HomeMy WebLinkAboutAGENDA REPORT 2001 0801 CC REG ITEM 11FTO:
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DATE:
MOORPARK CITY COUNCIL
AGENDA REPORT
Honorable City Council
sg 3 - 2)
ITEM X F.
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ACTION:
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Kim C. Chudoba, Senior Management Analyst I-ee-
July 18, 2001 (CC Meeting of 8/1/01)
SUBJECT: CONSIDER REQUEST BY ROAM'N RELICS CAR CLUB TO HOLD CAR
SHOW ON OCTOBER 28, 2001 FROM 8 A.M. TO 3 P.M. ON HIGH
STREET, AND TO REDUCE CITY FEES
BACKGROUND
The Roam'n Relics Car
Street the past seven
October 28 from 8 a.m.
inclement weather, the
and 1,000 spectators.
over 500 antique cars
Club has held its annual car show on High
years. This year, the event is planned for
to 3 p.m. on High Street. In 2000, due to
event only attracted about 330 antique cars
In 1999, a typical year, the event attracted
and 8,000 spectators.
Last year, the City charged the Club $1,203 for planning and
staffing the event, including $855 for police, $210 for other
staff, and $138 for permits. Actual fees were $335 less than
estimated fees because the event ended at noon instead of 3 p.m.
DISCUSSION
Each year, Council has granted the Club's request to reduce City
fees to varying degrees because event proceeds are donated to local
charities and Moorpark merchants benefit from increased visibility.
In 2000, due to inclement weather, the event just broke even. In
1999, a typical year, the Club donated a total of $6,298 to five
charitable groups (Boys and Girls Club of Moorpark, Care and Share,
Cub Scouts, Interface, and Samaritan Center) . Surveys indicate
that most High Street merchants attract four times as many
customers during a typical event.
No major changes are planned for the 2001 car show. The Club
expects over 500 cars and 8,000 attendees, generating about $13,000
in revenues and $4,000 in donations to local charities after
expenses. As in the past, the Club will promote High Street
businesses through raffles and free advertisements, and provide
free booth space to City departments.
Honorable City Council
July 18, 2001
Page 2
Staff recommends the same fee reductions Council approved last
year: waive fee for use of Redevelopment Agency property, charge
contract billing rate for police (roughly $1,303), and charge
direct cost for Senior Management Analyst (about $246). Including
regular fees for an encroachment permit ($100) and a temporary use
permit ($88), estimated City fees total $1,737 - about $199 more
than estimated City fees in 2000.
Staff will meet with the car show chairperson to discuss permit
conditions. As in the past, the City will not staff the event
other than assigned police whom will be present to ensure adherence
to permit conditions.
STAFF RECObMNDATION
1. Waive fee for use of Redevelopment Agency property, charge
Club the contract billing rate for police charged by the
County, and charge Club the direct cost of other staff to plan
the event;
2. Require Club to pay an encroachment permit fee ($100) and a
temporary use permit fee ($88); and
3. Require Club to provide the City and Agency with an
indemnification agreement and name the City and Agency as
additional insureds on the Club's insurance policy.
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