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HomeMy WebLinkAboutAGENDA REPORT 1999 0303 CC REG ITEM 10E iii y6. ITEM 10. E • CITY OF MOORPARK,CM.IFORNIA City Council Meeting of ACTION: AT) r'O 04 51zi I( CITY of MOORPARK re omY-vier,da'h`on AGENDA REPORT TO: The Honorable City Council BY: I !O)( r ,I FROM: Kenneth C. Gilbert, Director of Public Works DATE: February 22, 1999 (Council Meeting 3-3-99) SUBJECT: Consider Approval of the Plans and Specifications for the 1999 Asphalt Overlay Project and Authorization to Advertise for Receipt of Bids for the Said Work DISCUSSION A. Project Scope Using the findings contained in the City' s Pavement Management System, staff (with the assistance of the Engineering Division) developed a list of streets requiring an Asphalt Overlay and/or reconstruction. For reasons related to funding sources (which are discussed below) the streets requiring rehabilitation have been segregated into two groups -- Major Streets and Local Streets. These streets which are included in the subject project are identified on the attached map (Exhibit 1) and listed as follows: • Major Streets 1) Collins: University to Campus Park 2) Campus Park: Marquette to 200' n/o Cambridge 3) Princeton: freeway to Campus Park 4) High St: Spring to Moorpark 5) Spring: L A Ave to Arroyo Bridge 6) Christian Barrett Drive 7) Tierra Rejada Road (E/B lanes e/o Spring) 8) Gabbert Road at Commerce Avenue • Local Streets: a) Marquette: Marquette Circle to Campus Park Drive b) Spring Rd N/0 High St. c) Fitch: Minor to end d) Minor: Flinn to Fitch e) Roberts: East of Harry f) Harry: Dorothy to Sherman g) Ruth: Harry to Millard h) Dorothy: Harry to Millard i) Gabbert: North of Poindexter j ) Mt. Trail Street: Walnut Creek to east end 000051 1999 Asphalt Overlay February 22, 1999 Page 2 B. Rehabilitation Efforts 1. Types of Rehab: The types of pavement rehabilitation to be constructed are generally described as follows: • R&R: Remove & Replace A/C in designated areas; • L: Placement of a one inch (1") leveling course; • F: Placement of reinforcing fabric; • 11- "-3" : Construction of an asphalt overlay ranging in thickness from 11 " to 3" . 2 . Details: Listed below are the subject street segments along with the type of rehabilitation to be constructed and certain background information where required: • Major Streets Street Type Remarks 1 Collins Drive R&R; 1'- "-3";F;L See below 2 Campus Park Drive R&R;2"-3";F;L See below 3 Princeton Avenue 1l";F 4 High Street 3";F;L 5 Spring Rd (n/o bridge) 21,";F;L 6 Christian Barrette 3" :F; :L 7 Tierra Rejada Road 1' ";F;L See below. 8 Gabbert Rd (@ Commerce) R&R only R&R patch only • Local Streets: Street Type Remarks A Marquette R&R;2";F;L B Spring Rd (n/o High) R&R; 11-�";F;L C Fitch . 1 ";F;L See below D Minor 11,";F;L E Roberts 2 ";F;L F Harry R&R; 11-x";F;L G Ruth R&R; 1'-�";F H Dorothy R&R; 11-z";F I Gabbert Rd R&R;21e-4";F;L See below ' J Mt. Trail St R&R;2";F 3. Grinding: • The edges of every street (at the lip of gutter) will be ground down to allow the overlay to meet the elevation of the existing gutters . • Grinding will also occur at the median curbs to minimize the loss of curb height. • On streets which receive only a l " overlay (i .e. Spring Rd @ New L. A. Ave. ) , the grinding at the median curb will result in no loss of curb height. • On streets with the thickest overlay (i . e. Campus Park Dr. ) , it is expected that the grinding will keep the loss of curb height to approximately 1 . 8" . • It is expected that the loss of median curb height on the majority of the streets will be less than 1" . Acovrly99_ad 000052 1999 Asphalt Overlay February 22, 1999 Page 3 4 . Remarks: • Collins Drive: An area of severe cracking just north of west University Drive will be reconstructed. Reconstruction will include removal, replacement and re-compaction of the base material . • Campus Park Drive: The type of construction east of Princeton calls for a 3" overlay (with fabric) placed upon a 1" leveling. Due to the need for this added thickness, the entire width of the street in this area will be ground down one inch. • Tierra Rejada Road: Although this roadway was constructed in 1995, cracking has occurred in certain areas . The cracking is the result of settling in an area where it was necessary, for cost savings reasons, to terminate removal efforts of poor soils . The cost of the proposed repairs will be less than the cost of complete removal and replacement of the "poor" soils