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Home My WebLink AboutAGENDA REPORT 1997 0402 CC REG ITEM 08AAGENDA REPORT CITY OF MOORPARK ITEM„�� CITY OF MOORFARK, C.1,1,'f'0RN1A City Council lvleeii „j, of — i7"–"-- 199E ACTION: Z�4- TO: The Honorable City Council FROM: Donald P. Reynolds Jr., Administrative Services M DATE: March 26, 1997, (Continued from the CC Mtg. of March 5, 1997) SUBJECT: 1997/98 Community Development Block Grant ( "CDBG ") Public Hearing for the Appropriation of Funds, (estimated to be $199,098) Summary Pursuant to Council direction March 5, 1997, staff is reporting to the Council recommendations from the Budget and Finance Committee, (Mayor Patrick Hunter, and Councilmember Wozniak, "Committee ") for the allocation of the 1997/98 CDBG monies. This report presents the outcome of a review that required several program reductions, in order to accommodate a 25% decrease in federal funding. Of the three national objectives for the CDBG program, (to benefit low and moderate income persons, eliminate slum and blighted conditions, and to address an urgent health and safety need), since 1988, the City has focussed on the low income benefit criteria. In making these appropriations, the City followed the prescribed formula which places limits ( "caps ") on funding for administrative activities and public service programs. The Council can select programs separate from these limits if it wishes. This year, staff recommends full funding for public services, and that administration funds be considered for staff costs and other uses based on the City's current needs At the March 5, 1997, Council meeting, staff presented the estimated funding for 1997/98 to be 27 percent less than 1995/96, or a reduction of $72,734. The most significant cut will be to public service programs, which have been reduced from $37,000 in 1995/96 to $29,864 this coming year. To meet the reductions in public service funding last year, the City provide nine months contracts rather than the traditional twelve month agreements. Public testimony was received from ten of the fourteen agencies which submitted proposals to the City this year. In addition to these proposals, the City introduced two new public service programs, plus three public projects. A summary of the proposals is presented in Attachment "A ", and past programs are summarized in Attachment "B ". Pursuant to Council direction on March 5, staff met with the Committee on March 26, 1997, to review proposals and recommend to the Council possible uses for the grant monies. The U0000l following discussion presents the conclusions of this meeting. Due to the significant cut in funding, the Committee and staff focussed on the use of the 1997/98 CDBG for direct benefit to Moorpark residents, and the continuation of on -going programs. Administration The Committee recommends $18,600 be set -aside from the Administrative dollars for use in two categories: $17,000 to be used to pay for City staff costs, and; $1,600 to be used for continued support for the Fair Housing program. No other proposals were submitted for use of the monies available in this category Public Services With a loss of $8,248 in public service monies in 1995/96, and only a slight increase this year from 1996/97, the City will have to consider serious reductions to the current programs, plus consider appropriations for two new City programs. It is possible to divide the 14 proposals received for public service activities into two categories: direct benefit versus indirect benefit. When a program is located in Moorpark, and the monies are used to pay the staff of that program, it can be considered a direct benefit. It is the Committee's recommendation, that in a year when the current programs have to be cut, and also consideration be given to new proposals, that the direct benefit programs be reviewed first. Seven of the 14 public service proposals are related to a direct benefit, noted with a "D° in attachment "A The two new City programs are the creation of ADA/Recreation