HomeMy WebLinkAboutAGENDA REPORT 2001 0620 CC REG ITEM 11GITEM I (;r.
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AGENDA REPORT "�..
By;
TO: Honorable City Council
FROM: Deborah S. Traffenstedt, ATCM /City Clerk �'T
DATE: June 7, 2001 (CC Meeting of 6/20/01)
SUBJECT: Consider Approval of Resolution Adopting a Revised
Benefit Program for Management Employees and Rescinding
Resolution No. 2001 -1827
BACKGROUND
Attached is a draft resolution that shows proposed revisions to the
Management Benefits Program (reference legislative format for
revised language). The proposed revisions are to Section 7
pertaining to health insurance and the Medicare Program, to Section
14 pertaining increasing the deferred compensation payment by one -
half percent (.5% increase), and a new Section 15 was added
pertaining to the provision of two floating holidays. If approved,
the final resolution will be printed with the legislative format
deleted.
STAFF RECOMMENDATION
Adopt Resolution No. 2001-
Attachment: Draft Resolution
C'9 0 2 19
RESOLUTION NO. 2001-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, ADOPTING A REVISED
BENEFIT PROGRAM FOR MANAGEMENT EMPLOYEES AND
RESCINDING RESOLUTION NO. 2001 -1827
WHEREAS, the City Council recognizes that the management
employees of the City are required to perform additional
services to the City within the scope of their assignments; and
WHEREAS, in recognition of the additional time management
employees devote in their service to the City without additional
compensation, the City Council finds that it is appropriate to
provide management employees benefits in addition to those
provided to the competitive service employees of the City; and
WHEREAS, Resolution No. 20081- 16s1827 adopted on Jlu
-14March 21, 20081, previously established a benefit program for
management employees and is now proposed to be rescinded and a
revised benefit program adopted.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. When used in this Resolution, the term
"Department Head" shall include the classification positions of
Administrative Services Director, Assistant City Manager,
Assistant to City Manager /City Clerk, Community Development
Director, Community Services Director, Deputy City Manager, and
Public Works Director, and such other classifications as the
City Council may from time to time designate by resolution as
being department head positions.
SECTION 2. When used in this Resolution, the term
"Management Employee" shall include the classification positions
of Administrative Services Manager, Finance /Accounting Manager,
Planning Manager, Recreation Superintendent, Principal Planner,
Information Systems Manager, Senior Management Analyst,
Management Analyst, Information Systems Supervisor,
Redevelopment Manager, and such other classifications as the
City Council may from time to time designate by resolution as
being management positions.
SECTION
Employees of
Administrative
3. The Department
the City shall be
Leave benefits:
Heads and the Management
entitled to the following
s �
3 fi A-0 U
Resolution No. 2001 -
Page 2
Department Heads shall be granted administrative leave at
the rate of ninety -six (96) hours per fiscal year, accrued at
the rate of 3.69 hours per pay period. On June 1 of each year
the Department Head may, at his /her option, convert forty (40)
hours of the annual administrative leave to cash, if a rating of
"commendable" or higher was received on the most recent
performance evaluation in the fiscal year. The amount of
administrative leave earned and the amount that may be converted
to cash will be prorated if service is less than a year. Any
unused administrative leave balance at the end of a fiscal year
may be extended for a period of up to four (4) months by the
City Manager, or the Department Head may convert the unused
balance to vacation leave if the Department Head has used at
least forty (40) hours of paid leave time in the prior fiscal
year. This last requirement may be waived in writing by the
City Manager in recognition of extenuating circumstances.
Management Employees shall be granted administrative leave
at the rate of forty -eight (48) hours per fiscal year, accrued
at the rate of 1.85 hours per pay period, except as further
defined herein for Management Employees hired on or after May 1,
2001. On June 1 of each year, the Management Employee shall be
granted an additional twenty -four (24) hours of administrative
leave based on the most recent performance evaluation by his /her
Department Head if he /she received a rating of "commendable" or
higher and the employee's Department Head has indicated that the
employee has spent an inordinate amount of additional work hours
in performance of service to the City, except as further defined
herein for Management Employees hired on or after May 1, 2001.
Up to a maximum of sixteen (16) hours of unused administrative
leave balance at the end of a fiscal year may be extended for a
period of up to four (4) months by the City Manager, or the
Management Employee may convert up to sixteen (16) hours of the
unused balance to vacation leave if the Management Employee has
used at least forty (40) hours of leave time in the prior fiscal
year. This last requirement may be waived in writing by the City
Manager in recognition of extenuating circumstances.