during the initial construction • Fitch Avenue: The cost of the improvements to the cul- de-sac at the end of Fitch Avenue will be funded by monies paid to the City by the contractor retained by Caltrans to construct the new Caltrans Maintenance Yard. That payment ($3, 065 which was placed into Fund 203) was made in-lieu of constructing repairs required by the City' s inspection immediately following the construction of the cul-de-sac. • Gabbert Road (north of rail) : Some areas will receive a 4" overlay. Also, a decomposed granite pathway is to be constructed along the east side of the street where possible. • Gabbert Road (@ Commerce) : Distressed areas will be removed and replace, with no Asphalt Overlay. C. Fiscal Impact 1 . Construction Cost Estimate: The estimated construction cost for each street segment is as follows: • Major Streets Amt. ($) 1 Collins Drive 245,540 2 Campus Park Drive 259,865 3 Princeton Avenue 27,898 4 High Street 114,595 5 Spring Rd [n/o bridge] 30,975 6 Christian Barrette 41,248 7 Tierra Rejada Rd 29,848 8 Gabbert Rd [@ Commerce] 14,327 Sub-Total 764,296 Plus 10% Contingency 76,430 Total Construction Major Streets 840,726 Acovrly99_ad 000053 1999 Asphalt Overlay February 22, 1999 Page 4 • Local Streets a Marquette Street 85,991 b Spring Rd [n/o High] 19,764 MRA c Fitch Ave. (1) 15,939 MRA d Minor St. 13,110 MRA e Roberts Ave. 4,662 MRA f Harry St [Dorothy Ave to Sherman Ave] 47,020 MRA g Ruth Avenue 19,844 MRA h Dorothy Avenue 20,999 MRA i Gabbert [n/o RxR] 127,290 j Mt Trail Ct 29,527 (1) $3,065 by Caltrans' contractor Sub-Total 384,146 Plus 10% Contingency 38,415 Total Construction Local Streets 422,561 Total Construction Costs 1,263,286 2. Total Project Cost Estimate: The estimated total project costs are summarized as follows: Element Total ($) Construction (& Cont. ) 1, 263,286 Design 119, 061 Admin & Inspection 106, 000 Total 1, 488, 347 3. Funding Sources • Major Streets: - Federal STP Grant (Fund 244) : The City is in receipt of a Federal Surface Transportation (STP) grant in the amount of $663, 999. These funds may be applied to only 88.5% of the total construction costs for arterial and collector streets only. - LTF (Fund 203) : The local share matching funds for construction (minimum of 11.5%) , plus all design and construction engineering costs, are recommended to be funded by the Local Transportation Fund (Fund 203) . • Local Streets: - SLTPP (Fund 246) : The City is also in receipt of a State-Local Transportation Partnership Program (SLTPP) grant. The maximum grant amount is $83, 280, not to exceed 13. 88% of construction costs. It is proposed that the scope of work covered by this funding source include the construction costs for all of the Local Streets, plus the construction costs for the Major Streets which exceeds the $750, 261 maximum to be funded by the federal grant. In the event actual construction costs for these improvements do not exceed $600, 000 [$600, 000 x 13 . 88% = $83, 280] the final grant amount will be less than the $83, 280 maximum. Based on the estimated costs set forth above, the total SLTPP grant will be only $71, 205. One of the prerequisites for this funding source is that the construction contract be awarded prior to June 30, 1999. Acovrly99_ad 000054 1999 Asphalt Overlay February 22, 1999 Page 5 - MRA (Fund 400) : The local share cost (construction, design and inspection) for certain of the local streets is recommended to be funded by the Moorpark Redevelopment Agency (MRA) . - LTF (Fund 203) : All local share cost (construction, design and inspection) for all streets not funded by the MRA is recommended to be funded by the Local Transportation Fund (Fund 203) . • Project Funding Summary: A more detail list of the project funding sources and amounts is set forth in the chart attached as Exhibit 2 . A summary is as follows: Element Fed STP SLTPP LTF MRA Fund 244 Fund 246 Fund 203 Fund 400 Total Construction Major Streets 663,999 12,554 164,173 840,726 Local Streets 58,651 233,388 130,521 422,561 Sub-total 663,999 71,205 397,561 130,521 1,263,286 Design 0 0 104,726 14,335 119,061 Constr Eng 0 0 93,238 12,762 106,000 Total 663,999 71,205 595,525 157,618 1,488,347 4. Budget Amendment: It is recommended that the FY 1998/99 Budget be amended to reflect the above suggested funding sources and amounts, at the time the City Council considers awarding the construction contract. A summary of that estimated future budget revision [to Project 8005] is