programming for $1,464, and the continuation of funding for the part -time senior center staff at a cost of $9,200. Subtracting the combined total of these two programs of $10,664 from the $29,864 available, leaves only $19,200 available for programs which when last funded for twelve months in 1995/96, received approximately $35,000 The City will loose its support from the Older Americans Act ( "AAA ") funding for the part-time Senior Center staff July 1, 1997, which provides support to the Senior Center Coordinator. This position is vital to maintaining service levels at the Center which continues to expand. The Committee's recommendation is for up to 980 hours which includes salary, benefits and related costs attributable to this part-time position Providing recreation programs which can be enjoyed by those with impairments to mobility, sight or hearing loss has been a long term goal for the Recreation division. This type of public service qualifies for CDBG if it targets the severely disabled, as defined by the Bureau of Census. The Committee's recommendation of $1,464 will provide learning materials, training and dedicated staff to create a program to meet these needs. Oo0002 The remaining $19,200 was considered for funding on -going programs, with direct benefit to City residents. Both Catholic Charities and the Senior Nutrition program are recommended for funding at approximately two thirds of the annual cost. Catholic Charities has had to reduce the number of hours served by the CDBG funded part-time position from 20 hours per week, to between 11 and 15 per week. A reduction from $8,000 to $6,200 will fund this for 16 hours per week. A reduction to Senior Nutrition from $12,000 to $9,000 could potentially reduce the noon -time meal program, but the City has been assured that by showing continued support for the program, that the County will find a way to maintain current service levels. Subtracting these two considerations from the balance, ($6,200 + $9,000 = $15,200), leaves $4,000. Channel Counties Legal Services has managed to maintain service levels despite significant variances of City contributions. The Committee is recommending a $1,800 contribution to maintain the staffing of one attorney eight hours per week, which is equal to the 1995/96 contribution. This reduces the balance available to $2,200. PDAP- teen drug abuse counseling has 'informed the City that if $1,500 is provided, (as compared to the $3,015 requested), that the program can be still be expanded from one counseling group to two, adding another 12 teens to their current service level of 30. The Committee recommended the remaining $700 for support of the joint powers agreement for the Long Term Care Ombudsman. Although these funds may not directly benefit Moorpark residents, there is no question that Moorpark residents do benefit. The ability to provide funding for the JPA, makes this small contribution more attractive then starting a new program. The Committee would like to have recommended continued funding for the Literacy Program, but as previously reported, there is a general concern about the decline of services provided by the Adult Literacy program, (from 21 to 16 students over the past three years). The Library Services representative stated that the program would be difficult to maintain if less than $5,000 was provided to pay for the contract site coordinator. The balance of funds available are not sufficient to maintain the staffing levels at this cost. In consideration of these facts, and in context with the other considerations being made, it is the recommendation of the Committee not to continue this direct service to Moorpark residents. The Interface Child Health Care program has been funded for the past two years. Services levels have been stable, but less than the City or Interface has hoped for, at five children per quarter. In general, Interface has found it difficult to identify physicians in Moorpark to provide these services. As a result, the Interface proposal was designed to fund general