HomeMy WebLinkAboutAGENDA REPORT 1999 1117 CC REG ITEM 11ETo.
From:
locb. 22- -r- 114,109
rrENr / . C
City of Moorpark
Agenda Report
The Honorable City Council
Kenneth C. Gilbert, Director of Public
CITY OF MOORPARK, CALIFORNIA
City Council 'Meeting
of r1=&LI L i9g9
ACTIO;e;: App Vfld
Works
Date: November 8, 1999 (Council Meeting 11- 17 -99)
Subject: Consider Notice of Completion for the
1999 Asphalt Overlay Project
DISCUSSION
A. Scope of Work
In June 1999 the City Council awarded a contract for the
construction of an asphalt overlay project on the following
streets:
• Major Streets
1) Collins: University to Campus Park
2) Campus Park: Marquette to 200' n/o Cambridge
3) Princeton: freeway to Campus Park
4) High St.: Spring to Moorpark
5) Spring: L A Ave. to Arroyo Bridge
6) Christian Barrett Drive
7) Tierra Rejada Road (E /B lanes e/o Spring)
8) Gabbert Road at Commerce Avenue
9) Portion of Spring Rd. Between Bridge and Peach Hill Rd.
• Local Streets:
a) Marquette: Marquette Circle to Campus Park Drive
b) Spring Rd. N/0 High St.
c) Fitch: Minor to end
d) Minor: Flinn to Fitch
e) Roberts: East of Harry
f) Harry: Dorothy to Sherman
g) Ruth: Harry to Millard
h) Dorothy: Harry to Millard
i) Gabbert: North of Poindexter
j) Mt. Trail Street: Walnut Creek to east end
Acovr1y9 9_cmp 000092
Asphalt Overlay 1999
Notice of Completion
November 8, 1999
Page 2
B. Project Completion
The project has been completed and it is now appropriate for
the City Council to accept the improvements and approve the
Notice of Completion.
C. Fiscal Impact
1. Construction Contract Summary: A summary
construction contract costs is as follows:
Bid Price
Quantity Adjustment
Sub -Total
Change Orders
Total
of the final
Amount $
1,306,148.25
30,993.75
1,337,142.00
7,872.50
1,345,014.50
2. Additional Quantities: As typical with public works
construction projects, the actual quantity of bid items
required to construct the project differed from the
Engineer's Estimate used to determine the bid price. The
value of the total quantities required resulted in an
increase to the final contract cost of $30,993.75.
3. Change
orders:
A summary of the approved Change
Orders for
the project
is
as follows:
Change
Order
Amount $
1
Revised
striping on Christian Barrett
1,094.44
2
Revised
Striping on High Street
8,901.56
3
Credit for O T Inspection Costs
(2,123.50)
Total
7,872.50
4. Total Project Costs: A summary of the final total project
costs is as follows:
Amount $
Construction 1,345,014.50
Design 119,061.00
Contract Administration / Inspection 110,000.00
Total 1,574,075.50
5. Budget: The budget for the project included a construction
contingency greater than the cost overrun. The anticipated
budget surplus will automatically be returned to the
appropriate funding source. A summary of the final costs vs.
Budget is as follows:
Amount $
Total Budget 1,668,000.00
Final Total Cost Estimate 1,574,076.00
Budget Surplus 93,924.00
Acovr1y9 9_cmp 00009.3
Asphalt Overlay 1999
Notice of Completion
November 8, 1999
Page 3
6. Project
Funding: A project funding detail is
attached as
Exhibit
1. A summary of
that data is as follows:
Funding
Source
Amount $
2604:
Federal STP Grant
663,999
2609:
State Partnership
Prog. Grant
92,219
2603:
Local Trans. Fund
603,993
Sub -Total City
1,360,211
2903:
MRA
213,865
Total
Project Funding
1,574,076
7. SLTPP Grant: The Budget reflects the State -Local
Transportation Partnership Program revenues and expenses
which were anticipated on the date the contract was awarded.