Management Employees hired on or after May 1, 2001, shall
be granted administrative leave at the rate of forty -eight (48)
hours per fiscal year, accrued at the rate of 1.85 hours per pay
period, upon completion of one year of service with the City and
a rating of at least "satisfactory" on their one -year
performance evaluation. On the first June 1 occurring after a
minimum of six (6) months of employment as a Management Employee
Resolution No. 2001 -
Page 3
with the City, a Management Employee shall be granted an
additional twenty -four (24) hours of administrative leave, upon
receiving a rating of "commendable" or higher on their six (6)-
month performance evaluation, and the employee's Department Head
has indicated that the employee has spent an inordinate amount
of additional work hours in performance of service to the City.
Following their first year of service with the City, Management
Employees hired on or after May 1, 2001, shall be granted
administrative leave per pay period and on June 1, in accordance
with the provisions of this section.
SECTION 4. The Department Heads and the Management
Employees of the City shall be entitled to the following
Vacation Leave benefits:
Department Heads shall accrue vacation leave with pay in
the amount of twelve (12) days for the first year of service and
fifteen (15) days for the second through fifth years of service.
Commencing with the sixth year of service (after completion of
five years of service) with the City, the vacation leave shall
include one additional day of accrual per year for each
additional year of service to a maximum accrual of twenty (20)
days per year. Department Heads may accrue up to a maximum of
four hundred eighty (480) hours of vacation before accruals
cease. The City Manager may permit a Department Head to accrue
an additional one hundred twenty (120) hours of vacation leave
based on City needs. At any time during the period of January 1
through June 15 of each year, the Department Head may cash out
up to eighty (80) hours of accrued vacation leave, if the
Department Head has taken ten (10) days of paid leave time
within the prior twelve (12) month period.
The City Council may unilaterally restrict the cash out for
any single fiscal year. In such case the maximum vacation
accrual for the Department Heads shall be increased by the
eighty (80) hours until such time as said restriction is lifted.
Unless the restriction is retroactively lifted, the maximum
accrual for the Department Heads shall remain at the new maximum
accrual rate. If the restriction is retroactively lifted, the
maximum accrual shall revert to the four hundred eighty (480)
hour maximum. Should the Council impose a restriction for more
than one consecutive year, and less than the full term of the
restriction is lifted, the maximum accrual shall be reduced only
by that amount of time for which the restriction is lifted.
C. �)0�2
Resolution No. 2001 -
Page 4
Management Employees shall accrue vacation leave in
accordance with the same schedule as approved by the City
Council for Competitive Service employees. Management Employees
may accrue up to a maximum of three hundred sixty (360) hours of
vacation before accruals cease. The City Manager may permit a
Management Employee to accrue an additional eighty (80) hours of
vacation leave based on City needs.
SECTION 5. The Department Heads and the Management
Employees of the City shall be entitled to the following Sick
Leave benefits:
Department Heads shall accrue sick leave in accordance with
the program approved by the City Council for Competitive Service
employees, and shall be subject to such other rules and
regulations pertaining to sick leave use and accrual as approved
for Competitive Service employees.
Management Employees shall accrue sick leave in accordance
with the program approved by the City Council for Competitive
Service employees, and shall be subject to such other rules and
regulations pertaining to sick leave use and accrual as approved
for Competitive Service employees.
SECTION 6. The Department Heads and the Management
Employees of the City shall be entitled to the following Salary
Adjustment benefits:
Department Heads shall be subject to the Salary Plan
adopted by the City Council resolution for Competitive Service
and Non- Competitive Service employees. Department Heads shall be
eligible for the same "cost of living" adjustments as may be
granted from time to time by the City Council to Competitive
Service employees. Nothing herein shall preclude the City
Council from granting Department Heads adjustments above those
granted to the Competitive Service employees.
Management Employees shall be subject to the Salary Plan
adopted by the City Council resolution for Competitive Service
and Non - Competitive Service employees. Management Employees
shall be eligible for the same "cost of living" adjustments as
may be granted from time to time by the City Council to
Competitive Service employees. Nothing herein shall preclude
the City Council from granting Management employees adjustments
above those granted to the Competitive Service employees.
is 01Cs w.n
Resolution No. 2001 -
Page 5
SECTION 7. The City Manager, Department Heads and the
Management employees of the City shall be entitled to the
following Medical Program benefits:
The City Manager and Department Heads shall be eligible to
participate in the same medical programs as are made available
to Competitive Service employees with the same contributions
from the City, except that the City shall pay one hundred
percent (100 %) of the cost for employee and family coverage
premiums. Any Department Head who does not subscribe to
dependent coverages for medical, vision, and dental plans, shall
be paid one -half of the premium cost for dependent coverage
waived at the employee - plus -one dependent rate, calculated using
the cost of the plan the employee is enrolled in for his /her own
coverage. The in -lieu payment shall not exceed a total of
$175.00 per month. Department Heads shall be provided term life
insurance policies at one hundred thousand dollar ($100,000)
face value. Beginning with the fiscal year 1998 -99, Department
Heads are eligible for a City -paid comprehensive physical
examination every two (2) years, with a maximum City
contribution of seven hundred and fifty dollars ($750.00) per
examination as a supplement for costs not covered by City- funded
insurance.