costs for four programs, but was then later revised to fund one specific program- Youth Crisis Intervention. The original general proposal would dilute Moorpark's contribution to a County- wide service. The revised proposal may work, but there are complications regarding the program eligibility, as many of the persons are first served by a phone call, redcuing the liklihood of documenting eligible recipients. The combination of relatively low service levels with the somewhat uncertain requests for support this year, has led the Committee to 0000O recommend the discontinuation of this program for this year To recap Committee recommendations, the focus was placed upon seven of the fourteen proposals which provide a direct benefit to Moorpark residents. Of the seven proposals, one program, Literacy, is recommended for no funding this year. Two of the seven programs are new services for Recreation and Senior Center divisions. The other four programs are recommended at reduced levels, in order to provide a somewhat equal share to various concerns. Public Improvements /Economic Development/Affordable Housing It was reported to the Council March 5, that of the $310,000 set a aside for the four phases of street improvements at Wicks and Valley roads, three of these phases can be built now, for $127,000. This leaves $183,000 for the fourth phase currently being designed. It is recommended that $83,000 be reserved for the fourth portion to complete the drain restoration north of Everett Street, and reprogram the $100,000 balance for a newly identified project. To move last year's money more quickly, it is best to identify a project that can move quickly. The removal of architectural barriers at City Hall and the Community Center, and replacing these barriers with a sidewalk from Moorpark Avenue, will move more quickly than the other proposals at this time, and can most likely be completed with the remaining monies. Therefore, the Committee favors this action, rather than funding this project with next year's monies. This leaves funding applications for the Entrepreneurial Academy, Villa Campesina Park Play Equipment, and the expansion of the Senior Center. The Villa Campesina Park equipment cannot be classified as the removal of an architectural barrier, as was the case with the Mountain Meadows Park equipment project from 1995/96. Therefore, it would have to be qualified as a benefit to the low income neighborhood. There is a potential to argue this point with HUD, but because of the difficulty in substantiating and differentiating income levels on the users, and the fact that it is available to the general public, the argument would not prove to be effective, further delaying the progress of CDBG expenditures, (as the Council may recall, the City had the same issue with support for the Boys and Girls Club request four years ago). Therefore, the Committee has focussed on the two remaining projects. The feasibility of initiating improvements to the Senior Center will improve if additional funding is added to the 1996/97 appropriation of $104,296. Again, focussing on direct benefit to the Community, the Committee recommends providing all of the project monies available of $150,634 to this project budget, bringing the total to $254,930. Use of these CDBG monies has to begin soon however, or the City will be pushing the HUD expenditure rule of having only 1.5 grant years in its letter of credit. The senior center expansion could use CDBG initially for conceptual design work this fall, if implemented with a competitive bid process. In consideration of the request from the Entrepreneurial Academy, the Committee recommends that the use of CDBG for economic development purposes be reserved for a 4 000002k direct benefit. It is uncertain if Moorpark's contribution to the Academy would actually result in more activities in Moorpark from this county -wide program. Summary The City's appropriations have not recovered from last year's reduction of 27 percent. The reduction of other resources, including