That amount was $77,154. The actual amount of revenues
anticipated from this source (and expenses to be charged to
this source) is $92,219. The budget will be adjusted at
year -end to reflect these adjustments.
8. MRA Funded Streets: The Moorpark
partially funded work performed on
Spring Rd.: N/O High St.
Fitch: Minor to end
Minor: Flinn to Fitch
Roberts: East of Harry
Harry: Dorothy to Sherman
Ruth: Harry to Millard
Dorothy: Harry to Millard
STAFF RECOMMENDATIONS
Redevelopment Agency (MRA)
the following streets:
Staff recommends that the City Council take the following actions:
1. Accept the work as completed;
2. Instruct the City Clerk to file the Notice of Completion for
the project; and
3. Authorize the release of the retention upon satisfactory
clearance of the thirty five (35) day lien period.
Acovr1y99_cmp 000094
Exhibit 1
1999 Asphalt Overlay Project
Funding Summary Detail
Description
Construction
Major Streets
Federal Grant
State Grant
Other Local Funds
Sub -Total
Local Streets
State grant
MRA Funded Streets 43%
All Oter Streets 57%
Sub -Total
Total Construction
Design
Construction Engineering
Total Cost
Budget Summary
Budget Amount
Surplus
Deficit
Net Surplus
Local Funds Grant Funds
2903 2603 2609 2604
MRA LTF SLTPP Fed STP
86,282.00 c 663,999.00 b
50,619.03 f 10,068.77 e
38,866.50
175,767.53 10,068.77 663,999.00
235,000.00
21,135.27
0.00
691,847.00
87,854.23
0.00
77,154.00
0.00
15,065.00 1
Notes
a Maximum amount to be applied to Federal Grant
b Amount of Federal grant: 88.5% of $750,281
c Local Match: 11.5% of $750,281
d Total Grant Eligible [555,867.00] less Total Local Street costs [495,179.20] _ $60,687.80
e Grant Amount: 16.5911 % of 60,687.80 = $10,068.77
f Local Match for portion of SLTPP Grant
g Grant Amount: 16.59% of total cost of Local Streets
h MRA portion [43% of 37% (Local Street costs)]
1 Adjustment to Revenue and Expense to be made at Year -end
663,999.00
663,999.00
663,999.00
0.00
0.00
Total
750,281.00 a
60,687.80 d
38,866.50
849,835.30
82,150.23
177,602.46
235.426.51
495,179.20
1,345,014.50
119,061.00
110,000.00
1,574,075.50
1,668,000.00
108,989.50
15,065.00
93,924.50
00009
82,150.23 g
177,602.46
235,426.51
177,602.46
235,426.51
81,150.23
177,602.46
411,194.04
92,219.00
18,848.35 h
100,212.65
17,413.92 h
92,586.08
213,864.73
603,992.77
92,219.00
235,000.00
21,135.27
0.00
691,847.00
87,854.23
0.00
77,154.00
0.00
15,065.00 1
Notes
a Maximum amount to be applied to Federal Grant
b Amount of Federal grant: 88.5% of $750,281
c Local Match: 11.5% of $750,281
d Total Grant Eligible [555,867.00] less Total Local Street costs [495,179.20] _ $60,687.80
e Grant Amount: 16.5911 % of 60,687.80 = $10,068.77
f Local Match for portion of SLTPP Grant
g Grant Amount: 16.59% of total cost of Local Streets
h MRA portion [43% of 37% (Local Street costs)]
1 Adjustment to Revenue and Expense to be made at Year -end
663,999.00
663,999.00
663,999.00
0.00
0.00
Total
750,281.00 a
60,687.80 d
38,866.50
849,835.30
82,150.23
177,602.46
235.426.51
495,179.20
1,345,014.50
119,061.00
110,000.00
1,574,075.50
1,668,000.00
108,989.50
15,065.00
93,924.50
00009