HomeMy WebLinkAboutAGENDA REPORT 1997 0402 CC REG ITEM 10DAGENDA REPORT
CITY OF MOORPARK
TO: Honorable City Council
FROM: Baldemar J. Troche, Public Works Management
DATE: March 25, 1997 (CC Meeting of April 2, 1997)
ITEM /0 -7).
City Comp Mating
—13e"
SUBJECT: Consider Resolution No. 97- aolApproving Budget Amendments for Certain Public
Works Programs and for the Acquisition of Certain Equipment to be Funded by
the Gas Tax Fund
This requests that the City Council approve amendments to the FY 1996/97 Budget for certain
Public Works programs.
A.
With 8 months of Fiscal Year 1996/97 elapsed, the total expenditures to date for all
Operating supplies is at 71 % of the total budget, instead of the 67% expenditure goal. The
reason for this overage is found in a flew shop and operating supply accounts (e.g. paint,
signs, hardware, material, chemicals) which are listed and summarized in Exhibit 'V and
are described in more detail in section B of this report. As shown on said Exhibit, the
percent expended for said items is currently at 80% of the total budget.
Last fiscal year, said supplies were purchased from a single line item account number
(003.4.142.623) and was kept within budget. With the new accounting system in place
this fiscal year, the supplies listed above have been given their own line item account
number. During the Fiscal Year 1996/97 budget preparation process, staff underestimated
the allocation given to these individual accounts. With the new accounting system, staff
has been able to accurately note the costs incurred for each line item. Said information
will be utilized during the next budget preparation process.
Public Works Sinop and Opeaafin SNppliq
Paint (240,801,0000,000,929 1) -- The budgeted amount for this line item is
$3,000. The percent expended in this account during the first 8 months is 78%
($2,351). With the addition of the stencil truck and parking lot striper, in -house
Painting projects have increased as oppose to contracting for this type of work.
Staff requests an additional %W be allocated to this line item for the purchase of
paint to be utilized in performing said tasks.
000319
Budget Amendment
page 2
Pablic Works Sinop and Operating Supplies (continued)
=111dou Sips ".901 -0000,000,2285 -- The budgeted amount for this line
item is $5,000. The amount spent in this account for the first 8 months exceeds
the budget by $214. These excess expenditures were necessary for the purchase of
parking restrictive signs (e.g. No Parking, No Stopping, Truck Route, etc.)
required to implement actions taken by the City Council. It is recommended that
this line item be increased $3,200 to provide for the purchase of such signs in order
to implement past and fiiture actions of the City Council (e.g. restrictive parking
along the Willows Hill tract).
WAnling Vii= (2&.80-1 - QW -9286 -- The budgeted amount for this line
item is $1,700. The amount spent in this account for the first 8 months exceeds
the budget by $382. Monies went in this account is designated for signs which
alert the public (e.g. Slow Children At Flay, School Zone Ahead, Use Other
Crosswalk, etc.). Staff recommends that this line item be increased $1,400 for the
continual purchase of such signs for the remainder of the fiscal year.
Hatd�tare/Pc€as (240 801 0000 000 4 71 -- The budgeted amount for this line
item is $13,200. The amount spent in this account for the first 8 months is $9,068.
Monies spent in this account is designated for the purchasing of poles (e.g. 4x4's
and channel) and hardware (e.g. nuts, bolts, screws, etc.) necessary for the
installation of signs and in performing field related tasks. Staff reconvnends that
this line item be increased $500 for the purchase of supplies in order to install
signs.
AvIvJt&a=i& (240 901.0000000_ -- The � for this line
item is $6,300. The amount
spent in this account for the first 8 months is $4,832.
With the purchase of an air compressor and p muna#ic tools, in -house repair and
replacelIx" of concrete and asphalt areas have increased. Using in -house forces
enables staff to do the work for less cost than if done by a contractor. The net
result is, however, that expenditures for concrete and asphalt has increased. It is
recommended that this line item be increased $1,000.
