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Home My WebLink AboutAGENDA REPORT 1999 0421 CC REG ITEM 11ETO: FROM: DATE: SUBJECT: DISCUSSION A. Budget ITEM 11. E, AC i :. AGENDA REPORT ]By: CITY OF MOORPARK The Honorable City Council 1( Ken Gilbert, Director of Public Works it March 30, 1999 (Council Meeting 4- 21 -99) Acquisition of New Dump Truck The Budget for FY 1998/99 includes funding for a new one -ton dump truck [240.801.0000.000.9904: $23,0001. B. Funding / Use This vehicle is to be totally funded by the Gas Tax fund. The City has in place an accounting system that allows the use of public works vehicles by other departments, to be charged to those departments. Such charges for non - street maintenance purposes, is a requirement of the rules governing the use of gas tax funds. C. Specifications / Bid Documents Attached is a copy of the Bid documents (specifications) for this purchase. D. Bid Alternates In order to provide for flexibility in determining the best overall value and price, the bid documents request prices for a number of options, generally described as follows: 1. Base Bid: A 10,500 GVW one -ton cab /chassis with a 2.5 yd dump bed (this is similar to the dump truck now in service). 2. Alternate 1: A 15,000 GVW one -ton cab /chassis with a 2.5 yd dump bed. dumptruck r,. 0 Dump Truck March 30, 1999 Page 2 3. Alternate 2: A 15,000 GVW one -ton cab /chassis with a 4yd3 dump bed. 4. Alternate 3: This Alternate will allow the City to have the option of purchasing the cab /chassis and dump bed separately, if it is the most cost effective approach. This option requests separate bid prices from interested vendors, for each of the following: • a 10,500 GVW cab /chassis • b 15,000 GVW cab /chassis • c 2.5 yd dump bed • d 4 yd dump bed. E. Larger Cab /Chassis and /or Dump Bed 1. 15,000 Cab /Chassis: The larger truck has a more durable and more powerful drive drain (engine / transmission) and a heavier suspension. It is anticipated that the cost of the larger cab /chassis will be only slightly more than the cost of the smaller cab /chassis. The benefits of the increased durability of the larger cab /chassis may justify the increased cost. 2. 4yd3 Dump Bed: Although both of the trucks described above are rated at one -ton carrying capacity, it is possible to order the larger cab /chassis with a larger dump bed, capable of carrying more volume. The benefits of the increased carrying capacity (volume, not weight) may justify any increased cost. 3. Cost /Benefit: The cost /benefit of the above alternates will be evaluated by staff subsequent to receipt of bids. The recommended selection will be, in part, based on that analysis. F. Back -up Dump Truck It is not proposed that the one -ton dump now in service be "surplused" at this time. It would be the intent of staff that this vehicle be kept as a back -up vehicle to be used by public works when the job requires two trucks, or to be available to be "rented" by the parks department as their needs require. STAFF RECOMMENDATION Staff recommends that the City Council approve the attached specifications and authorize staff to solicit price quotes for a new dump truck. dumptruck MOORPARK 199 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 REQUEST FOR PRICE QUOTATION ONE TON DUMP TRUCK The City of Moorpark is requesting price quotations on the equipment listed below. Please submit your sealed bid (along with supporting materials) on the forms enclosed. EQUIPMENT LIST ❑ One (1) new 1 ton dump truck 10,500 G.V.W. with 2' /s cubic yard dump body Alternate Bids ❑ One (1) new 1 ton dump truck 15,000 G.V.W. with 2'/z cubic yard dump body ❑ One (1) new 1 ton dump truck 15,000 G.V.W. with 4 cubic yard dump body ❑ One (1) new 1 ton dump truck 10,500 G.V.W. truck cab and chassis only ❑ One (1) new 1 ton dump truck 15,000 G.V.W. truck cab and chassis only ❑ 2' /z cubic yard dump