Those Department Heads and /or City Manager hired prior to
April 1, 1986, that were exempted from payment of the Medicare
portion of Social Security, shall have the option as of June 30,
2001, of either enrolling in the Medicare Program (if allowed by
the Social Security Administration) with the City paying the
employer's share of such costs, or the eligible employee may
choose not to enroll in Medicare and the City shall pay the
equivalent amount of the employer's share as deferred
compensation.
Management Employees shall be eligible to participate in
the same medical programs as are made available to Competitive
Service employees with the same contributions from the City
toward the program premiums as provided to Competitive Service
employees. Any Management Employee who does not subscribe to
dependent coverages for medical, vision, and dental plans, shall
be paid one -half of the premium cost for dependent coverage
waived at the employee - plus -one dependent rate, calculated using
the cost of the plan the employee is enrolled in for his /her own
coverage. The in -lieu payment shall not exceed a total of
$175.00 per month.
C 00c�+Gti, __
Resolution No. 2001 -
Page 6
SECTION 8. The Department Heads and the Management
Employees of the City shall be entitled to the following
Separation benefits:
Department Heads shall be eligible to receive the following
benefits if involuntarily separated from service with the City
of Moorpark for any reason other than Service Retirement or if
separated from service due to convicted of any misdemeanor
concerning an act related to their official duties or moral
turpitude or convicted of any felony. The Department Heads shall
receive ten (10) days (eighty [80] hours) of paid severance at
his /her then current salary rate for each full year of
employment as a Department Head with the City, to a maximum of
ninety (90) days (seven hundred twenty [720] hours) of paid
severance. If employed as a Department Head with the City of
Moorpark for five (5) or more years, the Department Head shall
also be eligible to receive in cash payment twenty -five percent
(25 %) of his /her sick leave balance, in addition to his /her
vacation leave and administrative leave balances, accrued as of
the effective date of the separation. The requirement to be
employed as a Department Head for five (5) or more years to be
eligible to receive in cash payment twenty -five percent (25 %) of
his /her sick leave balance accrued as of the effective date of
the separation, shall not apply to an employee appointed as a
Department Head as of January 1998, who also had five (5) or
more years of service with the City when appointed to a
Department Head position.
In cases of voluntary separation from service with the City
or death of the employee, Department Heads shall not be eligible
for the severance pay provided for in this Section, but shall be
eligible for the cash payment for sick leave, vacation leave and
administrative leave as provided for in this Section.
Management Employees shall be eligible to receive the
following benefits if voluntarily or involuntarily separated
from service with the City Moorpark for any reason other than
Service Retirement. If employed as a Management Employee with
the City of Moorpark for eight (8) or more years, the Management
Employee shall be eligible to receive in cash payment twenty -
five percent (25 %) of his /her sick leave balance, in addition to
his /her vacation leave and administrative leave balances,
accrued as of the effective date of the separation. The cash
payment shall also be paid to any qualified beneficiaries, if
the separation is due to the death of the employee.
:±4
AZO
Resolution No. 2001 -
Page 7
SECTION 9. The Department Heads and the Management
Employees of the City shall be entitled to the following
benefits, if they retire under the City's retirement System
( "Service Retirement ") and such benefits are allowed by the
California Public Employees Retirement System:
Department Heads shall be eligible upon Service Retirement
from the City of Moorpark to have up to one year of accrued
vacation leave, administrative and accrued sick leave to which
he /she is then eligible to receive transferred to cash payment
and credited as final year salary for purposes of retirement
benefits. The Department Head shall be eligible to cash in all
vacation leave and administrative leave balances accrued as of
the effective date of the Service Retirement. If employed with
the City of Moorpark for eleven (11) years but less than sixteen
(16) years, the Department Head shall be eligible to receive in
cash payment twenty -five percent (25 %) of his /her sick leave
balance accrued as of the effective date of the Service
Retirement. If employed with the City of Moorpark for sixteen
(16) or more years, the Department head shall be eligible to
receive in cash payment fifty percent (50 %) of his /her sick
leave balance accrued as of the effective date of the Service
Retirement.
Management Employees shall be eligible upon Service
Retirement from the City of Moorpark to receive the same
benefits as are approved for Department Heads by the, City
Council.
SECTION 10. The Department Heads and the Management
Employees of the City shall be entitled to the following Tuition
Reimbursement benefits:
Department Heads shall be eligible to receive tuition
reimbursement for courses approved by the City Manager at the
same rate as is approved by the City Council for Competitive
Service employees commencing with fiscal year 1998 -99.
Management Employees shall be eligible to receive tuition
reimbursement for courses approved by the City Manager at the
same rate as is approved by the City Council for Competitive
Service employees commencing with fiscal year 1998 -99.