ChejWcais (, 40 801 Q000 000 9289) -- The budgeted amount for this fine item is
$2,000. The amount spent in this account for the first 8 months is $1,783. Monies
Spent in this account is designated for the purchase of weed abatement chemicals
(e.g. round -up) and graffiti abatement materials. It is recommended that this line
item be increased $850 for the purchase of such chemicals.
Budget Amendment
page 3
2• Capital Feat (storage shed) - An amount of $1,000 was budgeted
(240.801.8025.000.9906) for the purchase of a shed to store public works supplies
this fiscal year. This item has not been purchased. In lieu of said purchase, staff
recommends that certain needed equonent be acquired. The City has the
Opportunity to purchase a used walk-behind concrete saw (estimate $800) with a
new blade (estimate $200) from Bakers Egmpmnent Rental whom are liquidating
their equipment. Breezer Construction Equipment, located in Anaheim, has
informed staff that retail prices for new walk - behind concrete saws start at $1,500
and blades at $200 each. The walk - behind concrete saw will allow field crews to
perform concrete and asphalt removal projects on a larger scale and reduce the
need to use contractors to perform this work.
3. CaPkai Eqpt (USA Box) - Underground Service Alert (USA) is required
to notify the City every time the public right -of -way will be excavated. The faxed
USA notification informs staff as to the location of the excavation and provides
staff with the opportunity to nark City owned underground utilities (e.g. traffic
signal conduits, irrigation lines, and storm drain pipes) to prevent damage. In
addition to the $230 membership fee, staff is billed $1.25 for every faxed
notification. It is USA's policy to fax notifications only to agencies that receive
less than 30 fax transmittals per month. The City has averaged 50 faxed
transmittals per month this fiscal year. An estimated cost of $750 ($1.25 x 600)
will be spent this fiscal year on USA faxed notification. As shown on Exhibit `A'
of the Resolution, staff recommends allocating $1,000 for the purchase of a USA
connection multi- function box which will elide the need for USA to fax
notifications. The connection multi- fiuiction box will allow staff to receive, save,
and select USA notifications to print. The cost of purchasing said box,
approximately $900, will be recovered within two (2) years.
RCMATL42TI (Roll Call Vote)
Adopt Resolution No. 97- an appropriation from the Gas Tax Fund in the amount
of $8,550, and a like amendment to the FY 1996/97 Budget, for certain Public Works programs
and equipment, as defined and described in Exhibit `A' of the Resolution.
OW321
Exhibit 1
PROPOSE BUDGET AMENDIVIENT (Note: Only 67% of the budget have been spat)
Imo,
Account Descriplion
Account Number
Budget
1996/97
Actual Y -T -D
L926127
Current %
Requested
Propose 1996/97
% Spent After
g4W
1
Paint
240.801.0000.000.9281
$ 3,000
$ 2,351
78%
$ 600
$ 3,600
65 %
2
Barricades
240.801.0000.000.9282
$ 1,300
$ 1,190
92%
$ 0
$ 1,300
92%
3
Safety Equipment
240.801.0000.000.9283
$ 700
$ 453
65%
$ 0
$ 700
65%
4
Street Signs
240.801.0000.000.9284
$ 4,400
$ 2,975
68%
$ 0
$ 4,400
68%
5
Regulatory Signs
240.801.0000.000.9285
$ 5,000
$ 5,214
104%
$3,200
$ 8,200
64%
6
Warning Signs
240.801.0000.000.9286
$ 1,700
$ 2,082
122%
$1,400
$ 3,100
67%
7
Hardware/Poles
240.801.0000.000.9287
$13,200
$ 9,068
690%
$ 500
$13,700
66%
8
Asphalt /Concrete
240.801.0000.000.9288
$ 6,300
$ 4,832
77%
$1,000
$ 7,300
66%
9
Chemicals
240.801.0000.000.9289
$ 2,000
$ 1,783
89%
$ 850
$ 2,850
63%
TOTAL $37,600 $29,948 80% $7,550 $45,150 667/o
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