body only ❑ 4 cubic yard dump body only ❑ Model Year: 2000 (acceptable alternate 1999) BID DUE DATE ❑ All bids shall be received prior to 3:00 p.m. on Friday, May 21, 1999, according to the official time at Moorpark City Hall, at which time they will be publicly opened and read. Bids shall be sealed and marked "Sealed Bid: One Ton Dump Truck -- DO NOT OPEN WITH REGULAR MAIL ". If you should have any questions regarding these bid documents, please contact the undersigned at (805) 529 -6864, extension 255. Sincerely, Kenneth C. Gilbert Director of Public Works rwnccc9901& xPVOVOS/1g ^ —N i lull i cn Ur1r1101 Ur'rlr-H tVANS CLINT D. HARPER DEBBIE RODGERS JOHN E. WOZNIAK Mayor Mayor Pro Tem Councilmember Councilmember Councilmember INSTRUCTIONS TO BIDDERS Vendors may bid on any or all of the following items, and combination of items: Base Bid 10,500 GVW truck cab, chassis and 2' /s CY bed; Alternate 1 15,000 GVW truck cab, chassis and 2'/i CY bed; Alternate 2 15,000 GVW truck cab, chassis and 4 CY bed; Alternate 3a 10,500 GVW truck cab and chassis only; Alternate 3b 15,000 GVW truck cab and chassis only; Alternate 3c 2' /z CY dump bed only; and Alternate 3d 4 CY dump bed only. 2. Bids should be submitted on the Bid Form attached. Additional sheets may be attached for the purpose of itemizing or clarifying the bid, but the total bid amount shall be shown on the City Bid Form. 3. The Specifications for the items, which have the appropriate affirmative statement or clarification next to each item, shall become a part of the bid. 4. The total bid price shall be quoted F.O.B. Moorpark (all transportation charges fully prepaid). The bid shall include California sales tax. 5. The deadline for submittal of bids is 3:00 p.m. on Friday, May 21, 1999. 6. All bids shall be sealed and marked "Sealed Bid: One Ton Dump Truck -- DO NOT OPEN WITH REGULAR MAIII ". 7. All bids received shall be firm offers, good for thirty (30) days from the date of the bid opening. 8. In the event a vendor is prepared to offer the City a discount, the amount of the discount should be noted in the "Remarks" section of the Proposal Form. 9. Each bid will be submitted and received with the understanding that the acceptance by the City of Moorpark of the bid to furnish and deliver the items bid shall constitute a contract between the successful bidder and the City which shall bind the successful bidder on his part to furnish and deliver at the price(s) bid and in accordance with the provisions of these Instructions and the Specifications for those items bid. 10. The City reserves the right to accept or reject any and all bids and to award a contract to the bidder who best meets the needs of the City. This may include waiver of minor irregularities or discrepancies, or nonconformity to the specifications. Purchase shall be on a best buy basis after due consideration of all relevant factors, including, but not limited to, workmanship, accessibility of parts and service, known evidence of manufacturer's responsibility and record, durability and known operational record of product, price, delivery time and suitability and conformity to City needs and requirements. PWlXWMI8/ "103/05/99 ®u 11. As with other items listed in the specifications, the bidder may adjust the date of delivery. However, bidders are advised that the award of the contract shall be based upon several factors including both price and the date of delivery. 12. All "Standard Equipment" shall be considered included in the bid price. The successful bidder shall supply all items advertised as "Standard Equipment" even if such items are not stipulated in the specifications, unless otherwise clearly excepted in the bid. 13. All applicable sales tax shall be included in the bid price. 