AAA funding for the Senior Center staff, make funding decisions even more difficult. By focussing on direct benefits to Moorpark residents, and relying on the performance records of past programs, the Committee respectfully submits this recommendation, although it is recognized that not all agencies will be rewarded as they have in the past. Recommendation (Roll Call Vote) That the City Council appropriate the 1997/98 CDBG appropriation estimated to be $199,098, as follows: PROGRAM Administration City Costs Fair Housing Public Services SUB - TOTAL. $ 17,000 $ 1,600 Catholic Charities $ 6,200 Senior Nutrition $ 9,000 Legal Services $ 1,, W Senior Center Part-Time Staff $ 9,200 ADA/Recreation Programming $ 1.464 Palmer Teen Drug Couseling $ 1.500 Long Term Care Ombudsman $ 740 Projects Senior Center Expansion $150,634 TOTAL Attachments: A) Summary of Proposals B) Summary of Past and Proposed CDBG TOTAL $ 29,864 $150,634 $199,098 OW00.5 ATTACHMENT "A" 1997/98 COMMUNITY DOELOPMENT BLOCK GRANS PROPOSAL SUMMARY NUMBER NUMBER SERVED SERVED CA OGET - jPRO�cT BRIEF IN _ 1I N- AMOUNT TOTAL CATEGORY APPLICANT /AGENCY TITLE DESCRIPTION MOORPARK COUNTY RE UEO STEQ REQUEST ADMIN./ COUNTY t_,F VENT. IRA PLANNING rlTv FAIR HOUSING FAIR HOUSING COMPLAINTS CITY ADMINISTRATIVE COSTS PUBLIC 'PUBLIC 2C)MMUNITY SERVICES PROGRA%, 'VV' ASE `,/ )RKFC s- RVlt,E L)`CHANNE_ A. `E . r - _'JW INCOME LEGAL SERVICES ATTORNEY CABRILLO ECONOMIC DEVELOPMEN- C011VILLA CAMPESINA PARK 'N� I NFS VENTURA COUNTY- SERVICE EXPANSION THERAPIST COSTS FOR GP COUNSELING FOOD SHARE ALL GENERAL FOOD PROGRAM ACTIVITIES NEW REFRIGERATED TRUCK FOR DELIVEF N` -RFACF ALL OF THE VARIOUS SERVICES RESOURCE COORDINATOR ;.:)N(- TERM I;;ARF ')MBt_OSMAe. MB( )SMAN PROGRAM EXPANSION TO EAST VALLEY %:;ASE VV JRK F �r A NENTURA ,'0UNT` YOUTH SUBSTANCE ABUSE PROCSRA.Y^ UOUNSELOR FOR TEEN GRC I�� SESSION: TURNING POINTFOUNDAIION FOURPLACE HOMELESSSHELTER _ASEWURKEk "i,N' "r MEN -AL -A1,1, U , Al tMERUENCYSHELTE, 'uCHER FOR SER•.'E_- XPA.N )F.n PRr -CRAn1 OMELESS SERVICE PR RA',," °:ASE h ^RKERS "D" Li -I Y -_iI- MOukHARr. oENIuR CENTER STAFF FAR- TIME STAF D" CITY OF MOORPARK ADA RECREATION PROGRAMS EQP AND STAFF FOR SPECIAL Y DESIGNE D' Represents a Direct (Located In Moorpark) Service Program PROJECTS ECON. DEV. V c ENTREPRENEUR ACADEMY MICRO ENTERPRISE TRAINING SERVICES STAFF AND PROGRAM SUPPORT 200 2000 'PUBLIC REMOVAL OF ARCHITECTURAL BARRIERS'COMMUNITY CENTER 30 IMPROV CITY COMMUNITY SERVICES SENIOR CENTER 575.000 $_484,490 CABRILLO ECONOMIC DEVELOPMEN- C011VILLA CAMPESINA PARK $581,547 CITY STREET IMPS VARIOUS LOCATIONS TOTAL Cr 200 2000 872 33 429 212 '4 000 5 L668 ...c: rVii." Rf %VIDED 50 308 +F h'nT - RnVIDEC? 940 80C NC' APPLICABLE j00 NOT APPLICABLE $1.600 S 17 000 ;8 JUi 55 001; 53 50C $7 000 55 000 n5 50L >3 105 ;4 00C 25. Of Sf); K2 $18,600 52OOC $78,457 =? 350 515.000 SIDEWALK AND RAMP FROM STREET 2 700 NOT APPLICABLE CONSIDER EXPANSION OF CURRENT CTR 1_800 NOT APPLICABLE HANDICAP ACCESSIBLE PLAY EQUIPMENT 62 HOUSEHOLDS NOT PROVIDED STORM DRAINS RECONSTRUCTION S75000 ,ul 30 ?7 970 872 33 429 212 '4 000 5 L668 ...c: rVii." Rf %VIDED 50 308 +F h'nT - RnVIDEC? 940 80C NC' APPLICABLE j00 NOT APPLICABLE $1.600 S 17 000 ;8 JUi 55 001; 53 50C $7 000 55 000 n5 50L >3 105 ;4 00C 25. Of Sf); K2 $18,600 52OOC $78,457 =? 350 515.000 SIDEWALK AND RAMP FROM STREET 2 700 NOT APPLICABLE CONSIDER EXPANSION OF CURRENT CTR 1_800 NOT APPLICABLE HANDICAP ACCESSIBLE PLAY EQUIPMENT 62 HOUSEHOLDS NOT PROVIDED STORM DRAINS RECONSTRUCTION S75000 $300000 5? 9.490 575.000 $_484,490 $581,547 ATTACHMENT B COMMUNITY DEVELOPMENT BLOCK GRANT 000007 OVERVIEW OF PAST AND PROPOSED FUNDING I IPA PROGRAM_ 998187 — 967188. 19881��1999/901990191 . 