HomeMy WebLinkAboutAGENDA REPORT 1999 1117 CC REG ITEM 11CITEM It - C
CITY OFMO ORPARK, CALIFORNIA
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CITY OF MOORPARK
AGENDA REPORT
BY:
TO: The Honorable City Council
FROM: Kenneth C. Gilbert, Director of Public Works
DATE: November 8, 1999 (Council Meeting 11- 17 -99)
SUBJECT: Consider Approval of an Increase to the Amount of the
Construction Contingency for the Spring Road Bridge
Reconstruction Project, and the Adoption of a Resolution
Amending the Budget to Fund that Increase
DISCUSSION
A. Background
On February 3, 1999, the City Council awarded the construction
contract for the subject project. The amount of the contract
was $2,352,424.60. Construction of the project is ongoing and
is expected to extend into early next year.
B. Additional Costs
For a number of reasons, the construction of the project has
required the approval of a number of Contract Change Orders
and /or Extra Work Orders (force account), for work beyond the
scope of the original plans and specifications. It is
anticipated that it will be necessary to approve yet more
additional work in the future. In addition, there are a number
of disputed matters the resolution of which may result in
still more added costs. Staff and the consultant Construction
Manager are working with the contractor to minimize the number
and cost of additional work items, and to resolve matters
being disputed.
C. Requested Change to the Construction Contingency
The current amount of the construction contingency is
$235,242, which is ten percent (100) of the contract price.
The amount of the additional work approved to date exceeds
$204,000. As stated above, it is anticipated that the final
amount of approved additional work will exceed the present
construction contingency. It is requested, therefore, that the
amount of the approved construction contingency be increased.
Spg_brg16_contingency
00068
Spring Road Bridge Contingency
November 8, 1999
Page 2
The final total amount of approved extra work is not known at
this time. As mentioned above, staff is working diligently to
minimize the cost of approved additional work and to resolve
disputed matters which could result in still more added costs
or claims for same.
D. Budget Amendment
1. Construction Contingency: The proposed change tot he
construction contingency is shown as follows:
Description Current Amt ($) Change Total ($)
Bid Amount 2,352,425 0 2,352,425
Contingency % 10% 25%
Contingency Amt 235,242 352,863 588,105
Total 2,587,667 2,940,530
2. Current Budget Summary: A summary of the current budget for
the project is as follows:
Element
Prior Years ($)
FY1998/99
Total ($)
Design
107,779
29,500
137,279
Construction
0
2,587,667
2,587,667
Inspection
0
142,500
142,500
Total
107,779
2,759,667
2,867,446
3. Budget Amendment: A summary of the current budget for the
project is as follows:
Element
Prior Years ($)
FY1999/00
Total ($)
Design
137,279
0
137,279
Construction
2,587,667
352,863
2,940,530
Inspection
142,000
0
142,500
Total
2,867,446
352,863
3,220,309
4. Inter -Fund Loan: The project is partially funded by an
inter -fund loan from the Los Angeles Avenue AOC Fund to the
Spring Road / Tierra Rejada Road AOC Fund. It will be
necessary to increase the amount of that loan to fund the
requested change to the construction contingency. A summary
of that proposed change is as follows:
Description
Inter -Fund Loan
Current Amt ($)
1,322,242
Change Total ($)
352,863 1,675,105
5. Resolution: The attached Resolution
implement the requested change.
Spgbr916_contingency
is provided to
000083
Spring Road Bridge Contingency
November 8, 1999
Page 3
RECOMMENDATION [Roll Call Vote]
Staff recommends that the City Council take the following actions:
1. Approve a change to the construction contingency for the
subject project from ten percent (10 %) of the bid price
[$235,242] to twenty -five percent (25 %) of the bid price
[$588, 105] .
2. Adopt the attached Resolution amending the budget
appropriation and amount for the subject project and approving
an increase to an inter -fund loan from the Los Angeles Avenue
AOC to the Spring Road / Tierra Rejada Road AOC for said
project.
Spgbrg16_contingency
000084
RESOLUTION NO. 99 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, REVISING THE AMOUNT
OF THE APPROPRIATIONS AND BUDGET FOR THE
SPRING ROAD BRIDGE REPLACEMENT PROJECT [SPRING
ROAD / TIERRA REJADA ROAD AOC (FUND 2502)] AND
APPROVING AN INCREASE TO THE INTER -FUND LOAN
FROM THE LOS ANGELES AVENUE AOC FUND (FUND
2501) TO THE SPRING ROAD / TIERRA REJADA ROAD
AOC FUND (FUND 2501)
WHEREAS, on June 23, 1999, the City Council adopted the
Budget for Fiscal Year 1999/00; and
WHEREAS, a staff report has been presented to the City
Council requesting a budget increase in the aggregate amount of
$352,863; and
WHEREAS, Exhibit "A," attached hereto and made a part hereof,
describes said budget amendment and its resultant impacts to the
budget line item(s).
WHEREAS, Exhibit "B," attached hereto and made a part hereof,
describes an increase to the inter -fund loan required to fully
fund this project.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK,
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a Budget amendment in the aggregate increase
of $352,863, as more particularly described in Exhibit "A," is
hereby approved.
SECTION 2. That an increase to the inter -fund loan from the
Los Angeles Avenue AOC Fund (Fund 2501) to the Spring Road /
Tierra Rejada Road AOC Fund (Fund 2502) in the amount of $352,863,
as more particularly described in Exhibit "B," is hereby approved.
000085
Resolution No. 99-
Page 2
SECTION 3. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be filed
in the book of original resolutions.
PASSED AND ADOPTED this day of , 1999.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachments:
Exhibit 'A': Appropriation and Budget Detail
Exhibit 'B': Inter -Fund Loan
0 0 0 0 G
Resolution No. 99 -
Exhibit "A"
ADDITIONAL APPROPRIATIONS FOR
Project 8015 (Spring road Bridge Reconstruction Project)
FUND
ACCOUNT NUMBER
APPROPRIATION REQUEST
Spring Road Tierra Rejada
Road AOC Fund
2502.0000.0000.5500
$352,863
TOTALS:
$ 352,863
$352,863
DISTRIBUTION OF APPROPRIATIONS TO EXPENSE ACCOUNT NUMBERS
ACCOUNT NUMBER
CURRENT
FY 1999/2000
APPROPRIATION
SUBJECT
APPROPRIATION
/ (REDUCTION)
REVISED
APPROPRIATION
2502.8310.8015.9640:
Construction
$ 0
$ 352,863
$ 352,863
TOTALS:
$ 0
$ 352,863
$ 352,863
Approved as to form:
®00089`
Resolution No. 99 -
Exhibit "B"
INTER -FUND LOAN
Lending Fund
FUND ACCOUNT NUMBER
Current
Additional
Revised
Loan Amount
Loan Amount
Loan Amount
Addition /
(Reduction)
2501: Los Angeles Avenue AOC
1,322,242
352,863
1,675,105
Borrowing Fund
FUND ACCOUNT NUMBER
Current
Additional
Revised
Loan Amount
Loan Amount
Loan Amount
Addition /
(Reduction)
2502: Los Angeles Avenue AOC
1,322,242
352,863
1,675,105
Approved as to form:
000088