14. All materials, workmanship and finish entering into the construction of the equipment must be of high quality and must conform to the character of the equipment and the service for which it is intended to be used and shall be produced by use of current manufacturing processes. "Seconds ", factory rejects and substandard goods are not acceptable. 15. The successful bidder shall adhere to the delivery date in the specifications as stipulated or adjusted by the bidder. Failure to meet said delivery date may result in the cancellation of the contract. 16. These instructions shall become part of each bid submitted and shall be considered a part of the purchase contract for the items selected. PWIKC09901&%" 03/05/99 CITY OF MOORPARK BID FORM MAY 219 1999 NEW ONE TON DUMP TRUCK Bidder: Date: Address: Contact: Tel. No.: Bid Amount Item Description Total Amount Unit Price Qty Of Bid Base Bid 10,500 G.V.W. Truck, Cab and Chassis with 2' /Z CY Dump Body both of which meets the attached minimum specs. $ 1 $ Alt. 1 15,000 G.V.W. Truck, Cab and Chassis with 2' /z CY Dump Body both of which meets the attached minimum specs. $ 1 $ Alt. 2 15,000 G.V.W. Truck, Cab and Chassis with 4 CY Dump Body both of which meets the attached minimum specs. $ 1 $ Delivery Date (90 days or less preferred) Remarks: PW/KC09%1 &%" /03/05/99 Bid Amount Item Description Alt. 3a 10,500 G.V.W. Truck, Cab and Chassis only which meets the attached minimum specs. Alt. 3b 15,000 G.V.W. Truck, Cab and Chassis only which meets the attached minimum specs. Alt. 3c 2'/2 CY Dump Bed only installed which meets the attached minimum specs. Alt. 3d 4 CY Dump Bed only installed which meets the attached minimum specs. Remarks: Total Amount Unit Price Qty Of Bid $ 1 $ $ 1 $ $ 1 $ $ 1 $ The undersigned hereby stipulates that he /she has read and understands the terms and conditions set forth in the Instructions to Bidders and the Specifications for the items bid, and, if selected by the City of Moorpark, will supply the items bid for the total cost stated herein. Company: Sales Agent: Signature: Date: PWIKCG9901WRPT,03105 99 CITY OF MOORPARK Spec. No. 99 -1 1999 One Ton Cab & Chassis April 1, 1999 These specifications are not meant to limit the vendor; they are to be guidelines to minimum qualifications. Bids on equipment differing in minor detail from these specifications will be considered. Differences shall be correctly stated and described by the bidder. Bidder SHALL FILL IN ALL BLANKS IN RIGHT COLUMN (answer "Yes" or give alternate) on all exceptions to the specifications. FAILURE TO FURNISH THIS INFORMATION COULD BE CAUSE FOR REJECTION OF BID. Indicate Proposed Make: Model: Answer "Yes" Item (feature) or Give Alternate MODEL YEAR: ❑ 2000 (acceptable alternate 1999) ------------ - - - - -- --------- - - - - -- ENGINE: ❑ 7.4 Litter minimum V8 (Gas) ------------------------------ - - - - -- ❑ Increased capacity cooling system -------------------------- - - - - -- CHASSIS: ❑ 10,500 G.V.W. minimum ---------------------------------- - - - - -- ❑ Wheelbase 135" ------------------------------------------- - - - - -- ❑ Cab to axle 60" approximately --------- ---------------- ----- - - - - -- SPRINGS AND AXLES: • Gear Ratio 4.10 • Locking Differential ---------------------------------------------- • Shall be Manufacturer's standard springs for specified G.V.W. rating ---------------------------------- - - - - -- TRANSMISSION: ❑ 4 speed automatic with "lock out" mode and cooler ------------- - - - - -- BRAKES: ❑ Vacuum power hydraulic, dual system with 4 wheel disc with anti - locking braking system ------------------------- PW/KC09%«,03,03/" f 0'.