11991/92 ; 1982193 -j19P L199M9511995198 1998197 t 1997198 TOTAL ADMINISTRATION 9070 9810 901 U 21671) 4701 18488 61720 J 15000 17000 140871' Fair Housing 1890 1980 1600, 160011 1600E 10271 irHsng Imped.Stdy. - 1128 1128 Day Laborer Study 5000 !PUBLIC IMPROVEMENTS Virg. Colony 133660 52321 (85981 Charles Street 1795 105266 44134' 7358 81773 109094 149739 549758 Handicap Ramps 42266 12191; 135055az First St. Improvements 21460 60000 40999 13597 138833 i 2748' Food Share 5000 200 7001 ADA Play Equip. (MMP) 23631 23631 Casa Pacifica 25000 25900 Wicks/Valley Road 30283 228157 52559 310999 Senior Center Expansion 104296 150634 2549313' ,AFFORDABLE HOUSING CEDC (Acq.) 53540 53540 Acquisition Networking 5000 PUBLIC SERVICES Sr. Nutrition 10000' 10000 10500 10000 10000 12000 12000 9000 9000! 92505! Sr. Lifeline 5480 _ _- 5488 Vocational I mg. 5431 _ 5437 Adult Literacy 8000 5000 5000 5000 5000 5000 3600 0 36600 Homeless Omb. y00 500 501 2000 2000 5590 Legal Services 563 i00 1200 1651 4506 4506 1884 2000 1800 27109 Senior Equip 191? i 1987 Long Term Care Omb 2500 1000 2000 2790 3300 3000 700 15290 Cath. Charities 6110 600 8000 8000 8000 6000 62001 51209 Child Health Care 4591 2000 0 6591 Al Risk Teen Senior Ctr. Part-Time Stott 9200 k 920 ADA/Recreation Programs 1464 1464 PDAPlTeen Counseling ll 1500 1500 000007 MFMORANI UM TO The Honorable City Council FROM: Donald P Reynolds Jr Administrative Services Manager DATE: April 1. 1997 �1`) SUBJECT: CDBG- Moorpark Public Service Programs and County Concerns Staff submitted the March 29 draft Annual Plan to the County on Monday March 31, (to meet their April l deadline), and they have expressed concerns about two of the proposed service programs recommended by the Committee for funding on April 2 Their concerns include A) Senior Center Part-Time Staff Position The senior center staff position will require an approved waiver from HUD, demonstrates to HUD's satisfaction, that the City is not supplanting other m The HUD standard requires a twelve month wait when local funding resour( The waiver constitutes a request to forego this twelve month period, due to outside of the City's control. Because the monies were made available from controlled by the County, the waiver most likely will be granted, but it may t, four months. If approved the monies may not be available until the end of St approved by the Council, it is staffs intent to start the waiver process now w decision will be known prior to June 30 1997 and the start of the new fiscal yeas B) Recreation/Handicap Program ..,,NC gnat a The County pointed out that staff overlooked a significant detail in determining the eligibility of the recreation program for disabled youth - the HUD requirement specifies that the presumed beneficiary be adults. As such, these adults would then most likely qualify as low and moderate income persons, where youth as part of a family, may not fall under this presumption. Therefore, staff is informing the Council that the S 1.464 set -aside has to be considered for a different use The Budget and Finance Committee (Mayor Hunter and Councilmember Wozlu*ak) has not had an opportunity to consider this new information. As referenced in the staff report, the Committee focussed on programs directly serving Moorpark residents. The only program not recommended for funding which provides services in Moorpark was the Adult Literacy program, which reported the need for a fixed amount of $5.000. Staff recommends sharing this $1.464 with one or more of the currently recommended programs During its deliberations, the Committee considered how to fund the three recommended programs ( Long Term Care Ombudsman, PDAP -Teen Drug Counseling, and Channel Counties Leg es) and actually provided less to each of the proposers than they reques0l. Staff recommen s $200 re to Legal Services to bring it to its 1996/97 funding level and 264 t Long Term Care an, which would bring it to about two thirds of its 1996/97 fundift levd— Thus. stars revised recommendation includes the following changes I Program Handicap Youth Recreation Committee Proposed Revised 'ti 1 404 Long Term Care Ombudsman 4, 7()(► $1,964 Channel Counties Legal Services $1,8w) $2,000 --------------------------- — ------- Total '0 904 S3964 CC: Steven Kueny, City Manager Richard Hare, Deputy City Manager Mary Lindley, Interim Director of Community Sera ices