as follows: Item Fed STP SLTPP LTF MRA Total Fund 244 Fund 246 Fund 203 Fund 400 Current Budget 480,000 334,477 0 814,477 Change 183,999 71,205 261,048 157,618 673,870 Revised Budget 663,999 71,205 595,525 157,618 1,488,347 D. Environmental Document This project has been determined to be Categorically Exempt [Sec 15301 © and 15304 . The Categorical Exemption was filed with the County Clerk on October 27, 1998 . E. Schedule The bid / award schedule for the subject project is as follows: • 04/01/99: receive Caltrans authorization to advertise; • 04/05/99: advertise for bids; • 05/10/99: open bids; • 05/19/99: award contract • 06/01/99: Notice to Proceed • 08/01/99: Construction complete 00055 Acovrly99 ad 1999 Asphalt Overlay February 22, 1999 Page 6 F. Plans and Specifications A copy of the plans and specs have been placed in the City Council office for your review. G. Federal Grant Authorization The Engineering Office is working with Caltrans to secure their authorization to advertise the project. Caltrans approval is pending action by the Ventura County Transportation Commission (VCTC) to approve an increase to the City' s STP allocation to the $663, 999 figure set forth in this report. It is anticipated that the Caltrans authorization will be received in Mid-march. RECOMMENDATIONS Staff recommends that the City Council approve the plans and specifications and authorize staff to advertise for receipt of bids upon receipt of the authorization to proceed from Caltrans. Acovrly99_ad 0®0 056 r dl 4 LOCAL STREETS MAJOR STREETS ,.N,..5),-------IL! s � <�` �� A. Marquette Street 1. Collins Drive � B. Spring Road north of High Street 2. Campus Park Drive west of Marquette Street . C. Fitch Avenue 3. Princeton Avenue north of the freeway 1 ` D. Minor Street 4. High Street(Moorpark Avenue to Spring Road f s E. Roberts Avenue east of Harry Street 5. Spring Road,New Los Angeles Avenue to Bridge H..,„,e�� F. Harry Street 6.Christian Barrette Drive y . •;x °` w uooarn n oMuUw G. Ruth Avenue 7.Tierra Rejada Road ] o CO E` H. Dorothy Avenue g,Gabbert Road o. I. Gabbert Road north of RxR °¢ e J. Mt.Trail east of Walnut Creek Road z r i1 , ,cerc-rt `'� 1� rt d k---.,--, ,,,,,:,.,.. • �8;� = , f A - �, -_ ,... : ( ,:. .11 ... wo...,, -—,Ll lo- 5.I e'_—,", ,„- --C/ e , sa++••. / 1 s 't4 — ' :iii,, ; r ... _• Q r =_ _ sQ `J \ M r1,-3 3 Q ,u,,,„9.,....., _____c je z .:. -- ,.4./. .,---__ r-'''=7..-•-- 411i I IN' •— - - ..03-1 .SLI LiLj w ( :•t2.e� „„ . ' . ' 'a."' 'e-Vn7;71k-Eh .q ...?.----. \---), ...../.........:E.-;.i.:7-,..,2 .As' ,.‘0.1..7"4,, ,,..,,_ ro: • )-4.,,t--11--), _ ...,,,,d t . .., ..i--..-T. 21 ..;, 6,6,-,\‘., : :---,--z - 45�J #_.,- r__, \• 'Cel-�c� '':..cv� � sef � =' L.•3:-L:1‘. 1999 A/C Overlay Project A CITY OF MOORPARK C rri C >47 Exhibit 2 Project Cost Estimate Funding Detail [File#acovrly99_cost] Local Funds Grant Funds Fund 203 Fund 400 Fund 246 Fund 244 Item Description LTF MRA SLTPP Fed.STP Total Major Streets 1 Collins Drive 245,540 2 Campus Park Drive 259,865 3 Princeton Avenue 27,898 4 High Street 114,595 5 Spring Rd.(nick bridge) 30,975 6 Christian Barette 41,248 7 Tierra Rejada Road 29,848 8 Gabbert Rd(t Commerce) 14,327 Sub-total 764,296 Plus ten Percent Contingency 76,430 Total Major Streets 840,726 Federal Grant Portion 86,282 a 663,999 b 750,281 Non-Fed Grant Portion 77,891 12,554 d 90,445 c Local Streets a Marquette Street 74,055 11,936 85,991 b Spring(n/o High St) 17,021 2,743 19,764 c Fitch Ave. 3,065 g 10,662 2,212 15,939 d Minor St. 11,290 1,820 13,110 e Robert St 4,015 647 4,662 f Harry St 40,494 6,526 47,020 g Ruth Ave 17,090 2,754 19,844 h Dorothy Ave 18,084 2,915 20,999 I Gabbert(n/o Poindexter) 109,622 17,668 127,290 j Mt Trail(e/o Walnut Creek) 25,429 4,098 29,527 Sub-total 212,171 118,655 53,319 384,146 Plus ten Percent Contingency 21,217 11,866 5,332 38,415 Total Local Streets 233,388 130,521 58,651 422,561 Total Construction Costs 397,561 130,521 71,205 e 663,999 1,263,286 Percent of Total 12% f Design 104,726 14,335 119,061 Construction Engineering 93,238 12,762 106,000 Total Project Cost Estimate 595,525 157,618 71,205 663,999 1,488,347 Notes: a:Minimum local share is 11.5%of$750,281 b:Maximum federal grant amount c:Remainder of non-fereral grant portion d:SLTPP:13.88%of non-federal grant portion. e:SLTPP:13.88%of all non-federal grant funded costs(Max.:$83,280) f: Includes SLTPP portion of MRA funded streets g.$3,065 in lieu fee from Caltrans'contractor placed in Fund 203. 000058