�:14 Answer "Yes" Item (feature) or Give Alternate STEERING: ❑ Manufacturer's power assisted steering -- --- ----------- --- - - - - -- TIRES: ❑ 6 each disc steel wheels -------------------- - - - - -- ❑ 6 each 7.50 -16 -D steel - belted tubeless blackwalls ---------- - - - - -- ELECTRICAL: ❑ Battery heavy duty 500 CCA minimum ------------------- - - - - -- ❑ Alternator heavy duty 95 amp --------------------------- - - - - -- PAINT: ❑ White -------------------------------------------------- - - - - -- CAB AND BODY: ❑ Standard Cab ❑ Seat vinyl bench type /tan -------------------------------------- • Left side mounted 20 gauge fuel tank -------------------------- • Gauges: voltmeter, temperature, and oil pressure --------- - - - - -- • Inside dome light -------------------------------------------- • AM&M Radio ------------------------------------------------ ❑ Inside rearview mirror ---------------------------------- - - - - -- ❑ Mirror exterior: camper type stainless steel LH and RH 7.5" x 10.5" ❑ Sunshades RH and LH ------------------------------------ - - - - -- ❑ Air conditioning ------------------------------------------- - - - - -- ❑ Tinted Glass (windshield) _____________ _____ _______ _______ _______ ❑ Back -up Alarm -------------------------------------------- - - - - -- PW/KCG990L RiPT /03/05/99 Cl ,� ALTERNATE BID Indicate Proposed Make: Model: Answer "Yes" Item feature or Give Alternate All items are the same as above, except: CHASSIS: ❑ 15,000 G.V.W. minimum ------------ --- --------------- - - - - -- GENERAL ❑ All pre - delivery service and warranties shall be provided. (Attach copy of applicable guarantee provisions). ❑ Vehicle must be equipped with air pollution and exhaust emission control apparatus, meeting current Federal and State of California requirements. • Vehicles and accessories shall conform to the California Vehicle Code, Department of Transportation and, if applicable, to the Safety Orders for the Division of Industrial Safety and current requirements of OSHA. • Vendor shall furnish three copies of billing invoice and application for registration of new vehicle. ❑ DELIVERY SHALL BE MADE WITHIN EIGHT (8) WEEKS OF THE DATE OF PURCHASE. ❑ Deliver to: City of Moorpark Kenneth C. Gilbert Director of Public Works 799 Moorpark Avenue Moorpark, CA 93021 PW/KCCs99018/R1yG0V0 M CITY OF MOORPARK Spec. No. 99 -2 New 2' /z Yard Dump Body April 1, 1999 These specifications are not meant to limit the vendor; they are to be guidelines to minimum qualifications. Bids on equipment differing in minor detail from these specifications will be considered. Differences shall be correctly stated and described by the bidder. Bidder SHALL FILL IN ALL BLANKS IN RIGHT COLUMN (answer "Yes" or give alternate) on all exceptions to the specifications. FAILURE TO FURNISH THIS INFORMATION COULD BE CAUSE FOR REJECTION OF BID. Indicate Proposed Make: Model: Answer "Yes" Item feature or Give Alternate DUMP BED BODY FEATURES: ❑ Inside Dimensions: 8'x 66" x 13" x 19" ends ------------ -- - - -- ❑ Fully welded construction, 10 gauge front and side construction with boxed top rail, 10 gauge floor with radius corners --------------------------------------- - - - - -- ❑ One piece sides with full depth boxed rear corner posts, front corner posts standard, brackets for sideboard extensions, two vertical box braces per side, sloped rubrail and bottom box ___ ______________ ___ ____ _ _ __ __ ❑ Body with 10 gauge construction throughout ---- --- --------- -- - - -- ❑ '/z cab shield ---------------------------------------------- - - - - -- ❑ Federal standard 108 clearance and identification lights, shock resistant, rubber mounted, with wire harness, siring to be spliceless connections ------------------- - - - - -- TAILGATE FEATURES: ❑ Double wall 10 gauge construction, full boxed to provide additional strength, top and bottom box sloped to prevent accumulation of material rw/KCGM1&M"/03/05i99 000 ; "v' Item (feature) Answer "Yes" or Give Alternate ❑ Reinforced with two vertical box braces, easily removable and double - acting hinged, top andbottom -------------------------------------------- - - - - -- ❑ Extra heavy duty offset flame cut hardware, 1' /4" diameter plus top and bottom and 5/8" flame hinge plates with grease