HomeMy WebLinkAboutAGENDA REPORT 2001 0801 CC REG ITEM 11GY, 6q
ITEM
MOORPARK CITY COUNCIL
AGENDA REPORT k - -�
TO: Honorable City Council
FROM: Wayne Boyer, Accounting Manage J
DATE: July 11, 2001 (CC Meeting of 08/01/2001)
SUBJECT: Authorize the City Manager to Execute an Amendment to
Contract 99 -50; Agreement for Professional Services -
Audit Services Provided by Vavrinek, Trine, Day and
Company.
BACKGROUND
On July 9, 1999, the City entered into an agreement with
Vavrinek, Trine, Day and Company (VTD &C) for audit services
through June 30, 2000. The terms of the agreement provide that
the agreement may be renewed at the City's discretion up to a
maximum of five (5) years.
DISCUSSION
City staff has experienced a positive
over the past two years and wishes to
additional years. Costs for the City,
Single Audit reports for FY 2000/2001
$26,475.00 and have been reflected in
2001/2002. Costs for the FY 2001/2002
exceed $27,750.00.
relationship with VTD &C
extend the agreement two
Redevelopment Agency and
are anticipated to be
the adopted budget for FY
audit is expected not to
Additional services to be performed by Vavrinek, Trine, Day and
Company necessitated by GASB 34 compliance, are not included in
this contract and will be addressed through a separate agreement
at a later time.
C100194
Honorable City Council
July 12, 2001
Page 2
STAFF RECOMMENDATION
Authorize the City Manager to extend the agreement with
Vavrinek, Trine, Day and Company for audit services for audit
year 2000/2001, at a cost not to exceed $26,475.00 and for audit
year 2001/2002 at a cost not to exceed $27,750.00.
Attachment: Amendment to Agreement for Professional Services
e () () `� 9S
AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES
This Amendment, made and entered into this day of
2001 between the CITY OF MOORPARK, a municipal corporation
(hereinafter referred to as "CITY ") and VAVRINEK, TRINE, DAY and
COMPANY, a limited liability partnership (hereinafter referred to
as "VTD &CO ").
Whereas, CITY entered into an Agreement for Professional
Services on July 6,1999 with VTD &CO (Contract Number 99 -50) to
provide audit services to conduct the City of Moorpark, the City
of Moorpark Redevelopment Agency and the Federal Single audit, in
addition to submitting for GFOA Certification; and
Whereas the CITY desires to continue the term of the
Agreement to provide audit services through the fiscal period
ending June 30, 2002; and
Whereas, City has the need for audit services related to the
City of Moorpark, the City of Moorpark Redevelopment Agency and
the Federal Single audit; and
Whereas, CITY desires to contract for continuing audit
services with a private audit firm in anticipation that said
private audit firm can provide such services in a manner
acceptable to CITY; and
NOW, THERFORE, in consideration of the mutual covenants,
benefits and premises herein stated, the parties hereto agree as
follows:
(1) CITY does hereby extend its agreement with VTD &CO to
provide annual audit services through the fiscal period
ending June 30, 2002, unless sooner terminated as provided
for in contract number 99 -50.
(2) VTD &CO will continue to conduct the preliminary and field
audit work such as to complete the audit and provide draft
reports to the CITY by December 1 of each year, provide
management findings in draft form by December 15th of each
year and prepare the submittal for the GFOA Certification
shall be such that GFOA submittal deadlines are met. All
final reports shall be received by January 14th of each year.
C "00��If
AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES
Page 2
(3) For the audit year ended June 30, 2001 the CITY shall pay
VTD &CO the amount of TWENTY -SIX THOUSAND FOUR HUNDRED SEVENTY
FIVE DOLLARS ($26,475.00); including amounts for the Federal
Single Audit, if applicable and assistance with GFOA
certification.
(4) For the audit year ended June 30,2002, the CITY shall pay
VTD &CO the amount of TWENTY -SEVEN THOUSAND SEVEN HUNDRED
FIFTY DOLLARS ($27,750.00) including amounts for the Federal
Single Audit, if applicable.
(5) The CITY recognizes the need to comply with GASB 34
financial reporting objectives and such matters, including
cost and level of services to be provided by VTD &CO are to be
considered separate and apart from this agreement.
(6) All other terms and conditions of contract number 99 -50
shall remain in effect.
CITY OF MOORPARK
Steven Kueny, City Manager
ATTEST
Deborah S. Traffenstedt
City Clerk
VAVRINEK, TRINE, DAY AND CO.,
LLP
Kevin T. Pulliam, Partner
C 00 1 9 7