SECTION 11. After completion of five (5) full years of
service,
entitled
Department Heads and Management Employees shall be
to longevity pay benefits to be paid each pay period
Resolution No. 2001 -
Page 8
based on the gross base salary for that pay period, so long as
the employee's performance evaluation is at least at a
satisfactory level, as follows:
Department Heads
6 -10 years of service - one -half percent (.5 %)
11 -15 years of service - one percent (1 %)
16 -20 years of service - one and one -half percent (1.50)
21 or more years of service - two percent (2 %)
Management Employees
11 -15 years of service - one -half percent (.5 %)
16 -20 years of service - one percent (1 %)
21 or more years of service - one and one -half percent
(1.5 %)
SECTION 12. At the time of employment, as determined by
the City Manager, a Department Head may receive thirty (30) days
of supplemental sick leave, which may be used only for a
catastrophic illness or injury to the employee. The leave
provided by this Section shall have no cash value at the time of
separation of service from the City. Use of this leave shall be
at the City Manager's sole discretion and only after exhaustion
of all accrued sick leave, administrative leave, and vacation
leave and until the Department Head is eligible for the City's
long -term disability benefits or is terminated from City
employment, whichever comes first.
SECTION 13. A monthly car allowance shall be provided for
the positions listed and for the amount listed as follows:
Assistant City Manager $250
City Manager $415
Deputy City Manager $250
Director of Community Development $250
Director of Community Services $250
Director of Public Works $250
SECTION 14. The City Manager, Department Heads and
Management Employees shall be entitled to the following deferred
compensation payment:
The City Manager, Department Heads, and Management
Employees shall be entitled to a deferred compensation
hP t
Resolution No. 2001 -
Page 9
contribution made by the City into an approved deferred
compensation program, as follows: City Manager - zwe and ene-
nl- -Three percent (2--.t53.0 %) of gross base salary, Department
Head positions - Two and one -half percent (2_5 %) of gross base
salary, and Management Employees - 4ne and-- ene halfTwo percent
(1.52.0 %) of gross base salary.
SECTION 15. The City Manager, Department Heads and
Management Employees shall be entitled to the following Floating
Holidav benefits:
All Department Heads and Management Employees shall accrue
on July 1 and January 1 of each fiscal year (beginning July 1
and ending June 30) one Floating Holiday that will be equivalent
to a total of two 8 -hour days. Department Heads and Management
employees utilizing their fiscal year Floating Holidays must use
a full eight hours of Floating Holiday leave at any one time.
Department Heads and Management employees must provide a minimum
of 48 hours notice prior to requesting approval of Floating
Holiday leave. The City reserves the right to approve or deny
requested use of a Floating Holiday based upon the service needs
of the City. Floating Holidays not used by the end of the fiscal
year on June 30 shall be forfeited. Employees terminating their_
employment with the City shall be paid for accrued Floating
Holidays based upon their then regular rate of pay.
SECTION 1-F-,6. In addition to applicable provisions of the
Municipal Code, or other Council policy, the provisions of
Sections 3, 4, 5, 6, 7, 9, 10, 11, and 12 of this resolution
pertaining to Department Heads and Sections 13, and 14, and 15
shall also apply to the position of City Manager, except that in
Section 4, herein, the maximum accrual for vacation leave shall
be six hundred (600) hours; he /she may cash out up to one
hundred twenty (120) hours of accrued leave so long as he /she
has taken ten (10) days of paid leave in the prior twelve (12)-
month period; as long as at least 240 hours of vacation leave
are accrued, 40 hours of such accrual may be cashed out as
deferred compensation in January of each year; and in Section 7,
herein, the amount of the term life insurance policy shall be
two hundred thousand dollars ($200,000) . In addition, if the
City Manager has been employed with the City of Moorpark for
five (5) or more years, he /she shall be eligible to receive in
cash payment twenty -five percent (25 %) of his /her sick leave
balance accrued as of the effective date of his /her voluntary or
involuntary separation from City service or upon his /her death,
and if employed for fifteen (15) or more years, he /she shall be
Resolution No. 2001 -
Page 10
eligible to receive in cash payment fifty percent (50 %) of
his /her sick leave balance accrued as of the effective date of
his /her voluntary or involuntary separation from City service or
upon his /her death.
SECTION 1�7. Resolution No. 2909 -1:76F� 2001 -1827 is hereby
rescinded and the implementation of this new resolution shall be
applicable to the payroll period beginning on-- Mai=eh- 2-4June 30, ,
2001.
SECTION 148. The City Clerk shall certify to the adoption
of this resolution and shall cause a certified resolution to be
filed in the book of original resolutions.
PASSED AND ADOPTED this 20th day of Mare June, 2001.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
C9c'���