fittings to lubricate top pins ------------- - - - - -- ❑ Extra heavy duty double - acting chains, adjustable linkage for tailgate trip ------------------------------------ - - - - -- UNDER CHASSIS SIDE STORAGE BOX: 0 36" x 22" x 18 ", 10 gauge steel with locking roll up door Rawson- Koenig H Series or equivalent ------------- - - - - -- HOIST: ❑ Omaha standard model DE9- 1496/515 Hoist. Drop - hinge scissors type, double acting, low profile, 6' /z" mounting height. Chrome piston rod, 4' /Z" bore 16 3/8" stroke, piston pump, lubricated bearing points, 50 degree dump angle --------------------------------------- - - - - -- ❑ Electrical hydraulic pump, cable controls -------------------- - -- - -- ❑ Approximately 1600 lbs. weight ------------------------------ - - - - -- SAFETY LEGS: ❑ Stands heavy duty pipe shall be installed on both sides of the truck frame. They shall fastened to swivels which in turn shall be secured to the outside of the hoist subframe. When not in use they shall be stored alongside the subframe in a support using a chained cotter key. Pipe sockets shall be welded to the underside of the dump body. A "bed -up" warning device (red light) shall be installed in thecab. ------------------------------------------------------ - - - - -- MUD GUARDS (rear): ❑ Shall be cord reinforced and have 1/8" x 1" strips of metal on both sides of the top, with provisions for fastening in an "up" position when dumping ---------- - - - - -- -------------------- - - - - -- P,MCG990«,03/05t99 Item (feature) MUD GUARDS (front): ❑ Shall be cord reinforced and attached to rear of fenders to conform to State of California height requirements --------- - - - - -- PAINT: ❑ All metal work shall be thoroughly cleaned of welded flux, rust, mill scale, dirt, and grease. Body shall be primed and painted to match truck cab. Subframe shall be painted to match truck frame. -------------------------- - - - - -- WARRANTY: ❑ Shall be Manufacturer's standard, but not less than one year. Warranty shall cover defects in materials and work- manship from date of delivery. All repairs shall be made by bidder without cost to the City, within the warranty period. --- - - - - -- GENERAL: ❑ This unit and all components must be a current standard production model with all major improvements installed and have been manufactured within the last twelve (12) months. Unit and accessories shall conform to the California Vehicle Code, Department of Transportation and, if applicable, to the Safety Orders of the Div. Of Industrial Safety and current requirements of OSHA. ---------------------- ------------- - - - - -- ❑ Prior to painting of unit, bidder shall notify the City of Moorpark, Department of Public Works, Ken Gilbert (805) 529 -6864, extension 255, for inspection of unit. -------------------------- - - - - -- ❑ The successful bidder shall furnish all labor, materials and parts necessary to install the dump body with hoist on a new 1 Ton 10,500 G.V.W. cab and chassis (ref. Spec No. 99 -1). ------------ - - - - -- ALTERNATE BID Indicate Proposed Make: Model: Item (feature) All items are the same as above, except body features: INSIDE DIMENSIONS: ❑ 8'x 66" x 27" x 30" ends -------------------------------- - - - - -- PW/KCGM1&RPIro3Po5/99 Answer "Yes" or Give Alternate Answer "Yes" or Give Alternate ALTERNATE BID Indicate Proposed Make: Model: Answer "Yes" Item (feature) or Give Alternate GENERAL: ❑ The successful bidder shall furnish all labor, materials and parts necessary to install the dump body with hoist on a new 1 Ton 15,000 G.V.W. cab and chassis (ref. Spec. 99 -1) ---------------------------------------- - - - - -- PICK -UP AND DELIVERY: ❑ The cab and chassis shall be picked -up and returned to: City of Moorpark Kenneth C. Gilbert Director of Public Works 799 Moorpark Avenue Moorpark, CA 93021 ------------------------------------ - - - - -- PWXCGM1varrro_VO5M