increase by $407,000 and total projected expenditures will increase by $550,537. The net impact across all funds is a decrease of $143,537 to the available fund balance. General Fund projected revenue decrease of $72,000 coupled with General Fund projected expenditure increase of $201,800 generates a net impact of a decrease in General Fund balance of$273,800. Revenues General Fund revenues show an overall decrease of $72,000. Those revenues that increased are: property taxes-Vehicle License Fee by $80,000; property taxes-other by $100,000 and Franchise Admin Change Fee by $40,000. The decreased revenues are: community services impact fee and Household Hazardous Waste-community maintenance fee. There are changes for Transportation Development Act (TDA) money for article 3 ($102,000 increase), article 8a ($212,000 increase) and article 8c ($180,000 144 Honorable City Council February 15, 2017 • Page 2 decrease). SARA Obligation Retirement Fund (Fund 7100) is to match the latest estimate of revenue from the ROPS for the Successor Agency. Expenditures The majority of the expenditure increases are for an ADA self-evaluation and transition plan ($141,800), grant match for article 3 funding for sidewalk ($100,000 grant and $100,000 match). These are detailed in Exhibit C. STAFF RECOMMENDATION (Roll Call Vote Required) Adopt Resolution No. 2017- amending the fiscal year 2016/2017 budget as noted in Exhibits "A", "B" and "C" to the attached resolution. Attachment: Resolution No. 2017- . 145 Attachment RESOLUTION NO. 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2016/2017 ADOPTED OPERATING AND CAPITAL IMPROVEMENTS BUDGET WHEREAS, on June 15, 2016 the City Council adopted the Operating and Capital Improvements Budget for fiscal year 2016/2017; and WHEREAS, certain additions and adjustments to the budget are proposed to allow for effective service delivery for the balance of the fiscal year; and WHEREAS, the City Council now wishes to amend the 2016/2017 fiscal year budget as noted in Exhibits "A", "B" and "C". NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment as more particularly described in Exhibits "A", "B" and "C" attached hereto is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 15th day of February, 2017. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk Attachment: Exhibits "A", "B" and "C" — Mid Year Budget Amendment 146 Exhibit "A" CITY OF MOORPARK Mid Year Budget Amendment for the 2016/2017 Fiscal Year Summary by Fund Projected Projected Net Fund Balance Revenue Expenditure Impact Increase Increase Increase Fund (Decrease) (Decrease) (Decrease) 1000 - General Fund (72,000) 201,800 (273,800) 1010 - Library Fund 25,000 - 25,000 2001 - Traffic System Management Fund - 123,737 (123,737) 2011 - Park Development Fee Zone 1 Fund 190,000 - 190,000 2018 - Endowment Fund - 20,000 (20,000) 2300 - LMD Citywide Fund - 25,000 (25,000) 2310 - LMD Mountain Meadows Fund - 15,000 (15,000) 2410 - Solid Waste AB939 Fund - 45,000 (45,000) 2411 - Local TDA Article 3 Fund 102,000 100,000 2,000 2412 - Local TDA Article 8a Fund 212,000 - 212,000 2414 - Local TDA Article 8c Fund (180,000) - (180,000) 2434 - Prop 1B Local Streets & Roads Fund - 10,000 (10,000) 7100 - SARA Obligation Retirement Fund 130,000 - 130,000 9000 - Internal Services Fund - 10,000 (10,000) $ 407,000 $ 550,537 ($ 143,537) Exhibit"B" City of Moorpark Mid Year Budget Amendment FY 2016/17 Current Amended Fund A/C Fund Description Budget Actual Revision Budget Explanation REVENUE: 1000 40070 General Fund Property Taxes-VLF 3,350.000 1.714.645 80.000 3,430.000 Greater growth in assessed value 1000 40080 General Fund Other Property Taxes 300,000 277,128 100,000 400,000 Allocation from Successor Agency 1000 40200 General Fund Franchise Fees 1.284.000 324,673 (155000) 1.183.000 Delay in new franchise agreement 1000 43080 General Fund Franchise Adm Change Fee 270,000 270.000 40.000 310.000 One-time revenue in FY 2016-17 1000 45980 General Fund Maintenance Use Fee 137.000 0 (137.000) 0 Delay in new franchise agreement (72,000) 1010 40000 Library Fund Property Taxes Secured 875.000 0 25.000 900,000 Revised estimate 25,000 2011 43010 Park DevelopmenFee Zone 1 Park DevelopmenFees 0 190,009 190;000 190,000 Match budgeto actual receipts 190,000 FY 2016/17 grant award for Arroyo Drive Sidewalk 2411 46200 Local TDA Article 3 Transit Allocation County 0 101.610 102,000 102.000 Phase II(CIP 8095) 102,000 . Article Ba allocation larger than originally expected 2412 46200 Local TDA Article 8A Transit Allocation County 517.000 323,784 212.000 729.000 when budget originally drafted. 212,000 Article 8c allocation reduced due to larger than projected fund balance at the end ofFY2015/1O. 2414 46200 Local TDA Article BC Transit Allocation County 700.000 231,112 (180.000) 520.000 (180,000) 7100 40090 SARA Obligation Retirement Fund Tax Increment Secured 2.300.000 1.861.855 130.000 2.430.000 Revised estimate 130,000 Total Revenue Revision $407,000 . � . op Exhibit"C" City of Moorpark Mid Year Budget Amendment FY 201611,gctuai& Account Schema Fund Division Account Description Current Encumbranc Revision Amended Explanation Budget a Budget EXPENDITURES: 1000 132 00000 51000 General Fund City Clerk Contractual Services 25,600 7,376 141,800 167,400 ADA Self Evaluation and Transition Plan 1000.171.F0001.53000 General Fund Facilities Property Maintenance Services 63,886 13,092 20,000 83,886 Generator Monitor,Deck Repair,HVAC-Repair Video Room B-HVAC 1000.171.L0002.53000 General Fund Facilities Property Maintenance Services 21,758 14,400 10,000 31,758 Security Gates upgrades general repairs 1000.171.F0001.51000 General Fund Facilities Contractual Services 22,850 6,192 10,000 32,850 C.H.Contractor:Electric,Plumbing Repairs 1000.171.F0007.51000 General Fund Facilities Contractual Services 10,000 5,394 10,000 20,000 AVRC Contractor:Electric,Plumbing Repairs 1000-172.L0039.53000 General Fund Facilities Property Maintenance Services 20,920 11,241 10,000 30,920 18 High Street Roof Replacement 201,800 2001-311-00037-55200 Traffic System Management Fund Street Maintenance Infrastructure 100,000 - 100,000 200,000 Match$100,000 required for TDA Article 3 grant of$100,000 Under budgeted based on estimate of hours that 2001-430-P0011-51000 Traffic System Management Fund Transit Contractual Services 216,263 98,152 23,737 240,000 could be spent using transit demonstration service (now no longer being provided). 123,737 2018-173-L0074-51040 Endowment Fund Facilities Property Maintenance - 5,765 20,000 20,000 Open Space acquisition legal costs ' 20,000 2300.542.P00004.53000 Citywide LMD Lighting Landscape Distr Property Maintenance Services 171,533 78,719 25,000 196,533 Unplanned Citywide Removals and Safety Pruning 25,000 2310.542.P00004.54030 LMD Mountain Meadows Lighting Landscape Distr Water&Sewage 24,570 27,382 15,000 39,570 Water and sewer 15,000 2410-445-P0002-51000 Solid Waste AB939 Fund Facilities Property Maintenance 52,000 17,831 15,000 67,000 Open Space acquisition legal costs 2410-445-P0002-51040 Solid Waste AB939 Fund Facilities Property Maintenance 2,000 7,073 30,000 32,000 Franchise Agreements legal services 45,000 2411-311-00037-55200 Local TDA Article 3 Street Maintenance Infrastructure 100,000 100,000 200,000 $100,000 TDA Article 3 awarded in FY 16/17 for Phase II sidewalk. 100,000 2434-430-00032-55200 Prop 18 Local Streets&Roads Transit Infrastructure 281,409 10,000 291,409 Reflects$10,000 in accrued interest;available for expenditure. 10,000 9000.134.00000.51000 Internal Services Fund Info Service/Cable TV Property Maintenance 191,320 124,827 10,000 201,320 Website Management Utilities 10,000 Total Expenditure Revision $550,537 I-, IA l0